Summer Project

GUIDELINES FOR WRITING A PROJECT REPORT

A Project Report is a 40 to 50 page written presentation of the work done by the

students on a given project. It is important to bear in mind that even though the project
report is submitted only at the end of any given period, in reality, it is a culmination of
continuous efforts on the part of the students.
Writing a Project Report: The Summer project requires submission of a project
report. Care should be taken to ensure that the quality of the report is of a high standard.
General guidelines on writing a project report are described as under.
The first part of the report should describe the Project you are working on, the type of
activity and the specific focus of your project. In a generalized sense an ideal project
report should cover the following aspects:
1. Cover
2. Title Page
3. Table of Contents
4. Acknowledgements
5. List of Tables & Illustrations
6. Abbreviations
7. Abstract /Summary
8. Introduction- Objectives & Limitations
9. Methodology (Optional)
10. Conclusion
11. Appendices (if any)
12. Plagiarism Report
 1) Cover: This is the first page of the report. It should contain the title of
the report, name(s), of the author(s) and the date on which it is
submitted. The format of this page is given below and should be
adhered to.

A REPORT ON
(Title of the Project in CAPITAL LETTERS)

By
(The name of the Student)

(Name of the Organization)

2) Title Page: This page may contain the following information:

a) Title of the report (an indication of the subject matter)
b) Name of the author, module & course
c) Contract, project or job number (if any)
Contract :
A REPORT ON
(Title of the Project in CAPITAL LETTERS)

By
(The name of the Student)
(Course)

A report submitted in partial fulfillment of

the requirements of
The .............. Program (The Class of ……)
Sikkim Manipal Institute of Technology

Copies marked list:

3) Table of Contents: The main function of this section is to give the

reader an overall view of the report. The main divisions as well as the
subdivisions should be listed in sequence with page numbers. It helps
the reader locate a particular topic or sub-topic easily.
The charts, diagrams and tables included in the report should be listed
separately under a title ‘List of Tables & Illustrations’ with the page
numbers. While preparing the table of contents you have to bear in
mind the following points:
  Leave a one inch margin to the left, to the right, on the top and at the bottom
 Write the phrase ‘Table of Contents’ on the top campus in CAPITALS
 Write the number of the item to indicate the sequence of items. After the
number leave three or four spaces and then type the first heading
 Indent second-order headings three or four spaces
 Leave two spaces between main headings and one space between sub-headings

An example of a Table of Contents is given below. Please note that till

‘Summary’ the pages are numbered in lower case Roman numerals.
From ‘Introduction’ onwards Arabic numerals should be used.

TABLE OF CONTENTS
Acknowledgments...........................................................ii
List of Tables..................................................................iii
List of Illustrations……………………………………..iv
Summary..........................................................................v
1. Introduction .........................................................1
1.1 Objectives and Limitations.............................1
1.2 Methodology...................................................2
1.3 Findings and conclusions...............................3
2. Industry Profile.....................................................5
2.1 ..........................................................................
2.2 ..........................................................................
3. 10
3.1 ..........................................................................
3.2 ..........................................................................

4) Acknowledgements: Proper acknowledgement of any help received

must be put on record. There may be a number of persons who might
have helped the student during the course of the project. Customarily,
thanks are due to the following persons in the given order:
a) Head of the Organization b) Company Guide (if any)
c) Faculty Guide d) Others
5) List of Tables & Illustrations: A detailed list of the charts or
diagrams or illustrations that would be incorporated in the report
should be given along with the page numbers.
6) Abbreviations: The abbreviations should be listed in an alphabetical
order with the respective expanded forms. e.g.:
PAQ - Position Analysis Questionnaire
7) Abstract or Summary: Summary is the essence of the entire report.
The objective of the summary is to provide an overview of the
content. A summary should be independent and should not be linked
to any other sections of the report. It is advisable to write it after the
report has been written.
8) Introduction, Objectives and Limitations: Introduction should
provide the context and scope of the report. It should include the
objectives, specifying its limitations, methods of enquiry and
 collecting data, and main finding/conclusion. This serves as a
background to the subject of the report that subsequently follows. The
reader should be able to gather a fair idea about the project.
9) Methodology (Optional): This section brings out how the enquiry
was carried out, interviews were carried out or if any questionnaire
were given. It also looks at how the respondents of the interview were
chosen. The data should be presented in an organized and logically
sequenced method. Usually it has several sections grouped under
different headings and sub-headings. The analysis of the data and
description of the activities leading to certain conclusions are
contained in this section.
10) Conclusions: The conclusions are the most important part of the project
that is of interest to the reader. These are to be substantiated by the study
done during the project period through the analysis and interpretation of
data gathered. It would be helpful to the reader if alternatives, other than
the stated conclusions and/or recommendations are projected.
11) Appendices (if any): The contents of an appendix are essentially
those which support or elaborate the matter in the main report. The
matter which is not essential to the main findings but related to the
main report is generally presented in the appendix. The report should
not depend on this. Given below are items, which normally form part
of the appendix:
(a) Flow charts, (b) The questionnaire, (c) Computations, d) Source
code etc.
12) Bibliography: A bibliography is a list of magazines, books, and
newspapers that have been used in your research.
13) Glossary: A Glossary is a list of terms in a particular domain of
knowledge with the definitions for those terms. Traditionally, a
glossary appears at the end of a book and includes terms within that
book which are either newly introduced or at least uncommon.
 CHECK LIST
1. Cover The conclusions reached?
Has the name of the organization been The recommendations made?
included? 8. Introduction
2. Title page Objectives & Limitations
Does it include the: Does it state the scope of the report?
Title? The limits of the report?
Author’s name? An outline of the method?
Module/course details? A background of the subject matter?

3. Acknowledgements 9. Methodology (Optional)

The information about the way the enquiry
Have you acknowledged all sources of
was carried out?
help?
The way the data was collected?
4. Table of contents
10. Conclusions
Have the main sections been listed in
sequence? Have the conclusions based on the main
idea been drawn?
5. List of Tables and Illustrations
12. Appendices (if any)
Have the charts/diagrams/ illustrations been
Has all the supporting information been
included with correct page numbers?
listed?
6. Abbreviations
13. Bibliography
Have all the abbreviations used been listed Has the bibliography been provided?
with the expansions?
14. Glossary Have all the terms related to
7. Abstract or summary
domain of knowledge used define
Does it state the main task?
The methods used?