TOM MBOYA UNIVERSITY

KNOWLEDGE FOR SUSTAINABLE INNOVATION ENTERPRISE

OFFICE OF THE VICE-CHANCELLOR
Tel: +254746401703/0746401706 P. O. Box 199 - 40300
Email: [email protected] HOMA-BAY

REF: TMU/0T/01/2024/2025/ADD.2 DATE: 06th September, 2024

RE: ADDENDUM NO.2 TO THE TENDER TMU/0T/01/2024/2025 FOR SUPPLY, DELIVERY AND INSTALLATION OF
AUDITORIUM CHAIRS
Please refer to the above tender.

We make the following clarifications and amendments to the Principal Tender Document (hereinafter abbreviated as the PTD) and Addendum No.1
(hereinafter abbreviated as the ADD.1) for the Supply, Delivery and Installation of Auditorium Chairs.

1. CLARIFICATION 1- ADD.1
• TECHNICAL SPECIFICATIONS
A. PREVIOUS DESCRIPTION
Summary of Technical Specifications: The Goods and Related Services shall comply with following Technical Specifications and Standards:

Item No Name of Goods or Technical Specifications and Standards Compliance to

Related Service Technical Specifications
(YES/NO)
1. ALUMINIUM FRAME SPECIFICATIONS
WITH ARM i. DETAILED SIZES
AUDITORIUM CHAIR - Center distance :520mm; Seat height: 450mm.
HDPE OR Whole chair depth :855mm; Total height of the chair G.L to the top 1000mm; Writing pad
EQUIVALENT (AS height: 650mm. (950mm from ground level).
APPROVED) ii. WRITING PAD
The panel is made of MDF double-sided fire-proof board (the color of the panel is beech),

1
 wood embossed surface, (Writing pad Mdf double side board to have a cur venture at the
front to conform with the backrest shape and to allow easy of folding and sliding in and out).
the left and right sides of the desktop are covered by aluminum alloy, and the return
mechanism is made of hinge track, which can shrink freely. (Desktop return mechanism
Desktop to prevent people from colliding with desktop corners and injuries, safe and firm.
The height of the writing pad 650mm. (950mm from ground level to allow for enough
clearance once seated.
iii. FEET
Aluminum alloy die-casting molding, no burrs, no welding, surface for anti-oxidation
treatment after high temperature spray treatment strong adhesion, impact resistance, corrosion
resistance, no rust, do not fade, durable, foot height: 1000mm, armrest height: 655mm foot
width: 50mm, foot width :430mm. Height from foot bottom to seat shaft: 390mm. Fully
enclosed anchor screw hole with built-in ground burst screws. The length of the sole of the
foot is 355mm, the distance between the mounting holes of the foot is not less than 308mm,
and the fixing screws can be specified in length according to the ground conditions, and the
outer cover is 2 screw covers. Dust proof, safe, beautiful.
iv. BACKREST
Size: High 545mm wide 505mm thick 40mm, (the elongated back in proportion to the height
and the structural feature of the chair) high density polyethylene (HDPE) through a large
hollow blow molding machine blow molding, ergonomic design, moisture-proof, durable, do
not fade.
v. SEAT PART
Size: Length 420mm wide 440mm thick 30mm, using high density polyethylene (HDPE)
through a large hollow blow molding machine blow molding, and aluminum alloy die-casting
molding Angle code adopts penetration connection, using M8 cylindrical head hexagonal
screws 2 / Angle code, the overall arc and curve are ergonomic design. High strength, anti-
aging, durable, comfortable to sit.
vi. BOOKSHELF
High quality φ5×φ3mm cold drawn steel wire is used, and the surface is treated by
electrostatic spraying. The inner cavity of the book basket dimension 40mm to facilitate the
collection of books. Four M6 screws are used to connect the left and right sides of the
aluminum alloy feet to ensure that they are firm and not loose.
vii. STRUCTURE
13mm thick aluminum alloy integrated die-casting corner code, no burrs, no welding, anti-
pinch function, the corner code surface for anti-oxidation treatment, high temperature spray
treatment. Mute handling powerful response mechanism, durable
viii. INSTALLATION OF ALL CHAIRS SUPPLIED
Includes installation, fixing with appropriate materials, cutting or chasing floors make good
any affected area during installation; all to the approval and satisfaction of the Client
2
 B. NEW DESCRIPTION
Summary of Technical Specifications: The Goods and Related Services shall comply with following Technical Specifications and Standards:
Item No Name of Goods or Technical Specifications and Standards PHOTO Compliance to
Related Service Technical
Specifications
(YES/NO)

