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INTERNAL AUDIT NOTIFICATION DATED 24.05.

2023
Telangana Southern Power Distribution Company Limited (TSSPDCL)
came into being on 02nd June 2014 after bifurcation of the erstwhile State of
Andhra Pradesh.

With its headquarters at Hyderabad, TSSPDCL encompasses an area


of 15 districts,viz., Mahabubnagar, Narayanpet, Nalgonda, Yadadri Bhuvanagiri,
Suryapet, Siddipet, Medchal, Wanaparthy, Nagarkurnool, Jogulamba Gadwal,
Sangareddy, Medak, Hyderabad, Vikarabad and Rangareddy catering to the
power requirements of 9.2 million consumers.

TSSPDCL has 21 Operation Circles, SCADA, 5 Zonal Offices and


Corporate Office ; there are 186 Nos. Accounting and Non-Accounting Units.

Applications (on Firm’s letterhead) are invited from experienced local


Professional Firms for conducting Internal Audit Functions in TSSPDCL.

The details of proposed allotment of 186 Units are as follows –


Unit
Sl.
s
No Circle Set Circles included in the Set
(Nos
.
.)
1 Medak Medak, Sangareddy Siddipet 31
2 Nalgonda Nalgonda, Suryapet, Yadadri 29
3 Mahabubnaga Mahabubnagar, Nagarkurnool, Narayanpet, 31
r Wanaparthy & Gadwal
4 Rangareddy-I Cybercity, Vikarabad & Rajendranagar 23
5 Rangareddy-II Habsiguda, Medchal, Saroornagar 27
6 City-I Banjarahills, Secunderabad, Hyderabad 24
South
7 City-II Hyderabad Central, SCADA, Master Plan, 21
Corporate Office, Metro Zone, RR Zone,
Rural Zone, Medchal Zone
TOTAL 186
Only 1 ‘Circle Set’ will be allotted to 1 Professional Firm.

1. Qualification Criteria – The local Professional Firm should have atleast 3


Partners, of which atleast 1 Partner should have CISA/DISA qualification.
Copy of the latest “Firm Constitution Certificate” issued by the
concerned Professional Institute should be enclosed with the Application.

2. Experience – The Professional Firm should have minimum experience of 5


years in Internal Audit/Statutory Audit of Public Sector Undertakings/Private
Companies. Those having experience in Power Sector with proven track
record will be preferred.

3. Scope - An indicative Scope of Audit is stated in Annexure – A for


reference.

4. Terms and Conditions –


i. The tenure of the contractual assignment shall initially be for the period
1st July, 2023 to 31st March, 2025. The contractual period is further
extendable on year to year basis, on satisfactory performance.

ii. The Firm shall carry out the Internal Audit Work at the EROs/ Division
Offices/ Circle Offices, etc., falling under the purview of the respective
Circles on a full-time basis on all working days.
Contd..
:2:

iii. Each Audit Team shall have 1 Qualified employee and 2 Audit Assistants
(not Articled Assistants /Trainees). The Partner shall monitor the
Audit assignment atleast twice a month, at the place of Audit.

iv. The Firm shall not assign or transfer the work to other Firms, etc.

v. TSSPDCL reserves the right to accept the application or not, even if the
Firm meets all conditions.

vi. Any legal dispute shall be settled within the jurisdiction of any Court in
Hyderabad.

vii. Firm shall ensure strict compliance of EPF & ESI provisions in respect of
it’s employees and give monthly proof of compliance.

Interested local Professional Firms shall indicate their expected monthly


remuneration “Circle Set” wise. The remuneration quoted should be all-
inclusive, i.e., including Travelling and Out of Pocket Expenses, etc. GST should
be stated separately. The remuneration quoted will be valid for the
entire contract period.

The following details have to be furnished along with the Application –


a) Details of Partners (in the following format) –
Sl. Date of
Membershi Qualificatio CISA/
No Name joining the
p No. n DISA
. Firm

b) Details of Qualified Employee and 2 Audit Assistants (not Articled


Assistants /Trainees) who would be deployed full- time for the
assignment (in the following format) –
Sl. Experienc Date of
No Name Qualification e joining the
. (years) Firm

Applications in sealed cover superscribing “Application for Internal


Audit Notification” thereon should be –
i) sent by Registered Post AD/Speed Post/Courier to the Office of the
Chief General Manager (Finance), TSSPDCL, 6-1-50, Corporate Office,
A-Block, 3rd floor, Mint Compound, Hyderabad – 500 063 (Ph. 2343
1036);
OR
ii) dropped in “Drop Box” placed on the 3rd Floor, A-block, in the Office
of the Chief General Manager (Finance)/TSSPDCL.

The last date for receipt of Applications is 07.06.2023 by 5.00


p.m.

