SECTION-9

FORMATS FOR TENDER SUBMISSION

The following formats are required to be submitted as part of the Tender Document. These
formats are designed to demonstrate the Tenderer’s compliance with the Qualification
Requirements other submission requirements specified in the Tender Document.

i. Format of Covering Letter (Format 1)

ii. Format of Financial Quotation (Format 2)

iii. Format for Schedule of Quantities and Rates (Format 3)

iv. Format of Certificate of Familiarisation (Format 4)

v. Proforma for Performance Guarantee (Format 5)

vi. Format of Draft Contract Agreement (Format 6)

The Tenderer may use additional sheets to submit the information for his detailed response.
 FORMAT-1

COVERING LETTER
(The covering letter should be on the Letter Head of the Tenderer)

Date: _____________________

Reference No: _____________________

From: ____________________ (Insert name and address of Tenderer)

Tel.#: Fax#:
E-mail address#

To

The Company Secretary/Authorised Officer,

KRIDE,
Bangalore.

Sub: Response to Tender Document No. KRIDE/ADMN/09/Office Premises/2019

Dated: 20.12.2019 for “Office Interiors for KRIDE Office at 1 st Floor, Samparka
Soudha, Opp Orion Mall, Rajajinagar, Bangalore .”

Dear Sir,

We, the undersigned ……. [insert name of the Tenderer] having read, examined and understood
in detail the Tender Document hereby submit our response to Tender Document. We confirm that
in response to the aforesaid Tender Document, we have not submitted more than one response
to Tender Document including this response to Tender Document.

1. We have submitted our response to Tender Document strictly as per Tender Document,
without any deviations, conditions and without mentioning any assumptions or notes in the
said Formats.

2. We hereby unconditionally and irrevocably agree and accept that the decision made by
KRIDE in respect of any matter regarding or arising out of the Tender Document shall be
binding on us. We hereby expressly waive and withdraw any deviations and all claims in
respect of this process.

3. Familiarity with Relevant Indian Laws & Regulations: We confirm that we have studied the
provisions of the relevant Indian laws and regulations as required to enable us to submit
this response to Tender Document, in the event of our selection as Successful Tenderer.

4. We are enclosing herewith our response to the Tender Document with formats duly signed
as desired by you in the Tender Document for your consideration.

5. It is confirmed that our response to the Tender Document is consistent with all the
requirements of submission as stated in the Tender Document and subsequent
communications from KRIDE.
 6. The information submitted in our response to the Tender Document is correct to the best
of our knowledge and understanding. We would be solely responsible for any errors or
omissions in our response to the Tender Document.

7. We confirm that all the terms and conditions of our Tender are valid for a period of forty
five (45) days from the date of opening of tender.

8. We enclosed herewith the required Earnest Money Deposit. The full value of the Earnest
Money shall stand forfeited without prejudice to any other right or remedies available to
KRIDE in case my/our tender is accepted and if:
a. I/we do not execute the Contract Documents as per tender conditions after receipt of
notice issued by KRIDE that such documents are ready; or
b. I/we do not commence the work within 7 days after receipt of orders to that effect.
9. Until a formal agreement is prepared and executed acceptance of this tender shall
constitute a binding contract between us subject to modifications as may be mutually
agreed to between us and indicated in the letter of acceptance of my/our offer for this work.
10. I/we also undertake to carry out the work in accordance with the said plans, specifications
and conditions of contract, and to find and provide such of the materials for, and to do all
such things which in the opinion of the KRIDE may be necessary for , or incidental to the
construction, completion and maintenance thereof and to complete the whole of the said
works in all respects, and hand them over to you or your representative(s) within the period
specified, and to maintain the same for the period and in the manner provided in the
conditions of contract.

11. We have neither made any statement nor provided any information in this Tender, which
to the best of our knowledge is materially inaccurate or misleading. Further, all the
confirmations, declarations and representations made in our Tender are true and
accurate. In case this is found to be incorrect after our selection as Successful Tenderer,
we agree that the same would be treated as a Seller’s event of default.

