REQUEST FOR PROPOSALS FOR

“Empanelment of Consultant for Investment Grade Energy Audit for

Electrical System in ULBs of Gujarat”

Gujarat Urban Development Company Ltd.

Karmayogi Bhavan, Block-1, B1 Wing, Ground Floor,
Sector-10/A, Gandhinagar-382010, Gujarat
Disclaimer
The information contained in this Request for Proposal document (hereinafter referred to as “RFP”) or
subsequently provided to Bidder(s), whether verbally or in documentary or any other form by or on behalf
of the Managing Director, Gujarat Urban Development Company Ltd. (hereinafter referred to as “GUDC”),
(the “Authority” or the “Client”) or any of their employees or advisors, is provided to Bidder(s) on the
terms and conditions set out in this RFP and such other terms and conditions subject to which such
information is provided.

The purpose of this RFP is to provide interested parties with information that may be useful to them in
making their financial offers pursuant to this RFP (the “Bid”). This RFP includes statements, which reflect
various assumptions and assessments arrived at by GUDC in relation to the Project. Such assumptions,
assessments and statements do not purport to contain all the information that each Bidder may require.
This RFP may not be appropriate for all persons, and it is not possible for GUDC, its employees or advisors
to consider the investment objectives, financial situation and particular needs of each party who reads or
uses this RFP. The assumptions, assessments, statements and information contained in this RFP, may not
be complete, accurate, adequate or correct. Each Bidder should, therefore, conduct its own investigations
and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the
assumptions, assessments, statements and information contained in this RFP and obtain independent
advice from appropriate sources.

Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of which depends
upon interpretation of law. The information given is not an exhaustive account of statutory requirements
and should not be regarded as a complete or authoritative statement of law. GUDC accepts no
responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein.
GUDC, its employees and advisors make no representation or warranty and shall have no liability to any
person, including any Applicant or Bidder under any law, statute, rules or regulations or tort, principles of
restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from
or be incurred or suffered on account of anything contained in this RFP or otherwise, including the
accuracy, adequacy, correctness, completeness or reliability of the RFP and any assessment, assumption,
statement or information contained therein or deemed to form part of this RFP or arising in any way in this
Bid Stage.

GUDC also accepts no liability of any nature whether resulting from negligence or otherwise howsoever
caused arising from reliance of any Bidder upon the statements contained in this RFP.

The Bidder shall bear all its costs associated with or relating to the preparation and submission of its Bid
including but not limited to preparation, copying, postage, delivery fees, expenses associated with any
demonstrations or presentations which may be required by the GUDC or any other costs incurred in
connection with or relating to its Bid. All such costs and expenses will remain with the Bidder and GUDC
shall not be liable in any manner whatsoever for the same or for any other costs or other expenses
incurred by a Bidder in preparation or submission of the Bid, regardless of the conduct or outcome of the
bidding process.

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 Contents
Sr. No. Particular
1 Definitions
2 Introduction
3 Notice Inviting tender
4 Instructions to the bidder
5 Clarification
6 Scope of services
7 Liability: as per GCC and SCC
8 Payment Terms
9 Performance Security
10 Ownership of Documents
11 Tender Fee/EMD
12 Test of Responsiveness
13 Conflict of interest: to be read in conjunction with GCC
14 Eligibility of Applicants
15 Minimum Eligibility Criteria
16 Technical Qualification Criteria
17 Preparation of Proposals
18 Submission, Receipt and Opening of Proposals
19 Proposal Evaluation
20 Empanelment of successful bidder
21 Confidentiality
22 Proprietary Data
23 Terms of Reference
24 Team Composition
25 Validity of quoted rate
26 Time line and deliverable submission
27 Payment of invoice
Annexure – 1: Bid Covering letter
Annexure – 2: Power of Attorney
Annexure – 3: format of CA Certificate
Annexure – 4: Work Experience
Annexure – 5: Financial Bid (To be filled online only)
Annexure – 6 : Format of Bank Guarantee for EMD
Annexure – 7: Format of Bank Guarantee for Security Deposit Bank Guarantee
Annexure – 8: Contract Agreement
Annexure – 9: Non- Blacklisting Declaration
Annexure – 10: List of Municipalities

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1. Definitions
In this document, unless the context specifies otherwise, the following words and phrases shall mean and
include:
1. “Authority” or “Client” shall mean Gujarat Urban Development Company Ltd
2. “Agreement” or “Contract” means the document signed by the Gujarat Urban Development Company
Ltd. and the bidder that incorporates any final corrections or modifications to the Tender and is the
Legal document binding both the parties and conditions of the Contract.
3. “Applicant” refers to a single entity or the group of entities coming together to execute the assignment
4. “Bid” or “Proposal” means the complete bidding document submitted by the bidder to the Client and
shall include any corrections, addenda and modifications made therein.
5. “Bidder” shall mean an Applicant which is either a sole proprietorship firm/ a partnership firm/ a
limited liability partnership/ a company incorporated under the Companies Act 1956 or a body
corporate incorporated under the applicable laws of its origin eligible to participate in the Tender in the
stages of Pre-qualification, Bidding process and shall include the successful Bidder during the currency
of the Contract.
6. “Contract Period” shall mean entire term of the contract, i.e., 36 months and any extension thereof
7. “Corrupt Practice” means the offering, giving, receiving, or soliciting of anything of value, pressurizing
to influence the action of a public official in the process of Bidder selection and Contract execution.
8. “Government” shall mean the Government of Gujarat.
9. “Local Language” means the language declared by the concerned State Government as their official
language.
10. “Financial Proposal” means the total value of services and supplies as covered under this Tender and
agreed upon by the Tendered and the Bidder.
11. “Preferred Bidder” means the Bidder scoring the highest marks based on the total of technical and
financial score

4
2. Introduction
 Electricity consumption in municipal sector is increasing steadily over the last few years.
There is need to address energy issues on priority through integrated and comprehensive
approach and by adopting latest techniques and technologies with active participation of all
stakeholders.
 The objective of the proposed project is to improve the power factor of the municipalities of
the state of Gujarat and reduce unnecessary financial loss to the municipalities by system up
gradation and time management. Additionally, system up gradation and improvement in
power factor can reduce the emission of carbon dioxide into the atmosphere. So the
environment can also benefit.
 GUDC has already executed pilot project in 41 ULBs of Gujarat, focusing on improving power
factor and time management of pumping stations. GUDC, as the implementing agency, has
effectively eliminated penalties associated with poor power factor in ULBs and afterwards
ULB gained rebates for maintaining an optimal power factor in energy bills. Now, GUDC will
implement the project in remaining 118 ULBs of Gujarat. The list of ULB is as per Annexure -
10.
 For this purpose, it is necessary to first establish a base line of energy consumption, which
would act as a reference point.
 Thus, as a first step it would be necessary to undertake the energy audit of the ULBs. The
energy audit would involve studying configuration of the existing systems and its operations
and the consumption and cost of electricity. Based on the energy audit, appropriate projects
can be recommended that would lead to reduction in energy consumption. A cost benefit
analysis would also be presented, which would enable the ULBs to decide whether or not to
implement the recommended energy efficiency solution.
 As the name implies, an Energy Audit is the process of conducting a detailed energy audit to
quantify the savings potential, and translating the technical findings into financial terms. The
report would contain comprehensive information related to energy use by the municipality
and provide clarity on the baseline and assessment of savings once the project is
implemented.
 GUDC, intends to empanel consultant for Providing Consultancy Services such as preparation
of Detailed Energy Audit report, Thermal Image for electrical connections and
recommendation for energy savings and improvement of power factor in Municipalities of
Gujarat as a solution to improve financial condition of respective ULBs.

