Dear Supplier,

Your company is invited to participate in our Request for Proposal (RFP) for [category name]. Our procurement and R&D team
kicked off an initiative to review our [category name] business and identify opportunities to deliver more value for [company
suppliers. Suppliers who exemplify the commitment to reducing our total costs, while maintaining our quality and service sta
expect to benefit from new opportunities at [company name].
Please complete the RFP worksheet on tab 4 and submit via email by 12 PM on [day month, year]. Further notifications will b
communicated once the RFP response is received. If you have any questions, please feel free to contact me.

We look forward to your company's participation.

Regards,

[First Name Last Name]

[Title]
email
[phone number]
ur procurement and R&D team recently
ver more value for [company name] and our
ing our quality and service standards, can

r]. Further notifications will be

contact me.
Section 1.0 - RFP Overview

This Request for Proposal (RFP) requests essential information regarding key qualifications and pricing for current and potentia
We believe this is a significant opportunity for suppliers to establish a mutually beneficial relationship with [Company Name] Th
strategic sourcing process, we intend to select suppliers who can grow with us in the marketplace and support our business ne

1.1 Important Dates

RFP Release Date - [Day Month Year]

RFP Response Due Date - [Time, Day Month Year]

Final Supplier Selection - [Month Year}

1.2 Rules of Engagement & Confidentiality Terms

Buyer is not obligated to award business based on the results of this Request for Proposal (RFP). Information contained in this
confidential and proprietary to Buyer and will not be shared with any other suppliers. Information contained in this RFP shall no
to third parties or viewed by persons not actively working on or responding on the behalf of the supplier. All expenses for suppl
participation including document preparation, communications, demonstrations, and possible travel are entirely the responsibilit
supplier and will not be chargeable to Buyer.

1.3 Disclaimer

By submitting your response to this RFP, it is assumed that the supplier agrees to the following conditions:

1) The proposal does not in any way obligate Buyer or commit Buyer to award a contract to the supplier.
2) Buyer is not liable for any supplier costs incurred in completing the RFP.
3) Buyer reserves the right to withdraw or terminate the RFP at any time.
4) Business award is contingent upon the successful qualification and approval of the supplier by Buyer.
5) Indicated volumes represent our best estimates and forecasts and do not provide a guarantee.

1.4 Service Level and Quality

Supplier will maintain adequate inventory of product per minimum levels provided by Buyer.
Inventory should be stored in close proximity to Buyer operations to allow for 3 day delivery of product.
Supplier to provide technical resources to support joint improvement, specification development and new product commercializ
Buyer & Supplier to jointly develop KPI's that measure relationship performance and reviewed on a quarterly ba

1.5 Pricing

Buyer intends to enter into a [number] year agreement with the option to explore the possibilities for additional years.
Pricing submitted in this RFP should be based on Buyer standard payment terms of [payment terms].
Pricing submitted in this RFP should be valid for 90 days from the day of submission.
Pricing may be adjusted every [number] months during the agreement due to changes in raw materials.
For new business award, dies, tooling and / or graphic costs will be paid by supplier. Subsequent changes paid by Buyer.

1.6 Buyer Plant Location

[Name of Location
[Company Name]
Address1
City, State, Country Zip
ricing for current and potential suppliers.
hip with [Company Name] Through our
and support our business needs.

Information contained in this RFP is

contained in this RFP shall not be disclosed
pplier. All expenses for supplier's
el are entirely the responsibility of the

pplier.

Buyer.

duct.
nd new product commercialization.
eviewed on a quarterly basis.

or additional years.
ms].
changes paid by Buyer.
Section 2.0 - Instructions

1. Save the worksheet to your desktop or a folder of your selection.

2. Click on the tabs at the bottom of the worksheet to navigate to each section.

3. Please fill out each cell highlighted in YELLOW. All other cells have been locked.

4. Please remember to save the spreadsheet whenever you exit it.

5. Once you have completed the RFP Pricing worksheet, please save the document again and email it
to [buyer email address]

For questions, please contact [buyer name and phone number].

ment again and email it
Section 3.0 - Supplier Questionnaire

3.1 Company Profile

3.1.1 Contact Information

Please provide the following information for your company.

