Finals MS Powerpoint SGN

Discovering
MS Powerpoint
Sherillen Namuag
What is MS PowerPoint?
PowerPoint (PPT) is a powerful, easy-to-use presentation graphics
software program that allows you to create professional-looking
electronic slide shows.
The image given below shows the main page of MS PowerPoint, where a person lands
when the program is opened on a computer system:
How to open MS PowerPoint on a personal computer?
Follow the steps below to open MS PowerPoint on a personal computer:
Click on the start button
Then choose “All Programs”
Next step is to select “MS Office”
Under MS Office, click on the “MS PowerPoint”
A blank presentation is open on the screen. According to the requirement, a
person can modify the template for a presentation and start using the program.
What is a PowerPoint presentation or PPT?
A combination of various slides depicting a graphical and visual
interpretation of data, to present information in a more creative and
interactive manner is called a PowerPoint presentation or PPT.
What is a slide show in a PowerPoint presentation?
When all the slides of a PowerPoint presentation are set in series and
then presented to a group of people, where each slide appears one
after the other, is a set pattern, this is known as a PowerPoint slide
show.
What all elements can be added to a slide?
The following elements can be added to a Powerpoint slide:
Clip Art
Graphs
Tables
Photographs
Charts
Media Clips
Videos
All these elements are mainly used to enhance presentation skills and make the
slide more interactive.
To learn more about the Fundamentals of Computer, visit the linked article.
For a better understanding of the Microsoft PowerPoint and its operations,
functions and usage, refer to the video given below:
https://youtu.be/VWoZljZAqKw
Features of MS PowerPoint
There are multiple features that are available in MS PowerPoint which can customize and optimize a
presentation. The same have been discussed below.
Slide Layout
Multiple options and layouts are available based on which a presentation can be created.
This option is available under the “Home” section and one can select from the multiple
layout options provided.
The image below shows the different slide layout options which are available for use:
Insert – Clipart, Video, Audio, etc.
Under the “Insert” category, multiple options are
available where one can choose what feature they want
to insert in their presentation. This may include
images, audio, video, header, footer, symbols,
shapes, etc.
The image below shows the features which can be
inserted:
Slide Design
MS PowerPoint has various themes using which background colour and
designs or textures can be added to a slide. This makes the presentation
more colourful and attracts the attention of the people looking at it.
This feature can be added using the “Design” category mentioned on the
homepage of MS PowerPoint. Although there are existing design templates
available, in case someone wants to add some new texture or colour, the
option to customise the design is also available. Apart from this, slide
designs can also be downloaded online.
Refer to the below for slide design:
Animations
During the slide show, the slides appear on the
screen one after the other. In case, one wants to
add some animations to the way in which a slide
presents itself, they can refer to the “Animations”
category.
The different animation styles available on
PowerPoint are:
WHAT IS POWERPOINT?
PowerPoint (PPT) is a powerful, easy-to-use presentation
graphics software program which allows you to create
professional-looking electronic slide shows. PPT is used to
present information in an organized manner to an individual or
group. Using clip art, sound clips, movie clips, graphs,
organization charts, imported Web screens,
and many other features, you can easily create
a presentation that will impress your audience
and convey your message clearly and
professionally.
EXERCISE: Creating a Presentation
(Slide 1) – Select a design template

1. In the PPT Start-up Window, click “From Design
Template” located on the right-hand side of the
screen under the heading “New.”
2. Scroll down to see the various templates and
click on one of them.
(Slide 1, cont.) – Add title and subtitle
1. Click once on “Click to add title” (this is the title
placeholder) and type How to Use PowerPoint.
2. Click once on “click to add subtitle” and type
Building an Effective Presentation.
(Slide 2) – Add a Bulleted List slide

1. Click on the “New Slide” button at the toolbar
located at the top of the screen.
2. Click once on the title placeholder and type
What you can do with PowerPoint.
3. Click once on “Click to add text” (this is the
text placeholder) and type the following text (hit
at the end of each line):
• Create electronic presentations
• Use special features to enhance your slides
• Practice and time your slide show
(NOTE: To format bullets, click on the “Format” menu and then

click on “Bullets and Numbering.”)
(Slide 3) – Add a Text & Content Layout Slide
1. Click on the “New Slide” button.
2. On the right side, scroll down until you see the
“Text and Content Layout” options.
3. Click once on the option of your choice.
4. Type Content Options in the title placeholder.
5. In the text placeholder, add the following text (hit
after each line): • Clip Art • Photographs • Charts •
Graphs • Tables • Diagrams • Media Clips
6. Click on the Clip Art icon in the “add content”
area. 7. Enter medicine in the search window. 8.
Scroll through the results and double-click on the
Clip Art of your choice.
(Hint: Type “photograph” in the Clip Art search window to see
the clip art photo options)
(Slide 4) – Add another Text & Content slide

