"Making memorable moments" Company Regd. No.

: 228564/076/077
PAN: 609534548
Royal Palace Hetauda Pvt. Ltd. Mobile No. : 985-5010221
Email: [email protected]
Hetauda-4, Makawanpur

Employment Agreement
Suraj Karki February 08, 2022

Admin Supervisor

Hetauda 09, Makawanpur

[email protected]

Dear Mr. Suraj Karki

This service contract outlines the terms and condition between Royal Palace Hetauda Pvt. Ltd. and
Suraj Karki, Contract comes into effect starting from February 08, 2022 and shall continue until
meeting the condition of termination stated in this contract. This contract shall be governedby the
prevailing laws of Nepal.

This document constitutes an employment agreement between above two parties

WHEREAS the Employer desires to retain the services of the Employee, and the Employee desires
to render such services, these terms and conditions are set forth.

IN CONSIDERATION of this mutual understanding, the parties agree to the following terms and
conditions:

1. Employment:
The Employee agrees that he or she will faithfully and to the best of their ability carry out the
duties and responsibilities communicated to them by the Employer. The Employee shall comply
with all company policies, rules and procedures at all times.

2. Employee's job title or position:

Upon execution of this Agreement, the employee would be posted as the Admin Supervisor of the
Company.
During the term period of this Agreement, the Company may change the employees above
mentioned post (or position) also from time to time, the Employer may add other duties within
the reasonable scope of the Employee’s work.
3. Duration:
This agreement will become affective as from February 08, 2022and it will continue for an
indefinite period unless it has been cancelled by mutual agreement or other reasons
whatsoever.
 4. Employee’s Duty:
Without limiting the aforesaid duties, the employee is obliged to strictly comply with the
provision of this agreement, may not misappropriate the company’s property, keep all
information entrusted to him / her confidential and have to adhere to the general Code of
Conduct that governs all relations with co-employees and clients.

5. Job Description:
Employee shall perform assigned duties and responsibilities in a professional manner, in good
faith, and to the best of Employee’s skills, abilities, talents and experience. Employee should
perform their duties and responsibilities as mentioned in Job Description.

The duties as Admin Supervisor have to be followed as below:

 Manage and organize daily office activities, including scheduling appointments and
meetings
 Answer and direct phone calls, emails, and other forms of communication
 Prepare and edit documents, reports, and presentations as needed
 Maintain and update filing systems, databases, and office records
 Handle incoming and outgoing mail, packages, and deliveries
 Order and manage office supplies, ensuring that inventory is stocked
 Assist with travel arrangements, including booking flights, accommodations, and
transportation
 Provide administrative support to various departments or team members as required
 Greet and assist visitors, ensuring a welcoming and professional environment.
 Assist with basic bookkeeping tasks, such as invoicing and expense reporting.
6. Service Location:

You will be based at Hetauda ward No. 4, Nepal.

7. Compensation:
As compensation for the services provided, the Employee shall be paid a salary of NRs. 49500
per month and will be subject to annual performance review. All payments shall be subject to
mandatory employment deduction i.e., TDS on salary and Social Security Tax based on the
provision governed under Income Tax Act, 2058.
During the term of this Agreement, the Employee's salary will be paid by means of bank transfer,
cheque, or any other method convenient to the Employer, and consented to by the Employee.

Traveling Expenses:

Expenses incurred on official travels for office related work, shall be borne by the company and
expense incurred by employee shall be reimbursed. This benefit is applicable only for
outstation travel.
 8. Probationary Period

It is understood that the first 6 months of employment constitutes a probationary period.

During this time, the Employee is not eligible for paid time off or other benefits. During this
time, the Employer also exercises the right to terminate employment at any time without
advanced notice.

9. Working day and working hours:

Normally working days will be six days per week and working hours will be eight hours per day
and 48 hours per week. The Office hours will be maintained at 10:00 a.m. to 6:00 p.m. and working
days will be Sunday through Friday. Saturday will be holiday for working team. No other
engagements will be entertained during the official working hours.
Employer have the right to shift the working hours as per the need of the job by giving notice in
advance.

