Edp Notes
Edp Notes
Edp Notes
The project manager and project team have one shared goal: to carry out the
work of theproject for the purpose of meeting the project's objectives. Every
project has beginnings, amiddle period during which activities move the
project toward completion, and an ending (eithersuccessful or unsuccessful). A
standard project typically has the following four major phases(each with its
own agenda of tasks and issues): initiation, planning, implementation, and
closure.Taken together, these phases represent the path a project takes from
the beginning to its end andare generally referred to as the project life cycle .
.1 Initiation Phase
During the first of these phases, the initiation phase, the project objective or
need is identified; this can be a business problem or opportunity. An
appropriate response to the need is documented in a business case with
recommended solution options. A feasibility study is conducted to investigate
whether each option addresses the project objective and a final recommended
solution is determined. Issues of feasibility ("can we do the project?") and
justification ("should we do the project?") are addressed. Once the
recommended solution is approved, a project is initiated to deliver the
approved solution and a project manager is appointed. The major deliverables
and the participating workgroups are identified and the project team begins to
take shape. Approval is then sought by the project manager to move on the
detailed planning phase.
2 Planning Phase
The next phase, the planning phase, is where the project solution is further
developed in as much detail as possible and you plan the steps necessary to
meet the project's objective. In this step, the team identifies all of the work to
be done. The project's tasks and resource requirements are identified, along
with the strategy for producing them. This is also referred to as scope
management. A project plan is created outlining the activities, tasks,
dependencies and timeframes. The project manager coordinates the
preparation of a project budget; by providing cost estimates for the labor,
equipment and materials costs. The budget is used to monitor and control cost
expenditures during project implementation. Once the project team has
identified the work, prepared the schedule and estimated the costs,
three fundamental components of the planning process are complete. This is
an excellent time to identify and try to deal with anything that might pose a
threat to the successful completion of the project. This is called risk
management. In risk management, "high-threat” potential problems are
identified along with the action that is to be taken on each high threat
potential problem, either to reduce the probability that the problem will occur
or to reduce the impact on the project if it does occur. This is also a good time
to identify all project stakeholders, and to establish a communication plan
describing the information needed and the delivery method to be used to keep
the stakeholders informed. Finally, you will want to document a quality plan;
providing quality targets, assurance, and control measures along with an
acceptance plan; listing the criteria to be met to gain.
3. Execution Phase
The third phase is the execution stage, where finally the project execution
begins following the devised project plan. The developers or the project team
will tailor their workflows and strategies based on the assigned project
requirements. The managers will subsequently allocate the required resources
to the members being active.
4. Monitoring and Controlling Phase
The fourth stage of the project management life cycle involves monitoring and
controlling the project. Under this phase, the performance, quality, and
progress of teamwork are tracked and accessed. Mainly, the project manager
is the one who is tasked to keep a check on the entire team's performance and
work updates. Moreover, project risks are also monitored and minimized in
this stage.
5. Closure Phase
The closure is the final stage of project management, where the project is
delivered to the client after completion. Once a project is accepted, the project
manager organizes a meeting with the team to discuss the challenges or
achievements encountered during the project. The project is closed, and the
drafted documents are handed over to upper management for future
reference.
PROJECT IDENTIFICATION
PROJECT FORMULATION
Project formulation is the systematic development of a project idea for arriving
at an investment decision. It has the built-in mechanism of ringing the danger
bell at the earliest possible stage of resource utilization. Project formulation is
a process involving the joint efforts of a team of experts.
Stages In Project Formulation
Feasibility Analysis:
• First stage in project formulation
• Examination to see whether to go in for a detailed investment proposal or
not
• Screening for internal and external constraints Conclusion could be:
• The project idea seems to be feasible
• The project idea is not a feasible one
• Unable to arrive at a conclusion for want of adequate data
Techno-economic Analysis
•Choice of Optimal Technology, Plan and Design etc.
•Specifications and standards
•Demand for the project output(goods/services)
•Overall benefits
•Provides platform for preparation of detailed project design
Project Design and Network Analysis
• It is the heart of the project
• It defines the sequence of events of the project
• Time and resources are allocated for each activity
• It is presented in the form of a network drawing/bar chart
• It helps to identify project inputs, finance needed and cost- benefit profile of
the project
Input Analysis
• Its assesses the input requirements during the construction and operation of
the project
• It defines the inputs required for each activity
• Inputs include materials, equipment, machines, software, human resources
etc
Financial Analysis
• Involves estimation of the project costs, operating cost and fund
requirements
• It helps in comparing various project proposals on a common scale
• Analytical tools used are discounted cash flow, IRR, cost-volumeprofit
relationship and ratio analysis
• Investment decisions involve commitment of resources in future
• It needs caution and foresight in developing financial forecasts .
Cost- Benefit Analysis
• The overall worth of a project
• The project design forms the basis of evaluation
• Total costs and benefits there to (Benefits > Costs or B/C>1)
Pre-investment Analysis
• The results obtained in previous stages are consolidated to arrive at clear
conclusions
• Helps the project-sponsoring body, the project-implementing body and the
consulting agencies to accept/reject the proposal.
