Atachamin Partnership

THE
CONSTITUITON
OF
ATACHAMIN SUPPLIERS LIMITED

PART. 1
1. DEFINITIONS OF TERMS:
2. AS- ATACHAMIN SUPPLIERS
2. NAME: ATACHAMIN SUPPLIERS
In this constitution the name of this organization will be referred to as:
ATACHAMIN SUPPLIERS: AS
P.O BOX 1802 -30200, Kitale:
Area of operation: Trans Nzoia County.
3. ATACHAMIN SUPPLIERS OBJECTIVES.

Our main objective is to:
• To come together as members, bring our ideas together so as to uplift achieve our
common goal.
• Assist members to access loans and other services.
• To advance members through promotion of talents, training courses and business
advisory services
• To carry out merry go round to promote the members domestic welfare.
• Enhancing unity among the business community in our region of operation E.g.
farming and trading.
4. MEMBERSHIP AND MEMBERS' ELIGIBILITY.

The organization membership will be limited to willing skillful members, and
networks and network of members in Trans Nzoia County who have similar
objectives and values to provide safety and economic empowerment to youth, boys
and girls, neglected single mothers, mothers and fathers too
a.) Membership and registration will be Upon payment of non-refundable
registration fees of Ksh 100 and annual subscription of ksh. 100. The subscription
fee will be paid fully.
b.) Only persons and institutions of good character will be eligible for registration as
members. Membership may be subject to vetting including involving the GOK for
approval of management committee
c)A minimum of 10 and maximum of 20 members. Every registered member is
liable to benefits of the ORGANIZATION.
d)Membership of the group shall cease effect of death, withdrawal and expulsion.
e) Resignation to attract a fine of 20% with resignation letter.
f) Members to accept terms and conditions of the ORGANIZATION.
5.OFFICE BEARERS
a. The ORGANIZATION shall be governed by 5 elected officials according to the
Provisions of this constitution.
b. The committee shall consist of the following posts:
a) The chairperson
b) The vice chairperson
c) The secretary
d) The treasurer
e) Vice Secretary
6.DUTIES OF THE OFFICE BEARERS

(a). CHAIRPERSON
• The chairperson shall oversee overall performance of the ATACHAMIN
SUPPLIERS LIMITED
• The chairperson will preside over all the meetings of the ATACHAMIN
SUPPLIERS LIMITED ORGANIZATION assisted by the vice unless prevented by
illness or other sufficient cause.
(b) SECRETARY.
The secretary's duties shall be
I. Record all the Organization's correspondence
II. Read the previous minutes
III. File all records.
(c) TREASURER.
The treasurer shall receive and also disburse, under the directions of the committee,
all monies, belonging to the ATACHAMIN SUPPLIERS ORGANIZATION and
shall issue receipt for all monies on behalf of the ORGANIZATION and also ensure
to the members that proper books of accounts of all monies received and paid by the
organization are written up, preserved and available for inspection.
7. MEETINGS OF THE COMMITTEE

The committee shall have meetings on every Sunday 4pm and write minutes. Venues
is rotational and shall be communicated to every member. In case of emergency
meeting to communicated to members in advance
An AGM will be held once a year at a date set by the committee. The treasurer will
give statements of accounts to the ORGANIZATION and chairman shall chair the
meeting. An officer from social services will be invited
8.POWERS OF THE ORGANIZATION
The ORGANIZATION will have 3 departments
a) Development
b) Welfare
c) Table banking
9. RIGHTS OF MEMBERS.
Members shall;
a. Participate in recruitment of members and election to the board, Subject to
ORGANIZATION’s Constitution.
b) Enjoy the use of all facilities and services
c) Periodically and regularly receive upon request a statement of account of the
organization and progress report.
d) Be facilitated Access all legitimate information relating to the Organization
including internal regulation, minutes, accounts inventories and investigation report
e) Access to ORGANIZATION documents related to registration and operations
10 MEMBERS' OBLIGATIONS.
a) The ORGANIZATION requires that members observe and comply with the
ATACHAMIN SUPPLIERS constitution and decisions taken by the leadership of
the organization in accordance with this constitution
b) Pay up the stipulated contributions and any other payments as provided by this
ORGANIZATION constitution
c. Support projects carried out by the ORGANIZATION, which are intended to
assist the members.
11.CEASATION OF MEMBERSHIP
A person shall cease to be a member of the organization through the following ways:
a. Death of member /God forbid
b. Withdrawing from membership through decision or death
c. Unable to follow regulations put in place by the ORGANIZATION.
d. Expulsion from the ORGANIZATION using laid down procedures
A member who wishes to withdraw is allowed by the ORGANIZATION subject to
complete communication on how and why. Notice of at least 60 days is a must to
prepare for refunds
12.SUSPENSION FROM MEMBERSHIP

