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    Name Deletion Name Change Name Correction

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    harishgsharish095

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    © All Rights Reserved
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    Name Deletion Name Change Name Correction

    Uploaded by

    harishgsharish095
    21 views6 pages

    Original Title

    Name deletion Name change Name correction

    Copyright

    © © All Rights Reserved

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    PDF, TXT or read online from Scribd

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    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    21 views6 pages

    Name Deletion Name Change Name Correction

    Uploaded by

    harishgsharish095

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 6

    Name deletion / Name change / Name correction procedure in case of physical holding of

    shares

    In case the shares are held in dematerialized mode, Shareholders are requested to contact
    their Depository Participant (DP) where they maintain their demat account.

    Documents required:
    1. Request letter in Form ISR-4 (Annexure -1) duly signed by the shareholder(s) along with the
    Original Share Certificates and other documents mentioned therein including self - attested copy
    of Pan Card.
    2. Attested copy of the death certificate of the deceased joint shareholder. (in case of Name
    Deletion) (see note below).
    3. Attested copy of the Gazette Notification (in case of name correction / name change) (see note
    below).
    4. Attested copy of the Marriage Certificate issued by the competent authority (in case of name
    change due to Marriage) (see note below).
    NOTE
    • Attestation of photocopies/xerox copies should be done by a Magistrate/Notary Public/
    Special Executive Magistrate or a similar authority holding a public office and authorised
    to use the seal of this office.
    • Notarised documents should also contain Notary Serial no. / Register no. etc. as per the
    provisions of the Notaries Rules, 1956.

    The above Documents to be sent to RTA on the below mentioned address


    Name : Shri S Chandrasekaran
    Address : M/s. Data Software Research Company Private Limited
    19, Pycrofts Garden Road, Nungambakkam,
    Chennai 600 006,
    Phone No : +91 44 28213738 , +91 44 28214487.
    Email : [email protected]
    Procedure:
    1. The Shareholder has to approach a Depository Participant (DP) for opening a demat
    account.
    2. After opening the demat account the shareholder has to submit request letter in ISR-4 along
    with the documents mentioned therein to the RTA together with the above mentioned
    documents.
    3. After certain internal processes and approval from the appropriate authorities(s) and as per
    SEBI Circular dated 25.01.2021, RTA will send the Letter of Confirmation (LOC) to the
    shareholder and retain the Physical share certificate and deface the certificate with a stamp
    “Letter of Confirmation Issued” on the face / reverse of the certificate.
    4. The LOC will be valid for 120 days from the date of its issue, within which the shareholder
    shall make a request to the DP for dematerializing the said securities.
    5. DP shall generate the demat request on the basis of LOC and forward the same to the Issuer
    Company / RTA for processing the demat request.
    6. After receiving the demat request form from DP, the RTA will process the same and credit
    the shares to the demat account of the applicant.
    7. The RTA / Issuer Companies shall issue a reminder after the end of 30 days, 60 days and
    90 days from the date of issuance of LOC, informing the applicant to submit the demat
    request as above, in case no such request is received by the RTA / Issuer Company.
    8. In case the Shareholder fails to submit the demat request within the aforesaid period
    of 120 days from the date of issue of LOC, RTA / Issuer Company shall credit the
    securities to the Suspense Escrow Demat Account of the Company. The Shares can
    subsequently be claimed back by the shareholder by applying in the format in Form
    ISR-4 by ticking the appropriate service request.
    Annexure-1
    Form ISR-4
    (Refer circular No. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2022/8 dated January 25,
    2022 on Issuance of Securities in dematerialized form in case of Investor Service
    Requests)
    Request for issue of Duplicate Certificate and other Service Requests
    (for Securities - Shares / Debentures / Bonds, etc., held in physical form)

    Date:___ /___ /______

    A. Mandatory Documents / details required for processing all service request:


    I / We are submitting the following documents / details and undertake to request
    the Depository Participant to dematerialize my / our securities within 120 days from
    the date of issuance of Letter of Confirmation, received from the RTA/Issuer
    Company (tick as relevant, refer to the instructions):
    • Demat Account No. (If available): �������� ��������
    Provide Client Master List (CML) of your Demat Account from the Depository
    Participant*

    • Provide the following details, if they are not already available with the RTA (see SEBI
    circular dated November 03, 2021 in this regard)
    PAN Specimen Signature

    Nomination / Declaration to Opt-out

    * (Your address, e-mail address, mobile number and bank details shall be updated in your
    folio from the information available in your CML). You can authorize the RTA to update
    the above details for all your folios. In this regard, please refer to and use Form ISR-1 in
    SEBI circular dated November 03, 2021.

    Page 1 of 4
    B. I / We request you for the following (tick  relevant box)
    � Issue of Duplicate certificate �Claim from Unclaimed Suspense
    Account

    � Replacement / Renewal / Exchange of � Endorsement


    securities certificate

    � Sub-division / Splitting of securities � Consolidation of Folios


    certificate

    � Consolidation of Securities certificate � Transmission

    � Transposition (Mention the new order of holders here)

    C. I / We are enclosing certificate(s) as detailed below**:


    Name of the Issuer
    Company
    Folio Number
    Name(s) of the security 1.
    holder(s) as per the 2.
    certificate(s) 3.
    Certificate numbers
    Distinctive numbers
    Number & Face value of
    securities
    ** Wherever applicable / whichever details are available

    D. Document / details required for specific service request:


    I. � Duplicate securities certificate

    Page 2 of 4
    II. � Claim from Unclaimed Suspense Account

    Securities claimed (in


    numbers)

    (in words)

    III. � Replacement / Renewal / Exchange of securities certificate


    (that is defaced, mutilated, torn, decrepit, worn out or where the page on the
    reverse is fully utilized)
    IV. � Endorsement
    V. � Sub-division / Splitting of securities certificate
    VI. � Consolidation of securities certificate/Folios
    VII. � Transmission
    VIII. � Transposition

    Provide / attach original securities certificate(s) for request for item numbers III to VIII
    above.

    Declaration: All the above facts stated are true and correct to best of my / our knowledge
    and belief.
    Security Holder 1 / Claimant Security Holder 2 Security
    Holder 3

    Signature   

    Name   

    Page 3 of 4
    Full 
    address

    PIN  ������ ������ ������

    After processing the service request, the RTA shall issue a ‘Letter of Confirmation’ to the
    securities holder/claimant, which is valid only for 120 days. Using this ‘Letter of
    Confirmation’, the securities holder/claimant shall request the DP to dematerialize the
    securities, failing which the securities shall be credited to the Suspense Escrow Demat
    Account of the Company.

    Page 4 of 4

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