NETWORK ANALYSIS
Network analysis in the context of project management focuses on
understanding and optimizing the relationships and dependencies between
various tasks and activities. This is often done using techniques like the Critical
Path Method (CPM), Program Evaluation and Review Technique (PERT), and
Gantt charts. Here's a detailed overview:
Key Concepts
1. Activities/Tasks: Individual units of work that need to be completed.
2. Dependencies: Relationships between tasks that determine the
sequence in which they must be performed.
3. Critical Path: The longest sequence of dependent tasks that determines
the minimum project duration.
4. Slack/Float: The amount of time that a task can be delayed without
delaying the overall project.
5. Milestones: Significant points or events in the project timeline.
Steps in Project Network Analysis
1. Define the Project: List all the tasks involved in the project.
2. Sequence the Activities: Determine the dependencies between tasks.
3. Draw the Network Diagram: Represent the tasks and their
dependencies visually.
4. Estimate Activity Durations: Determine the time required to complete
each task.
5. Identify the Critical Path: Calculate the earliest and latest start and finish
times for each task to identify the critical path.
6. Calculate Slack/Float: Determine the flexibility in the schedule.
7. Monitor and Update: Regularly update the network diagram and critical
path as the project progresses.
Tools for Project Network Analysis
● Microsoft Project: A project management software that helps in
planning, scheduling, and managing tasks.
● Primavera P6: An enterprise project portfolio management software.
Techniques
Critical Path Method (CPM)
1. List all activities required to complete the project.
2. Identify dependencies and sequence the activities.
3. Draw the network diagram.
4. Estimate the completion time for each activity.
5. Calculate the earliest start (ES) and finish (EF) times for each activity.
6. Calculate the latest start (LS) and finish (LF) times.
7. Determine the critical path, which is the path with the longest duration.
Program Evaluation and Review Technique (PERT)
1. Define the activities and milestones.
2. Determine the sequence of activities.
3. Construct a network diagram.
4. Estimate three times for each activity: optimistic time (O), most likely
time (M), and pessimistic time (P).
5. Calculate the expected time for each activity using the formula:
Expected Time(TE)=O+4M+P6\text{Expected Time} (TE) = \frac{O + 4M +
P}{6}Expected Time(TE)=6O+4M+P
6. Determine the critical path using these expected times.
7. Analyze and update as the project progresses.
● Facilitate Credit Flow: Enhance the flow of credit to the MSE sector.
● Eligibility Criteria
● Eligible Borrowers: Both new and existing micro and small enterprises
engaged in manufacturing or service activities (excluding retail trade,
educational institutions, agriculture, etc.).
● Eligible Credit Facilities: Both term loans and working capital facilities
are covered under the scheme.
● Guarantee Coverage
● Banks: Public sector banks, private sector banks, regional rural banks,
foreign banks.
● Financial Institutions: Non-banking financial companies (NBFCs) and
other eligible institutions.
● Benefits
● The scheme is managed by the Credit Guarantee Fund Trust for Micro
and Small Enterprises (CGTMSE), which was established by the
Government of India and the Small Industries Development Bank of
India (SIDBI).
3. Credit Linked Capital Subsidy Scheme (CLCSS)
The Credit Linked Capital Subsidy Scheme (CLCSS) is an initiative by the
Government of India aimed at providing financial support to Micro,
Small, and Medium Enterprises (MSMEs) for technology upgradation.
Here’s an overview of the CLCSS:
Objectives
● Technology Upgradation: Facilitate technology upgradation in MSMEs
by providing a capital subsidy for modernizing their production
processes.
● Competitiveness: Enhance the competitiveness of MSMEs by improving
their productivity and quality.
● Sustainable Growth: Promote sustainable growth and development in
the MSME sector.
Key Features
● Subsidy Amount: The scheme provides a 15% capital subsidy on eligible
machinery and equipment, with a maximum limit of ₹15 lakh.
● Eligible Sectors: A wide range of sectors including manufacturing, khadi,
village, and coir industries.
● Modern Technology: The subsidy is provided for the purchase of
approved machinery and technology as listed in the scheme’s guidelines.
Eligibility Criteria
● Eligible Enterprises: All MSMEs engaged in the manufacturing,
processing, or preservation of goods, including those in the specified
sectors.
● Eligible Machinery: Machinery and equipment that are approved under
the scheme and listed in the CLCSS guidelines.
How to Apply
1. Identify Eligible Machinery: Check the list of approved machinery and
technologies under the CLCSS.
2. Approach Lending Institution: Approach a Primary Lending Institution
(PLI) such as banks or financial institutions that are members of the
scheme.
3. Submit Application: Submit the loan application along with the required
documents to the chosen PLI.
4. Loan Sanction and Subsidy Application: Once the loan is sanctioned, the
PLI will forward the subsidy claim to the Ministry of MSME.
5. Disbursement of Subsidy: Upon approval, the subsidy amount will be
released to the PLI, which will then credit the subsidy to the enterprise’s
loan account.
Benefits
● Reduced Capital Cost: Helps in reducing the overall capital cost of
technology upgradation.
● Improved Efficiency: Enables MSMEs to adopt modern technology,
thereby improving efficiency and productivity.
● Enhanced Competitiveness: Helps MSMEs to produce better quality
products and compete effectively in the market.
Implementation Agencies
The scheme is implemented by the Ministry of Micro, Small and Medium
Enterprises (MSME) through nodal agencies such as the Small Industries
Development Bank of India (SIDBI) and various public sector banks.
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PROMOTIONAL AGENCIES