5
3. Notice Inviting tender

Sr. Date, Time & Amount

Event
No
Request for Proposal For “Empanelment of
Consultant for Energy Audit & Performance
1. Name of work
Evaluation of Electrical System in ULBs of
Gujarat”
2. Tender No. GUDC/e-TENDERING/IGA/Consultant/2024/01

3. Date of issue of RFP 30.10.2024

One Hundred Eighty (180) days from the
4. RFP Validity date of opening of the Technical Bid of this
Tender.
5. Pre-bid Meeting at GUDC, Gandhinagar NA
online (e-tendering) Tender/Offer
6. 13.11.2024
submission last date {This is mandatory}
last Date of Submission of EMD and Tender
7. fees by Tenderer (By RPAD or Speed 20.11.2024
Post){This is mandatory}
A. 14.11.2024
A. Preliminary Stage Opening (Online)
8. B. After successful receiving of hard copy of
B. Technical Opening
Tender fees & EMD
Will be decided by GUDC and will be
9. Opening of Financial Bid
intimated to Qualified Bidders
180 (One Hundred and Eighty) days from the
10. EMD Validity
last date of Bid Submission
Rs. 7,080.00 (Rs. 6,000 tender fees + 18%
GST) (Nonrefundable) in form of Demand
11. Tender Fees (non-refundable)
Draft (DD) payable to : GUDC Ltd,
Gandhinagar
Earnest Money Deposit (EMD) of Rs.
3,00,000 /- in the form of FDR/Bank
Earnest Money Deposit (EMD) in the form of
Guarantee (Refundable/ adjustable) of any
12. DD/FDR/Bank Guarantee (Refundable/
nationalized bank or as per latest FD GR.
adjustable)
(As per Annexure) payable to : GUDC Ltd,
Gandhinagar
Instrument of tender fee & EMD shall be
submitted in electronic format only through
Physical submission of Tender Fee, and online (By scanning while uploading the bid).
13.
Earnest Money Deposit This submission shall mean that Tender Fee
and EMD are received for purpose of
opening the bid. Accordingly offer of only

6
 those shall be opened whose tender fee and
EMD is received electronically. However, for
the purpose of realization of instrument of
tender fee & EMD, bidder shall send the
same in original through RPAD/ Speed Post
so as to reach to "Gujarat Urban
Development Company Ltd, Karmayogi
Bhavan, Block-1, B1 Wing, Ground Floor,
Sector-10/A, Gandhinagar-382010, Gujarat,"
as mentioned in point above, during office
hours. For not submitting DD/FDR/BG in
original, bidder shall be banned to
participate in any tender of GUDC for period
of 3 years as a penal action.
Any document in supporting to tender bid
shall be submitted in electronic format only
through online (by scanning etc.) and
submission only in hard copy will not be
accepted separately.
On award of work, the consultant shall be
required to deposit 5% of the approved fees
in form of BG/FDR of any nationalized bank
or as per latest FD GR with validity up to
successfully completion of the contract
14. Security Deposit (SD) in form of BG/FDR defect liability period, in favour of the GUDC
Ltd. Gandhinagar.

The amount of SD may be enhanced as per

actual.
(As per Annexure )
15. The name of the client Gujarat Urban Development Company Ltd.

Vice President (P) Block No.1, Ground Floor,

The designation and address of the officer in
16. Karmayogi Bhavan, Behind Nirman Bhavan,
charge
Sector 10/A, Gandhinagar: 382010, Gujarat

17. Bidding Type Two Bid system

18. Bid Call (Nos) 2
19. Tender Currency Type INR
20. Joint Venture Not Applicable
21. Bid Document Fee/EMD/SD Payable To: GUDC Ltd, Gandhinagar
To be intimated to bidders qualifying
22. Technical Presentation
Minimum Eligibility criteria.
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 After approval of technical evaluation
report.
23. Financial Proposal Opening Non-qualified bidders will be
communicated about not meeting the
minimum technical qualification score
02 weeks from identification of Rank one
24. Letter of Intent
Bidder
25. Signing of Agreement 02 weeks from issue of Letter of Intent
36 months from the date of issue of letter of
26. Validity of quoted rate
empanelment

4. Instructions to the bidder

● Tender Documents may be downloaded from web site https://tender.nprocure.com/ (For view, down
load and on-line submission) and GUDC website https://www.gudcltd.com (For view & down load).
Tender fee & EMD shall be paid along with submission of Tender Documents. All the relevant
documents as per requirement of the Tender shall also be submitted online only and only EMD and
Tender Fees shall be submitted physically to this office on or before the due date and it should be
strictly submitted by Registered Post A.D. or Speed Post addressed to: Vice President (P), Gujarat
Urban Development Company Limited (GUDC), Block No.1, Ground Floor, Karmayogi Bhavan,
Behind Nirman Bhavan, Sector 10/A, Gandhinagar: 382010, Gujarat, India superscribing the
envelope with Tender No. and Description. Notwithstanding with any clause, no hard copy submission
except EMD & Tender Fee shall be allowed Otherwise the offer will not be considered and no any
further communication in the matter will be entertained. Please note that no other documents
including Price Bid to be submitted in physical form.
● No Tender shall be accepted in any case after due date and time of receipt of the Tender, irrespective
of delay due to postal services or any other reasons and GUDC does not assume any responsibility for
late receipt of the Tender.
● All interested parties are requested to understand this Tender in detail in order to comply with
GUDC’s requirements including but not limited to the fees and deadlines, selection criteria, selection
methodology, scope of work, and minimum technical standards. They shall strictly abide by all terms
prescribed in this Tender and provide accurate information to the best of their knowledge without
misleading the Company to be considered for participation in this Project.
● It is mandatory for all the Bidders to submit their Financial Bid (Price Bid) and Technical Bid (Techno-
commercial Bid) ONLINE only via e-tendering portal.
● Envelopes for EMD and tender fees shall be wrapped in an outer envelope addressed to: Vice
President (P); Gujarat Urban Development Company Limited (GUDC), Block No.1, Ground Floor,
Karmayogi Bhavan, Behind Nirman Bhavan, Sector 10/A, Gandhinagar: 382010. Complete postal
address of the Bidder shall appear on all the envelopes so that it is possible to find out whose Bid it is
without opening the envelope.
● Tender Fee and EMD shall be submitted through RPAD/ Speed Post only in two separate envelopes.

● Tender fee (non-refundable) will be accepted by DD drawn in favour of the “Gujarat Urban
Development Company Limited (GUDC Ltd.)” payable at Gandhinagar. Tenders submitted without

8
 Tender Fee shall not be accepted. The envelope for Tender Fee should be super scribed as “Tender
Fee”. Cheques are not acceptable.
● It is mandatory for all Bidders to submit their Price Bid only through online (e-tendering) mode. Price
Bid submitted in physical form shall not be considered for its opening and shall lead to non-
responsiveness to the bidder. On-line submitted price bid will be considered for evaluation. Bidders to
note that Price Bid of only those Bidders shall be opened (On-line-tendering) who are found
technically qualified and are found reasonably responsive to GUDC’s Tender terms and conditions and
Scope of Work.
● Before online bid submission as per schedule, Bidder is required to recheck that the uploaded
scanned copies of documents by bidder are opened properly as during bid opening, any documents
not openable shall not be considered for evaluation.
● GUDC reserves the rights to accept/reject any or all Tenders without assigning any reasons thereof.
Bidders are requested to be in touch with above-mentioned website till opening of the Price Bid to
know the latest status.
● Bidders who wish to participate in this tender will have to procure or should have legally valid Digital
Certificate (Class III) as per Information Technology Act-2000, using which they can sign their
electronic bids. Bidders can procure the same from any of the license certifying Authority of India or
can contact (n)code solutions-a division of GNFC Limited, who are licensed Certifying Authority by
Government of India at address mentioned below.
● Bidder may go through the e-tendering instruction for online Bid participation through nprocure
platform for further details and guidance for participation in the tendering process through e-
tendering.
● The Applicant shall submit the Proposal in the form and manner specified in this RFP. The Proposal
shall be submitted as per the Annexure given in relevant sections herewith. Upon selection, the
Applicant shall be required to enter into a contract with the Client in the form specified in this RFP (the
“Contract”).
● Applicants shall familiarize themselves with local conditions and take them into account in preparing
their Proposals.
● The Client will provide, the inputs and possible support required to carry out the services. The
Applicants are hereby advised to undertake their own due diligence (to their complete satisfaction)
before placing reliance on data/ information furnished or to be provided later by the Client and/ or
any of his TPI agency.
● The Client requires that the Bidder provides professional, objective, and impartial advice and at all
times hold Client’s interests’ paramount, avoid conflicts with other assignments or its own interests,
and act without any consideration for future work. The Bidder shall not accept or engage in any
assignment that may place it in a position of not being able to carry out the assignment in the best
interests of the Client and the Project.
● It is the Client’s policy to require that the Bidder observe the highest standard of ethics during the
Selection Process and during the performance of services pursuant to the Contract. In pursuance of
this policy, the Client:

 will reject any Applicant or a Proposal for award if it determines that such Applicant (whether
recommended for award or not) has any “Conflict of Interest” as defined in the RFP and, without
prejudice to the generality of the foregoing, if the Bidder is engaged in “Prohibited Practices”

9
  will declare an Applicant ineligible, either indefinitely or for a stated period of time, to be awarded
a contract if it at any time it determines that the Applicant has any conflict of Interest as defined in
the RFP, without prejudice to the generality of the foregoing, if the Bidder is engaged in
“Prohibited Practices” defined in the RFP
 In the event any entity has been barred by the Central Government, any State Government, a
statutory authority or a public sector undertaking, as the case may be, from participating in any
project or bid, and the bar subsists during last three financial years and as on bid due date, it
would not be eligible to submit a Proposal

5. Clarification
● Bidder may seek clarification on this RFP document. Request for clarification must be sent by standard
electronic means to:
Gujarat Urban Development Company Ltd
Karmayogi Bhavan, Block-1, B1 Wing, Ground Floor, Sector-10/A, Gandhinagar-382010,
Gujarat
Email ID: [email protected]
● The Client shall conduct a pre-bid meeting on the date as specified in the Data sheet at the address
mentioned above.
● GUDC reserves the right not to respond to any queries or provide any clarifications, in its sole
discretion, and nothing in this Clause shall be construed as obliging GUDC to respond to any question
or to provide any clarification.
● At any time before the last date for submission of Proposals (‘Proposal Due Date” or “PDD”), the client
may, for any reason, whether at its own initiative or in response to a clarification requested by an
applicant, modify the RFP documents by issuing an addendum/amendment. Any addendum/
amendment issued hereunder will be posted on the www.tender.nrpcure.com and the Applicants will
not be given any individual notice. The Client may at its discretion extend the PDD.

