SAP Cubix

Round 1
1-HR Questions

Question 1: Introduce Yourself, Brief Yourself, Go through your

CV, I am interested to know about you, your credentials &
Experience in Industry?

Answer:

 Hi, I am Rahul
 I Stay in Faridabad
 I did graduation in Commerce from DAV College Faridabad.
 I have a total experience of 2 years in Mondo India & my Job
Responsibilities are:
1. Verification of Invoice
2. 2 Way & 3 Match of Invoices
3. Processing of Vendor In SAP
4. I process both PO & Non Po Based Invoices.
5. I Ensure all entries
tries recorded as per GST
6. Apart from that I am also taking care of vendor Statement
& Reconciliation
iliation & resolve vendor queries.
 I have a exposure of SAP & working Knowledge of Excel
 So far as my family background is concerned my father is in
Private sector
tor & my mother is a house wife. I have 1 brother
& 1 sister & I am younger one in my family.
 Positivity, willing to learn new things, punctuality are some
of the traits of my personality.
 That is all about me
 Thank you.

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Question 2: Why are you lookin

looking for a Job Change?

Answer:

 For the sake of better opportunity & skill development, I am

looking for a Job Change
 For Better Opportunity & enhancing my area of domain, I am
looking for a Job Change

Question 3: Where do you see yourself after 5 Years?

Answer:

 After 5 Years I would like to see myself as an AM with

important portfolio
 After 5 Years, I will see myself as a Team Leader role in this
organization

Question 4: What skills will reach you to be a Manager?

Answer: My decision making, problem solving
solving,, learning & positive
attitude reaches me to be there.

Question 5: What is your short Term & Long Term Goal?

Answer: My Short term goal is to get this Job & accommodate

myself in this environment & my long term goal is to prove
myself as an asset of the

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Company by implementing tthe

he things that I learnt from my
previous experiences.

Question 6: Why Should I hire you?

Answer: With reference to my Job profile, I satisfy all the requirements

for this Job.
I have a experience of P2P that is the key requi
requirement
rement of the Job. My
Excel expertise
pertise makes me different from others.

And, I am flexible to work in any shifts.

Question 7: Why do you want to work with Accenture?

Answer: It’s a well known brand & provides a great amenities &
environment to the employee
employees
s & it will be privilege for me to
work with such a brand & everyone want to be a part of this
organization.

Question 8: How will you commute to Gurgaon/Noida?

Answer: I have my own vehicle & there is a shuttle service from
Faridabad to Gurgaon/Noida, so that is not a problem at all.

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Question 9: Are you comfortable to work in Flexible shifts even in

US Shifts?
Answer: Yes, I am comfortable for that.

Question 10: If I Come to your office & give your feedback from
your manager, what would he say?
Answer:
wer: He would say, Rahul is a very Positive not only towards
his work but also caring a positive attitude. Whatever the work
assigned to him, he do it with full dedication.

Question 11: If Your Manager Shouts at you, will you report to HR?

Answer: No, Being

ing a part of team & we have to work together so
there is no need to highlight this to HR.

Question 12:- On which ERP you are currently working On?

Answer:- I am working on SAP S4 HANA.

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Round 2nd :-Technical Questions

Question 1: What is Accounting?

Answer: Accounting is the process of recording and summarizing

financial transaction in a us
useful way.

Question 2: What is Accounts Payable?

Answer: Accounts Payable is the money that a company owned to

its Creditors.

Question 3: What is the another name of Accounts Payable?

Answer: Trade Payables, P2P, Creditors, Suppliers etc.

Question 4: What is P2P?

Answer: P2P means Procure (Purchase) to Pay.

Question 5: Is there any difference between P2P & AP?

Answer: P2P is a cycle & AP is a part of it.

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Question 6: What is P2P Cycle?

Answer: It means Procure to Pay Cycle.

