Bihar Agricultural University, Sabour

Bhagalpur - 813210 (Bihar)

www.bausabour.ac.in www.youtube.com/bausabour
 CITIZEN’S CHARTER
BIHAR AGRICULTURAL UNIVERSITY, SABOUR

Bihar Agricultural University, Sabour established on 5th August, 2010, is the only State
Agriculture University with the primary objectives to provide agricultural education, conduct
strategic research for disseminating sound technologies to the farmers of the state. The
stakeholder’s of Bihar Agricultural University, Sabour primarily includes the students,
employees, and the farmers. Being an agricultural institution, it renders multifaceted services
to its stakeholders ranging from farmers to the students and employees of BAU, Sabour. To
different these services’, BAU, Sabour is committed to deliver the same in line with the
established standards, quality and time frame of the government. This would help to reduce
the grievances vis-a-vis ensure transparency and accountability in the designated offices
under BAU, Sabour. This charter is the declaration as per vision, mandates, mission, and the
timeline for the services provided by the university.

VISION

The Bihar Agricultural University was established with the objective of improving quality of
life of people of state especially farming community constituting more than two third of the
population. Having set ultimate goal of benefitting society at large, the university intends to
achieve it by imparting world-class need based agricultural education, research, extension
and public services.

MANDATES

The mutually supporting mandates of Bihar Agricultural University, Sabour in the field of
agricultural education, research, and extension are:

Education: Developing quality human-ware and suitably trained quality human resources
through professional programmes in agriculture and allied fields.

Research: Undertaking basic, applied, and adaptive research besides acquiring and refining
technologies for addressing the present and future problems in the field of agriculture as well
as capturing new opportunities that could prove beneficial for large number of people
involved in farm activities.

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Extension: To ensure Transfer of Technology effectively and extending assistance in
adoption of technology with vibrant extension services taking into account the
economic/socio conditions of the targeted groups.

Training: To impart training for capacity building of extension professional.

Paraprofessionals as well as vocational training of adults, youths and women through
conventional as well as open & distance learning programmes.

MISSION

The Mission of the University is to:

i. Provide cutting-edge educational opportunities in fields of relevance to the region, the

country, and the world.
ii. Conduct outstanding, multidisciplinary research to advance our understanding of the
priority areas
iii. Assist the state's farmers with technical solutions to help them handle the sporadic
difficulties they confront in their farming operations.

Directorate of Administration
Nodal Person: Director Administration, BAU, Sabour

Sl. Nature of Work Time Line

No
1. General Correspondence with Govt./other 5-7 days
institutions
2. Misc. Correspondence 5-7 days
3. Maintenance of Diary Register Daily
4. Maintenance of Dispatch Register Daily
5. Processing/disposal of all kinds of leave 5-7 days
6. Maintenance of Service Book As per requirement
7. Maintenance of Personal File As per Requirement
8. Providing information under RTI 10-15 days
9. Fixation of Pay 10-15 days
10. Maintenance of Stamp register Daily

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 Office of the Comptroller
Nodal Person: Comptroller, BAU, Sabour
Sl.No. Nature of Work Time Line
1 Diary Register Daily
2 Dispatch Register Daily
3 Preparation of Monthly Report 5th of Succeeding Month
4 Preparation of Annual Account 30th September of every year
5 Preparation of Annual Budget(R.E+ B.E) 30th September of every year
6 Bills releated to Contingency 10-15 Days
7 Preparation of UC & AUC 7-10 Days after receipt of SoE
Preparation of Internal Audit Report 10-15 Days after Competion of
8 Internal Audit
9 Internal Audit of UC & AUC 5-7 Days
10 Internal Audit of Units As per approved Programme
11 Reply of RTI As per RTI Rules
12 Pre-Audit of Medical Bills 5-7 Days
13 Disposal of Financial Sanction File 7-10 Days
14 Disposal of Payment Files 7-10 Days
15 Deposite of Cheque/DD 1-3 Days
16 Pay Fixation Cases 7-10 Days
17 Evalution of Bids 7-10 Days
18 Release of E.M.D 10 Days
19 Arrear Bills 10-15 Days
Submission of Report to the Govt./Agriculture As per direction of the Deptt.
20 Deptt., Govt. of Bihar
21 Sanction of Pension/Family Pension 15-20 Days
22 Payment of Salary 1st Week of Succeeding Month
23 Payment of Pension/Family Pension 1st Week of Succeeding Month
24 Disposal of Bills through CFMS 3-7 Days
25 Disposal of Salary Bills 3-5 Days
26 Payee Ids Through CFMS 10-15 Days
27 Preparation of Tender Documents 7-10 Days
28 Reply to Vidhan Mandal/Sansad Questions As per direction
29 Conduction of Finance Committee Meeting Mid October of Every Year
30 Payment releated to GeM Purchase 7-10 Days
31 Closing of Cash Book Monthly Basis
32 Preparation of BRS Monthly Basis
33 Deposite of Statutory Deduction Upto 7th Days of Succeeding Month
34 Payment through PFMS 10-15 Days
35 Advertisement Bills 7-10 Days
36 Disposal of Research releated file 7-10 Days
37 Disposal of Meeting/Seminar Files 7-10 Days
Out today Cases as Decided by the Complet As per Instruction on the Same Day
38 Authority
39 Issue of Form 16/Form 16 A Month of June/1st Week of July
40 Generation of NPS Challan Up to 7 Days of Succeeding Month
41 Physical Verification of Store Half Yearly Basis

