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// DATA PROTECTION INFORMATION
GOOGLE HANGOUT/MEETS
Data protection information for online meetings, conference calls and webinars via
„Google HangOut/Meets“ of Niterra EMEA GmbH
We would like to inform you in the below about the processing of personal data in relation to the use of "Google
HangOut/Meets".
1. Purpose of data processing
We use the "Google HangOut/Meets" tool to conduct telephone conferences, online meetings, video conferences and/or
webinars (hereinafter referred to as "online meetings"). "Google HangOut/Meets" is a service of Google Ireland Limited.
Controller acc. Art. 4 para. 7 EU- General Data Protection Regulation (GDPR) is
NITERRA EMEA GmbH

Harkortstraße 41, 40880 Ratingen
Telephone: + 49 (0) 2102 974 000
Fax: + 49 (0) 21 02 974 039
E-Mail: [email protected] or [email protected]
You can contact our data protection officer under:
legitimis GmbH
Dellbrücker Straße 116
51469 Bergisch Gladbach, Germany
Tel.: +49 (0) 2202 28 941-0
E-Mail: [email protected]
Note: If you access the "Google HangOut/Meets" website, the provider of "Google HangOut/Meets" is responsible for data
processing. Accessing the Internet site is only necessary for the use of "Google HangOut/Meets" to download the software
for the use of "Google HangOut/Meets".
If you do not want to or cannot use the "Google HangOut/Meets" app, you can also use "Google HangOut/Meets" via your
browser. In this case, the service will also be provided via the "Google HangOut/Meets" website.
2. Processing of personal data
When using "Google HangOut/Meets", different types of data are processed. The scope of the data also depends on the
information you provide before or during participation in an "online meeting".
The following personal data are subject to processing:
User information: e.g. display name, e-mail address (if applicable), profile picture (optional), preferred language
Meeting metadata: e.g. date, time, meeting ID, phone numbers, location
Text, audio and video data: You may be able to use the chat function in an "online meeting". To this extent, the text entries
you make are processed in order to display them in the "online meeting". In order to enable the display of video and the
playback of audio, the data from the microphone of your terminal device and from any video camera of the terminal device
Niterra France SAS. • 9 av. Réaumur • CS50009 • 92354 Le Plessis Robinson Cedex • www.ngkntk.com
will be processed for the duration of the meeting. You can switch off or mute the camera or microphone yourself at any time
using the "Google HangOut/Meets" applications.
Scope of data processing
We use "Google HangOut/Meets" to conduct "online meetings". If we want to record "online meetings", we will inform you
transparently in advance and - if necessary - ask for your consent.
If it is necessary for the purpose of logging the results of an online meeting, we will log the chat content. However, this will
usually not be the case.
An automated decision process in the sense of Art. 22 GDPR is not used.
Legal basis
If personal data of employees of Niterra EMEA GmbHare processed, § 26 BDSG is the legal basis for data processing. If, in
the context of the use of "Google HangOut/Meets", personal data are not required for the establishment, conduct or
termination of the employment relationship, but are nevertheless an elementary component of the use of "Google
HangOut/Meets", Art. 6 para. 1 letter f) GDPR is the legal basis for data processing. In these cases, we are interested in the
effective conduct of "online meetings".
In addition, the legal basis for data processing in the case of "online meetings" is Art. 6 para. 1 lit. b) GDPR, insofar as the
meetings are held within the framework of contractual relationships.
If no contractual relationship exists, the legal basis is Art. 6 para. 1 lit. f) GDPR. Here too, we are interested in the effective
implementation of "online meetings".
Recipient / transfer of data
Personal data that is processed in connection with participation in "online meetings" is generally not passed on to third
parties, unless it is specifically intended to be passed on. Please note that content from "online meetings" as well as personal
meetings often serves the purpose of communicating information with customers, interested parties or third parties and is
therefore intended for disclosure.
Other recipients: The provider of "Google HangOut/Meets" necessarily obtains knowledge of the above-mentioned data to
the extent that this is provided for in our date processing agreement with "Google HangOut/Meets".
Data processing outside the European Union
Data processing outside the European Union (EU) is generally not carried out, as we have limited our data storage location to
data centers in the European Union. However, we cannot exclude the possibility that data is routed via Internet servers
located outside the EU. This may be the case if participants in "online meetings" are in a third country.
The data is, however, encrypted during transport over the Internet and thus protected against unauthorized access by third
parties.
3. Your rights as data subject
You have the right to be informed about the personal data regarding you. You can contact us for information at any time.
In the case of a request for information that is not made in writing, we ask for your understanding that we may require you to
provide evidence that proves that you are the person you claim to be.
Furthermore, you have the right to correction or deletion or to restriction of processing, as far as you are legally entitled to do
so.
Finally, you have the right to object to the processing within the scope of the statutory provisions.
You also have a right to data transferability within the framework of the data protection regulations.
4. Deletion of data
As a matter of principle, we delete personal data when there is no need for further storage. A requirement can exist in
particular if the data is still needed to fulfil contractual services, to check and grant or ward off warranty and guarantee claims.
In the case of legal storage obligations, deletion only comes into consideration after expiry of the respective storage
obligation.
5. Right of complaint to a supervisory authority
You have the right to complain about the processing of personal data by us to a data protection supervisory authority.
Version 2.0, April 2023

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// DATA PROTECTION INFORMATION

1. Purpose of data processing

NITERRA EMEA GmbH

You can contact our data protection officer under:

2. Processing of personal data

Scope of data processing

An automated decision process in the sense of Art. 22 GDPR is not used.

Recipient / transfer of data

Data processing outside the European Union

3. Your rights as data subject

5. Right of complaint to a supervisory authority

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