SCHOOLS DIVISION OFFICE

Contingency Plan for

FIRE
As of <DATE>

CHAPTER I. BACKGROUND

1
A. Introduction

The DepEd Division of Guihulngan City belongs to the industry of services in the provision of
basic education. It caters to the following age group of learners: 5–11 years old for elementary,
12–15 years old for junior high school, and 16–17 years old for senior high school. There is also
the Alternative Learning System that caters to the OSC, OSY, and OSA, and the SpED
Program for children with special learning needs.

The Division of Guihulngan City is the main implementer of the provision of basic education
services to the public with the help of the local government and in collaboration with government
and non-government stakeholders. The Division provides supervision and control of the public
elementary and secondary schools and provides reasonable supervision and regulation to
private elementary and secondary schools within its jurisdiction.

The Schools Division Office (SDO) is in Osmeña Avenue, Poblacion, Guihulngan City and
consists of XXX employees. It has three (3) separate buildings, serving different functions and
housing different sections of the Office.

The Office is in Guihulngan City’s central business district, where many of the main business
establishments are situated.

2
B. Hazard Analysis

CP Form 1: Hazard Analysis

HAZARD PROBABILITY IMPACT AVERAGE RANK

PROBABILITY + IMPACT
RATE * REMARKS RATE ** REMARKS 2
The event might occur
No casualty / no damage
Fire 3 at the same time, and 2 2.5 3rd
to property
probably will.

The event is expected Minor loss and/or

Typhoon 5 to occur in many or 2 damage to property (up 3.5 1st
most cases. to PhP 500,000)

The event might occur

at some time, and Significant loss and/or
Earthquake 3 probably will. 3 damage to property (up 3 2nd
*East Negros Fault System,
to PhP 500,001–3M)
PHIVOLCS Mapping 2017

*for the sample rating scale on probability and impact, refer to Contingency Planning Guidebook pp. 29
**for the rating on impact, determine the rate in three (3) areas such as impact on life, property and public service continuity; add all the ratings and d
<Describe the results of the accomplished form.>

3
C. Hazard to Plan for: <Insert hazard that ranked as number one in CP Form 1>

CP Form 2: Anatomy of the Hazard

HAZARD TO PLAN FOR FIRE

EXISTING
ROOT CAUSES EARLY WARNING SIGNS TRIGGERING FACTORS
MITIGATING MEASURES

 Fire drills and fire safety

 Sparks and flames  Electrical overloading
training
 Human error / accident  Smoke  Heat sources
 Smoke detectors and alarms
 Poor inspection and  Discolored walls and  Flammable materials
 Fire extinguishers
maintenance ceiling  Oxygen
 Emergency plans
 Smoking employees  Unusual smell  Ignition sources
 Building maintenance
 Heating equipment  Flickering lights  Human activity / accidents
 Backups for files
 Arson  Alarms  Electrical failures / faulty
 Annual inspection of building
 Equipment malfunctions wirings
and facilities by the BFP

for the detailed instructions in formulating this template, refer to Contingency Planning Guidebook pp. 32
<Describe the results of the accomplished form.>

4
D. Scenario

CP Form 3A: Scenario Generation for Natural Hazard

PARTICULARS BAD WORSE WORST

(CAN BE CUSTOMIZED)

Fire engulfed the entire

Fire in the SDO spread to the
General Description of Event Fire in the SDO first floor building including neighboring
second floor
buildings
No. of Affected Learners
0
(Male, Female, IP, Muslim, PWD) 0 1

No. of Dead Learners

(Male, Female, IP, Muslim, PWD)0 0 1

No. of Injured Learners

0
(Male, Female, IP, Muslim, PWD) 0 1

No. of Missing Learners

0
(Male, Female, IP, Muslim, PWD) 0 1

No. of Affected Teaching Personnel

0 0 1

No. of Dead Teaching Personnel

(Male, Female) 0 0 1

No. of Injured Teaching Personnel

(Male, Female) 0 0 1

No. of Missing Teaching Personnel

(Male, Female) 0 0 1

No. of Affected Non-Teaching 10% of the population 25% of the population 50% of the population
Personnel (Male, Female)

