ORDER AUTHORIZING THE MAYOR TO EXECUTE AN AGRE] PDT LOGISTICS, LLC FOR MOWING AND GROUNDS WITHIN THE CITY OF JACKSON CEMETERIES ce WHEREAS, the City of Fackson isin need of mowing and grounds maintenance services Wilhin< the five (5) City of Jackson cemeteries; and a WHERAS, the five (5) cemeteries are Cedarlawn, Greenwood, Willow Park, Elmwood, and Lincoln, and WHEREAS, the Solid Waste Division received a proposal from PDT Logistics LLC for ground maintenance of 120.2 acres by providing full service lawn care and mowing; and WHEREAS, PDT Logistics LLC will provide the following serves: 1.Grass Mowing and Trimming: ‘o Mow and trim all grassy arcas on a weekly basis to ensure the grass height remains ‘between 2 and 3 inches. Remove all grass clippings from the designated spaces after each mowing. © Trim all turf areas inaccessible to mowing equipment prior to mowing as needed to maintain a neat, well-groomed appearance. 2.Shrub and Bush Trimming: co Trim shrubs and bushes as needed to maintain a neat, well-groomed appearance. 3.Tree Pruning: © Prune trees as needed to maintain a neat, well-groomed appearance. 4.Litter and Debris Removal: 0 Collect and properly dispose of all litter, including paper, plastic, cans, bottles, and other refuse, prior to mowing and edging. o Remove and dispose of any large debris such as fallen branches, stones, or other obstructions. 5.Common Area Maintenance: ‘© Mow all grass in all common areas of the property completely to maintain a uniform height of 2 to 3 inches. © Use trimmers in locations where mowers cannot reach vegetation. 6.Safety and Compliance: © Ensure all work is performed in a safe manner, following OSHA guidelines and other relevant safety regulations. c Provide appropriate signage, cones, and barriers to protect workers and the public during maintenance activities. 7.Weekly Reporting: Provide weekly reports detailing the of the number of laborers employed in the work, the hours worked, and a description of the work completed, including any issues or concems that need to be addressed; and ‘WHEREAS, PDT Logistics LLC will provide a project manager, a crew chief, and sufficient laborers, al tools, specialized equipment, materials, supplies, and transportation to perform the services; and ( WHEREAS, PDT Logistics will submit weekly reports of the number of laborers employed in the work, the hours worked, « description of the work completed, including any issues or concsms that need to be addressed: and ‘Agende tem # | 4 July 16, 2024 (Wright, Lumumba)WHEREAS, the City agrees pay PDT Logistics $33,360.00 per month, including a prorated portion of the month of July 2024 based on the number of days remaining in the month, for a period ‘beginning from the date in the Notice to Proceed through September 30, 2024; and WHEREAS, the agreement may be terminated by the City for cause upon providing ten (10) days’ notice and the agreement shall be terminated at the end of that ten (10) day period uniess PDT Logistics cures the cause of the default; and WHEREAS, PDT Logistics shall invoice the City each month and the City shall pay consistent with Mississippi law; and WHEREAS, PDT Logistics may terminate this Contract upon twenty (20) days' written notice to the City ifthe City fails to make timely payments as required by this Contract and does not cure the failure to pay with that twenty (20) day period; and WHEREAS, in carrying out the work herein proposed, the Contractor will maintain, at a ‘minimum, the following insurance coverage: 1) Commercial general liability insurance with limits of at least $2,000,000.00/S2,000,000.00 for bodily injury and $2,000,000.00/$2,000,000.00 for property damage. 2) Automobile liability insurance with limits of at least $1,000,000.00/$1,000,000.00 for bodily injury and $1,000,000.00/$1,000,000.00 for property damage. 3) Workers’ Compensation insurance in the statutorily required amount; and WHEREAS, Contractor shall provide Certificates of Insurance showing all of the coverages listed above and naming the City as additional insured. Upon request by the City, the Contractor shall provide copies of the required insurance policies; and WHEREAS, the Contractor agrees to indemnify, defend, and hold harmless the City, its officers, agemts, and employees from any and all claims, demands, liabilities, damages, losses, costs, and expenses arising out of or connected with the Contractor's performance of this Contract. ITIS THEREFORE ORDERED that the Mayor is authorized to execute a contract with PDT Logistics, LLC to provide mowing and full service landscaping for $33,360.00 per month with the amount due for the month of July prorated based on the days remaining in the month, for a period beginning on the date in the Notice to Proceed through September 30, 2024. BY: (WRIGHT, LUMUMBA)me History Name PDT Logistics LLC Business Information Business Type: Business ID: Status: Effective Date: State of Incorporation: Principal Office Address: Registered Agent Name ‘Tamika Bradley 6 Eastparke Cove Jackson, MS 39211 Officers & Directors Name Tamika Bradley 6 Eastpark CV Jackson, MS 39211 ‘Name Type Legal Limited