ID Generator
ID Generator
ID Generator
USING RPA
Submitted by
J. JESWIN RHYMOND (211421104113)
T. NEEVITHAN (211421104174)
S. JIRILIN BABU (211421104114)
BACHELOR OF ENGINEERING
IN
COMPUTER SCIENCE AND ENGINEERING
APRIL 2024
BONAFIDE CERTIFICATE
SIGNATURE SIGNATURE
Certified that the above candidate(s) were examined in the Anna University Project Viva-Voce
Examination held on ...........................
We would like to express our deep gratitude to our respected Secretary and
Correspondent Dr. P. CHINNADURAI, M.A., Ph.D for his kind words and
enthusiastic motivation, which inspired us a lot in completing this project.
We also express our gratitude to our Principal Dr. K. MANI, M.E., Ph.D who
facilitated us in completing the project.
We thank the Head of the CSE Department, Dr. L. JABASHEELA, M.E., Ph.D
for the support extended throughout the project.
ABSTRACT v
LIST OF ABBREVIATIONS ix
1. INTRODUCTION 1
2. SYSTEM ANALYSIS 4
3. SYSTEM DESIGN 9
4. MODULE DESCRIPTION 14
4.1 Module 1 15
4.2 Module 2 15
4.3 Module 3 16
4.4 Module 4 16
4.5 Module 5 17
5. SYSTEM IMPLEMENTATION 18
5.2 Coding 19
6. CONCLUSION 22
6.1 Conclusion 23
7. APPENDICES 25
7.1 Screenshots 26
7.2 References 30
LIST OF FIGURES
1
1. INTRODUCTION
2
1.2. PROBLEM DEFINITION
In many organizations, the process of generating employee identification
(ID) and email IDs often involves manual intervention, which can be time-
consuming, error-prone, and inefficient. Human resources departments are
burdened with repetitive tasks of inputting data into various systems, verifying
information, and ensuring compliance with organizational policies. Moreover,
manual data entry increases the risk of errors such as typos or duplication, leading
to inconsistencies and potential security breaches. Additionally, as organizations
grow or experience high turnover rates, the manual handling of employee data
becomes increasingly challenging to manage effectively. The problem lies in the
inefficiency and susceptibility to errors inherent in manual processes for generating
employee IDs and email IDs. These challenges hinder organizational agility,
increase administrative overhead, and may result in compliance issues. Therefore,
there is a pressing need for a solution that automates this process, alleviating HR
personnel from mundane tasks, improving data accuracy, and enhancing overall
[5]
operational efficiency. The implementation of Robotic Process Automation
(RPA) presents a viable solution to address these challenges. RPA technology can
automate the generation of employee IDs and email IDs by mimicking human
actions within existing systems, extracting relevant data, and applying predefined
rules to ensure consistency and accuracy. By automating these repetitive tasks,
organizations can streamline the on boarding process, reduce the risk of errors, and
allow HR professionals to focus on strategic initiatives aimed at enhancing
employee engagement and organizational success.
3
CHAPTER 2
SYSTEM ANALYSIS
4
2. SYSTEM ANALYSIS
5
2.2. PROPOSED SYSTEM
Our proposed system for generating employee identification (ID) and email
IDs leverages Robotic Process Automation (RPA) technology to streamline and
automate these critical HR tasks. In our envisioned system, RPA bots are
seamlessly integrated into the employee on boarding process, working in
conjunction with existing HR systems and IT infrastructure. The proposed system
begins by extracting relevant employee data from HR databases, including
personal information and job details. Using predefined rules and algorithms, the
RPA bots generate unique employee IDs and formulate email addresses following
organizational conventions. One of the key features of our proposed system is its
[2]
adaptability and scalability. RPA bots can be programmed to handle varying
business rules and accommodate changes in organizational policies or procedures.
Additionally, the system is designed to scale effortlessly to accommodate
fluctuations in workforce size or organizational growth, ensuring continued
efficiency and accuracy in ID generation and email assignment. Furthermore, our
proposed system emphasizes integration with existing HR systems and workflows,
minimizing the need for manual intervention and maximizing operational
efficiency. By automating repetitive tasks associated with ID generation and email
assignment, HR personnel can focus their efforts on more strategic initiatives, such
as talent management and employee development. Another crucial aspect of our
proposed system is its ability to ensure data accuracy and compliance. RPA bots
perform validations and checks to ensure that generated IDs and email addresses
meet specified criteria and adhere to organizational policies and regulations. This
helps mitigate the risk of errors and ensures consistency across employee records.
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2.3. HARDWARE ENVIRONMENT
The hardware environment for generating employee IDs and email IDs using
Robotic Process Automation (RPA) typically consists of a robust infrastructure
capable of supporting the computational requirements of the RPA software. This
includes servers or cloud-based platforms where the RPA bots are deployed and
run, along with sufficient storage capacity to store employee data and logs.