Dated the _________ day of _________, 20…

Thanking you,

Yours faithfully,

(Name, Designation and Signature of Authorised Person)

 FORMAT- 2

FINANCIAL QUOTATION

(On Tenderer’s letter head)

[Date and Reference]

To,
The Company Secretary/Authorised Officer,
KRIDE,
Bangalore

Sub: Response to Tender Document No. KRIDE/ADMN/09/Office Premises/2019

Dated: 20.12.2019 for “Office Interiors for KRIDE Office at 1 st Floor, Samparka
Soudha, Opp Orion Mall, Rajajinagar, Bangalore .”

Dear Sir,

I/ We, ______________________ (Applicant’s name) furnish below the Financial Quotation along
with schedule of quantities and rates as per Format – 3 and certificate of familiarisation as per
Format - 4 for selection of my / our company/firm/proprietor for the Office Interiors for KRIDE
Office as a Tenderer.

I/ We agree that this offer shall remain valid for a period of forty five (45) days from the date of
opening of tender or such further period as may be mutually agreed upon.

S.No. Description Amount in Amount in

INR (in figure) INR (in words)
1 Office Interiors for KRIDE Office at 1st Floor,
Samparka Soudha, Opp Orion Mall,
Rajajinagar, Bangalore (cost inclusive of all
taxes)

Note:
1) In the event of arithmetic calculation mistake, the individual amount in words shall be
considered for calculation.

2) The Financial Proposal is submitted strictly as per forms given in the Tender Document.

Name
Authorized Signatory
Designation
Name of the Company
Address
 FORMAT- 3

SCHEDULE OF QUANTITIES AND RATES ENCLOSED

“Office Interiors for KRIDE Office at 1 st Floor, Samparka Soudha, Opp Orion
Mall, Rajajinagar, Bangalore.”

1. The quantities shown in the enclosed schedule are approximate and are as a
guide to give the Tenderer(s) an idea of the quantum of work involved. The KRIDE
reserves the right to increase/decrease and/or delete or include any of the
quantities given above and no extra rate will be allowed on this account.

2. For schedule B and E, the tenderer has to quote one consolidated percentage (at
par above or below) of the par value given in the schedule of the quantities for
each of the schedules separately.

3. For schedule A,C & D, the tenderer has to quote individual rates for each items of
work as mentioned in the schedule of quantities.

Place: .........................................................
..
Date: Signature of the Tenderer(s)
 FORMAT- 4

CERTIFICATE OF FAMILIARISATION

I / We hereby solemnly declare that I / We visited the site of the above work have
familiarized myself / ourselves of the working conditions there in all respects and in
particular the following:-

i) Topography of the area.

ii) Soil conditions at the site of work.

iii) Sources and availability of construction materials.

iv) Rates for construction materials.

v) Availability of local labour, both skilled and unskilled and the prevailing
labour rates.

vi) Availability of water and electricity.

vii) The existing roads and access to the site of work.

viii) Availability of space for putting labour camps, office, stores,

godown, Engineering yard etc.

ix) Any other matter that may have bearing on work.

Signature of the Tenderer

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 FORMAT- 5

PROFORMA FOR PERFORMANCE GUARANTEE

BANK GUARANTEE NO.