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 Office of the Registrar
Nodal Person: Registrar, BAU, Sabour

Sl. Nature of Work Time Line

No.
1 Admission -
online mode
UG through BCECE & ICAR
2 Admission -
PG/Ph.D – Conducted by BAU
(a) Online Application
(b) Result 90 Days
(c) Counselling
(d) Online Registration on
Last Date of Registration with late fine
I. With the permission of the Principal Within 7 days
II. With the permission of the Vice chancellor Within 15 days
As per Academic Calendar
3 Exam - Internal & External UG, PG, PhD
Published
4 Within 15 days of completion of
Result - Internal & External UG, PG, PhD
Exam
5 Original Degree Certificate During Convocation
6 Transcript 7 Days*
7 Provisional Degree Certificate 7 Days*
8 Migration 7 Days*
Migration Certificate (For drop out students
9 7 Days*
only)
Other official Recommendation Letter,
10 Same days & next days.
Attestation of Certificate
11 Maintenance of Diary Register Daily Basis
12 Maintenance of Dispatch Register Daily Basis
13 Preparation of Annual Account April/May
14 Processing of Bills of Supplier 15 Days
15 Preparation of UC 7 Days
16 Depositing of Cheque Received 2 Days
17 Providing Information Under RTI As per rule
18 Processing of proposal regarding MOU 7-15 Days

*Shall also be issued on an urgent basis but the students shall have to pay double of the
prescribed fee. In this case the certificate shall be issued within three days of receipt of
application form from the student.

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 Directorate of Research
Nodal Person: Director Research, BAU, Sabour
Sl No. Nature of Work Time Line
1 Maintenance of Diary Register Daily basis
2 Maintenance of Dispatch Resister Daily basis
3 Preparation of Monthly 5th of every month
4 Preparation of Annual Account April/May
5 Processing of Bills of the suppliers 15 days
6 Preparation of UC 7 days
7 Preparation of AUC 15-20 days
8 Depositing of cheques received 2 days
9 Processing of proposal :RPF-1 01 month after RCM
10 Processing of proposal : RPF-2 After one month of respective RCM
11 Processing of proposal :RPF-3 5-10 days
12 Monitoring of research trials. Within seven days of requisition
from scientists
13 Providing information under RTI As per requirement
14 Processing of proposal of tour approval of scientist 7 days
for attending Seminar/symposium
15 Processing of proposal of tour approval of scientist 10 days
for attending Winter School
16 Processing of proposal of scientist for organising 7 days
Seminar/ Workshop
17 Processing of proposal of scientist for organising 10 days
Winter school
18 Processing of proposal for endorsement to submit 5 days
project to the funding agency
19 Processing of request for consultancy firms 7 days
20 Providing of the evaluation Report of As per the University norms
a. Field testing,
b. Chemical testing
c. Fertilizer / pesticides testing
21 Disposal of query from Private company regarding 3 days
testing of product etc
22 Comments on AAR of the scientists/ staffs 2-3 days
23 Conducting RCM
1. Kharif 2nd fortnight of May
2. Rabi 2nd fortnight of September
24 Organising of SVT meeting After RCM
25 Monitoring of SVT trial As per requirement
26 Processing of proposal regarding MOU 15 days
27 Processing of proposal regarding MTA 10 days
28 Approval of publication & allotment of number of 2-5 days
articles
29 Publication of Annual Research Report May
30 Publication of Variety / Technology release inventory May
31 Reply of Vidhan Sabha Questions 2-3 days
32 Reply of Rajya Sabha Questions 2-3 days
33 Information to the Govt. regarding Research / related 5-7 days
information
34 Reply of query of Farmers 7 days
35 Processing of application to be submitted to 15 days
SVRC/CVRC