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 No. of Dead Non-Teaching
0 0 1
Personnel (Male, Female)
No. of Injured Non-Teaching
10% 25% 50%
Personnel (Male, Female)
No. of Missing Non-Teaching
10% 25% 50%
Personnel (Male, Female)
EFFECTS
Infrastructure
No damage incurred Partially damaged Totally damaged
- ICT Network Infrastructure
Non-infrastructure
-
Damaged learning resources and self-learning modules
-
No Technology
Damaged Information and Communication damage incurred
(ICT) equipment Partially damaged Totally damaged

-
Damaged medical and dental equipment and supplies

20% damaged telephone 50% damaged telephone 100% damaged telephone

Communication
lines (7 units) lines (17–18 units) lines (35 units)
Still functioning, but at times Still functioning, but most of
Power / Electricity Not functioning at all
trips off the time trips off
50% damage incurred 100% damage incurred
Transportation No damaged vehicle
(1 out 2 vehicles) (2 out of 2 vehicles)
Records and Files (hard copies and
No damage 50% records and files lost 100% records and files lost
backups)

<Describe the results of the accomplished form.>

6
 CP Form 3B: Scenario Generation for Human-Induced Hazard

PARTICULARS BAD WORSE WORST

(CAN BE CUSTOMIZED)

Fire engulfed the entire

Fire in the SDO spread to the
General Description of Event Fire in the SDO first floor building including neighboring
second floor
buildings
No. of Affected Learners
0
(Male, Female, IP, Muslim, PWD) 0 1

No. of Dead Learners

(Male, Female, IP, Muslim, PWD)0 0 1

No. of Injured Learners

0
(Male, Female, IP, Muslim, PWD) 0 1

No. of Missing Learners

0
(Male, Female, IP, Muslim, PWD) 0 1

No. of Affected Personnel

(Male, Female,) 0 0 1

No. of Dead Personnel

(Male, Female) 0 0 1

No. of Injured Personnel

(Male, Female) 0 0 1

No. of Missing Personnel

(Male, Female) 0 0 1

No. of Affected Non-Teaching 10% of the population 25% of the population 50% of the population
Personnel (Male, Female)
No. of Dead Non-Teaching
0 0 1
Personnel (Male, Female)
No. of Injured Non-Teaching 10% 25% 50%
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 Personnel (Male, Female)
No. of Missing Non-Teaching
10% 25% 50%
Personnel (Male, Female)
EFFECTS
Infrastructure
No damage incurred Partially damaged Totally damaged
ICT Network Infrastructure
Non-infrastructure
-
Damaged learning resources and self-learning modules
-
No damage incurred Partially damaged Totally damaged
Damaged Information and Communication Technology (ICT) equipment

Damaged medical and dental equipment and supplies

20% damaged telephone 50% damaged telephone 100% damaged telephone

Communication
lines (7 units) lines (17–18 units) lines (35 units)
Still functioning, but at times Still functioning, but most of
Power / Electricity Not functioning at all
trips off the time trips off
50% damage incurred 100% damage incurred
Transportation No damaged vehicle
(1 out 2 vehicles) (2 out of 2 vehicles)
Records and Files (hard copies and
No damage 50% records and files lost 100% records and files lost
backups)

<Describe the results of the accomplished form.>

8
 CP Form 4A.1: Affected Learners

DISPLACED LEARNERS
NO. OF LEARNERS
AREA/ LOCATION NO. OF LEARNERS INSIDE NO. OF LEARNERS OUTSIDE REASONS FOR
AFFECTED
EVACUATION CENTERS EVACUATION CENTERS DISPLACEMENT
N/A

TOTAL

<Describe the results of the accomplished form.>

9
 CP Form 4A.2: Affected Personnel

DISPLACED TEACHING PERSONNEL DISPLACED NON-TEACHING PERSONNEL

NO. OF NO. OF NO. OF NON- NO. OF NON-
NO. OF NO. OF NON-
TEACHING TEACHING REASONS TEACHING TEACHING REASONS
ALTERNATIVE TEACHING TEACHING
PERSONNEL PERSONNEL FOR PERSONNEL PERSONNEL FOR
SITE PERSONNEL OUTSIDE
INSIDE OUTSIDE DISPLACEME AFFECTED INSIDE DISPLACEMEN
AFFECTED EVACUATION
EVACUATION EVACUATION NT EVACUATION T
CENTERS
CENTERS CENTERS CENTERS