6. Scope of services
● The Scope of Services expected from this assignment is described in this RFP and should be read in
conjunction with the Special Conditions of the Contract.

7. Liability: as per GCC and SCC

8. Payment Terms
The empaneled consultants shall receive payment in accordance with the provisions of the Standard Form
of Contract as specified in this RFP. All payments to the empaneled consultants shall be made in Indian
Rupees (INR) in accordance with the provisions of this RFP.

10
9. Performance Security
● Performance Security equivalent to 5% of the approved fees shall be furnished, on issue of Letter of
Award (LOA) / Letter of Intent (LOI), before signing of the contract agreement, in form of a Bank
Guarantee/FDR substantially in the form specified in the RFP/ contract. Failure to do so, will lead the
bid rejected, forfeiture of EMD and banning to bid in GUDC for one year.
● Payment will only be paid to the empaneled consultants once the PBG is received and accepted by the
Client.
● For the empaneled consultants the Performance Security shall be retained by the Client until the
completion of empanelment. It will be released 180 (one hundred and eighty) days after the
completion of the assignment.

10. Ownership of Documents

All the study outputs including primary data shall be compiled, classified and submitted by the bidder to
the Client in hard and soft copies as per the Scope of work. The study outputs shall remain the property of
the Client and shall not be used for any purpose other than that intended under these terms of reference
without the permission of the Client.

11. Tender Fee/EMD

• Tender fee
The Bid shall be accompanied by a tender fee of INR 7,080 in the form of a demand draft from any
nationalized bank or as per latest FD GR. Proposals unaccompanied with the aforesaid RFP Processing fee
shall be rejected by the client. Tender fee is non-refundable
• EMD/ Bid Security
The Bid shall be accompanied by EMD of INR 3,00,000 in the form of a Bank Guarantee/FDR/DD from any
nationalized bank or as per latest FD GR. Proposals unaccompanied with the aforesaid EMD shall be
rejected by the client.

12. Test of Responsiveness

Prior to evaluation of proposal, GUDC shall determine whether each proposal is responsive to the
requirements of the RFP as below:
● Proposal must be submitted online only through https://tender.nprocure.com/ using the digital
signature of authorized representative of the Bidder
● Tender fee and EMD should be submitted in hard copy on or before the due date of submission as per
the Data Sheet
● Financial proposal and Technical proposal should be submitted online on or before the due date of
submission as per the Data Sheet
● Technical Proposal should have the following documents in addition to the requirements of the
“Minimum Eligibility Criteria” and “Technical Qualification Criteria” in the formats of this RFP
o Power of Attorney/ Board Resolution
● Financial proposal will be submitted in online portal only.

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13. Conflict of interest: to be read in conjunction with GCC
The bidder shall not have a conflict of interest (the “Conflict of Interest”) that affects the bidding Process.
Any bidder found to have a Conflict of Interest shall be disqualified. The bidder shall be deemed to have a
Conflict of Interest affecting the bidding Process, if:
● the consulting firm or its Member or Associate (or any constituent thereof) and any other consulting
firm or its Member or any Associate thereof (or any constituent thereof) have common controlling
shareholders or other ownership interest; provided that this disqualification shall not apply in cases
where the direct or indirect shareholding of consulting firm or its Member or an Associate thereof (or
any shareholder thereof having a shareholding of more than 5% (five per cent) of the paid up and
subscribed share capital of such consulting firm or its Member or Associate, as the case may be), in the
other consulting firm or its Member or Associate is less than 5% (five per cent) of the subscribed and
paid up equity share capital thereof; provided further that this disqualification shall not apply to any
ownership by a bank, insurance company, pension fund or a public financial institution referred to in
section 4A of the Companies Act, 1956. For the purposes of this Clause, indirect shareholding held
through one or more intermediate persons shall be computed as follows: (aa) where any intermediary
is controlled by a person through management control or otherwise, the entire shareholding held by
such controlled intermediary in any other person (the “Subject Person”) shall be taken into account for
computing the shareholding of such controlling person in the Subject Person; and (bb) subject always
to sub-clause (aa) above, where a person does not exercise control over an intermediary, which has
shareholding in the Subject Person, the computation of indirect shareholding of such person in the
Subject Person shall be undertaken on a proportionate basis; provided, however, that no such
shareholding shall be reckoned under this sub-clause (bb) if the shareholding of such person in the
intermediary is less than 26% (twenty six per cent) of the subscribed and paid up equity shareholding
of such intermediary; or
● a constituent of such consulting firm is also a constituent of another consulting firm or
● such consulting firm, or any Associate thereof receives or has received any direct or indirect subsidy,
grant, concessional loan or subordinated debt from any other consulting firm or any Associate thereof
or has provided any such subsidy, grant, concessional loan or subordinated debt to any other Bidder,
its Member or any Associate thereof; or
● such consulting firm has the same legal representative for purposes of this bid as any other consulting
firm; or
● such consulting firm or any Associate thereof has a relationship with another consulting firm or any
Associate thereof, directly or through common third party/ parties, that puts either or both of them in
a position to have access to each other’s information about, or to influence the bid of either or each
other.

14. Eligibility of Applicants

● The Applicant for participation in the Selection Process, will be a single entity which will execute the
Assignment.
● A Bidder shall be a registered in India under Company’s Act 1956 or 2013 as Limited or Private Limited,
Trust and Societies, proprietary and partnership firm.
● An Applicant shall not have a conflict of interest that may affect the Selection Process or the
Consultancy (the “Conflict of Interest”). Any Applicant found to have a Conflict of Interest shall be

12
 disqualified. In the event of disqualification, the Client will forfeit and appropriate the Bid Security as
mutually agreed genuine pre-estimated compensation and damages payable to the Client for, inter
alia, the time, cost and effort of the Client including consideration of such Applicant’s Proposal,
without prejudice to any other right or remedy that may be available to the Client hereunder or
otherwise
● Any entity which has been barred by the Central Government, any State Government, a statutory
authority or a public sector undertaking, as the case may be, from participating in any project, and the
bar subsists as on the date of the Proposal, would not be eligible to submit a Proposal either by itself
or through its Associate.

15. Minimum Eligibility Criteria

Only Responsive bids will be evaluated for “Minimum Eligibility Criteria”

Sr.
Criteria Requirements Documentary Evidence
no.
Certificate of Incorporation,
1. Presence in India Office in India
PAN and GSTIN
Empanelment with BEE: The firm must be
Empanelled ESCO company with Bureau of
Energy Efficiency (BEE) having Grade 1, 2
and 3 only.

Empanelment with Valid certificate/letter from

2. OR
BEE BEE

BEE Accredited Energy agency/Company:

The firm must be Bureau of Energy
Efficiency (BEE) accredited
agency/company
 Valid Certificate from
Certificate of Bureau of Energy Efficiency Bureau of Energy
Certificate from (BEE). Efficiency (BEE).
3. Bureau of Energy The Bidder's Team Leader enrolled with  Self-certification by
Efficiency (BEE). firm not less than 05 years, must be bidder for enrolment
certified energy auditor. of required expertise

The Bidder firm should have been engaged

Details of projects along with
Years of relevant in similar business for at least Ten (10)
4. work order & completion
experience years.
certificate to be provided.