1. MIDDLE ROW SEAT SPECIFICATIONS

ALUMINIUM FRAME i. DETAILED SIZES
WITH ARM Center distance :520mm; Seat height: 450mm.
AUDITORIUM CHAIR - Whole chair depth :855mm; Total height of the chair G.L to the top
HDPE OR EQUIVALENT 1100mm; Writing pad height: 650mm. (950mm from ground level)
(AS APPROVED) ii. WRITING PAD
The panel is made of MDF double-sided fire-proof board (the color
of the panel is beech), wood embossed surface, (Writing pad Mdf
double side board to have a curventure at the front to conform with
the backrest shape and to allow easy of folding and sliding in and
out). the left and right sides of the desktop are covered by
aluminum alloy, and the return mechanism is made of hinge track,
which can shrink freely. (Desktop return mechanism Desktop to
prevent people from colliding with desktop corners and injuries,
safe and firm. The height of the writing pad 650mm. (950mm from
ground level to allow for enough clearance once seated.
iii. FEET
Aluminum alloy die-casting molding, no burrs, no welding, surface
for anti-oxidation treatment after high temperature spray treatment
strong adhesion, impact resistance, corrosion resistance, no rust, do
not fade, durable, foot height: 1100mm, armrest height: 655mm
foot width: 50mm, foot width :430mm. Height from foot bottom to
seat shaft: 390mm. Fully enclosed anchor screw hole with built-in
ground burst screws. The length of the sole of the foot is 355mm,
the distance between the mounting holes of the foot is not less than
308mm, and the fixing screws can be specified in length according
to the ground conditions, and the outer cover is 2 screw covers.
Dust-proof, safe, beautiful.

3
 iv. BACKREST
Size: High 645mm wide 505mm thick 40mm, (the elongated back
in proportion to the height and the structural feature of the chair)
high density polyethylene (HDPE) through a large hollow blow
molding machine blow molding, ergonomic design, moisture-proof,
durable, do not fade.
v. SEAT PART
Size: Length 420mm wide 440mm thick 30mm, using high density
polyethylene (HDPE) through a large hollow blow molding
machine blow molding, and aluminum alloy die-casting molding
Angle code adopts penetration connection, using M8 cylindrical
head hexagonal screws 2 / Angle code, the overall arc and curve are
ergonomic design. High strength,
anti-aging, durable, comfortable to sit.
vi. BOOKSHLEF
High quality φ5×φ3mm cold drawn steel wire is used, and the
surface is treated by electrostatic spraying. The inner cavity of the
book basket dimension 40mm to facilitate the collection of books.
Four M6 screws are used to connect the left and right sides of the
aluminum alloy feet to ensure that they are firm and not loose.
vii. STRUCTURE
13mm thick aluminum alloy integrated die-casting corner code, no
burrs, no welding, anti-pinch function, the corner code surface for
anti-oxidation treatment, high temperature spray treatment. Mute
handling powerful response mechanism, durable.
viii. INSTALLATION OF ALL CHAIRS SUPPLIED
Includes installation, fixing with appropriate materials, cutting or
chasing floors make good any affected area during installation; all
to the approval and satisfaction of the Client

4
Item No Name of Goods or Technical Specifications and Standards PHOTO Compliance to
Related Service Technical
Specifications
(YES/NO)