2. Type Advantages to Using a Variety of Content
in the title placeholder.
3. In the text placeholder, type the following text
(hit at the end of each line):
• Graphics keep a presentation lively
• Graphics are effective teaching tools
• Graphics keep the audience awake!
4. Add the Clip Art of your choice to the slide
(Slide 5) – Add a Chart

2. Scroll down to “Other Layouts” and click on the
“Title and Chart” option (the last option).
3. Type Simple Charts in the title placeholder.
4. Double-click on the chart placeholder.
5. A datasheet will appear. Make changes if you
like.
6. Click once in your slide (outside the datasheet)
to add the chart to your slide.
Congratulations! You have completed a basic slide show. In

the next lesson, we will enhance the presentation to make it
more interesting.
EXERCISE: Enhancing Your Slide Show
Adding Transitions
• Click on the “Slide Sorter View” button on the
bottom, left-hand corner of your screen.
• Click the “Slide Show” menu and then click on
“Slide Transition.”
• Click the “Edit” menu and click “Select All”
• To the right, click a transition of your choice. This
will apply to all the selected slides. (Note: Select
“Random Transition” – the last option – to have a
variety of transitions in your slide show)
Animating Text
• All slides should still be selected (if they aren’t,
click the “Edit” menu and then “Select All”). •
Click the “Slide Show” menu.
• Click on “Animation Schemes.”
• At the right, choose an Animation Scheme. You
will see a preview within your slide sorter view.
(Note: to apply a different Animation Scheme to each slide,

you will have to select each slide individually and then choose
a scheme for each one.)
Running the Slide Show
Click once on the first slide to select it.
Click on the “Slide Show” button on the
bottom left-hand corner of the screen.
To advance to the next slide, click the
mouse once.
To draw on the slide, right-click, select
“pointer options,” and “pen”. Hold down the
mouse and write. Any marks you make are
NOT permanent. Hit to return to the
pointer.
To go back one slide use the left arrow key.
• To Exit the slide show quickly, hit .
Note:
You may want your slide to have a white
background to better display the Web screen shot.
ADDITIONAL EXERCISES To do this, click the “Format” menu, click
“Background,” and select white from the pull-down
menu of colors. You might also want to click “Omit
Importing Web Screens background graphics.” Be sure to click “Apply” and
NOT “Apply to All”!
• Start with a blank slide in Normal View.

• Minimize the PPT program by clicking on the “minus” sign
in the upper right corner. • Go into the Web and locate the
screen you’d like to use in your presentation.
• When the screen you want is displayed, hit the key on your
keyboard. This automatically saves the screen to the
computer’s clipboard.
• Minimize the web program (the minus button at the top
right) and then maximize the PPT program (click on the
Microsoft PowerPoint button at the bottom of your screen).
• Click on the Paste icon on the toolbar (looks like a
clipboard). The screen you saved will now appear on your
blank slide.
• Click once on the image and then drag the corners to fill
the screen.
Note:
You may want your slide to have a white
background to better display the Web screen shot.
ADDITIONAL EXERCISES To do this, click the “Format” menu, click
“Background,” and select white from the pull-down
menu of colors. You might also want to click “Omit
background graphics.” Be sure to click “Apply” and
NOT “Apply to All”!
Inserting Pictures into Your Slides
You can easily add pictures to your PPT slides. To do so, you
must first save the picture to the hard drive of your
computer. Then insert it into your presentation:
• In Normal View, display the slide on which you’d like

the picture to appear.
• From the Insert menu, choose the Picture from File
command.
• Locate the file of the picture you have previously
saved and doubleclick the file name.
• The picture will now appear on your slide.
• You may move and resize the picture as you like.

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Discovering

(Slide 1) – Select a design template

(Slide 2) – Add a Bulleted List slide

(NOTE: To format bullets, click on the “Format” menu and then

(Slide 4) – Add another Text & Content slide

(Slide 5) – Add a Chart

Congratulations! You have completed a basic slide show. In

(Note: to apply a different Animation Scheme to each slide,

• Start with a blank slide in Normal View.

• In Normal View, display the slide on which you’d like

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