Minimum average annual turnover from

CA certificate to be
consultancy business (Energy Audit / IGA /
5. Annual turnover submitted along with audited
performance contract) of INR 1.5 Cr over
financial statements
the previous Five financial years. (FY 2019-

13
 Sr.
Criteria Requirements Documentary Evidence
no.
20, 2020-21, 2021-22,2022-23, 2023-24)
The bidder should have positive net
worth over the previous Five financial
6. Positive net worth
years. (FY 2019-20, 2020-21, 2021-
22,2022-23, 2023-24)

The bidder should not have suffered

any financial loss for more than one
7. Profit year during the previous Five
financial years.(FY 2019-20, 2020-21,
2021-22,2022-23, 2023-24)
As per Annexure- 10 on Rs.
Should not be blacklisted by any agency of 300 stamp paper. False
the central government, Public Sector certification and/ or non-
8. Blacklisting Undertaking or by any department of any disclosure will lead to
State Government in last three financial forfeiture of the EMD and
year and as on bid due date. disqualification from the
evaluation process.
The bidder should have completed atleast
Contract agreement stating
five (05) similar assignment, each for an
the scope of work & total
Relevant amount equal or more than Rs. 10 Lakh
9. fees and Completion
Experience – 01 cost for consultancy fees, during last Five
certificate (MANDATORY)
Financial years (FY 2019-20, 2020-21,
to be submitted.
2021-22, 2022-23 and 2023-24)
The bidder should have completed similar
Contract agreement stating
assignment for an cumulative amount
the scope of work & total
Relevant equal or more than Rs. 2.5 Cr of
10. fees and Completion
Experience - 02 consultancy fees, during last Five Financial
certificate (MANDATORY)
years (FY 2019-20, 2020-21, 2021-22,
to be submitted.
2022-23 and 2023-24)

 Similar works mean consultancy service for Energy Audit / Investment Grade Energy Audit/
performance contract audit of Electrical System works for any city in India.
 The projects mentioned by the bidder will not be considered in the absence of the online submitted
documentary evidence as stated above
 Only those bidders will be technically evaluated which meet the Minimum Eligibility Criteria

16. Technical Qualification Criteria

The evaluation committee (“Evaluation Committee”) appointed by the client will carry out the technical
evaluation of proposals on the basis of the following evaluation criteria and point system. Each evaluated
proposal will be given a technical score as detailed below. The Maximum Points/marks to be given under
14
each of the evaluation criteria are:

Sr. no. Criteria Requirements Scoring Max. Documentary

Methodology marks Evidence
Minimum average annual ● For avg.
turnover from consultancy turnover ≤ INR
business (Energy Audit / 1.5 crore - 7
CA certificate to be
IGA / performance marks
Financial submitted along with
1. contract) over the ● Avg. turnover 15
Capacity audited financial
previous Five financial More than 1.5
statements
years. (FY 2019-20, 2020- Cr – 15 full
21, 2021-22,2022-23, marks
2023-24)
Cumulative
consultancy
The bidder should have
Fees ≤ INR 2.5
experience for completion of
crore – 20 Work order, Client
similar assignment for an
marks certificate stating
cumulative amount of
Relevant Cumulative completion of
consultancy fees during last
2. Experience – consultancy 30 project, certified
Five Financial years (FY 2019-
01 Fees more than not below the rank
20, 2020-21, 2021-22,2022-
INR 2.5 crore – of Executive
23, 2023-24)
30 marks full Engineer
marks

For completion
The bidder should have of 5 numbers
experience for completion of of similar Work order, Client
number of similar assignment – 7 certificate stating
Relevant assignment during last Five marks completion of
3. Experience – Financial years (FY 2019-20, For completion 15 project, certified
02 2020-21, 2021-22,2022-23, of More than 5 not below the rank
2023-24) numbers of of Executive
similar Engineer
assignment –
15 full marks
▪ Technical
approach and
Technical Maximum 40 methodology
4. 40
Presentation marks ▪ Work Plan
▪ Organization and
Staffing
15
 Sr. no. Criteria Requirements Scoring Max. Documentary
Methodology marks Evidence
▪ Technical
presentation

● Only those bidders which score at least 80 marks out of the total 100 marks of technical evaluation
will be eligible for opening of their financial proposal. A proposal will be considered unsuitable and will
be rejected at this stage if it does not respond to important aspects of RFP Document and the Terms of
Reference or if it fails to achieve the minimum technical score.
● Bidder is required to get a minimum of 70% marks in Technical presentation as part of technical
qualification.
● The Client will notify the Applicants who secure the qualifying technical score, indicating the date and
time set for opening the Financial Proposals. The notification may be sent by registered letter, or
electronic mail in the name of the Authorized Signatory

● Following enhancement factors will be applied to annual turnover and completion cost of works to
bring them to the base year. The current financial year in which bid is invited shall be considered as
the base year.

Year Financial year Enhancement factor

Base YEAR 1 2023-2024 1.00
2 2022-2023 1.10
3 2021-2022 1.21
4 2020-2021 1.33
5 2019-2020 1.46

17. Preparation of Proposals

 Technical Proposal
● Bidders are requested to submit their proposal in English Language only. Any document such as work
order, agreement if available in local vernacular should be substantiated by its English Translation duly
attested by the Authorized Signatory. For the purpose of evaluation, the English version will be
referred to
● In preparing their proposal, Bidder are expected to thoroughly examine the RFP Document, Material
deficiencies in providing the information requested may result in rejection of a proposal.
● Applicants should note the Proposal Due Date, as specified in Data Sheet, for submission of Proposals.
Except as specifically provided in this RFP, no supplementary material will be entertained by the Client,
and that evaluation will be carried out only on the basis of Documents received by the closing time of
Proposal Due Date as specified in Data Sheet. Applicants will ordinarily not be asked to provide
additional material information or documents subsequent to the date of submission, and unsolicited
material if submitted will be summarily rejected. For the avoidance of doubt, the Client reserves the
right to seek clarifications in case the proposal is non- responsive on any aspects.
● Experience of sub-consultant will not be considered while evaluating the bid.
16
 ● The Technical Proposal should provide online, the following information using the attached Standard
forms & Annexures as mentioned in the RFP
o key attributes per requirements
o Project Experience
o Comments and suggestions from the bidder
Failure to comply with or provide the above listed items in the Technical Proposal may result in
disqualification.

● Technical proposal should be submitted online before the submission date as specified in the Data
Sheet
● The Technical proposal shall not include any financial information. Disclosure of financial proposal in
technical proposal will render the bid disqualified

 Financial Proposal
● While preparing the Financial Proposal, Bidder are expected to take into account the various
requirements and conditions stipulated in this RFP document. The Financial Proposal should be a lump
sum proposal inclusive of all the costs including all taxes excluding GST associated with the
assignment. While submitting the Financial Proposal, the Bidder shall ensure the following:
● All the costs associated with the assignment shall be included in the Financial Proposal. These shall
normally cover remuneration for all the personnel (in the field, office, etc.), accommodation, air fare,
lodging, boarding, transportation, equipment, printing of documents, etc. The total amount indicated
in the Financial Proposal shall be without any condition attached or subject to any assumption and
shall be final and binding. In case any assumption or condition is indicated in the Financial Proposal, it
shall be considered non-responsive and liable to be rejected.
● The Financial Proposal shall take into account all the expenses and tax liabilities and cost of insurance
specified in the draft contract, levies and other impositions applicable under the prevailing law on the
Consultant, sub-Consultant and their staff. For the avoidance of doubt, it is clarified that all taxes,
excluding GST, shall be deemed to be included in the cost shown under different items of Financial
Proposal. The Bidder shall be paid only GST over and above the cost of Financial Proposal. Further, all
payments shall be subjected to deduction of taxes at source as per Applicable Laws.
● All the testing charges including various laboratory testing during detailed investigation with prior
approval of client shall be borne by consultant initially which shall be reimbursable as per actual on
submission of documentary evidence.
● Bidder shall express the price of their services (including break down of their costs) in Indian Rupees,
online only in commercial bid stage.
● The Bidder may be subjected to local taxes (such as service tax, social charges or income taxes on non-
resident foreign personnel, duties, fees, levies etc.) on amounts payable by the Client under the
Contract. Bidder must do their due diligence about the tax implications and Client will not be liable for
any incident.
● The Proposals must remain valid for a period as specified in the NIT. During this period, the Bidder is
expected to keep available the professional staff proposed for the assignment. The Client will make its
best effort to complete contract signing within this period. If the Client wishes to extend the validity
period of the proposals, it may ask the Bidder to extend the validity of their proposals for a stated
period. Bidder, who do not agree, have the right not to extend the validity of their proposals.
17
18. Submission, Receipt and Opening of Proposals
 Bidding process
● It is mandatory for all applicants to have Class-III digital signature certificate (with both Signing and
Encryption Certificate) from any of the licensed certifying agency (“CAs”) {Applicants can see the list of
licensed CAs from the link for the link www.cca.gov.in} to participate in e-tendering.
● To participate in the submission of Bids against the RFP, it is mandatory for the Bidders to get
themselves registered with https://tender.nprocure.com and to have user ID & password which has to
be obtained by submitting an annual registration charge.
● If the Applicant has already registered with the www.tender.nprocure.com and validity of registration
has not expired, then such Applicant does not require fresh registration
 Format and Signing of bid
● The Bidder shall provide all the information sought under this RFP. GUDC will evaluate only those Bids
those are received in the required formats and complete in all respects
 Opening of bids
● This will be two stage process. Online Technical proposal would be opened on the date specified in the
Data Sheet. Further the client will open the financial proposal of the Applicants who are qualified in
technical evaluation (those fulfilling the eligibility criteria) on the date advised to all qualified bidders.
● The Financial Proposals will be opened publicly in the presence of Applicants’ representatives who
choose to attend. The name of the Applicants, their technical scores and the proposed prices will be
read aloud and recorded when the Financial Proposals are opened.
● Evaluation Committee will determine whether the Financial Proposals are complete in all respects,
unqualified and unconditional, and submitted in accordance with the terms hereof.
● The cost indicated in the Financial Proposal shall be deemed as final and reflecting the total cost of
services and should be stated in INR only.
● No proposal shall be accepted after the closing time for submission of Proposals