2. BACK ROW SEAT SPECIFICATIONS

ALUMINIUM FRAME i. DETAILED SIZES
WITH ARM Centre distance:520mm, Seat height: 450mm.
AUDITORIUM CHAIR - Total height of the chair G.L to the top 1100mm
HDPE OR EQUIVALENT ii. WRITING PAD
(AS APPROVED) NONE
iii. FEET
Aluminum alloy die-casting molding, no burrs, no welding, surface for
anti-oxidation treatment after high temperature spray treatment strong
adhesion, impact resistance, corrosion resistance, no rust, do not fade,
durable, foot height: 1100mm, armrest height: 655mm foot width:
50mm, foot width :430mm. Height from foot bottom to seat shaft:
390mm. Fully enclosed anchor screw hole with built-in ground burst
screws. The length of the sole of the foot is 355mm, the distance
between the mounting holes of the foot is not less than 308mm, and the
fixing screws can be specified in length according to the ground
conditions, and the outer cover is 2 screw covers
iv. BACKREST
High 645mm wide 505mm thick 40mm, (the elongated back in
proportion to the height and the structural feature of the chair) high
density polyethylene (HDPE) through a large hollow blow molding
machine blow molding, ergonomic design, moisture-proof, durable, do
not fade.
v. SEAT PART SIZE
Length 420mm wide 440mm thick 30mm, using high density
polyethylene (HDPE) through a large hollow blow molding machine
blow molding, and aluminum alloy die-casting molding Angle code
adopts penetration connection, using M8 cylindrical head hexagonal
screws 2 / Angle code, the overall arc and curve are ergonomic design.
High strength,
anti-aging, durable, comfortable to sit
vi. BOOKSHLEF
NONE
vii. STRUCTURE
5
 13mm thick aluminum alloy integrated die-casting corner code, no
burrs, no welding, anti-pinch function, the corner code surface for anti-
oxidation treatment, high temperature spray treatment. Mute handling
powerful response mechanism, durable
viii. INSTALLATION OF ALL CHAIRS SUPPLIED
Includes installation, fixing with appropriate materials, cutting or
chasing floors make good any affected area during installation; all to the
approval and satisfaction of the Client

Name of Goods or Technical Specifications and Standards PHOTO Compliance to

Item No Related Service Technical
Specifications
(YES/NO)
3. FRONT TABLE ROW SPECIFICATIONS
ALUMINIUM FRAME i. DETAILED SIZES
WITH ARM DETAILED Sizes: Center distance:520mm,
AUDITORIUM CHAIR - Total height of the stand G.L to the top 1100mm.
HDPE OR EQUIVALENT Writing pad height: 650mm (950mm from ground level)
(AS APPROVED) ii. WRITING PAD
The panel is made of MDF double-sided fire-proof board (the color
of the panel is beech), wood embossed surface,(Writing pad Mdf
double side board to have a curventure at the front to conform with
the backrest shape and to allow easy of folding and sliding in and
out). the left and right sides of the desktop are covered by aluminum
alloy, and the return mechanism is made of hinge track, which can
shrink freely. (Desktop return mechanism Desktop to prevent people
from colliding with desktop corners and injuries, safe and firm.The
height of the writing pad 650mm.(950mm from ground level to allow
for enough clearance once seated).
iii. FEET
Aluminum alloy die-casting molding, no burrs, no welding, surface
for anti-oxidation treatment after high temperature spray treatment
strong adhesion, impact resistance, corrosion resistance, no rust, do
not fade, durable, foot height: 1100mm, foot width: 50mm, foot
width :180mm. Fully enclosed anchor screw hole with built-in
ground burst screws. The length of the sole of the foot is 355mm, the
distance between the mounting holes of the foot is not less than
108mm, and the fixing screws can be specified in length according to
6
 the ground conditions, and the outer cover is 2 screw covers.
iv. BACKREST
NONE
v. SEAT PART
NONE
vi. BOOKSHLEF
High quality φ5×φ3mm cold drawn steel wire is used, and the surface
is treated by electrostatic spraying. The inner cavity of the book
basket dimension 40mm to facilitate the collection of books. Four M6
screws are used to connect the left and right sides of the aluminum
alloy feet to ensure that they are firm and not loose.
vii. STRUCTURE
13mm thick aluminum alloy integrated die-casting corner code, no
burrs, no welding, anti-pinch function, the corner code surface for
anti-oxidation treatment, high temperature spray treatment. Mute
handling powerful response mechanism, durable.
viii. INSTALLATION OF ALL CHAIRS SUPPLIED
Includes installation, fixing with appropriate materials, cutting or
chasing floors make good any affected area during installation; all to
the approval and satisfaction of the Client