P2P Cycle Starts with Purch

Purchase Requisition Then we have
quotations from
om vendor, after finalizing the vendor we have to
create the purchase
urchase order, then we receive the material, at the
time of receiving material the storekeeper Pass the accounting
entry Material In Account Dr
To GR/IR Account
then we receive the invoice copy, After checking, Tolerance
Limit, 2 Way Match, 3 Way Match & all commercial parameter, we
process the invoice via T Code MIRO & pass the accounting
Entry GR/IR Account Dr.
To Vendor Account
then we release the vendor payment as per pay terms, , we
reconcile the vendor account & repo
reportrt to the management.
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Question 7: From where our work starts in P2P Cycle?

Answer: Our works starts from Invoice Processing in P2P Cycle.

Question 8: What is Purchase Requisition?

Answer: It is a document generated by a production department &
send to the purchase department regarding the quantity & with in a
time frame.

Question 9: What is Purchase Order?

Answer: A Po is an agreement between buyer & seller & it is generated

by the buyer. It Contains:
A) Required Quantity
B) Agreed Price
C) Description of Goods
oods
D) Tax Rate
E) Bank Details of Vendor
F) Payment terms
G) Place of Delivery etc…

Question 10: what is the relevance of PO?

Answer: Since it is an agreement between buyer & seller & in any

case buyer denies procuring the material then it acts as legal
agreement for further processing.

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Question 11: What are the types of PO?

Answer: There are four types of PO

1) Standard PO
2) Planned PO
3) Contract PO
4) Blanket PO

Question 12: Which one is the most commonly used PO?

Answer: Standard PO.

Question 13: How do you know the Purchase order No of the

material?

Answer:- It is mentioned in the Invoice, normally on the top the PO

number.

Question 14: What is Standard PO

PO?

Answer:- It is most commonly used PO, it contains all the information

like Price, Quantity, Description, payment terms, delivery date, bank
details of vendor etc. For Example:
Example:- 200 kg of material of 14/kg which is
going to be deliver tomorrow

Planned PO:- In this PO, we know the price & quantity but we don’t
know the delivery date
date. For example:- we need 10 computer of 20,000
each but we don’t know when I need it.

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Blanket PO:- This is used for long term purchase normally for a fixed
period & fixed quantity.

Contract PO:- A Contract PO contains vendor details, payment terms

but product & service to be purchased are not specified.

Question 15: How to check the PO in SAP?

Answer: There is a T code ME23N that is used to display the PO.

Question 16: How & Why do we check the PO history in SAP?

Answer: There is a T code Me23N that is used to check the PO &

we can check the purchase history as well from the same t code
that determines how much the PO consumed & whether GR/IR is
posted or not & invoice has been booked or not.

Question 17: What is GR/IR or MRN or GRN?

Answer: It is a written acknowledgement that confirms that

goods or invoice has been received.
GRN means Goods Receipt
Note MRN means Material
Receipt Note

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Question 18: What is Invoice?

Answer: An invoice is a non negotiable commercial instrument
issued by seller to buyer. It Contains:

A) Invoice No
B) Invoice date
C) Name & Address of both the parties
D) GST No of both the parties
E) Description of Goods
F) Price/Quantity/Rate
G) Tax Rate
H) Taxable Value
I) Tax Amount
J) Total Value
K) Invoice should be signed by the authorized Person.

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Question 19: What is Performa invoice?

Answer: A Performa Invoice is like a quotation issued by seller to
buyer before delivering of goods or services.
We can’t process the Performa invoice at any cost.

Question 20: How do you differentiate the Invoice & the Performa
Invoice?
Answer: It is mentioned over the Invoice whether it is a Invoice or
a Performa Invoice.

Question 21: Why do we not process Performa invoice?

Answer: because it is a quotation but sometimes it is used for
releasing the advance payment.

Question 22: What are the types of Invoice?

Answer: There are two types of Invoices:

1) Po Based
2) Non Po Based
PO Based: is an invoice where material is involved, A PO is
created before delivering of goods or services
Non Po Based Invoice: is an invoice where buyer get the
services first & will pay for the bill that seller sends it.

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Question 23: What

at is 2 Way Match?

Answer: Where the price & quantity in the invoice should be

match with the PO.

Question 24:: What is 3 way Match?

Answer: Where the price & quantity in the invoice should be
match with the PO & the GRIR report.

Question 25:: What is 4 Way Match?

