ANNEXURE-A

PERFORMANCE REPORT OF CONTRACTOR

GUIDELINES FOR FILLING THE FORMAT

1.0 The feedback shall be based on records, evidences and documents (hindrance
register, DPR, monthly PRT MoM, contractor's MPR, etc). Due diligence shall be taken
to capture the actual progress, hindrances, if any from the monthly progress report to
be submitted by the concerned agency. As Daily Progress Report / Weekly Progress
Report / Monthly Progress Report are key documents / inputs for Vendor Performance
measurement. Non-submission of the aforesaid documents may also be reckoned as
poor performance.

2.0 For measurement of contractor performance in various activities in supply, site

execution etc, the Contractor shall submit quantified L-2 schedule within 3 months after
scheduled completion of Basic Engg or 180 days from date of award, whichever is
earlier. Based on the progress of detailed Engg, quantified L-2 shall be updated as
and when required.

3.0 This vendor performance rating system is applicable for a particular package being
executed by the vendor. If the same vendor is executing multiple packages in a project
or at number of NTPC projects, the performance report shall be prepared package
wise and the screening committee may then take a final view for evaluating the overall
performance of the vendor before initiating action for issuance of Notice for
Withholding of business dealings with the concerned contractor, in case the
performance is found unsatisfactory.

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PROJECT
PACKAGE
CONTRACTOR
PACKAGE AWARD DATE
PACKAGE COMPLETION DATE

FORMAT FOR ENGG & QA SCORE

(TO BE FILLED IN BY NTPC ENGG.)

S.No. Parameters Max Act % Marks

Score age w.r.t. obtained
(A) sch (B) (C) = (A)x(B)
(i) %age of “Approval” category drgs/ docs 30
submitted within submission schedule.
(ii) %age of “Information” category drgs/ 20
docs submitted within submission
schedule.
(iii) %age of drgs/docs approved within 20
approval schedule (in Cat-I/IV)*
(iv) %age of drgs/docs approved within 20
approval schedule (in Cat-II/IVR)*
(v) %age of Sub-vendor proposal for items 10
identified in “DR” category & submitted
within agreed schedule (i.e. 3 months
prior to schedule date of ordering
identified in L2)**
TOTAL 100

* For (iii) & (iv) above - If all drawings/documents due for approval are approved
in Cat-I/IV within approval schedule, then marks allocated against (iii) & (iv)
above shall be clubbed for calculation purpose.
** In case no “DR” proposal is submitted and orders are placed on already
approved vendors, then full marks shall be given for calculation purpose against
item (v).

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PROJECT
PACKAGE
CONTRACTOR
PACKAGE AWARD DATE
PACKAGE COMPLETION DATE

FORMAT FOR FINANCE SCORE

(TO BE FILLED IN BY NTPC PM PRT COORDINATOR ON MONTHLY BASIS DURING
PRT MEETING, BASED ON DETAILS TO BE FURNISHED BY NTPC SITE P&S)

S. no Parameters Max % Rating Marks Obtained

Score (B) (C) = (A) *(B)
(A)
(i) Number of instances NTPC 25
has to issue Comfort letters to
sub-vendors for getting
supplies.
(ii) Number of instances vendor 25
has requested for advance
against BG from NTPC
(beyond contractual provision)
(iii) Number of instances of supply 25
delay beyond 1 month after
issuance of MDCC.
(iv) Number of instances of direct 25
supply / diversion of materials
/ consumables by NTPC.
TOTAL 100

*Performance to be captured by NTPC PM PRT Coordinator on monthly basis

during PRT Meeting, based on details to be furnished by site P&S.
*(No instances = 100%
Up to 1 instance = 50%
more than 1 instances = 0%).

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 PROJECT
PACKAGE
CONTRACTOR
PACKAGE AWARD DATE
PACKAGE COMPLETION DATE

FORMAT FOR SUPPLY SCORE

(TO BE FILLED IN BY NTPC CONTRACTS)
S. no Parameters Max Actual % Marks Obtained
Score w.r.t. L2
(A) schedule
(C) = (A) *(B)
(B)
(i) Ordering of Bought out items as per
approved L2 network*
Major Bought out items 20
Minor Bought out items 5
Number of instances of cancellation 10
/ changes of BoI orders
(No instances = 100%
Up to 1 instances = 50%
more than 1 instances = 0%).
Supply of Main Equipment per 60
(ii) approved L2 network
(iii) Supply of Mandatory spares as per 5
approved L2 network
TOTAL 100

*If Major & Minor Bought out items are not separately identified in L-2 network then both
shall be clubbed into single line item with Max score of 25.

Note: Overall % of actual progress vis-à-vis L2 schedule in Col (B) shall be arrived
in the following manner:
(i) Let there be n type of Items/systems identified in L2/Quantified L2
schedule i.e. E1, E2, E3 …..En.
(ii) Let % progress for each type of Item/system vis-à-vis L2 schedule be %E1,
%E2, %E3……%En.
(iii) Overall % in Col (B) = (%E1+ %E2+ %E3……+%En)/n

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 PROJECT
PACKAGE
CONTRACTOR
PACKAGE AWARD DATE
PACKAGE COMPLETION DATE