7
 2. CLARIFICATION 2- ADD.1
• DRAWINGS

A. PREVIOUS DESCRIPTION
4.1 ALUMINUM FRAME WITH ARM(HDPE)

8
 B. NEW DESCRIPTION
4.1 ALUMINUM FRAME WITH ARM(HDPE)

9
10
 3. CLARIFICATION 3- PTD

SECTION IV - TENDERING FORMS

• Price Schedule Forms

A. PREVIOUS DESCRIPTION

Price Schedule: As applicable

(Group C Tenders, goods to be imported) Date: _________________________

Currencies in accordance with ITT 15 ITT No: ____________________

Alternative No: ________________

Page N ______ of ______

1 2 3 4 5 6 7 8 9

Line Description of Country Delivery Quantity and Unit price CIP Price per Price per line item for Total Price per Line item
Item Goods of Origin Date as physical unit CIP [insert place of line item inland transportation and (Col. 7+8)
N defined destination] (Col. 5x6) other services required in
by in accordance with ITT Kenya to convey the Goods
Incoterms 14.8(b)(i) to their final destination
specified in TDS

[insert [insert name of [insert [insert [insert [insert unit price CIP per [insert total CIP [insert the corresponding [insert total price of the
numbe good] country of quoted number of unit] price per line price per line item] line item]
r of origin of Delivery units to be item]
the the Good] Date] supplied and
item] name of the
physical unit]
1 ALUMINIUM 1330 PCs
FRAME WITH
ARM
AUDITORIUM
CHAIR -HDPE
Total Price

11
 B. NEW DESCRIPTION

Price Schedule: As applicable in the document

(Group C Tenders, goods to be imported) Date: _________________________

Currencies in accordance with ITT 15 ITT No: _____________________

1 2 3 4 5 6 7 8 9

Line Description of Country Delivery Quantity and Unit price CIP Price per Price per line item for Total Price per Line item
Item Goods of Origin Date as physical unit line item inland transportation and
CIP [insert place of
defined other services required in (Col. 7+8)
N by destination] (Col. 5x6) Kenya to convey the Goods
Incoterms in accordance with ITT to their final destination
14.8(b)(i) specified in TDS

1 MIDDLE ROW 1231(PCS)

SEAT

ALUMINIUM
FRAME WITH
ARM
AUDITORIUM
CHAIR -HDPE OR
EQUIVALENT (AS
APPROVED

2. BACK ROW 99(PCS)

SEAT

ALUMINIUM
FRAME WITH
ARM
AUDITORIUM
CHAIR -HDPE OR
EQUIVALENT (AS
APPROVED)

12
 3. FRONT TABLE 99(PCS)
ROW

ALUMINIUM
FRAME WITH
ARM
AUDITORIUM
CHAIR -HDPE OR
EQUIVALENT (AS
APPROVED)

4. 0.03% capacity LOT

building levy
5. VAT LOT

Total Price

PLEASE TAKE NOTE OF THE FOLLOWING:

Prices quoted should be inclusive of Capacity Building Levy (calculated as 0.03% of the contract price before VAT); all applicable taxes
including VAT, transportation cost and any other applicable cost.

13
 4. CLARIFICATION 4- PTD
• PART 2: SUPPLY REQUIREMENTS
• Section V - Schedule of Requirements

A. PREVIOUS DESCRIPTION
1. List of Goods and Delivery Schedule
Line Description of Goods Quantity Physical Final Delivery (as per Incoterms) Date
Item unit Destination as
specified in Earliest Delivery Latest Delivery Date Tenderer’s offered Delivery
N TDS Date date [to be provided by the
tenderer]

[insert [insert description of Goods] [insert [insert [insert place of [insert the number of [insert the number of [insert the number of days
item quantity of physical Delivery] days following the days following the date following the date of
No] item to be unit for the date of effectiveness of effectiveness the effectiveness the Contract]
supplied] quantity] the Contract] Contract]