Answer: where the price & quantity in the invoice should be

match with PO along with the GR/IR Report & with the Quality
Report.

Question 26:: What is tolerance limit?

Answer: It allows us to process any invoice in SAP.

Question 27: What is the difference between 2 Way & 3 Way

Match?

Answer: 2 Way match where the Price & Quantity in the Invoice
Should be match with PO.

3 Way Match where the Price & quantity in the Invoice should be
match with PO & GR/IR Report.

Example of 2 Way Match are Rent Agreement, 500 kg of Material

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Example of 3 Way Match are 500 kg of Material & 300 T Shirts

etc.

2 Way Match is for Service & Material & 3 Way Match is for only
Material.

Question 28: You have a Material Invoice of, So Will you do 2 Way
or 3 Way Match or both?
Answer: We will do both 2 Way & 3 Way Match.

Question 29: You have a Service Invoice of Rent Agreement, So

Will you do 2 Way or 3 Way Match or both?

Answer: We will do only 2 Way Match as it is a service.

Question 30: How do verify the Non Po Based Invoice?

Answer: We can verify the Non Po Based Invoice/ Service

Invoice from the Service Agreement.

Question 31: What is the difference between MIGO & MIRO?

Answer: MIGO is done by the storekeeper while MIRO is done by

the Invoice Processing Team.

IN MIGO the accounting entry would be:-

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Inventory Account Dr

To GR/IR Account

While in MIRO
O the accounting entry would be:
be:-

GR/IR Account Dr

To Vendor Account

Question 32:: What is the difference between FB60 & FV60?

Answer:
1. FB60 is used to Post the vendor Invoice in SAP while FV60
is
s used to park the Vendor Invoice in SAP
2. In FB60 impact/Value goes to FBL1N & FBL3N while in FV60
Impact/Value get hold till it is post by the Manager/TL
3. In FB60 there is no maker & checker concept while in FV60
there is a make & checker Concept.

Question 33: You Process the PO Based Invoice or Non PO Based

Invoice?
Answer: I process both the Invoices PO & Non PO Based Invoice.
In

Question 34: What is the Process to Process the PO Based

Invoice?

Answer: Before processing any invoice we need to check the 2

Way Match, 3 Match & all commercial parameter like Inv No, Inv
Date, PO No, Name & address etc, then we have to go to MIRO T
code, then wee have to enter the required fields like Inv No, Inv

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Date, Amount, Narration & in the footer part we have to enter the

PO No. A Gr/ir line is populated & we have to save the entry.

Question 35: What are the reasons why an invoice is put on

hold? What are the challenges while processing any invoice?
Answer:

1. 2 Way Mismatch- Sometimes there is a two way mismatch in

that case we need to approach the vendor & ask him share
the correct invoice.

2. Sometimes the approval of the concerned department is

missing in that case we need to approach the concerned
department & ask him to approve the invoice.

3. Sometimes we receive the Performa invoice rather than

invoice that we cannot process.

Question 36: Before processing any invoice what parameter do

you check?
Answer: Before processing ay invoice, we need to check the
tolerance Limit, 2 Way Match, 3 Way Match, all commercial
parameter along with the approval of the concerned department.

Question37: What is debit & credit Note?

Answer: A debit note is issued where there is a purchase return
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of goods and it is issued by buyer. For Example Short Fall of
Goods or defected goods by provide by seller.

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Credit Note: Credit Note is issued where there is a Sale Return

R of
Goods and it is issued by Seller. For example Defect in goods or
wrong delivery of goods
goods.

Sale:-
Customer Account Dr---
---(Receivable) 100 X 500
To Sale Account

Purchase:-
Purchase Account Dr
To Vendor Account ---(Payable) 100 X 500

Purchase Return:- (Debit Note)

Vendor Account Dr-----
---(Payable) 10X 500
To Purchase Return Account

Sale Return:- (Credit Note)

Sale Return Account DrDr-----(Payable) 10X 500
To Customer Account

Purchase Return:- (Debit Note)

Vendor Account Dr-----
---(Payable) 10X 500
To Purchase Return Account

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Question 38: Apart from Invoice processing what other activity
do you cover in your current organization?