AMOUNT RS.
VALIDITY from
Valid upto
Last date for lodgement of claim

PERFORMANCE GURANTEE IN THE FORM OF BANK GUARANTEE

In consideration of KRIDE …………………..,*(give full address of the Office)*

(hereinafter referred to ‘Company’) having accepted tender vide letter
No………………………….dated ……………….. and the tender submitted by
Mr.M/s………………………………………………………………………..
…………….*(give full address of the contractor)* (hereinafter referred to as “the
contractor(s), and agreed to grant a Contract for Office Interiors for KRIDE Office at
1st Floor, Samparka Soudha, Opp Orion Mall, Rajajinagar, Bangalore (hereinafter
called the ‘Contract’) and whereas one of the terms agreed by the said Contractor, is that
he should give a Performance Guarantee in the form of an irrevocable bank guarantee
amounting to 5% of the contract value, ie., Rs.16,46,773/- (Rupees………………….only)
*(indicate PBG amount)* valid upto …………….. *(Indicate date - Currency period + 60
days)*, by way of security for the due observance of the terms and conditions,
performance and fulfillment of the said contract, we……………………………., *(indicate
the name and full address of the bank)* (hereinafter referred to as the ‘the Bank’) at the
request of the Contractor do hereby irrevocably and unconditionally guarantee to the
Company that the Contractor shall duly perform and discharge their obligations under the
said contract to the full satisfaction of the Company and render all necessary and efficient
services which may be required to be rendered by the Contractor in connection with
and/or for the performance of the works as per the specifications stipulated in the tender
no……………. dated……………… and Letter of Acceptance No………….. dt……….
within the time of………………*(Indicate date
- Currency period + 60 days)* reckoned from the date as per the letter of acceptance,
and further guarantees that the works which shall be done by the Contractor under the
said Contract, shall be actually performed in accordance with terms and conditions of the
Contract to the full satisfaction of Company.

2. We, the Bank, do hereby undertake to pay to the Company an amount not
exceeding Rs………………..against any loss and/or damage caused to or suffered
or would be caused to or suffered by the Company by reason of any breach by the
said Contractor(s) of any of the terms or conditions contained in the said Contract.

3. We, the Bank, do hereby undertake to pay the amounts due and payable under this
Guarantee without any demur, merely on a demand from the Company stating
that the amount claimed is due by way of loss and/or damage caused to or would
be caused to or suffered by the Company by reason of any breach by the said
Contractor’s(s)’ of any of the terms or conditions contained in the said Agreement
or by reason of the Contractor (s) failure to perform the said Agreement. Any such
demand made on the Bank shall be conclusive as regards the amount due and
payable by the Bank under this Guarantee. However, our liability under this
Guarantee shall be restricted to an amount not exceeding
Rs………………………….

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4. We, the Bank, do hereby undertake to pay to the Company any money so
demanded notwithstanding any dispute or disputes raised by the Contactor(s) in
any suit or proceeding pending before any Court, Tribunal or Arbitrator(s) relating
thereto our liability under this present being absolute and unequivocal. The
payment so made by us under this Bond shall be a valid discharge of our liability
for payment there under and the Contractor(s) shall have no claim against us for
making such payment.

5. We, the Bank, do further agree that the Guarantee herein contained shall remain in
full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of
the Company under or by virtue of the said
Agreement have been fully paid and as its claims satisfied or discharged or till the
Company certifies that the terms and conditions of the said Agreement have been
fully and properly carried out by the said Contractor(s) and accordingly discharges
the Guarantee. Unless a demand or claim under this Guarantee is made on us in
writing on or before the……………………………………..,we shall be discharged
from all liability under this Guarantee thereafter.

6. We, the Bank, do further agree with the Company that the Company shall have the
fullest liberty without our consent and without affecting in any manner our
obligations, hereunder to vary any of the terms and conditions of the said
Agreement or to extend time of performance by the said Contractor(s) from time to
time or to postpone for any time or from time – to – time any of the powers
exercisable by the Company against the said Contractor(s) and to forbear or
enforce any of the terms and conditions relating to the said Agreement and we
shall not be relieved from our liability by reason of any such variation or extension
being granted to the said Contractor(s) or for any forbearance, act or omission on
the part of the Company or any indulgence by the Company to the said
Contractor(s) or by any such matter or thing whatsoever which under the law
relating to sureties would but for this provision have effect of so relieving us.

7. This Guarantee will not be discharged due to the change in the constitution of the
Bank or the Contractor(s).

8. We,…………………………….*(indicate the name of the Bank)* lastly undertake not

to revoke this Guarantee during its currency except with the previous consent of
the Company in writing.