19. Proposal Evaluation

● The Bids of all Bidders shall be evaluated based on the Eligibility criteria to arrive at a Technical Score
for Each Bidder. Only bids satisfying Preliminary Screening Criteria and a Technical Score greater than
80 marks and minimum of 70% marks in Technical presentation shall be qualified for the next stage i.e.
opening of the Financial Bid. The bidder attaining a Technical Score lower than 80 marks shall be
disqualified and their respective Financial Proposal shall not be opened.
● The Financial Bids of only those Bidders that have qualified as per the criteria mentioned above shall
be opened.
● The consultant @ lowest position of Annexure – 5 (Price – Bid) shall be invited for negotiation and the
consultant matching the lowest negotiated price of Annexure – 5 shall be empaneled for 3 (Three)
years.
● GUDC can empanel more than one consultant for a period of three years. However, the decision for
awarding the work among the empaneled consultant shall be of GUDC’s.

18
 20. Empanelment of Successful Bidder
Bidders passing preliminary screening criteria and 80 marks or more technical score, minimum of 70% marks
in Technical presentation and matching the lowest negotiated price of Annexure – 5 (Financial Bid) shall be
eligible for empanelment. GUDC will allot the work to empanelled consultant as and when required.

21. Confidentiality
Information relating to the examination, clarification, evaluation and recommendation for the Bidders shall
not be disclosed to any person who is not officially concerned with the process or is not a retained
professional advisor advising the Authority in relation to, or matters arising out of, or concerning the Bidding
Process. The Authority will treat all information, submitted as part of the Bid, in confidence and will require
all those who have access to such material to treat the same in confidence. The Authority may not divulge
any such information unless it is directed to do so by any statutory entity that has the power under law to
require its disclosure or is to enforce or assert any right or privilege of the statutory entity and/ or the
Authority.

22. Proprietary Data

● All documents and other information provided by GUDC or submitted by an Applicant to GUDC shall
remain or become the property of the GUDC. Applicants and the Consultant, as the case may be, are
to treat all information as strictly confidential.
● GUDC will not return any Proposal or any information related thereto.
● All information collected, analyzed, processed or in whatever manner provided by the Bidder to the
GUDC in relation to the Consultancy shall be the property of the GUDC.

23. Terms of Reference

The Consultant to provide services for the following scope of work but not limited to

 Stage – I : Preparation of Energy Audit report

 Data Collection
 Data Analysis and measurement
 Submission of Energy Audit report

 Stage – II: Preparation of Detailed Project Report for Upgradation Of Operating System & Energy
Saving With Option.

 Stage – III: Assistance in Procurement

 Preparation of Tender Document
 Technical & Financial Evaluation Report along with recommendation for qualification
 Recommendation for award of contract to Successful Bidder/concessioner

 Stage – IV: Assistance, Proof Checking & Certification of all GTP, QAP, Drawings & Designs during
execution phase

 Stage – V: During SITC service

19
  TPI Services up to successful completion of SITC work
 Scrutiny, final recommendation and certification contractor’s bill till successful completion of defect
liability period of project.

 Stage – I: Preparation of Energy Audit report

a. Data Collection
 Consultant shall visit ULB for identification of the locations (Pumping station, WTP, STP, Bore etc.) for
Energy Audit & Performance Evaluation of Operating System in Municipalities of Gujarat state.
 Consultant shall be collecting details of water pump/Electrical Motors (Number, Type, make, age,
etc.).
 Consultant shall be collecting the details of MCC/PCC panels, Incomer Panel board, Safety devices,
existing APFC panel, Transformer, Earthing system, Lightning system etc.
 Consultant shall be collecting operation hours of the individual pumps on a daily basis for the past 12
months and operational details including flow, head, power and power parameters
 Consultant shall be collecting Electricity bills of the individual locations of municipalities for the past
12 months.
 Consultant shall verify the data collected for each ULB duly certified by ULB and GUDC authorities.
 Consultant shall seek inputs from ULB, RCM & GUDC during the entire course of this work whenever
required.
 Consultant shall prepare MOM of activities done at respective ULB and brief about project to concern
GUDC/ULB engineer.

b. Data Analysis and measurement

 Consultant shall analyze and measure the data of Pumps/Motors with all parameter such as Head &
Flow, Power consumption in kWh, Active Power, Apparent Power, Reactive Power, frequency, speed,
current, Voltage, overall efficiency, Power factor and complete details of MCC/PCC panels, Incomer
Panel board, Safety devices, APFC panel, Capacitor bank, Transformer etc.
 Consultant shall analyze the details of Power supply pattern and power consumption pattern.
 Consultant shall identify major causes of low operating efficiency and recommended
improvements / better operating practices.
 Consultant shall carry out physical inspection of Electrical operating system including Electrical
panels, Switchgears, Thermograph of Electrical Panels and possibility will be seen for system up
gradation.
 Consultant shall analyze the design parameters and actual operational parameters with a view to
identify problems and distribution network with a view to identify system resistance and whether
pipes and cables are the correct size.
 Consultant shall Pump study, Motor study, Parallel pump study, Demand profile, Transformer, Power
Factor and Capacitor (APFC Panel), Electrical Distribution Network along with all panels, Illumination
study, Harmonic Study, Auxiliary load, energy consumption and penalty study of individual locations
of Municipalities of Gujarat under energy audit.
 Consultant shall recommend on the proposed Energy Efficient pump set with energy saving
potential for each pump set, latest operating system of pumping station, power factor

20
 improvement plan, time management, existing electric system upgradation, necessary cables,
Operation Optimization through Automation and in all other possible areas with energy saving and
cost-benefit.
 Consultant shall electrical bill Optimization (12 Month) including electricity bill analysis related to
demand management, power factor rebate, time management etc.
 Consultant shall carried out Electrical Safety Audit as per necessary stranded.
 Consultant to provide Financial analysis of the energy saving and proposed systems of up gradation
for energy efficiency.
 Consultant shall analyze and give recommendation for any other conventional appliances
/technologies which can be replaced or retrofitted in the premises of municipalities for improving
the overall energy savings.
 Consultant shall analyze, measure and recommendation for Earthing and Lightning system in the
premises.
 Consultant shall analyze the Maintenance expenses of the individual pumping stations for the past
24 months and give the recommendation for minimize the maintenance expenses of the operating
system.
 Consultant Provide a detailed estimate of the costs associated with the implementation of each of
the proposed energy conservation measure (ECM).
 Consultant Carryout a techno-economic analysis and financial modeling, including best- and worst
case scenarios for ROI on the project.
 The energy efficiency measures (EEMs) should be done for entire pumping systems within pump
house / pumping station as related to energy consumption, capacity utilization of machineries,
leakages and pressure losses in valves piping’s within pumping station should be examined to assess
the effectiveness and optimum utilization by avoiding losses.
 Other measurements as needed to characterize the system.
Deliverable 1: Submission of Detailed Energy Audit Report for proposed savings and System up
gradation.

Stage – II: Preparation Of Detailed Project Report For Upgradation Of Operating System &
Energy Saving With Option.
 Consultant shall prepare detailed project report for upgradtion of operating system & energy
saving by studying various options available for Technology Selection and suggest the best
technology available for correcting power factor as per electrical authorities and adding safety
features.
 Consultant shall prepare permission flowchart and the timeline for operating system upgradation
at sites.
 Financial analysis of the energy saving and proposed systems of up gradation.
a. Consultant shall develop project specification and on the basis of Energy Audit Report.
b. Provide a detailed estimate of the costs associated with the implementation of each of the
proposed energy conservation measure (ECM).
c. Carryout a techno-economic analysis and financial modeling, including best- and worst case
scenarios for ROI on the project.

21
 Deliverable 1: Submission of Detailed Energy Audit Report for proposed savings and System up
gradation with detail cost analysis.