FORMAT FOR CONSTRUCTION/INSTALLATION SCORE

(TO BE FILLED IN BY NTPC SITE)
S. no Parameters Max % of actual vis- Marks
Score à-vis L2 Obtained
(A) schedule (B) (C)=(A) *(B)
(i) Physical progress i.e. Installation 95
of equipment / item, Civil works (i.e.
Excavation, RCC, Piling, etc),
Structural Works (i.e. Structural
Fabrication, Erection, etc) as per
approved L2 network
(ii) Project Management Capability and
resource Management by Vendor
at site.
(5 Negative marks per instance)
Number of instances of delay due to (-)5
inadequate deployment of
equipment and T&P, based on
record maintained in hindrance
register, monthly PRT MoM,
contractor’s MPR, etc.
Number of instances of direct (-)5
payment by NTPC to Contractor’s
sub-vendors to expedite supplies /
services / the progress of work at
site affected due to strike / delay in
payments to labourers.
(iii) Submission of Monthly Report in 5
specified formats.
TOTAL 100

Details of Area-wise performance is mentioned below:

L2
Actual Completed
Sr No. Activities Scope Finish %age Comp
till L2 Finish
Date
1 Excavation
2 RCC
Structural /
3 Equipment
Erection
Avg Comp %

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Note: For Physical Progress, overall % of actual progress vis-à-vis quantified L2
schedule in Col (B) shall be arrived in the following manner (Unit of measurement
shall be as per approved BBU for respective activities):
(i) Let there be n category of works identified in L-2/Quantified L2 schedule i.e.
W1, W2, W3 …..Wn.
(ii) Let % progress for each category of work vis-à-vis L2 schedule
be %W1, %W2, %W3……%Wn.
(iii) Overall %in Col (B) = (%W1+ %W2+ %W3……+%Wn)/n
Note:
• All incidences shall be relevant to the current performance evaluation cycle.
• In case of delay in front (including construction drawings for civil packages and
other inputs, if any) release by NTPC, measurement of delay in execution by the
contractor shall be normalized proportionally.
• Contractor will have to submit monthly progress report capturing actual physical
progress viv-a-vis L2 schedule and delay in hand over of front by NTPC, if any. In
case of front delay the same has to be jointly signed by NTPC engineer & Vendor.

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PROJECT
PACKAGE
CONTRACTOR
PACKAGE AWARD DATE
PACKAGE COMPLETION DATE

FORMAT FOR QUALITY SCORE

(TO BE FILLED IN BY NTPC SITE)

S. no Parameters Max % Rating Marks

Score (B) Obtained
(A) (C)=(A) *(B)
(i) Availability of Testing facilities 25
(Available as per contractual
requirement – 100%
Not available – 0%)
(ii) Preventing recurrence of 25
defects/complaints
(up to 5 cases – 100%,
Up to 10 cases – 40%,
more than 10 cases – 0%)
(iii) Proper Storage & Preservation of 25
Equipment/Material
(Nil violation – 100%,
Up to 1 case of violation – 40%,
more than 1 cases of violation – 0%)
(iv) Deployment of Qualified Quality 25
Officers/Manpower as per Contract
(% deployment w.r.t. contractual
requirement)
TOTAL 100

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PROJECT
PACKAGE
CONTRACTOR
PACKAGE AWARD DATE
PACKAGE COMPLETION DATE

FORMAT FOR SAFETY SCORE

(TO BE FILLED IN BY NTPC SITE)

S. no Parameters Max % Rating Marks

Score (B) Obtained
(A) (C)=(A) *(B)
(i) Having safety policy and approved 10
Safety Assurance Plan
(available as per requirement –
100%,
Not-available – 0%)
(ii) Violation of safety requirement as per 20
Safety Assurance Plan.
(0 violation = 100%
Upto 3 violations = 50%
more than 3 = 0%)
(iii) No. of incidence of Fatal accidents 50
due to contractor’s negligence
(0 incidence = 100%
1 incidence = 50%
more than 1 cases, or multiple
fatalities in one instance = 0%)
(iv) No. of incidence of Non-Fatal 10
accidents due to contractor’s
negligence
(0 incidence = 100%
Up to 5 incidence = 50%
more than 5 = 0%)
(v) Deployment of Qualified Safety 10
Officers as per contract
(% deployment w.r.t. contractual
requirement)
TOTAL 100

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PROJECT
PACKAGE
CONTRACTOR
PACKAGE AWARD DATE
PACKAGE COMPLETION DATE

FORMAT FOR CLAIMS & DISPUTE SCORE

(TO BE FILLED IN BY NTPC SITE)

S. no Parameters Max Score % Rating Marks

(B) Obtained
(A) (C)=(A) *(B)
(i) No. of cases where Contractor 70
stopped work on account of non-
admittance/non settlement of
claims
(No case = 100%
Upto 3 cases = 50%
more than 3 cases = 0%)
(ii) No. of arbitration/legal cases 30
resorted to by the Contractor
(No case – 100%, otherwise 0%)
TOTAL 100

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 PROJECT
PACKAGE
CONTRACTOR
PACKAGE AWARD DATE
PACKAGE COMPLETION DATE

Overall Performance Evaluation

S.No. Parameters Max Score Weightage Max Weighted

Score Obtained (C) Weighted Score
(A) (B) Score obtained
(D) = (E) =
(A)*(C) (B)*(C)
(i) Engineering & QA 100 0.20 20
(ii) Finance 100 0.20 20
(iii) Supply 100 0.20 20
(iv) Construction/Installation 100 0.20 20
(v) Quality 100 0.05 05
(vi) Safety 100 0.10 10
Claims & Disputes 100 0.05 05
Total 1.00 100

Note: In case of Civil Contracts, score of Engineering & QA and Supply shall be NIL
and weightage of Construction/Installation shall be 0.60.

Performance Rating

Total Weighted Score obtained Performance Grade

Upto 50 Unsatisfactory
>50 to 70 Satisfactory
>70 to 80 Good
>80 Excellent

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