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 Directorate of Extension Education
Nodal Person: Dy. Director Training
Sl. No. Nature of Work Time Line
1. Maintenance of Diary Register Daily basis
2. Maintenance of Dispatch Resister Daily basis
3. Preparation of Monthly Report 5thof succeeding month
4. Closing of Cash Book Monthly Basis
5. Preparation of Annual Action Plan February/ March
6. Preparation of Annual Account May/June
7. Processing of Bills related to the contingency 15 days
8. Preparation of Utilization Certificate (UC) 7 days after receipt of SoE
Preparation of Audit Utilization Certificate (AUC) 15-20 days after completion of
9.
Internal Audit
10. Deposition of Cheques received 2-3 days
11. Monitoring of Training/ Sponsored Training Prog. At the interval of 7 days
12. Monitoring of On Farm Trial (OFT) At the interval of 15 days
13. Monitoring of Extension- Research Project At the interval of 15 days
14. Monitoring of CFLD At the interval of 30 days
15. Monitoring of Climate Smart Agriculture Prog. Every Week
Monitoring of training/Skill Development BSDM Every fortnightly
16.
Prog.
17. Providing information under RTI As per requirement
18. Processing of proposal of tour of Officer/ Staff 5-7 days
Processing of proposal of scientist for organizing 5-7 days
19.
Seminar/ Workshop
Processing of proposal of tour approval of scientist for 5-10 days
20.
attending Summer/ Winter School
Processing of proposal of scientist for organizing 7-10 days
21.
Summer/ Winter School
22. Disposal of query from the KVKs 2-3 days
23. Comments on AAR of the scientists/ staffs 2-3 days
Conducting ECM 2ndfortnightof May
24. 1. Kharif 2nd fortnight of September
2. Rabi (After Research Council)
25. Processing of proposal regarding MoU 7-15 days
Approval of publication of Books/ Booklet/ Folders/ 2-5 days
26.
Leaflet etc.
27. Publication of Annual Progress Report of DoEE April/May
28. Publication of Extension Modal At stipulated interval
29. Reply of State Assembly Question 2-3 days
30. Reply of Parliament Question 2-3 days
Information to the Govt. regarding Extension related 5-7 days
31.
information
32. Reply of query of Farmers 1-2 days
33. Reply of RTI In due time
Note :
1. Subject to availability of funds and other resources etc.
2. Time frame days are after receiving bills in A & A sanction from the administration.
3. The above time frame is subject to receipt of file/proposal duly completed in all respect from the
concerned KVKs etc.

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 Directorate of Seeds and Farm
Nodal Person: Director Seeds & Farm
Sl. No Nature of Works Time Line
1. Diary in Register Daily Basis
2. Diary Out Register/ Dispatch Register Daily Basis
3. Preparation of Monthly Report 5th of Succeeding Month
4. Preparation of Annual Account 30th September of every
year
5. Bills related to Contingency 10-15 Days
6. Preparation of UC&AUC 7-10 Days after receipt of
SOE
7. Reply of RTI As Per RTI Rules.
8. Conducting of Cropping Programme Kharif meeting 1st Week of May
9. Conducting of Cropping Programme Rabi & Summer 1st Week of September
Meeting
10. Monitoring of Kharif Crops, Breeder Seed Plots 1-5 Days
11. Monitoring of Rabi Crops, Breeder Seed Plots 1-5 Days
12. Monitoring of Summer Crops, Breeder Seed Plots 1-3 Days
13. Registration of FS and CS seed Production Plots of Kharif 1-3 Days
14. Registration of FS and CS seed Production Plots of 1-3 Days
Summer
15. Registration of FS and CS seed Production Plots of Rabi 1-3 Days
16. Processing of of Kharif Crops April to Jure
17. Processing of of Rabi Crops September to November
18. Processing of of Summer Crops Month of January
19. Preparation of Seed Production Report of Kharif 1-5 Days
20. Preparation of Seed Production Report of Rabi 1-5 Days
21. Preparation of Seed Production Report of Summer 1-3 Days
22. Preparation of Processing Report of Kharif 1-5 Days
23. Preparation of Processing Report of Rabi 1-5 Days
24. Preparation of Processing Report of Summer 1-3 Days
25. Seed Sale of Kharif May to July
26. Non seed Sale of Kharif August to September
27. Seed Sale of Rabi September to December
28. Non seed Sale of Rabi January
29. Seed Sale of Summer February to April
30. Preparation of Sale Report of Kharif 1-10 Days
31. Preparation of Sale Report of Rabi 1-10 Days
32. Preparation of sale Report of Summer 1-5 Days
33 Preparation of Seed Payment 1-15 Days
34 Closing of Cash Book Monthly Basis
35 Preparation of BRS Monthly Basis
36 Physical Verification of Store January and August
37 Farmers Grievance As per Rules
Note: 1. Subject to availability of funds & other resources etc.
2. Time frame days are after receiving bills in A&A Section from the Administration.
3. The above time is subject to receipt of File/Proposal duly completed in all respect
from the concerned Directorates/Colleges/Units etc.