Dated the…………………………day of 2019

For…………………………………………
Seal and Signature(s) of the
authorized Official(s) with
designation

Note:- Words appearing between asterisk “*” marks are for guidance only and not
to be typed in the final / fair document of Bank Guarantee

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 FORMAT- 6

DRAFT CONTRACT AGREEMENT

(To be executed on requisite value of stamp Papers)

1. Articles of agreement made this …………………… day of ……………….. of

20……..between the “KRIDE”, herein after called the “Company of the one part and
………………………….……………………………………. hereinafter called the
“Contractor” of the other part.

2. Whereas the Contractor has agreed with the Company for the performance of Office
Interiors for KRIDE Office at 1st Floor, Samparka Soudha, Opp Orion Mall,
Rajajinagar, Bangalore

a. And whereas the Contractor has agreed to carry out the works as detailed in the
tender notification read with his quotation as accepted by the company and as may
be entrusted to him from time to time during the said contract period and as will be
set forth in the Work Orders (which Work Orders shall be deemed and taken to be
part of this contract) that will be issued during the said period and as per the
Contract Documents complete and whereas the performance of the said works is an
act in which the public are interested.

3. And whereas the Contractor has deposited a lump sum of Rs………………….../- as

Earnest Money to cover for tendering against any number of works on the KRIDE
and has agreed to furnish the full Security Deposit as per rules in force and whereas
the Security Deposit is at the instance of the Contractor recovered at 10 per cent of
the value of the running bills till the amount of Security Deposit of
Rs…………………………………………… is fully recovered.

4. And whereas the Contractor has deposited a sum of Rs……..……………../- towards

the Earnest Money and whereas the balance in the Security Deposit after
adjustment of Earnest Money of Rs……….………………… originally paid by the
Contractor is at the instance of the Contractor recovered at 10 per cent of the value
of the running bills till the amount of Security Deposit of
Rs…………………………………………………… is fully recovered.

5. The contract shall be in force for the period mentioned above. However, the KRIDE
may at its option and without assigning any reasons for so doing, put an end to this
contract at any time.

6. Now this indenture witnesseth that in consideration of the payments to be made by

the KRIDE, the Contractor will duly perform the works set forth in the said Work
Orders and will execute the same with great promptness, care and accuracy in a
workmanlike manner to the satisfaction of the KRIDE and will complete the same on
or before the respective dates specified therein in accordance with the said
specifications and said drawings (if any ) and the said Contract Documents
complete, and will fulfill and keep all the conditions therein mentioned (which shall
be deemed and taken to be part of this contract as if the same had been fully set
forth therein), and the Company do hereby agree that if the Contractor shall duly
perform the said works in the manner aforesaid and observe and keep the said
terms and conditions, the KRIDE will pay or cause to be paid to the Contractor for

10
 the said works on the completion thereof, the amount due in respect thereof, at the
rates specified in the schedule(s) hereto annexed.

7. Entrustment of all or any of the works referred to as above to the Contractor shall be
at the option of the KRIDE.

8. The cost of stamp duty on the agreement shall be borne by the Contractor.

9. The schedule of quantities and rates and the description of the works under this
contract are as per the enclosures to this contract.

10. Jurisdiction of Court: The Courts at Bangalore shall have the exclusive jurisdiction to
try all disputes arising out this agreement between the parties.

IN WITNESS WHEREOF the parties hereto have caused their respective Common
Seals to be hereunto affixed / (or have hereunto set their respective hands and seals)
the day and year first above written.

For and on behalf of the Company For and on behalf of the Contractor
Signature of the authorized official Signature of the authorized official
Name of the official Name of the official
Stamp/Seal of the Supplier Stamp/Seal of the Purchaser

SIGNED, SEALED AND DELIVERED

By the said __________________ By the said ____________________

Name ______________on behalf of Name _______________on behalf of
the Company in the presence of: the Contractor in the presence of:
Witness _________________ Witness _________________
Name ___________________ Name ____________________
Address__________________ Address___________________
________________________ _________________________
________________________ _________________________

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