Digital Documentation

Delhi Public School Rewari
Class - X
UNIT-1: DIGITAL DOCUMENTATION (ADVANCED)
1 A style is a set of formats that you can apply to selected pages, text, frames, and
other elements in your document to quickly change their appearance. When you
apply a style, you apply a whole group of formats at the same time.
2 Styles help improve consistency in a document. They also make major
formatting changes easy.
3 OpenOffice.org supports the following types of styles:
• Page styles include margins, headers and footers, borders and backgrounds. InCalc,
page styles also include the sequence for printing sheets.
• Paragraph styles control all aspects of a paragraph’s appearance, such as text
alignment, tab stops, line spacing, and borders, and can include character formatting.
• Character styles affect selected text within a paragraph, such as the font andsize of
text, or bold and italic formats.
• Frame styles are used to format graphic and text frames, including wrappingtype,
borders, backgrounds, and columns.
• Numbering styles apply similar alignment, numbering or bullet characters, andfonts
to numbered or bulleted lists.
4 OpenOffice.org provides several ways for you to select styles to apply.
Click the Styles and Formatting icon located at the left-hand end of the objectbar, or
click Format > Styles and Formatting, or press F11.
5 Fill format mode is used to apply a style to many different areas quickly withouthaving
to go back to the Styles and Formatting window and double-click every
time. This method is quite useful when you need to format many scatteredparagraphs,
cells, or other items with the same style.
6 Creating New (Custom) Styles: You may want to add some new styles. You
can do this in two ways:
Creating a new style from a selection Dragging
And Dropping To Create A Style
7 Modifying Styles: OpenOffice.org provides several ways to modify styles (both the
predefined
styles and custom styles that you create):
• Updating a style from a selection
• Load or copy styles from another document or template
Any changes you make to a style are effective only in the current document. Tochange
styles in more than one document, you need to change the template or
copy the styles into the other documents.
9 Images can be added to a document in several ways: by inserting an image file,
directly from a graphics program or a scanner, or from the Open Office Gallery
10 When the image is in a file stored on the computer, you can insert it into an Open
Office document using either of the following methods:
1) Drag and Drop
2) Insert Picture Dialog using Insert > Picture > From File from the menu
bar.
3) Inserting An Image From The Clipboard:- Using copy (Ctrl + C) and
paste (Ctrl + V)
11 Inserting An Image Using A Scanner:- To start this procedure, click where
you want the graphic to be inserted and select Insert > Picture > Scan > Select
Source.
12 To insert a Gallery image into a Writer document: Choose Tools > Gallery
13 We can modify an image using picture toolbar (View > Toolbars > Picture)
14 Two other toolbars can be opened from View > Toolbars > the Graphic Filter
toolbar, which can be torn off and placed elsewhere on the window, and the
Color toolbar, which opens as a separate floating toolbar.
15 Graphic filters and their effects
Invert : Inverts the color values of a color image or the brightness values of a
grayscale image.
Smooth : Softens the contrast of an image.

Sharpen : Increases the contrast of an image.
Remove noise : Removes single pixels from an image.
16 Modifying the percentage value in the Transparency box on the Picture toolbarto
make the image more transparent. This is particularly useful when creating a
watermark or when wrapping the image in the background.
17 Cropping Images: When you are only interested in a section of the image for
the purpose of your document, you may wish to crop (cut off) parts of it.
18 When Keep scale is selected (default), cropping the image does not change the
scale of the picture.
19 The inserted image might not fit perfectly into the document if it is too big or too
small. In these cases, you can use Writer to resize the image.
To retain the original proportions of the graphic, Shift+click one of the corner
handles, then drag. Be sure to release the mouse button before releasing the Shift
key.
20 To begin using the drawing tools, display the Drawing toolbar by clicking View
> Toolbars > Drawing.
21 Grouping Drawing Objects:
Format > Group > Group from the menu bar
22 Positioning Image/Graphics Within The Text
Positioning of a graphic is controlled by four settings:
1. Arrangement refers to the placement of a graphic on an imaginary vertical axis.
Arrangement controls how graphics are stacked upon each other or relativeto the
text.
2.Alignment refers to the vertical or horizontal placement of a graphic in
relation to the chosen anchor point.
3.Anchoring refers to the reference point for the graphics. This point could bethe
page, or frame where the object is, a paragraph, or even a character. An image
always has an anchor point.
4.Text wrapping refers to the relation of graphics to the surrounding text, which
may wrap around the graphic on one or both sides, be overprinted behind or in
front of the graphic, or treat the graphic as a separate paragraph or character.
The settings can be accessed:-

1. From the Format menu
2. From the pop-up menu
23 A template is a model that you use to create other documents. For example, you
can create a template for business reports that has your company’s logo on the
first page. New documents created from this template will all have your
company’s logo on the first page.
24 Templates can contain anything that regular documents can contain, such as text,
graphics, a set of styles, and user-specific setup information such as
measurement units, language, the default printer, and toolbar and menu
customization.
25 All documents in OpenOffice.org are based on templates. You can create a
specific template for any document type (text, spreadsheet, drawing,
presentation). If you do not specify a template when you start a new document, then
the document is based on the default template for that type of document. Ifyou have
not specified a default template, Open Office uses the blank template
for that type of document that is installed with Open Office.
26 You can create your own templates in two ways: from a document, and using a
wizard.
27 To set a custom template as the default:
From the main menu, choose File > Templates > Organize.
and choose Set As Default Template
28 To re-enable Open Office’s Default template for a document type as the default,
choose Reset Default Template
29 To use a particular template, choose File > New > Templates and Documents.
30 Writer’s table of contents feature lets you build an automated table of contents
from the headings in your document. Before you start, make sure that the
headings are styled consistently. For example, you can use the Heading 1 style
for chapter titles and the Heading 2 and Heading 3 styles for chapter
subheadings.
31 To create a table of content choose
Insert > Indexes and Tables > Indexes and Tables
32 To Update the table of content:-
1. Place the cursor within the table of contents.

2. Right-click and select Update Index/Table from the pop-up menu.
33 To Delete the table of content:-
2. Right-click and select Delete Index/Table from the pop-up menu.
34 To Edit the table of content:-
2. Right-click and select Edit Index/Table from the pop-up menu
35 A mail merge is a way to take a letter you’ve written and send it to a whole
bunch of people, personalizing it with information about them so they might
think that you typed that letter personally for them. A mail merge can also be a
quick way to take a list of people’s mailing addresses and generate labels or
envelopes with the address for a different person on each label or envelope. In
short, it’s a way to be personal, yet efficient. It’s essential for any person or
organization that has a lot of clients, partners, parents and children, or other
people to communicate with.

Digital Documentation

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Delhi Public School Rewari

Smooth : Softens the contrast of an image.

The settings can be accessed:-

1. Place the cursor within the table of contents.

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