Place : Hyderabad sd/-


Date : 24.05.2023 CHAIRMAN & MANAGING
DIRECTOR
ANNEXURE – A

AN INDICATIVE SCOPE OF WORK


The Scope would extend to cover a full-fledged Internal Audit covering all
processes by study/ checking and review of all important documents/ records for
all the Units of the Circle.
An Illustrative (not exhaustive) Scope of Work is indicated below –

GENERAL PARAMETERS: –
 100% coverage of all transactions is expected. However, where due to
large volumes, 100% coverage is not possible, the quantum of coverage
vis-à-vis the total volume should be optimum. Proper sampling
techniques may be adopted in these circumstances and reported
accordingly.
 Verify documentary evidence (both internal and external)
 Verify that there is a proper authority for all expenditure and
transactions.
 Critically review every aspect relevant to the Internal Audit area, with a
view to achieving cost savings and improved revenue earnings.
 Review adequacy of MIS reports.
 Verify the accuracy and authenticity of the financial accounting and
statistical records.
 Endeavour for prevention and quick detection of frauds.
 Check validity of transactions with reference to provisions of laws &
Statutes.
 Ascertain that the standard accounting practices, internal policies &
control procedures are being adhered to.
 Analyse and improve the system of internal checks, in particular, see
that it is functional, sound and economical.
 Review the overall internal control system and bring material departures
and non-compliance to the notice of the Management and report
thereon. This review also generally aims at locating unnecessary and
weak controls and to suggest effective and economical controls.
 Review the adequacy of documentation, filing system & record keeping.
 Report on shortcomings and improvements possible in the systems &
procedures.
 Report adequacy of existing Information Technology Support System
and suggest for improvement, wherever required.

GENERAL ACCOUNTING: –
TSSPDCL has implemented SAP S/4 HANA version. The Internal Auditor is
expected to be well-versed in all modules of SAP S/4 HANA version. While
conducting Internal Audit of an Office/ Unit, the Internal Auditor has to report on
the Internal Financial Controls in SAP.
The Internal Auditor has to thoroughly scrutinise the Journal Entry (JE)
Register.

REVENUE: –
TSSPDCL has implemented “Energy Billing System (EBS)” Software for LT
and HT Revenue. While conducting Internal Audit of Revenue Units, the Internal
Auditor has to report on the Internal Financial Controls in EBS. Further, the
Internal Auditor has to ensure monthly reconciliation between EBS and SAP.
The Internal Auditor has to verify all the records in Revenue Units
thoroughly to arrest the Revenue leakages /shortfalls. Further, the Internal
Auditors has to pay more attention and 100% checks shall be done for the
following –
 Revenue Leakages in case of Meter Changes, CTPT Changes, Category
Changes, Load enhancements, phased demands, Multiplying Factor
(MF);
 Cheque Bounce cases;
 Surcharge against cheque bounce cases (up to the date of realization);
 Surcharge against cheque payments till to the date of realization;
 All Credit JEs;
 Debit and Credit entries against Bill Stopped Services;
 Collection of Burnt Meter charges against all burnt meters replaced;
 Ensure all norms followed for new services releases;

Contd.. Pg.2

:2:

 Tools and Plants Register particularly in regard to Computer, Printer,


Spot Billing Machines and Spot Collection Machines being used for billing
and collection purpose;
 Ensure all norms followed for new services releases;
 Ensure all norms followed for seasonal industries;
 Ensure all norms followed for temporary services;
 Verify all the Theft & Malpractice cases; the No. of cases pending since
long time & reasons; and
 Verify all Meter exceptional and point out the revenue shortfalls.

PURCHASE: –

Review the adequacy of floating enquiries and whether they are in line with
the Company Policy –
 Review of all enquiries and quotations
 Review on the basis of quotations/other price information.
 Comparative price analysis
 Scrutiny of purchase orders & compliance with authorization
procedures.
 Review of Post facto purchase orders.
 Analysis of the reasons for amendment to purchase orders.
 Analysis of material rejection V/s orders placed.
 Report on any cases of purchases made by the other departments
which should normally be handled directly by purchase department.
 Review open purchase orders & comment on follow-up.
 Review receipt of material as per scheduled dates of delivery and
penalties on party defaulting.
 Report on any emergency purchases made.

OTHER SPECIFIC AREAS: –

 To Report on IT Returns’ filings and TDS


 To Report on GST Compliances with respect of income GLs, posting of
incomes to correct GLs for creating GST Liability, etc.
 To study & review existing budgetary control of all expenditure &
suggest improvements.
 To critically evaluate all repairs & maintenance works with
cost/benefit analysis along with suggesting corrective measure, if any.
 To evaluate all on-going capital expenditure as regards
viability/internal returns etc. including existing projects management
procedures/ functions thereof.
 To review all work orders released, accounted and closed. Ensure
devolution of materials in closed work orders
 To study existing procedural guidelines for processing bills of
suppliers contractors & suggest improvements.
 To check LOCs preparation processes & suggest for better internal
control measures.
 To study & review status regarding pendency of Internal Audit Paras &
A.G Audit Paras.
 To check whether audit remarks pointed out are being avoided during
the subsequent period.
 To carry out Physical Verification of Stocks, “Bill Stopped Services” as
per instructions of Management from time to time.
 To study & review internal control measures for staff T.A Bills, Medical
Reimbursement, Retirement benefits & other benefits.
 In case of pensions, to check the calculations, fixation, restoration etc.
 Any other matter which is relevant for the operations of the Company.

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