The organization may suspend a member who;
a. fails to comply with the ORGANIZATION constitution
b. defaults in annual subscription for 3 years.
c. Convicted of criminal offences or any corruption
d. Is antagonizing the ORGANIZATION management and does not follow the laid
down procedures
e. Any other reason which may first be discussed by the ORGANIZATION
13.RESTORATION OF MEMBERSHIP.
a. Member may be restored back after all issues are sorted out approval by the office
bearers of the ORGANIZATION
b. The office bearers in a full meeting may restore membership of a member subject
to fulfilling all the conditions laid down.
14.SOURCES OF ORGANISATION FUNDS.

a. Registration fee
b. Membership subscription.
c. Any surplus resulting from the ORGANIZATION
d. Donations/grants.
e. Funds raised from through members as deposits
AUDIT
The Group's accounts shall be audited annually by an independent auditor or audit
committee appointed by the general membership.
15.SIGNATORIES TO THE BANK ACCOUNTS.
The signatories to the group’s bank account will be as follows;
Members from the original members elected office bearers i.e.
The Chairman
The Secretary
The Treasurer
16.REFUNDS.
a. No refunds after expulsion or termination or withdrawal from membership
b. This being a non-profit making organization, a member who withdraws because of
wrong doing or otherwise is expelled from the ORGANIZATION shall not ask for
any refunds.
17. MEETINGS.
1. MEETING OF THE MEMBERS
a) The members shall have a weekly meeting unless otherwise discussed due to
various changes.
b) If a member fails to attend three consecutive meetings without apologies, he/she
can be expelled from the Organization unless due to special reasons
C)cases which may be allowed by the Committee
d)All scheduled meetings should start at a time which shall be determined by the
Committee. Arrival after thirty minutes into the meeting attracts a penalty of Ksh 20.
Absence without valid reason will attract a penalty of Ksh 100.
e) However, the committee shall have the power to call a special meeting at any time
of the year should there be a good reason to do so.
2. AGM
A committee of the ORGANIZATION can call a special general meeting when there
is need.3/4 of the members must attend.
18. ELECTIONS & DISSOLUTION.

a. Elections to be held at AGM
b. A member shall be elected by two third majority. The elections shall be presided
over by the governing council.
c. Elected officials shall hold office for 1 year and maximum of two terms.
19. DISOLVING THE ORGANIZATION

The ORGANIZATION can be dissolved by three quarter majority members
meeting in
AGM agreeing and minute the resolutions.
20. AMMENDMENTS TO THIS CONSTITUTION
1. Amendment
Any member can institute a claim for an amendment of this constitution. Such claim
shall be presented in an AGM. Any amendment must be supported by 3/4 of the
members attending.
21. DECLARATION.
This document has been written and agreed upon by all members of The
ATACHAMIN SUPPLIERS LIMITED. It will be the authoritative guidance on the
running of the ORGANIZATION affairs.
Dated this 11th day of March the year 2024
Chairman: ___________________________________Sign: __________________
Secretary: ___________________________________ Sign: _________________
Member: ____________________________________ Sign: _________________

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THE

ATACHAMIN SUPPLIERS LIMITED

3. ATACHAMIN SUPPLIERS OBJECTIVES.

4. MEMBERSHIP AND MEMBERS' ELIGIBILITY.

6.DUTIES OF THE OFFICE BEARERS

7. MEETINGS OF THE COMMITTEE

12.SUSPENSION FROM MEMBERSHIP

14.SOURCES OF ORGANISATION FUNDS.

18. ELECTIONS & DISSOLUTION.

19. DISOLVING THE ORGANIZATION

Chairman: _________________Sign:

Secretary: ___________________ Sign: _

Member: ____________________ Sign: _

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