Additionally, high-performance workstations or virtual machines may be utilized
for developing and testing RPA workflows. Depending on the scale and
complexity of the RPA implementation, organizations may also invest in hardware
resources such as powerful processors, ample memory, and fast network
connectivity to ensure optimal performance and scalability. Furthermore,
considerations for data security and redundancy measures should be integrated into
the hardware environment to safeguard sensitive employee information and ensure
uninterrupted operation of the RPA system. Overall, a well-designed hardware
environment is essential for supporting the seamless execution of RPA processes
and maximizing the efficiency and effectiveness of employee ID and email ID
generation.
7
include database management systems for storing and managing employee data, as
well as email servers or communication platforms for generating and distributing
email IDs. Furthermore, monitoring and analytics software are crucial components
to track the performance of RPA processes, identify bottlenecks, and drive
continuous improvement. Integration with existing enterprise systems, such as
human resource management software and identity management solutions, is also
essential to ensure seamless data exchange and synchronization. Overall, a well-
integrated software environment is critical for enabling the successful
implementation and operation of RPA for employee ID and email ID generation,
facilitating enhanced efficiency, accuracy, and scalability in HR operations.
8
CHAPTER 3
SYSTEM DESIGN
9
3. SYSTEM DESIGN
10
3.2. ARCHITECTURE DIAGRAM
11
3.4. USE CASE DIAGRAM
12
3.6. CLASS DIAGRAM
13
CHAPTER 4
MODULE DESCRIPTION
14
4. MODULE DESCRIPTION
4.1. MODULE 1
Module 1 for generating employee IDs and email IDs using Robotic Process
Automation (RPA) is designed to streamline and automate the process of assigning
[3]
unique identifiers to new employees within an organization. Leveraging RPA
technology, this module can efficiently generate employee IDs based on predefined
rules or algorithms, ensuring consistency and accuracy across the workforce.
Additionally, it automates the creation of email IDs by integrating with the
organization's email system, eliminating the need for manual intervention. By
automating these tasks, Module 1 enhances productivity, reduces errors, and
expedites the on boarding process, ultimately contributing to a more efficient HR
workflow.
4.2. MODULE 2
Module 2 for generating employee IDs and email IDs using Robotic Process
Automation (RPA) builds upon the foundation established in Module 1 by
introducing advanced functionalities to further streamline and enhance the process.
This module incorporates additional logic and capabilities to handle more complex
scenarios, such as accommodating variations in employee information formats or
integrating with multiple data sources. It leverages RPA's ability to interact with
diverse systems and applications to gather and validate employee data, ensuring
accuracy and completeness. By expanding the automation capabilities, Module 2
optimizes efficiency, scalability, and adaptability, thereby empowering HR teams
to manage employee IDs and email IDs with greater precision and agility.
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4.3. MODULE 3
Module 3 for generating employee IDs and email IDs using Robotic Process
Automation (RPA) represents the pinnacle of automation sophistication, offering a
comprehensive solution to address the most intricate aspects of ID generation
within an organization. This module integrates advanced artificial intelligence and
machine learning algorithms to continuously learn from historical data and adapt to
evolving patterns, enabling it to handle complex scenarios with unparalleled
accuracy and efficiency. Module 3 incorporates advanced validation mechanisms
to ensure data integrity and compliance with organizational policies and regulatory
requirements. Additionally, it leverages cognitive automation capabilities to handle
unstructured data and resolve exceptions autonomously, minimizing the need for
human intervention. Moreover, Module 3 offers seamless integration with other
HR systems and processes, facilitating end-to-end automation of the employee
lifecycle. By harnessing the full potential of RPA and AI technologies, Module 3
empowers organizations to achieve unprecedented levels of efficiency, accuracy,
and agility in employee ID and email ID generation processes.
4.4. MODULE 4
Module 4 for generating employee IDs and email IDs using Robotic Process
Automation (RPA) represents the pinnacle of innovation in automation, offering
advanced capabilities to revolutionize the HR workflow. This module leverages
cutting-edge technologies such as natural language processing (NLP) and
predictive analytics to anticipate future organizational needs and proactively
generate employee IDs and email IDs accordingly. Module 4 is highly
customizable, allowing organizations to tailor the generation process based on
specific criteria such as job roles, geographical locations, or business units. It also
16
integrates seamlessly with enterprise resource planning (ERP) systems and other
HR platforms to ensure real-time data synchronization and centralized
management. Furthermore, Module 4 features robust security measures to
safeguard sensitive employee information and prevent unauthorized access or data
breaches. By combining advanced automation, predictive intelligence, and
stringent security protocols, Module 4 enables organizations to optimize efficiency,
accuracy, and compliance in employee ID and email ID generation, paving the way
for a truly agile and future-ready workforce management system.