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 University Library
Nodal person: Associate Librarian

S.
Nature of work Time Line
No
Monitoring the availability of research paper from other 15-30 days
1. institute and provide research paper to other institute
under CeRA consortium
2. Collection of indent for books and journals etc. Quarterly basis
3. Library consultation Timing:- 10:30 to
16:30 hrs in working
hours
4. Processing of proposal of purchase of books, Journals 15 days after receiving
(Indian / Foreign) indent.
5. Purchased Books after accessioning and Technical 60 Days
Process (Classification, Cataloguing, Data Entry,
Levelling, Tagging, etc.) will be available for the users.
6. Issue the Book from General Section to the library 30 Days
Member for the period.
7. Issue the Book from Book Bank (General/SC/ST) to the 06 Months
Library Member for the period.

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 Krishi Vigyan Kendra
Nodal person: Senior Scientist & Head
S.No. Nature of work Time Line
1. Maintenance of Diary Register Daily basis
2. Maintenance of Dispatch Resister Daily basis
3. Submission of monthly Report 3rd of every month
4. Maintenance of farmers feedback Register Daily basis
5. Maintenance of Movement Register Daily basis
6. Maintenance of Farmers visited Register Daily basis
7. Disposal of Kisan Sarathi farmer problem As an when requried
8. Conducting Monthly Meeting On or after 25th of every
month
9. Submission of monthly Report 3rd of every month
10. Submission of Quarterly Report Every Quarter
11. Submission of annual action plan 15th December
12. Submission of annual report 15th March
13. Preparation of annual report Jan – Feb
14. Monitoring of training programme Same day
15. Monitoring of SMS concern register (OFT, training, FLD, Monthly basis
CFLD etc.)
16. Monitoring of farm related register Monthly basis
17. Maintenance of stock book Same day
18. Maintenance of cash book & ledger book Daily Basis
19. Processing of the bill of the supplier 12-15th Day
20. Preparation of the UC 3-4 Day
21. Preparation of AUC 10- 12 Day or within time
frame
22. Deposit of cheque received 2-3 days
23. Monitoring of ongoing Project Register Monthly
24. Submission of Project report At stipulated time
25. Tour approval of the officials Same day
26. Processing of proposal of the staff member Same day
27. Disposal of farmer query Same day
28. Comments on AAR Scientist & Staff 2-3 Days
29. Report submission to the Government Within stipulated time
30. Processing of FLD/OFT/CFLD work Within time frame
31. Video conferencing approach to the farmers As per schedule circulated
by University
32. Agro advisory services Published Every Tuesday & Friday
33. Monitoring of Flexi Programme As per schedule
34. Deposit of cash received Same day/next day
35. Update of Vehicle log book Daily basis
36. Processing of Seed Within stipulated time
37. Approval for Publication & articles 2-5 Days
38. Processing of Proposal of tour approval of scientist for 1 -2 days
attending Seminar/symposium/ winter school
39. Reply of Parliamentary Questions Same day
40. Reply the query of Farmers Same day
41. Reply of RTI Within stipulated time

*Days = Working days

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 Contact Persons

S.No Officer Name Contact No

1. Director Administration Dr M K Wadhwani 0641-2452609
2. Registrar Dr. Md. Mizanul Haque 0641-
2451039/9431205208
3. Director Extension Dr. R.K. Sohane 0641-2452611
Education
4. Dean (Agriculture) Dr A.K. Sah 0641-2451025
5. Director Research Dr. A.K. Singh 0641-2451056
6. DRI-cum-Dean (PGS) Dr. R. P. Sharma 0641-2451031
7. Director Seed and Farms Dr. Md. Feza Ahmed 0641-2451054
8. Director Students Welfare Dr. R.K. Sohane 0641-2451066
9. Director Work and Plant Er K S Raman 0641-2452612
10. Comptroller Shri Birendra Kumar Sinha 0641-2452608
11. Associate Dean-cum- Dr. S.N. Ray 07903310778
Principal, BAC, Sabour
12. Associate Dean-cum- Dr Paras Nath 06454-243114
Principal, BPSAC, Purnea
13. Associate Dean-cum- Dr Arunima Kumari 06478-291103
Principal, MBAC, Saharsa
14. Associate Dean-cum- Dr K Sathyanarayana 09035022390
Principal, DKAC, Kisanganj
15. Associate Dean-cum- Dr M.K Sinha 06323-222022
Principal, VKSCOA,
Dumraon
16. Associate Dean-cum- Dr P.K. Singh 06112-242493
Principal, NCOH,
Noorsarai
17. Associate Dean-cum- Dr J.P. Singh 09771590988
Principal, CoAE, Ara
18. Associate Dean-cum- Dr M K Wadhwani 09771546538
Principal, CABM Sabour
19. Associate Dean-cum- Dr N Chattopadhyaya 09934413520
Principal, CABT, Sabour

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Bihar Agricultural University, Sabour
Bhagalpur - 813210 (Bihar)

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