Report Writing

LONG WRITING COMPOSITION: REPORT WRITING
A report is a factual description of an issue or a problem. A report is written for a clear

purpose and for a particular audience. Various forms of reports are: newspaper reports,
inquiry reports, progress or action taken report, a police report, a report of a meeting, etc.,
each having a distinct character and format.
Generally, two types of reports are asked in the CBSE Class 12 English paper, namely,
1.Newspaper report
2. Magazine report.
Newspaper report is the one which is published in a newspaper and magazine report is
generally written for a school magazine.
A well written report must possess the following traits:
• adherence to the specifications of report brief;
• analysis of relevant information;
• structuring material in a logical and coherent order;
• presentation in a consistent manner according to the instructions of the report brief;
• making appropriate conclusions that are supported by the evidence and analysis of the
report;
Format of a magazine report:
1. Heading– A descriptive title which is expressive of the contents of the report.
2. By line- Name of the person writing the report. It is generally given in the question.
Remember, you are not supposed to mention your personal details in your answer.
3. Opening paragraph (introduction) – It may include the ‘5 Ws’ namely, WHAT, WHY,
WHEN and WHERE along with WHO was invited as the chief guest.
4. Account of the event in detail- The proper sequence of events that occurred along with
their description. It is the main paragraph and can be split into two short paragraphs if
required.
5. Conclusion- This will include the description of how the event ended. It may include
quote excerpts from the Chief Guest’s speech or how did the event wind up.
Format of a newspaper report:
1. Headline- A descriptive title which is expressive of the contents of the report.
2. By line- Name of the person writing the report along with the designation. It is generally
given in the question. Remember, you are not supposed to mention your personal details
in your answer.
3. Place and date of reporting- It is generally not mentioned in a magazine report separately,
but here, it is.
4. Opening paragraph- It includes expansion of the headline. It needs to be short as it is a
general overview of the report.
5. Account of the event in detail- It is generally written in two parts: First, complete
account of what happened in it’s chronological sequence (preferably) and second, the
witness remarks.
6. Concluding paragraph- This will include the action that has been taken so far or that
will be taken. It is the last paragraph.
Tips to attempt a question on report writing format:
Here are a few valuable tips :
1. Make sure you use language which is suitable for the audience you are addressing to.
2. Make sure you write in paragraphs.(paragraph scheme –at least 3 paragraphs)
3. Read the question at least twice and highlight the important information. It is very
important to understand the question and read between the lines. Albert Einstein once
said, “If you can’t explain it simply, you didn’t understand it well enough.”
4. Plan before you pen. Just make a list of all your important points on the rough sheet (last
sheet of your answer booklet) so that you do not forget relevant points while writing. This
also helps you in maintaining a sequence, which is very important.
5. Presentation is very important.
6. Make sure you double check for grammatical accuracy and spellings. They carry marks.
7. Leave adequate number of lines between paragraphs to make it look neat.
8. Underlining the main points is very important. But it is advised to do it after finishing
your exam. Use a pencil and scale for underlining.
8. Make small sentences. It restricts the scope of grammatical inaccuracies.
SAMPLE REPORT:
Cultural Society of Sunshine Public School, Nellore organised an adult literacy camp in its
neighbourhood. Write a report in 150-200 words on the camp for your school newsletter. You
are P.V. Sunitha, Secretary.
Use the following clues:
no. of volunteers – hours spent in teaching – location of the class – chairs, blackboards – no.
of people attending the camp - its benefit.
ADULT LITERACY CAMP
-BY P. V. SUNITHA, SECRETARY
An adult literacy camp was organised by Cultural Society Sunshine Public School, Nellore in
the school neighbourhood yesterday extending educational options to those adults, who have
lost the opportunity and have crossed the age of formal education. The activities of the camp
were carried out by the cultural society of the school and there were a total of 25 volunteers.
The camp began with the welcome speech for the chief guest, Mrs. Kavita Naik, a renowned
social worker. 400 people were a part of the camp. They were divided into different groups in
accordance with their competencies. They were taught the basics for being able to read and
write. Free books and stationery is being provided for quality education. All the arrangements
including desks and blackboard were done in advance. Apart from the educational needs,
special care was devoted to hygiene and sanitation. They were taught basics of cleanliness
like
types of wastes and their management.
Refreshments were also provided to the participants. The immense enthusiasm and zeal in the
people to learn was the main driving factor. The chief guest distributed the certificates of
participation among the volunteers. The camp ended on a positive note. There was an
atmosphere of learning and growing together.

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LONG WRITING COMPOSITION: REPORT WRITING

A report is a factual description of an issue or a problem. A report is written for a clear

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