TOTAL

<Describe the results of the accomplished form.>

10
 CP Form 4B.1: Breakdown of Affected Learners

BREAKDOWN
NO. OF (FILL-UP ONLY WHEN APPROPRIATE)
AREA/ LEARNERS IP LEARNERS MUSLIM ALS OTHERS
AFFECTED K- G3 G4-G6 SHS LEARNERS WITH LEARNERS LEARNERS
LOCATIO DISABILITY
N
M F M F M F M F M F M F M F M F
N/A

TOTAL

<Describe the results of the accomplished form.>

*notes: further disaggregate between specific grade levels (for easier comparison vs. enrollment data)
no JHS in the template

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 CP Form 4B.2: Breakdown of Affected Personnel

NO. OF TEACHING PERSONNEL NO. OF NON-TEACHING PERSONNEL

AFFECTED AFFECTED
AREA/
LOCATIO OTHERS
N M F M F

TOTAL

<Describe the results of the accomplished form.>

12
 CHAPTER II. GOALS AND OBJECTIVES

A. Goal

The goal of the contingency plan is to provide effective, efficient, timely and well-coordinated
response mechanisms in the event of the occurrence of a fire in the Schools Division Office of
DepEd Guihulngan City. Such mechanisms shall help ensure safety of all personnel and clients
and minimize damage to property and operations.

B. General Objective(s)

The general objectives of the contingency plan are as follows:

1. To ensure clearly defined procedures for quick and safe evacuation of all personnel and
clients through the conduct of annual fire safety trainings;
2. To secure effective communication channels to alert every one of the fire and provide
updates;
3. To establish procedures for fire suppression and coordination with emergency services;
4. To institute plans for the assessment of damage, restoration of operations, and support to
affected individuals.

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 CHAPTER III. RESPONSE ARRANGEMENTS

A. Response Clusters

CP FORM 5: Cluster Identification

AGENCIES/OFFICES INVOLVED
(NUMBER OF FIELDS CAN BE INCREASED OR LEAD
RESPONSE REDUCE) AGENCY/OFFIC
CLUSTER LG CDRRM DIC
DEPE BH DO DSW AF PN BF
U O
E
D W H D P P P T
Food and Non
Food Items / DSWD
/
Health
/ / / DOH
Law and Order
/ / PNP
/
Telecommunicatio
n / / / / / / DICT

Logistics
/ / / / / / / /

Search, Rescue / / / / BFP

and Retrieval

(Explain the table above)

Ex. Based on the table above, the different agencies have their own involvement during response per
cluster according to their different duties and responsibilities

IMPLEMENTATION PLAN
Response Clusters: Guihulngan
City Division
Lead: Members:
Dr. Orlando G. Cadano/ ASDS/ 1 Jerome P. Absin
SGOD Chief / CID Chief .
2 Rheadian A. Patoc
.
3 Jonald B. Bendano
.
4 Kristine H. Gallardo
.
5 Dr. Noelah Marie Akut-Salutan
.
Scenario: (Describe the specific scenario that will be faced by the Response Cluster. The said scenario
must be consistent with the worst-case):
SDO Guihulngan City situated in Osmeña Avenue, Poblacion, Guihulngan City, Negros Oriental

14
affected by a damaging fire incident. If this happen, there will be a disruption in the delivery of public
services and damage to properties and possible loss of human life.
.
Objectives: (Enumerate the specific objectives for the response Cluster. These should be in accordance
with the CP goal and general objectives):

1. To ensure clearly defined procedures for quick and safe evacuation

of all personnel and clients through the conduct of annual fire safety
trainings;
2. To secure effective communication channels to alert every one of
the fire and provide updates;
3. To establish procedures for fire suppression and coordination with
emergency services;
4. To institute plans for the assessment of damage, restoration of
operations, and support to affected individuals.

Roles and Responsibilities: (Enumerate the roles and responsibilities of

the head and members of the Response Clusters. Protocols may be added
as well):

Head of Response Cluster:

 Overall coordination
 Decision making
 Communication
 Resource management
 Monitoring and Evaluation
 Protocol adherence
Members of the Response Cluster:
 Medical Team
 Logistic and Supply Team
 Communication and Information Management Team
 Shelter and Evacuation Team
 Damage Assessment and Recovery Team
Protocols:
 Activation Protocol
 Communication Protocol
 Resource Allocation Protocol
 Safety Protocol
 Coordination Protocol

The table provides the implementation plan of SDO Guihulngan City during Fire Incident. In the table, we can

