Notice Writing

NOTICE
VALUE POINTS:
• Word Limit: 50
• Max marks: 4 (Format:1, Content:2, Expression:1)
• Repetition of any information should be avoided.
• Always enclose the notice in a box.
• Keep your notice short, crisp and to-the-point.
• Highlight the word “NOTICE” and your Title. It can be either bold or
underlined.
• The purpose for which it is being written should be stated clearly.
• Focus on presentation and clarity.
• Use passive voice as far as possible
• The title should be captivating and eye-catching.
• Make sure you add more information, not just the information in the question.
• Your notice should include answers to all the 5 W’s – What, Why, When,
Where and Who.
FORMAT:
The Notice writing format should include:
• NAME OF THE INSTITUTION / ISSUING AUTHORITY
• NOTICE
• DATE OF ISSUE
• TITLE
• INFORMATION WITH DATE OF THE EVENT/TIME/VENUE
• ADDITIONAL INFORMATION(JUDGE/PRIZE etc)
• WRITER’S SIGNATURE
• NAME
• DESIGNATION.
• 1.Name of Issuing Organization/Authority: Right at the very top, you write
the name of the person or company that is issuing the notice. This will help
the reader identify the notice as important or unimportant to him.
• 2. When writing a notice we write the word “NOTICE” at the top. This helps
draw attention to the document. Notices are generally posted at a public place
or published in newspapers. It is important that they do not get lost in a sea of
information. So a bold title clearly mentioned helps draw attention.
• 3.Date: After the word ‘NOTICE’ to the left-hand side we write the date on
which the notice has been published. Since this is a formal document , date is
an important aspect of it since these documents stay on record.It should be
written as-28 April 20XX
• 4.Heading: Then we move on to an appropriate heading to the notice. This
heading should make abundantly clear the purpose of the notice.
• 5. Body: After the heading, we write the brief and to the point body of the
notice. The main content of the notice features in the body.
• 6. Writer’s Name: At the end of the notice we write the name and designation
of the notice-writer. The notice has to also be signed by the same person to
lend it authority and validity.
Sample Notice:
As President, Art Club, Clayton Public School, draft a notice informing students
about a poster making competition. Invent all necessary details. (50 words)
CLAYTON PUBLIC SCHOOL
NOTICE
04 May 20XX
POSTER MAKING COMPETITION
The school is going to organize a Poster Making Competition as per the
following schedule.
Date: 12 May 20XX
Time: 8.30am – 10.30 am.
Venue: Football Grounds
Topics: Junior Category (CLASSES6-8 ) – ‘Pollution’
Senior Category (CLASSES9-12) –Child
Labour
Interested students should submit their names to the undersigned before 7 May
20XX. Stationery will be provided. Winners will be awarded certificates and cash
prizes.Judges’ decision will be final. For more information, contact the
undersigned.
Abc
ABC
President, Art Club
Q.2. The Trekking Club of your school is organising a trekking tour for one week
along with the Indian Mountaineering Federation. Draft a notice for senior students
giving other necessary details.
ABC SCHOOL, NEW DELHI

NOTICE
10 March 20XX
TREKKING EXPEDITION
The School Trekking Club invites enthusiastic, adventure loving students of

Classes XI and XII for a week-long trekking expedition from 23 to 31 March
20XX to Sitlakhet in Uttaranchal. The place is a beautiful hill station popular for
camping and village tourism. The trip has been organised in collaboration with
the Indian Mountaineering Federation. The total cost of the trip is
Rs.15000/person. Interested students to give their names to their class
teachers by 17 March 20XX. For further information, contact the undersigned.
Xyz
XYZ
Secretary, Trekking Club
PRACTICE ASSIGNMENTS:
1. You are the Secretary, Music Club of Apurva International School. Your school
is organising a Music Carnival for the students of classes 6 to 12. Write a notice
inviting students to participate and give their auditions for the carnival in about 50
words.
2. The Centre for Environment Studies is organising a workshop to create
awareness about Global Warming on the 15 and 16 March 20XX. Draft a notice
informing the students of classes 11 and 12 interested in taking part in the
workshop in about 50 words.
3. The Hindustan Times is organising a One Act Play Competition on the issue of
Gender Equality. As Secretary, Dramatics Society, draft a notice informing the
students about it and asking for participation in about 50 words.
4. Draft a notice as the Secretary, Residents’ Welfare Association, Gulmarg
Society, informing residents about the Diwali celebrations to be held in your
society. Write the notice in about 50 words giving necessary details.
5. The Old Students’ Association of Orchids International School is organising a
reunion for its entire Alumnus. Draft a notice informing the students and parents
in about 50 words.
6. As the Cultural Secretary, draft a notice for the information of all
students regarding the inter-section one act play competition to be held in your
school. Give all necessary information.
7. Draft a notice to inform the residents of your colony about maintenance work on
the water tanks and pipelines. This would mean no water for 2 days. Give
necessary information. You are the President of the Residents’
Welfare Association. (50 words)
8. As the Senior Librarian of the school, draft a notice to inform students about
the sale of old and discarded books at throw-away prices. Give necessary
information. (50 words)
9. As the Chief Editor of the school magazine, draft a notice to inform students about
submission of articles and other material for publication in the
magazine. Give necessary information.(50 words)
10. The Crafts Teacher of the school puts up a notice to inform students about a
‘Crafts Mela’ to be held in the school premises. Giving necessary
information draft the notice.

Notice Writing

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NOTICE

CLAYTON PUBLIC SCHOOL

ABC SCHOOL, NEW DELHI

The School Trekking Club invites enthusiastic, adventure loving students of

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