Stage – III: Bid Process Management (Assistance in Procurement)

a. Consultant shall develop Bid documents for Supply, Installation, Testing and Commissioning
work of Automatic Power factor Correction Panels & Up-gradation of Operating System for
Pumping Stations of Municipalities including Electrical, Mechanical & Civil work & Also Supply &
Installation of Fire & Electrical Safety Equipment, Energy Monitoring System-(EMS) at
Municipalities of Gujarat which shall include the techno-commercial scope of work, detailed
specifications request for proposal (RFP), Float the Tender and any other documents necessary
to select the Successful Contractor and implement to execution of proposed recommendation in
the Project.
b. Consultant shall recommend the critical parameters for evaluation of the Bids to GUDC including
but not limited to technical and financial qualification criteria and Bid evaluation parameters.
Upon finalization of these parameters by GUDC, Consultant shall include the same in the Bid
documents.
c. Consultant shall assist process the Bids, for selection of the successful bidder through
appropriately scrutinizing and evaluating the Bids and submit Consultant’s recommendation to
GUDC for Successful Bidder.
Deliverable: Submission of draft Tender paper.
Deliverable: Technical & Financial Evaluation Report and Recommendation for award of
contract to Successful Bidder

 Stage – IV: Assistance, Proof Checking & Certification of all GTP, QAP, Drawings & Designs during
execution phase
a. Consultant shall submit conceptual plan detail in DPR & provide assistance proof checking &
approval of design & drawings & diagrams submitted by successful bidder for each location
b. Consultant shall review and approve all GTP, QAP, Specification, Planning, Drawings/Designs and
ensure that the same are as per Technical specification of tender and recommend the same for
approval through their certification and consultant shall also ask for appropriate compliances if
any.

Deliverable: Review & approval of all GTP, QAP, Drawings & Designs

 Stage – V: During SITC service

• The consultant shall work as TPI during SITC service.
• The consultant shall discuss with contractor about methodology and work
plan.
• Consultant shall ensure that materials used is as per relevant IS
standards/Bid specification/Design/Drawings. Get the work done as per
approved QAP / design & Drawings. Check the quality of work, factory
inspection, site testing etc.
• Consultant will visit the facilities of the suppliers of the Contractor(s) in order

22
 to ensure quality and timely supply of material for the Project during each
milestone and wherever necessary.
• Consultant shall carryout inspection of all equipment’s at the manufacturer’s
work as per applicable standard with all valid Test Certificates and clearly
certify for compliance of all the Technical Specifications of Work Order &
recommend for acceptance of the make / Brand for giving dispatch
clearance by GUDC. The witnessing factory inspection shall be in consultant’s
scope which includes travel, stay and misc. expenses.
• Consultant shall visit the site, examine the works executed / ongoing / to be
executed as per tender specifications and as per best engineering practice,
survey data and opine and submit report to GUDC with suggestion and
comment for the visit.
• Consultant shall attend project review meeting and submit the progress
report.
• Consultant shall opine regarding excess work, extra items, time limit and
other contractual matter to the Engineer in charge.
• TPI agency shall monitor a training program provided by Contractor to
Operator for easy operation and safety purpose
• Record measurements in measurement books at various stages of works till
successful completion of defect liability period, carry out check
measurement, Certification of bills and certify payments based on recorded
measurements jointly with the Departmental Officers during each stage.

Deliverable: Consultancy Services during SITC: submission of monthly Progress Report,

Various recommendation on cost, time limit extension etc., Factory Inspection and Bill
certification

Note: GUDC reserves the right to reject any/all offers without assigning any reasons thereof.

24. Manpower deployment Requirement (One Team of B to D for one

location)
The following team members are required to be deployed.

A) Project Manager cum Team Leader

Minimum qualification – B.E/B.Tech (Electrical) with minimum 15 Years of experience in energy &
power sector with minimum 5 years of experience particular in Energy Audit sector.

B) Electrical Expert
Minimum qualification – B.E/B.Tech (Electrical) with minimum 10 Years of experience in energy &
power sector with minimum 3 years of experience particular in Energy Audit sector.

C) Mechanical Expert
Minimum qualification – B.E/B.Tech (Mechanical) with minimum 10 Years of experience in power

23
 sector with minimum 3 years of experience particular in Energy Audit sector.

D) Project Engineers
Minimum qualification – B.E/B.Tech/Diploma (Electrical/Mechanical) with minimum 5 Years of
experience in relevant engineering field.
Consultant should submit 3 nos of CV’s for each position. Selection of candidate will be based on
profile of candidate and one to one interview by GUDC.

25. Validity of Quoted Rate

Validity of quoted rate discovered shall be 36 months from the date of issue of Letter of
Empanelment to successful Bidder.

26. Time Line and Deliverable submission

The Consultant shall submit the reports in hard (maximum 5 copy) and soft copy after completion of
each stage of the work as per the below schedule.
Sl. No. Report Submission Timeline
1 Submission of draft energy audit report 45 days after the issuance of work
including site visit order
2 Submission of final energy audit report 15 days after receiving comments
including site visit from GUDC/concern ULB on the draft
Energy Audit Reports
3 Submission of Detail Project Report 15 days after approval of final energy
audit report
4 Submission of Draft tender paper 15 days after approval of DPR
5 Submission of Final tender paper 15 days after receiving comments
from GUDC/concern ULB on the draft
Tender Paper

27. Payment of invoice

Sr. No. Particulars
Consultancy Fees, Rs without GST

1 Energy Audit Report 15 %

1.1 On submission of draft report 60% of 15%

1.2 On Approval of Report 40% of 15%

2 Detailed Project Report (DPR) 15%

2.1 On Submission of Draft Detailed Project Report 60% of 15%

2.2 On Approval of Detailed Project Report 40% of 15%

3 Assistance in procurement 25%

3.1 On Submission of Draft Tender Document 20% of 25%

24
3.2 On approval of Draft Tender Document 20% of 25%

3.3 On award of contract to Successful Bidder(s) 40% of 25%

On completion of approval of all GTP/QAP, design, drawing
4 20%
etc.

5 On successful completion of SITC work 20%

On issuance of certificate for successful completion of the

6 5%
defect liability period

25
 Annexure – 1: Bid Covering letter

[Location, Date]

To Managing Director
Gujarat Urban Development Company Ltd.
Karmayogi Bhavan, Block-1, B1 Wing, Ground Floor,
Sector-10/A, Gandhinagar-382010,
Gujarat.

RFP dated [date] for enplanement of consultant for [name of assignment]

Dear Sir,
With reference to your RFP Document dated [date], we, having examined all relevant documents and
understood their contents, hereby submit our Technical Proposal for selection as [name of
assignment]. The Proposal is unconditional and unqualified.
If negotiations are held during the period of validity of the Proposal, we undertake to negotiate in
accordance with the RFP. Our Proposal is binding upon us, subject only to the modifications resulting from
technical discussions in accordance with the RFP.
We understand you are not bound to accept any Proposal you receive. Further:
1. We acknowledge that GUDC will be relying on the information provided in the Proposal and the
documents accompanying the Proposal for empanelment of consultant, and we certify that all information
provided in the Proposal and in the supporting documents is true and correct, nothing has been omitted
which renders such information misleading; and all documents accompanying such Proposal are true
copies of their respective originals.
2. This statement is made for the express purpose of empanelment of consultant for the aforesaid Project.
3. We shall make available to GUDC any additional information it may deem necessary or require for
supplementing or authenticating the Proposal.
4. We acknowledge the right of GUDC to reject our application without assigning any reason or otherwise
and hereby waive our right to challenge the same on any account whatsoever.
5. We certify that in the last 3 (three) years, we have neither failed to perform on any contract, as
evidenced by imposition of a penalty by an arbitral or judicial authority or a judicial pronouncement or
arbitration award against the Applicant, nor been expelled from any project or contract by any public
authority nor have had any contract terminated by any public authority for breach on our part.
6. We declare that:
a) We have examined and have no reservations to the RFP, including any Addendum issued by the
Authority;
b) We do not have any conflict of interest in accordance with the terms of the RFP;
c) We have not directly or indirectly or through an agent engaged or indulged in any corrupt practice,
fraudulent practice, coercive practice, undesirable practice or restrictive practice, as defined in the RFP
document, in respect of any tender or request for proposal issued by or any agreement entered into with
GUDC or any other public sector enterprise or any government, Central or State; and
d) We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will

26
engage in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive
practice.
7. We understand that you may cancel the selection process at any time and that you are neither bound to
accept any Proposal that you may receive nor for empanelment of consultant, without incurring any
liability to the Applicants
8. We certify that in regard to matters other than security and integrity of the country, we or any of our
affiliates have not been convicted by a court of law or indicted or adverse orders passed by a regulatory
authority which would cast a doubt on our ability to undertake the Consultancy for the Project or which
relates to a grave offence that outrages the moral sense of the community.
9. We further certify that in regard to matters relating to security and integrity of the country, we have
not been charge-sheeted by any agency of the Government or convicted by a court of law for any offence
committed by us or by any of our affiliates. We further certify that we have not been barred by the central
government, any state government, a statutory body or any public sector undertaking, as the case may be,
from participating in any project or bid, and that any such bar, if any, does not subsist as on the date of
this RFP
10. We further certify that no investigation by a regulatory authority is pending either against us or against
our affiliates or against our MD or any of our Directors/ Managers/ employees.
11. We hereby irrevocably waive any right or remedy which we may have at any stage at law or
howsoever otherwise arising to challenge or question any decision taken by GUDC in connection with the
empanelment of consultant or in connection with the selection process itself in respect of the
abovementioned Project.
12. We agree and understand that the proposal is subject to the provisions of the RFP document. In no
case, shall we have any claim or right of whatsoever nature if the consultancy for the Project is not
awarded to us or our proposal is not opened or rejected.
13. In the event of our being selected as empaneled consultant, we agree to enter into a Contract in
accordance with the contract prescribed in the RFP. We agree not to seek any changes in the aforesaid
form and agree to abide by the same.
14. We have studied RFP and all other documents carefully. We understand that except to the extent as
expressly set forth in the Contract, we shall have no claim, right or title arising out of any documents or
information provided to us by GUDC or in respect of any matter arising out of or concerning or relating to
the selection process including the award of consultancy.
15. This Technical Proposal read with the Financial Proposal shall be binding on us.
16. We agree and undertake to abide by all the terms and conditions of the RFP Document.