1 ALUMINIUM FRAME PCS 1330 MAIN IMMEDIATELY 30 DAYS

WITH ARM AUDITORIUM CAMPUS AFTER
CHAIR -HDPE LPO/CONTRACT
SIGNING

14
 B. NEW DESCRIPTION
1. List of Goods and Delivery Schedule
Line Description of Goods Quantity Physical Final Delivery (as per Incoterms) Date
Item unit Destination as
specified in Earliest Delivery Latest Delivery Date Tenderer’s offered Delivery
N TDS Date date [to be provided by the
tenderer]

[insert [insert description of Goods] [insert [insert [insert place of [insert the number of [insert the number of [insert the number of days
item quantity of physical Delivery] days following the days following the date following the date of
No] item to be unit for the date of effectiveness of effectiveness the effectiveness the Contract]
supplied] quantity] the Contract] Contract]

1 MIDDLE ROW SEAT PCS 1231 MAIN IMMEDIATELY 30 DAYS

CAMPUS AFTER
ALUMINIUM FRAME WITH LPO/CONTRACT
ARM AUDITORIUM CHAIR SIGNING
-HDPE OR EQUIVALENT
(AS APPROVED

2. BACK ROW SEAT PCS 99 MAIN IMMEDIATELY 30 DAYS

CAMPUS AFTER
ALUMINIUM FRAME WITH LPO/CONTRACT
ARM AUDITORIUM CHAIR SIGNING
-HDPE OR EQUIVALENT
(AS APPROVED)

3. FRONT TABLE ROW PCS 99 MAIN IMMEDIATELY 30 DAYS

CAMPUS AFTER
ALUMINIUM FRAME WITH LPO/CONTRACT
ARM AUDITORIUM CHAIR SIGNING
-HDPE OR EQUIVALENT
(AS APPROVED)

15
 5. CLARIFICATION 5- PTD
• PART 2: SUPPLY REQUIREMENTS
• Section V - Schedule of Requirements

A. PREVIOUS DESCRIPTION
2. List of Related Services and Completion Schedule
Place where Services Final Completion
shall be performed Date(s) of Services
Service Description of Service Quantity1 Physical Unit

[insert [insert description of Related Services] [insert quantity of [insert physical unit for the [insert name of the [insert required
Service items to be items] Place] Completion Date(s)]
No] supplied]
1 ALUMINIUM FRAME WITH ARM 1330 PCS TMU MAIN CAMPUS
AUDITORIUM CHAIR -HDPE

1
If applicable

B. NEW DESCRIPTION
2.List of Related Services and Completion Schedule
Place where Services Final Completion
shall be performed Date(s) of Services
Service Description of Service Quantity1 Physical Unit

[insert [insert description of Related Services] [insert quantity of items to be [insert physical unit [insert name of the [insert required
Service supplied] for the items] Place] Completion Date(s)]
No]

16
1 MIDDLE ROW SEAT 1231 PCS TMU MAIN
ALUMINIUM FRAME WITH ARM CAMPUS
AUDITORIUM CHAIR -HDPE OR
EQUIVALENT (AS APPROVED

2. BACK ROW SEAT 99 PCS TMU MAIN

ALUMINIUM FRAME WITH ARM CAMPUS
AUDITORIUM CHAIR -HDPE OR
EQUIVALENT (AS APPROVED)

3. FRONT TABLE ROW 99 PCS TMU MAIN

ALUMINIUM FRAME WITH ARM CAMPUS
AUDITORIUM CHAIR -HDPE OR
EQUIVALENT (AS APPROVED)

If applicable
1

6. CLARIFICATION 6- ADD.1
• SUBMISSION AND OPENING OF TENDERS

A. PREVIOUS DESCRIPTION B. NEW DESCRIPTION

Submission and opening of Tenders: Submission and opening of Tenders:
Cover page, Invitation to Tender Clause 9 and Section II - Tender Cover page, Invitation to Tender Clause 9 and Section II - Tender Data Sheet (TDS)
Data Sheet (TDS). Closing date is Monday 16th September 2024 Closing date is Monday 16th September 2024 at 10:00 a.m.
at 10:00 a.m
Tenders must be received on or before Monday 16th September, 2024 at 10:00 a.m.

Except as clarified herein, all the other terms and conditions of the tender remain as is and are unchanged.

VICE-CHANCELLOR

17