Answer:- Apart from Invoice Processing, I also prepare the vendor

Statement & reconciliation & sometimes resolve the vendor queries.

Question 40: What are the Golden Rules of

Accounting? Answer: There are three Golden
Rules of Accounting.
Golden Rules

Nominal Account Personal Real

Account Account
Dr all Expenses &
Dr the Dr What comes
Losses Cr all Income
Receiver Cr In Cr What
& Gains
the Giver Goes Out
Example: Rent, Salary Debtors & Creditors Example: Bank & Assets

Maintenance, Freight All B/S items are comes

All P&L are comes under it under it

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Question 41:
1: How Many Invoices do you process in a single day?
Answer: 50 to 60 invoice per day.

Question 42:
2: How long will it take to process the single invoice?

Answer: 4 to 5 min, as we have to check the 2 way Match & other

parameter before processing the vendo
vendor Invoice.

Question 43:
3: If the entry iis
s posted incorrectly then what would be
the next step?
Answer: If I post the Entry incorrectly in SAP then in that case I
need to approach to the Manager to reverse the said entry & he will
confirm me over mail regarding the status.

Question 44: What is the T Code to reverse the wrong Entry?

Answer: FB08
08 is used to reverse the Entry in SAP
SAP.

Question 45:: What is Cost Center?

Answer: Cost Center is used to allocate the cost of the company as
per department wise.

Question 46:- You receive the Invoice on Mail or hard Copy?

Answer:- I receive the soft copy of invoices on Mail.

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Question 47:: How long will you take to prepare the vendor
Statement or Reconciliation?
Answer: It depends on the number of line items, normally for
three month reconciliation, It takes around 1 hour to prepare the
date.

Question 48:: How do y

you
ou get the vendor statement in SAP?

Answer: First we need to go to FBL1N, then Search the vendor

Code & Enter the Company Code then we have to select the
respective Period & Execute it. We also need to select the layout
if required.

Execute or F8
Select Vendor
Code & Co

Select
Respective
Period

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Click on ListExportSpreadsheet
Spreadsheet

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Question 49:: What is Vendor Reconciliation?

Answer: Vendor Reconciliation is a statement provided by

vendor for a particular period. Vendor wants to confirm whether
these invoices have been paid or not.
In Vendor Reconciliat
Reconciliation
ion we have to compare the statement
provided by vendor with the statement of FBL1N for a particular
period.

Question 50:: What is the difference between Vendor Statement &

Vendor Reconciliation?
Answer: we have to prepare the vendor statement & share with wit
the vendor for a particular period while in Vendor Reconciliation
we have to match it with the statement provided by vendor.

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Question 51: How many queries that you receive from Vendors?

Answer: Normally we receive 12 to 15 queries from vendors on

daily basis.

Question 52: What is the TAT or the SLA for resolving the queries?

Answer: The TAT (Turn Around Time) or the SLA (Service Level
Agreement) to resolve the vendor query is 48 hours but we have
to respond the mail or acknowledge the mail at the same time.

Question 53: What if you fail to resolve it within the TAT?

Answer: Then it would be escalated to the Teal Leader.

Question 54 What type of Queries do you normally receive from

Vendors?
Answer: We receive the queries pertains to Payment Status,
Invoice Status & Vendor Statement.

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Question 55: What is your achievement?

Answer:
1. I awarded as the Star of the month in Feb 2020 for clearing
the backlog of invoices.

Question 56:: How do y

you
ou check the duplicate invoice?
Answer: There are certain Methods to check the duplicate Invoice:
1. As we are maintain the Excel tracker for vendor invoices, so
when we enter same Invoice no of the particular vendor the
cell get highlighted as we applied con
conditional
ditional formatting in
that.

2. SAP don’t accept same invoice number of the vendor so it

shows an error that the invoice has already been posted
against document No.

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Question 57: On Which T Codes you are Currently Working On?

Answer: I am Working on FB60, MIRO, ME23N, FBL1N, FBL3N, FB02
& FB03.

Question 58: Why your company is using SAP as it is a Small

organization?

Answer: Since, it is an accounting firm with multiple clients so that

is the requirement of the client to use the SAP

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