10. Tax Deducted at Source (TDS):

All tax liability arising out of your remuneration and other facilities will be deducted from your
own remuneration as per the prevailing laws of Nepal.

11. Non-Competition and Confidentiality

As an Employee, you will have access to confidential information that is the property of the
Employer. Except as otherwise expressly permitted in this Agreement, Employee shall not
disclose or use in any manner, directly or indirectly, any confidential and proprietary
information either during the term of this Agreement or at any time thereafter, except as
required to perform their duties and responsibilities or with Employer’s prior written consent.
During your time of Employment with the Employer, you may not engage in any work for
another Employer that is related to or in competition with the Company. You will fully disclose
to your Employer any other Employment relationships that you have and you will be permitted
to seek other employment provided that
a. It does not detract from your ability to fulfill your duties, and
b. You are not assisting another organization in competing with the employer.
During the term of this Agreement and for a period of 24 months following the voluntary or
involuntary termination of Employee’s employment, employee shall not (tick that applicable)

☐ Provide goods or services which directly or indirectly compete with Company

☐ Invest either directly or indirectly in a business that directly or indirectly competes with
Company
☐ Solicit Company employees to leave their employment
☐ Engage in any other activities that result in injury to Company
☐ Other:
It is further acknowledged that upon termination of your employment, you will not solicit
business from any of the Employer’s clients for a period of at least 2 years.

12. Ownership of Work Product:

The Parties agree that all work product, information or other materials created and developed
by Employee in connection with the performance of duties and responsibilities under this
Agreement and any resulting intellectual property rights are the sole and exclusive property of
Employer.

13. Termination of Service Contract:

This contract shall be terminated in compliance to following provisions:

a) At will Termination
Employee may terminate this Agreement and the employment ‘at will’ for whatever the
reasons, at any time by giving 2 months' notice in writing to the employer. Resignation so
made shall be effective from the date, letter being approved by the employer.
Notice period:
During the notice period, Employee and Employer agree to continue diligently fulfilling
their duties and obligations in good faith with best efforts.
In case of failing to provide adequate notice period, employee shall not be entitled to receive
the compensation for the current working month as a whole irrespective of the number of
days working.

b) Retirement:
On attaining the age of retirement as specified in the company’s policy, company has right
to terminate the employee contract. Company has right to retain the employee on revised
terms or extend this service contract of retired employee.

c) Immediate termination:
Company reserves the right to terminate the service contract without prior notice and
order for immediate dismissal on meeting the conditions mentioned under this clause.
Your service contract with the company shall be terminated on meeting the following
conditions/ provisions that are against Company’s Policy & Values:

I. Performing/ engaging in any act that breaches provisions mentioned in the By-Laws
& Policies of the company.
II. Found guilty of submitting fake, forged, tampered or manipulated documents
regarding your qualification and experience basis which this job/ position has been
awarded. It is understood that the document provided to us are valid and authentic.
III. Found proven to have lied or provided false information intentionally, during the time
of the service, regarding your qualification and experiences or any other matter
having impact on organization, organizational beliefs, values, reputation and policies.
 In such a case, you will be given an opportunity to submit your clarification before
termination of the contract.
IV. On being engaged in physical misconduct or other misbehaves, breaching moral
values of the company (responsibility, integrity, honesty, respect, trust, openness,
fairness and transparency).
V. If the Employee is absent from work for more than three (3) working days without a
reasonable cause or leave.
VI. On being convicted of any offence under any of the laws of Nepal or on being aware of
any proven criminal charges or charges of misconduct discovered on your past, not
notified or hidden deliberately with the company.
VII. Found to have assisted directly or indirectly in any of above actions/ activities
performed by insider or outsider, shall be deemed to have performed by the self and
termination of service contract will be applicable.

d) Physical Disability
Company reserves right to terminate the service contracts of the employee found to be unfit
for the job, physically or mentally.