Company Name
President / CEO Contact Name
President / CEO Contact Phone Number
President / CEO Contact Email Address
Sales Contact Name
Sales Phone Number
Sales Email Address
Address
City
Province / State
Country
Zip Code
Website URL
Years in Service
Number of Employees

3.1.2 Geographic Locations

Please provide a list of your manufacturing sites for folding cartons and indicate the annual volume in paper

Location (Include Street Address) Product Type Annual Volume (Tons)

3.1.3 Financials
Please provide your company's annual revenue in US dollars for the last three years.
Annual Revenue $
2014
2015
2016

3.2 Industry Profile

3.2.1 Industry Experience

How many years has your company been in business? Please provide a brief overview of your business.

3.2.2 Cost Drivers

What are your company's primary cost drivers for manufacturing of the product?
Cost Drivers
1)
2)
3)
4)
5)

3.2.3 Cost Mitigation

What has your company done to mitigate increases in operating costs over the last 3 years?

3.2.4 Cost Improvement Initiatives

Please describe any specific improvements that your company has implemented for other customers that de

3.2.5 Key Customers

List your top 5 customers and a summary of your business with them. Please indicate if any of these custom

Company Name Services Performed Contact Person

3.2.6 Competitors
Explain any competitive advantage your company has over its top competitors.

Name Competitive Advantage

Competitor 1
Competitor 2
Competitor 3
Competitor 4
Competitor 5
3.3 Operational & Supply Chain Capabilities

3.3.1 Manufacturing Capabilities

3.3.1.1 Processing
Please describe your equipment capabilities.

For the last 2 years, please describe your company's investments in automation and other technology adva

3.3.1.3 Storage
Please describe the types of storage capabilities that your company is able to provide.

3.3.3 Capacity
Based on your review of our estimated volumes by item (see Section 4.0), please indicate the capacity that

Please describe recommended best practices for ordering that optimize cost while minimizing inventory and

3.3.4 Quality Assurance

Please describe your quality assurance program.

Please describe your product testing program.

3.3.5 Transportation
Please describe your transportation capabilities for product distribution.
4.0 Additional Questions

4.1 Corporate Social Responsibility

Is your company ISO 14,000 certified (Environmental)?

Is your company registered in SEDEX? Does your company include the responsible sourcing SEDEX proce
quality qualifications to your suppliers?

4.2 Sustainability
Does your company have access to any technology that enables Sustainability?

What type of innovations and conservation strategies has your company been actively engaged in?
e annual volume in paper board tons for each site.

Has the facility been audited? (Y/N) Last date of audit Quality Certification
e.g. SQF Level 2
rview of your business.

% of Costs

or other customers that delivered reduced costs and/or improvements to the company’s operations.

cate if any of these customers can be contacted as references.

Phone Number

dvantage
nd other technology advancements to improve your processing capabilities.

indicate the capacity that your company is capable of managing for Buyer.

minimizing inventory and the potential for obsolescence.

ble sourcing SEDEX process as part of the generic supplier qualifications along with

vely engaged in?

Section 5.0 - Specifications Pricing
Quote based on [state payment terms]
Quote is valid for minimum 90 days

Unit of
Measure FOB ORIGIN Freight
Item # Item Description 1 Item Description 2 Annual Qty Order Qty (UM) Total ($/UM) ($/UM)
Grand Total
Delivered
($/UM) Comments
Section 6.0 - Incentives

6.1 Multi-Year Discounts

Buyer intends to enter into a minimum [number] year agreement, but is interested in establishing long-term contractual agreem
percentages) on USD Price that your company is willing to offer to Buyer if the length of the agreement is one of the three optio

Fruit Preparations Length of Contract

Option 1 3 Year Contractual Agreement
Option 2 4 Year Contractual Agreement
Option 3 5 Year Contractual Agreement

6.2 Joint Improvement

What specific cost savings opportunities could you recommend for Buyer based on the identified folding carton items in scope o

Description of Idea

6.3 Signing Bonus

Please enter any signing bonus in USD paid this year that your company is willing to offer to become a supplier for Buyer.

Description
long-term contractual agreements with its suppliers. Please provide the discounts (in
ement is one of the three options below.

Discount (%)
0.00%
0.00%
0.00%

folding carton items in scope of this RFP? List and describe in detail.

Savings Potential $
or %

ome a supplier for Buyer.

Amount (USD)
$ -