We remain, Yours sincerely, Signature

Name and Title of Authorized Signatory: Name of Firm:
Address:

Contact No:

(Name and seal of the Applicant/Member in Charge)

27
 Annexure – 2: Power of Attorney
Know all men by these presents, We, [name of organization and address of the
registered office] do hereby constitute, nominate, appoint and authorize Mr / Ms (name and
residing address), who is presently employed with/ retained by us and holding the position of
[designation] as our true and lawful attorney (hereinafter referred to as the “Authorized
Representative”), with power to sub- delegate to any person, to do in our name and on our behalf, all such
acts, deeds and things as are necessary or required in connection with or incidental to submission of our
Proposal for and selection as consultant for _______________________________________under
SJMMSVY to be conducted by Gujarat Urban Development Company Ltd. (the “Authority”) including but
not limited to signing and submission of all applications, proposals and other documents and writings,
participating in pre-bid and other conferences and providing information/ responses to the Authority,
representing us in all matters before the Authority, signing and execution of all contracts and undertakings
consequent to acceptance of our proposal and generally dealing with the Authority in all matters in
connection with or relating to or arising out of our Proposal for the said Project and/or upon award
thereof to us until the entering into of the Contract with the Authority.
AND, we do hereby agree to ratify and confirm all acts, deeds and things lawfully done or caused to be
done by our said Authorized Representative pursuant to and in exercise of the powers conferred by this
Power of Attorney and that all acts, deeds and things done by our said Authorized Representative in
exercise of the powers hereby conferred shall and shall always be deemed to have been done by us.
IN WITNESS WHEREOF WE, [name of organization], THE ABOVE NAMED PRINCIPAL HAVE EXECUTED
THIS POWER OF ATTORNEY ON THIS [date in words] DAY OF [month] [year in ‘yyyy’ format].

For [name and registered address of organization]

[Signature] [Name] [Designation]

Witnesses:
1. [Signature, name and address of witness]
2. [Signature, name and address of witness]
Accepted
[Signature] [Name] [Designation] [Address]

28
 Annexure – 3: format of CA Certificate
TO WHOMSOEVER IT MAY CONCERN
This is to certify that as per Audited Financial Statements of (“Name of Single Entity Bidder”) for the period
01st April, 2019 to 31st March, 2020 (FY 2019-20), 01st April, 2020 to 31st March, 2021 (FY 2020-21), 01st
April, 2021 to 31st March, 2022 (FY 2021-22), 01st April, 2022 to 31st March, 2023 (FY 2022-23) & 01st April,
2023 to 31st March, 2024 (FY 2023-24) the other relevant documents maintained by (“Name of Bidder”) Net
Worth, Profit and Turnover for the said Five financial years.
In INR in crore

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24

Net worth

Profit

Turnover

Certificate from the Statutory Auditor

This is to certify that [name of company] [registered address] has received the payments shown above
against the respective years.
Unique Document Identification Number (UDIN):
Name of Authorized Signatory:
Designation:
Registration No:
Name of firm:
Signature of Authorized Signatory:
Date:
Seal of Audit firm:
Instructions:
The Bidder shall attach copies of the balance sheets, financial statements and Annual Reports for 5 (Five)
financial years as mentioned above. The financial statements shall:
● be audited by a statutory auditor;
● be complete, including all notes to the financial statements; and
● correspond to accounting periods already completed and audited (no statements for partial
periods shall be requested or accepted).

29
 Annexure – 4: Work Experience

[Using the format below, provide information on each assignment for which your firm was legally
contracted as a corporate entity for carrying out consulting services similar to the ones requested under
this assignment]

Assignment Name and Project Cost: Approx. value of the contract (in INR in Crore):

Country: Duration of assignment (months):

Location within country:

Name of Client & Address: Total No. of Staff-months of the assignment:

Type of Study: Approx. value of the services provided by your

firm under the contract (in INR in Crore);
In accordance with the clause of Technical
Eligibility Criteria

Start Date (Year): Capital cost of the project

End Date (Year)

Name of Associated Consultant, If any:

Narrative Description of Project:

Description of actual services provided by your staff within the assignment:

30
Annexure – 5: Financial Bid
(To be filled online only)

31
 Annexure 6: Format of Bank Guarantee for EMD

[To be on non-judicial stamp paper of Rupees Three Hundred Only (INR 300/-) or appropriate value as per Stamp
Act relevant to place of execution, duly signed on each page. Foreign entities submitting Bid are required to follow
the applicable law in their country]
Reference No. ……………. Bank Guarantee No. ……………. Dated: …………….

EMD BANK GUARANTEE FORMAT FOR TENDER /TENDER No._____________

Whereas M/s. __________________________________________________(hereinafter called the Tenderer) is
desirous and preferred to tender for works in accordance with the terms and conditions of tender for the work of
__________ and where as We, Bank, agree to give the tenderer a guarantee for the Earnest Money.
1. Therefore, we hereby affirm that we are guarantors on behalf of the Tenderer up to total
rupees_______________________________in words) Rs. _____________________________( in figures) and
we undertake to pay to GUDC Ltd. ,Gandhinagar _______________________________________________up to
his first written demand, without demur, without delay and without the necessity of a previous notice of
judicial or administrative procedures and without the necessity to prove to the Bank the defects or
shortcomings or debits of the contractor any sum within the limit of Rs. _________________.
2. We further agree that the Guarantee herein contained, shall remain in full force and effect during the period
that would be taken for the acceptance offender.
However, unless a demand of claim under this guarantee is made on us in writing on or before the
_____________________ (Date to be specified - will not be less than 180 days from the stipulated date of
receiving the tender) we shall be discharged form all liabilities under this guarantee thereafter.
3. We undertake not to revoke the guarantee during it currency except with the previous consent of the Vice
President ___________________Division __________________________in writing.
4. We lastly undertake not to revoke the guarantee for any charge in constitution of the Tenderer or of the Bank.

Date Signature & Seal of Guarantor ________________________

Bank Address ______________________________________
 The Earnest Money submitted in the form of Deposit-At-call receipt shall need minimum validity of six
months from the last date of online submission of tender. Tender not supported with tender fee, Earnest
Money &documents and not submitted in electronic format (by scanning) while uploading the bid shall be
rejected as NON Responsive. If the tenderer modifies or withdraws his tender, the Earnest Money (in case of
EMD exemption certificate, proportionate amount equivalent to EMD of a particular tender) shall be
forfeited and the tenderer may be disqualified from tendering for future works under the Government.
 The Earnest Money will be returned to the unsuccessful tenderers. The Earnest Money will be returned to
the successful tenderer after he furnishes security deposit and duly enters into the contract.
 Within Ten days or within such time as maybe decided by the Tender Inviting Authority from date of receipt
of the Letter accepting his tender, the successful tenderer shall furnish the required security deposit and
attend the office of the Tender Inviting Authority for execution of the contract documents. If he fails to
furnish the security deposit or execute the contract document, his Earnest Money (in case of EMD exemption
certificate equivalent amount there from) shall be forfeited and action to blacklist the contractor will be
initiated without delay
(Vide R & B.D. G. R. No. Misc. 1097-90-1091-97 -ZJC dated 4-10-97)

Name of Authorized Person

(Signature & Seal of the Bidder)
32
 Annexure 7: Format of Bank Guarantee for Security Deposit Bank
Guarantee

[To be on non-judicial stamp paper of Rupees Three Hundred Only (INR 300/-) or appropriate value
as per Stamp Act relevant to place of execution, duly signed on each page. Foreign entities submitting
Bid are required to follow the applicable law in their country]
Reference No. ……………. Bank Guarantee No. ……………. Dated: …………….
(On stamp paper of Rs.300/-)