15
Response Activities
CP Form 6: Response Activities

TIMEFRAME
RESPONSE ACTIVITIES RESPONSIBLE TEAM/COMMITTEE
(after the trigger)
0-1 hour Activate Division DRRM Team Division DRRM Team
Activate Early Warning System/Alarm Communication Team
Evacuate all employees using the evacuation/
Evacuation Team
alternate evacuation route
Coordinate with Bureau of Fire Communication Team
Suppress fire if possible using fire extinguisher Fire Fighting Team
Account all employees including injured and
HR
missing
Conduct first aid Medical Team
Inform Higher Offices regarding the incident Communication Team
Convene members to provide updates on the
Division DRRM Team / Division DRRM
Within 24 hours status of hazard and initial impact to the Division
Coordinator
Office
Conduct rapid assessment Division DRRM Coordinator
Within 48-72 hours Cordon the area of the incident Division DRRM Team Members
Submit all necessary reports and
Division DRRM Coordinator
documentations
Cleaning and rehabilitation
After 72 hours and Division Housekeeping Coordinator
If possible, resumption of work (in identified
onwards Division Unit Heads and Personnel
alternate spaces)
Note: Refer to DepEd Order No. 33 s. 2021, Enclosure 2.
The table displays the Division response activities per time frame as well as the responsible team/committee assigned for each
activity.

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Resource Inventory
CP Form 7: Resource Inventory

TEAM/COMMITTEE RESOURCE QUANTITY REMARKS

DRRM Team HUMAN RESOURCE
DRRM Coordinator
1 Available
Ms. Kristine H. Gallardo
Logistics/Supplies
1 Available
Ms. Rheadian A. Patoc
Transportation
2 Available
Mr. Onnie J. Montemayor
Medical
1 Available
Dr. Noelah Marie L. Akut-Salutan
Finance
1 Available
Mr. Jonald B. Bendaño
Administration
1 Available
Ms. Mary Grace A. Esconde
Emergency Responder Team
Dentist 1 Available
DRRM Coordinator 1 Available
Nurses 3 Available
YFD Coordinator 1 Available
SEPS 1 Available
EPS II 1 Available
ADAS II and III 2 Available
Admin Aide 1 Available
Materials and Equipment
GO Bags: 90 Functional
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 whistle, hard hat, flashlight,
emergency contact numbers
Fire extinguishers 5 Functional
Addressable fire alarm and
1 set Functional
detection system
First aid kits / trauma bags 7 Functional
Years’ worth of first aid supplies Available

The table illustrates the resource inventory and their availability and functionality during fire incidence.

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Resource Projection

CP Form 8: Resource Projection

GAPS ACTIVITIES/ SOURCES COST ESTIMATES SOURCE OF FUNDS

RESOURCE NEED HAVE (FILL-UP ONLY WHEN (FILL-UP ONLY WHEN
(NEED – HAVE) TO FILL THE GAPS APPROPRIATE) APPROPRIATE)
Red fire
7 5 2 Procurement activities 5,000 DPRP
extinguishers
Green fire
7 0 7 Procurement activities 91,000 DPRP
extinguisher
Fire hydrant 1 0 1 Request from CDRRMO
Installation of
Program of works
fire hose in the 2 0 2 TBD Division MOOE
Procurement activities
cistern tank
Fire cabinet with
2 1 1 Procurement activities 15,000 DPRP
hose and ax
Basic Life
Support 15 9 6 Conduct Trainings 30,000 DPRP
Provider
Basic First Aid
15 6 9 Conduct Trainings 50,000 DPRP
Provider
TOTAL TBD

The table shows the available resources as well as those deemed necessary to procure.

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Resource Gap Summary

 Lack of nearby fire hydrant

 Inadequate water supply (hence the need of a cistern tank)
 Fire hose cabinet not properly installed from the water source
 Lack of fire extinguishers for electrical and computer equipment and facilities

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B. Emergency Operations Center

CP Form 10: Emergency Operations Center

LOCATION
CONTACT INFORMATION
Primary Alternate
Landline: (035) 420-4066/69 Satellite Phone:

Mobile: 09614209301 (calls only) Radio Frequency:

Email Address: Others:

[email protected]