Compensation on termination
 For termination at will, for employee serving the complete duration of notice period,
compensation and other benefits if applicable shall be calculated till the last day of the
service and shall be payable on next regular salary paying due date.
 For termination at will, for employee not serving the complete duration of notice
period, compensation and other benefits if applicable shall be calculated till the last day
of the previous month of service and shall be payable on next regular salary paying due
date.
 For termination on retirement and physical disability ground, compensation and
other benefits if applicable shall be calculated till the last day of the service and shall
be payable on next regular salary paying due date.
 For immediate termination, compensation and other benefits if applicable shall be
calculated till the last day of the previous month of service and shall be payable on next
regular salary paying due date.
 For immediate termination, when the applicant is found be to indulge in any
criminal offense as per law, contract is immediate held or terminated under the
consideration of seriousness of crime, till s/he is proven innocent for time being.

Amendment, waiver and discharge

No provision of this service contract may be amended, waived or discharged unless such
amendment, waiver or discharge is agreed in writing and signed by an authorized person
of both the party to this agreement. On matters not explicitly written in this contract, the
law, rules and regulation of the government of Nepal, and the rules, by laws and policies of
the company shall prevail.
At the time of termination, Employee agrees to return all Employer property, including but
not limited to computers, cell phones, and any other electronic devices. Employee shall
 reimburse Employer for any Employer property lost or damaged in an amount equal to the
market price of such property.

14. Leave and Public holiday:

The working staff of the organization is expected to be present at work at all times during
the working hours and days as mentioned above. The staff member will take leave upon
agreeing with company with 15 days' prior notice if the leave is more than a week long.
The staff member is entitled to taking:
1. The Employee is entitled to 6 days of paid casual leaves in a year and 12 days of sick
leave. In addition, the Employee will be entitled to public holidays, as determined by
the company under the Leave Policy of the company
2. Casual leaves will accrue as 0.5 days per month of service completed. However,
employee under probation period shall not be provided with paid casual leaves until
probation period is over.
3. In the event that the Employee is absent from work due to sickness or injury, he/she
will follow the Leave Policy and inform the designated person as soon as possible and
will provide regular updates as to his/her recovery and as far as practicable will inform
the designated person of the Employer of his/her expected date of return to work.
4. If the Employee is absent from work due to sickness or injury for more than three
consecutive days, he/she must submit to the Employer a self-certification form. If such
absence lasts for more than seven consecutive days, the Employee must obtain a
medical certificate from his/her doctor and submit it to the employer.
5. In case of Death and mourning of Close Family, employees are allowed up to 13 days
of leave from work.
6. Maternity Leave: All pregnant female employees are entitled to maternity leave for a
period of 60 days for pre- and post-delivery. The employee will inform the company at
least 4 weeks before she intends taking maternity leave, of such dates.
7. Paternity Leave: In cases where the wife of a male civil employee is to deliver a baby,
such an employee shall be entitled to a maternity care leave of 5 days before and/or
after delivery (Paternity Leave).

15. Legal Authorization:

The Employee agree that he or she is fully authorized to work in Nepal and can provide
proof of this with legal documentation. This documentation will be obtained by the
Employer for legal records.

16. Severability
The parties agree that if any portion of this contract is found to be void or unenforceable, it
shall be struck from the record and the remaining provisions will retain their full force and
effect.
17. Renewal of contract:
The contract is renewable or revised with the mutual agreement of both the employer and
the employee.

18. Other terms and conditions:

Other terms and conditions favorable to the employee not covered here in and which are
provided by the laws of the country of employment will apply and will be the part of the
contract.

19. Jurisdiction
This contract shall be governed, interpreted, and construed in accordance with the
prevailing laws of Nepal.

The employer and the employee shall read and fully understand this agreement and certify
that the terms and conditions together with the application constitute their entire
agreement or understand that any other conditions set besides this contract shall be
considered null and void.
In witness whereof the parties have here unto voluntarily signed their respective names
below on the date of February 08, 2022 at company registered address Hetauda 04, Nepal

…………………………………
(Mr. Bal Krishna Bartaula )
Managing Director
Royal Palace Hetauda
Date: 2022/02/08

Acceptance of Employment

I, ……………………., accept the terms and conditions of employment as outlined in this

contract letter.

Employee Signature: ___________________________

Date: __________________________