4.5. MODULE 5
Module 5 for generating employee IDs and email IDs using Robotic Process
Automation (RPA) represents the epitome of automation excellence, offering a
holistic solution to address every aspect of ID generation in the HR domain. This
module leverages advanced cognitive capabilities, including natural language
understanding and decision-making algorithms, to autonomously handle complex
scenarios and exceptions with precision and agility. Module 5 incorporates
advanced analytics and predictive modelling to forecast future workforce
requirements and dynamically adjust ID generation parameters accordingly,
ensuring scalability and adaptability in a rapidly evolving organizational
landscape. Moreover, it integrates seamlessly with emerging technologies such as
block chain for enhanced data security and transparency, providing organizations
with unparalleled confidence in their ID generation processes. By embracing the
full spectrum of automation capabilities, Module 5 enables organizations to
achieve unparalleled efficiency, accuracy, and innovation in employee ID and
email ID generation, driving sustainable growth and competitiveness in the digital
era.
17
CHAPTER 5
SYSTEM
IMPLEMENTATION
18
5. SYSTEM IMPLEMENTATION
5.2. CODING
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"name": "Robot_1_GenerateTheEmpIDAndEmailID",
"description": "Robot_1_GenerateTheEmpIDAndEmailID",
"main": "Main.xaml",
"dependencies": {
"UiPath.Excel.Activities": "[2.16.0]",
"UiPath.Mail.Activities": "[1.18.1]",
"UiPath.System.Activities": "[22.10.3]",
"UiPath.Testing.Activities": "[22.10.0]",
"UiPath.UIAutomation.Activities": "[22.10.3]"
},
"webServices": [],
"entitiesStores": [],
"schemaVersion": "4.0",
19
"studioVersion": "22.10.3.0",
"projectVersion": "1.0.0",
"runtimeOptions": {
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"netFrameworkLazyLoading": false,
"isPausable": true,
"isAttended": false,
"requiresUserInteraction": true,
"supportsPersistence": false,
"excludedLoggedData": [
"Private:*",
"*password*"
],
"executionType": "Workflow",
"readyForPiP": false,
"startsInPiP": false,
"mustRestoreAllDependencies": true,
"pipType": "ChildSession"
},
"designOptions": {
"projectProfile": "Developement",
"outputType": "Process",
"libraryOptions": {
"includeOriginalXaml": false,
"privateWorkflows": []
},
"processOptions": {
20
"ignoredFiles": []
},
"fileInfoCollection": [],
"modernBehavior": false
},
"expressionLanguage": "VisualBasic",
"entryPoints": [
{
"filePath": "Main.xaml",
"uniqueId": "27398ea6-cfb9-40db-a0e3-78ee5d7acfd2",
"input": [],
"output": []
}
],
"isTemplate": false,
"templateProjectData": {},
"publishData": {},
"targetFramework": "Windows"
}
21
CHAPTER 6
CONCLUSION
22
6. CONCLUSION
6.1. CONCLUSION
The integration of Robotic Process Automation (RPA) into the process of
generating employee identification (ID) and email IDs offers significant benefits
for organizations striving to optimize their human resources operations. By
automating repetitive and time-consuming tasks, RPA enables HR departments to
streamline the employee on boarding process, reduce manual errors, and enhance
overall efficiency. The adoption of RPA for generating employee ID and email IDs
represents a transformative step towards modernizing HR operations. By
embracing automation, organizations can achieve greater efficiency, agility, and
effectiveness in managing their workforce, thereby gaining a competitive edge in
today's dynamic business landscape.
23
success of RPA in ID generation has prompted conversations about expanding its
application to other HR processes and beyond, underscoring its potential to drive
transformative change across the organization. Overall, the results and discussions
surrounding RPA for generating employee IDs and email IDs underscore its value
as a powerful tool for driving efficiency, accuracy, and innovation in HR
operations.
24
CHAPTER 7
APPENDICES
25
7. APPENDICES
7.1. SCREENSHOTS
26
Fig 7.3: Input – Last Name
27
Fig 7.7: Input – Gender
28
Fig 7.10: Generated Email ID
29
7.2. REFERENCES
[1] Chavan Abhijit B, Lokhande Nisha R, Savkar Rekha P, Bhagwat
Vaishnavi R, Prof. Kenge Jayant P, "STUDENT ID CARD GENERATOR",
International Research Journal of Modernization in Engineering Technology and
Science, www.irjmets.com, e-ISSN: 2582-5208, Volume:05/Issue:04/April-2023
Impact Factor- 7.868.
[2] Sagar Bora, Dev Ahuja, Abdullaha Shaikh, Dhruv Aswani, Dashrath
Kale, "ONLINE ID CARD GENERATOR", International Research Journal of
Modernization in Engineering Technology and Science, www.irjmets.com, e-
ISSN:2582-5208, Volume:04/Issue:04/April-2022 Impact Factor- 6.752.
[3] Ravi Kumar, Rahul Chandra Das, Rahul Yadav, Subhadip Mondal,
"RPA ORCHESTRATOR", Ravi Kumar et al, International Journal of Computer
Science and Mobile Computing, ISSN 2320–088X, www.ijcsmc.com, Vol.5
Issue.4, April- 2016.
[4] How can someone get ID cards? https://www.template.net/design-temp
lates/card-templates/how-to-create-st udent-id-card/
[5] Use case for GENERATION OF ID USING UiPATH
https://mukeshkala.com/
30