Social Media: DepEd-Schools Division of

Guihulngan City

Others: www.depedguihulngan.ph
EOC MANAGEMENT TEAM
POSITION NAMES AND AGENCY/ CONTACT INFORMATION
(CUSTOMIZE AS APPROPRIATE) OFFICE/ ORGANIZATION (PRIMARY AND ALTERNATE)
(PRIMARY AND ALTERNATE)
EOC Manager Dr. Orlando G. Cadano
OSDS 09XXXXXXX
DEPED
Operations Coordinator Ms. Kristine H. Gallardo
SGOD-DRRM 09534081369
DEPED
Planning Coordinator Mr. Jerome P. Absin
SGOD-Planning 09066839045
DEPED
Logistics Coordinator Ms. Rheadian A. Patoc
OSDS- Supply Section 09173074617
DEPED
Finance Coordinator Mr. Jonald B. Bendaño
OSDS- Finance Section 09359212826
DEPED
Admin Coordinator Ms. Mary Grace A. Esconde
OSDS- Admin 09669646394
DEPED
 CHAPTER IV. ACTIVATION

START

FIRE SOURCE

Smoke Detectors
detecting smoke and
High room temperature

no yes Fire Alarm

Verify the Detected Activate On
Area ConPlan

yes
EVACUATION
(following
FALSE ALARM Send Notice to emergency
ERG and Fire exit routes)
Recue

Head Counting
&
Family
FIRE FIGHTING Reunification
AND/OR protocols
SUSPRESSION

FIRE OUT CP
DEACTICATION

CP DEACTICATION
 Non-Activation

This Contingency Plan will only be activated upon the recommendation of the RDANA Team
using the following decision points:
 No. of affected Areas (AOR)
 Directive from the Responsible Person
 Situation Reports

Unless the findings specify otherwise, the Contingency Plan will not be activated. In the case of non-
activation, the plan will be maintained as a perpetual plan for future use in the event of upcoming fire
incidents in the Division.

ANNEXES

Working Group

Purpose:

 An important part of the plan is the identification of the Working Group that shall be overall
responsible for the completion of the contingency plan. This group shall initiate the conduct
of follow-through activities such as testing, evaluation, packaging, updating and
improvement.

 In the Annex portion of the plan, describe the Working Group by doing the following steps:

1. The Working Group shall oversee the refinement, finalization, testing, evaluation,
packaging, updating and improvement of the contingency plan under the supervision of
the Local DRRM Office.

2. Overall duties and responsibilities of the working group.

a. Facilitate the refinement and finalization of the contingency plan to include testing,
evaluation, packaging, updating, and improvement.
b. Develop work plan for the completion and updating of the contingency plan.
c. Organize consultation meetings with the planners and relevant technical experts
regarding the development of the contingency plan; and
d. Facilitate the presentation and endorsement of the contingency plan to the
authorities for comments and approval.

 Specify the names of the working group members, office/agency, and contact details.
Afterwards, indicate the roles and responsibilities of each. For reference, a working group is
typically composed of the following members with their roles and responsibilities.

a. Head: overall in charge of coordinating the entire CP Process; monitors the

progress of the contingency plan; disseminates updates on the contingency plan to
 agencies/offices concerned; leads the conduct of simulation exercise to test the
coherence and integrity of the plan.

b. Facilitator: facilitates meetings on contingency planning participants to achieve the

target outputs.

c. Secretariat: Documents and assimilate comments, inputs and recommendations

gathered during meetings, workshops, and exercise into the contingency plan;
consolidate the outputs from the clusters and integrates them into the contingency
plan; provides other secretariat services.

d. Cluster Representative(s): facilitates the completion of detailed implementation

plans for the respective cluster, including the accomplishment of the CP forms;
ensures the availability of data for the specific cluster; coordinates with other
clusters to ensure that the preparation of sub-plans is on track, that the different
cluster plans are consistent with each other, and that all clusters are familiarized
with their tasks likely to be performed in case of an emergency.

Members:

Head : Dr. Orlando G. Cadano

Facilitator : Ms. Donabel D. Orcullo

Secretariat : Ms. Kristine H. Gallardo

Cluster Representatives : Ms. Kristine H. Gallardo

Ms. Rheadian A. Patoc
Mr. Onnie J. Montemayor
Dr. Noelah Marie L. Akut-Salutan
Mr. Jonald B. Bendaño
Ms. Mary Grace A. Esconde
2024 CONTINGENCY PLAN FOR FIRE
SCHOOLS DIVISION OFFICE OF GUIHULNGAN CITY
Osmeña Avenue, Poblacion, Guihulngan City, Negros Oriental