(The date of this bond must not be prior to the date of the instrument in connection with which it is
given)____________________________________
Principal (Contractor) _______________________________________________
Surety (Scheduled or Nationalized Bank) ________________________________
Sum of bond (express in words and figures) ______________________________
Contract No. and date of contract ______________________________________
KNOW ALL MEN BY THESE PRESENTS THAT WE, THE PRINCIPALS AND SURETY above named are held and
firmly bound up-to the__________________ hereinafter called the Employer in the amount stated for
payment of which’ sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators
and successors jointly and severally, firmly by these presents subject to the provisions of which the aforesaid
Contractor on demand and without demand on a claim being made by the Employer.
THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the principals have entered in to a contract
with the Employer numbered and ‘dates as shown above and hereto attached for the execution of
work______________________________________________________________________________
NOW THEREFORE, if the Principal shall well and truly perform and fulfill all the undertakings, covenants,
terms, conditions of agreement of said contact during the original terms of the said Contract and any
extensions thereof that may be granted by the Employer with or without notice to the surety and during the
life or any guarantee required under the contract and shall also well and truly perform and fulfill all the
Undertakings, covenants, terms, conditions of agreement of any all duty and unduly authorized
modifications of said Contract that may hereafter be made, notice of which modifications to the surety being
hereby waived or shall pay over, make good and reimburse to the Employer all loss and damages which the
employer may sustain by reason of failure or default on the part of said Principal so to do.
We_____________________________________________ further agree that the guarantee herein
Contained shall remain in full force and effect during the period that would be taken for the validity of the
said Contract, and that it shall continue to be enforceable till all the dues of the employer under or by virtue
of the Contract have been fully paid and its claims satisfied or discharged or till the Employer certifies that
the terms and conditions of the Contract have been fully and properly carried out and work is completed by
all means by the said Contractor and accordingly discharges the guarantee. Failing which Employer is at
liberty to forfeit the performance Security and recover the amount by way of invocation/encasement. Unless
a demand or claim under this guarantee is made on us in writing on or before the
__________________________________________ we shall be discharged from all liability under this
guarantee thereafter.
IN WITNESS WHERE OF, the above bounded parties have executed this instrument under their several seals

33
on the date indicated above the name and corporate seal, of each corporate partly being hereto affixed and
these presents duly signed by is undersigned representatives, pursuant to authority of its governing body.
In the presence of witness individual
Principal
1. ________________________as to ___________________________ (seal)

2. ________________________as to ___________________________ (seal)

3. ________________________as to ___________________________ (seal)

4. ________________________as to ___________________________ (seal)

By _____________________ affix Corporate Seal
Attested Corporate Surety
Business address
Affix by ______________________________ Corporate Seal
Title _________________________________________________________

For and on behalf of the Employer

34
 Annexure 8: Contract Agreement

GUDC/e-TENDERING/PF/2024/consultant /01

This agreement, made on ________, between Gujarat Urban Development Company Limited (CIN:
U75140GJ1999SGC036051) through its Vice President (P) having its registered office at Karmayogi Bhavan,
Block-1, B1 Wing, Ground Floor, Sector-10/A, Gandhinagar-382010, Gujarat. (Here in after called the
“Employer” on the one hand) and __________ having its registered office ______________ (Hereinafter called
as “consultant”, on the other hand)

WHEREAS:

(a) The Employer has requested the consultant to provide certain consulting services for the work of
“_____________” as defined in the Broad Scope of work and Terms of Reference mentioned with the
LOI mentioned hereunder. (hereinafter called the “Services”);
(b) The consultant, having represented to the Employer that they have required professional skills,
personnel and technical resources and agreed to provide the Services on the terms and conditions set
forth in this contract;

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of this contract:
(a) Request for proposal
(b) Notice to proceed with the works;
(c) The Contract Agreement
(d) General Condition of Contract
(e) Special Condition of Contract
(f) Security Deposit
(g) Insurance Policy
(h) Organization chart
(i) LOI no. __________ dated _________.

2. The mutual rights and obligations of the Employer and the consultant shall be as set forth in the
Contract agreement, in Particular:
(a) The consultant shall carry out the Services in accordance with the provisions of the contract and
agreement; and
(b) The Employer shall make payments to the consultant in accordance with the provisions of the
contract.

IN WITNESS WHEREOF, the Parties hereto have caused this contract to be signed in their respective
names as of the day and year first above written.

35
The Common Seal of Employer,

Vice President (P), Gujarat Urban Development Company Limited, Gandhinagar, Gujarat.

Was hereunto affixed in the presence of:

Signed & Sealed,

M/s. _____________.

36
 Annexure 9: Non- Blacklisting Declaration

(UNDERTAKING IN REGARD TO STOP DEAL / BLACK LIST THEREOF)

On Rs. 300 Stamp Paper

Sub: Undertaking in regard to Stop Deal / Black List/Debarred/involved in Arbitration/involved in litigation

thereof.

Tender No.:

We hereby state that _________________________ (Company Name) is not blacklisted/Debarred/involved

in Arbitration/involved in litigation from Central or any State Government or any Public sector undertaking in
India.

Dated the......................... [Day of the Month] day of......................... [Month, year] at........................ [Place].

Name of Authorized Person

Sign & Stamp of Bidder

37
 Annexure 10: List of Municipalities

Name of Zone Municipality Name Name of Zone Municipality Name

Ahmedaba Bavla Gandhinagar Idar

Ahmedaba Dhandhuka Gandhinagar Prantij
Ahmedaba Bareja Gandhinagar Talod
Ahmedaba Nadiad Gandhinagar Vadali
Ahmedaba Chaklasi Gandhinagar Bayad
Ahmedaba Kapadvanj Gandhinagar Kalol
Ahmedaba Mahemdabad Gandhinagar Vijapur
Ahmedaba Kheda Vadodara Halol
Ahmedaba Kanjari Vadodara Kaalol
Ahmedaba Kathlal Vadodara Shahera
Ahmedaba Mahudha Vadodara Balasinor
Ahmedaba Thasra Vadodara Lunavada
Surendranagar-
Ahmedaba Vadodara Santrampur
Wadhvan
Ahmedaba Dhrangadhra Vadodara Dahod
Ahmedaba Limbdi Vadodara Zalod

Ahmedaba Thangadh Vadodara Devgadh bariya

Ahmedaba Chotila Vadodara Vaghodia

Ahmedaba Patadi Vadodara Anand
Ahmedaba Botad Vadodara Borsad
Ahmedaba Gadhada Vadodara Khambhat
Ahmedaba Barvada Vadodara Petlad
Gandhinagar Patan Vadodara Karamsad
Gandhinagar Sidhpur Vadodara Umreth

Gandhinagar Harij Vadodara Vallabhvidhyanagar

Gandhinagar Palanpur Vadodara Anklav

Gandhinagar Deesa Vadodara Oad
Gandhinagar Dhanera Vadodara Sojitra
Gandhinagar Bhabhar Vadodara Boriyavi
Gandhinagar Thara Vadodara Chhotaudepur
Gandhinagar Mahesana Vadodara Godhra
Gandhinagar Kadi Surat Bilimora
Gandhinagar Unja Surat Gandevi
Gandhinagar Vadnagar Surat Bharuch
Gandhinagar Kheralu Surat Valsad

38
Name of Zone Municipality Name Name of Zone Municipality Name

Surat Rajpipala Surat Vapi

Surat Kadodara Rajkot Kutiyana
Surat Tarsadi Bhavnagar Amreli
Surat Mandvi (Surat) Bhavnagar Savarkundla
Rajkot Gandhidham Bhavnagar Bagsara
Rajkot Bhuj Bhavnagar Jafrabad
Rajkot Mandvi (Kutch) Bhavnagar Rajula
Rajkot Mundra-Baroi Bhavnagar Babara
Rajkot Nakhatrana Bhavnagar Chalala
Rajkot Sikka Bhavnagar Veraval Patan
Rajkot Okha Bhavnagar Una
Rajkot Dwarka Bhavnagar Kodinar
Rajkot Salaya Bhavnagar Sutrapada
Rajkot Bhanvad Bhavnagar Keshod
Rajkot Jamraval Bhavnagar Mangrol
Rajkot Morabi Bhavnagar Manavadar
Rajkot Vankaner Bhavnagar Bantwa
Rajkot Maliya-Miyana Bhavnagar Chorvad
Rajkot Tankara Bhavnagar Vanthli
Rajkot Jetpur Bhavnagar Visavadar
Rajkot Gondal Bhavnagar Palitana
Rajkot Upleta Bhavnagar Sihor
Rajkot Bhayavadar Bhavnagar Gariyadhar
Rajkot Porbandar-Chhaya Bhavnagar Talaja
Rajkot Ranavav Bhavnagar Vallabhipur

39