Liability Company 1089131 Good Standing 03/24/2016 Mississippi 6 Eastpark Cove Jackson, MS 39211 TideCITY COUNCIL AGENDA ITEM 10 POINT DATA SHEET DATE July.9,2024 * CETYWIDE (yes or no) (area) "Project limits if applicable [ POINTS I COMMENTS 1. | Brief Description/Purpose ‘ORDER AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH PDT LOGISTICS LLC FOR MOWING AND MAINTENANCE WITHIN THE CITY OF JACKSON CEMETERIES % | Pile Policy faite ‘Youth & Education Quality of Life . Crinie Prevéition Neighborhood Enhancement Changes in City Government Neighborhood Eahancemient Econoinie Development Infrastructure and Transportation ality of Life 3. | Whio/ What will be affected Benefits ‘The City’s residents «| Benefits "The purpose of this contract is to allow PDT Logistics to provide grounds maintenance and landscaping within the City of Jacksons (5) cemeteries. They are Cedarlawa, Willow Park, Greenwood, Elmwood, and Lincoln. - 5. | Schedule 1. Contract Upon approval 2. Project (Beginning date) ‘(Completion date) © | Location: = WARD Citywide Department of Public Works * Consultant a %._[cosT ‘$33,360.00 per month (First month prorated based on | number of days worked) through September 30, 2024 9. | Souree of Funding | General Fund + General Fund + Enterprise | Ls Grant ‘Bond + Other 10. ABE % WAIVER Yer Ne WA neo pardpatioe ‘AABE % WAIVER Yes No NA WBE _~% WAIVER Yer No NAL WBE —% WAIVER Yes Naa NABE _% WAIVER Yes No N/iA_—City of Jackson Department of Public Works To: Hon. Chokwe A. Lumumba, Mayor From: Louis Wright, Chief Administrative Officer Council Agenda Item Briefing Memo Agenda Tem: Council Meeting: Consultant/Contractor: Purpose: Cost: Funding Source: Schedule/Time: DPW Manager: ORDER AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH PDT LOGISTICS LLC FOR MOWING AND MAINTENANCE WITHIN THE CITY OF JACKSON CEMETERIES Regular Council Meeting, July 16, 2024 PDT Logistics PDT Logistics will assist the Cemeteries Maintenance Division with mowing and landscaping in the City of Jacksons (5) cemeteries. $33,360.00 per month (first month prorated based on number of, days worked) General Fund Immediately upon approval of Contract by City Council through September 30, 2024 Lakesha Weathers Background: PDT Logistics will provide eight laborers to assist the Cemeteries Maintenance staff with mowing and landscaping in the City of Jacksons (5) cemeteries. The Cemeteries Maintenance Division does not have the personnel to address the excessive mowing needs at the memorial gardens. Jackson resident have expressed their concem and disappointment with the aesthetics of the City's cemeteries. To address their concems, it is imperative that we secure assistance from outside entities. An agreement has been submitted by the authorized representative of PDT Logistics consistent with state law and this contact is being brought to the City Council for approval.Office of the City Attorney OFFICE OF THE CITY ATTORNEY This ORDER AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH PDT LOGISTICS LLC FOR MOWING AND MAINTENANCE WITHIN THE CITY OF JACKSON CEMETERIES is legally sufficient for placement in NOVUS Agenda. bel lem — a 4¢3 — ‘Sondra Moncure, Special Assistant ‘Terry Williamson, Legal CounselCONTRACT FOR CEMETERY GROUNDS MAINTENANCE SERVICES This Contract is entered into as of , by and between the City of Jackson, Mississippi (hereinafter referred to as the "City"), and PDT Logistics, LLC, (hereinafter referred to as the "Contractoz"). WHEREAS, the City desires to maintain its cemeteries in a neat, well-groomed appearance; and WHEREAS, the Contractor has the expertise, and has or is willing to acquire the labor, equipment, materials, and supplies to perform such services; NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. Scope of Work 1.1, General Description ‘The Contractor shall provide comprehensive grass cuttirig and grounds maintenance services for the following City-owned cemeteries: Cedar Lawn (86 acres), Elmwood (6.3 acres), Greenwood (08.8 acres), Lincoln (2 acres), and Willow Park (7 acres). 1.2, Specific Tasks 1. Grass Mowing and Trimming: © Mow and trim ell grassy areas on @ weekly basis to ensure the grass height remains between 2 and 3 inches. © Remove all grass clippings from the designated spaces after each mowing, Trim all turf areas inaccessible to mowing equipment prior to mowing as needed to maintain a neat, well-groomed appearance. 2. Shrub and Bush Trimming: ©. Trim shrubs and bushes as needed to maintain a neat, well-groomed appearance. 3. Tree Pruning: ‘© Prune trees as needed to maintain a neat, well-groomed appearance. 4, Litter and Debris Remov: © Collect and properly dispose ofall litter, including paper, plastic, cans, botles, and other refuse, prior to mowing and edging. © Remove and dispose of any large debris such as fallen branches, stones, or other obstructions. 5. Common Area Maintenance: © Mow all grass in all common areas of the property completely to maintain a uniform height of 2 to 3 inches. © Use trimmers in locations where mowers cannot reach vegetation,6. Safety and Compliance: © Ensure all work is performed in a safe manner, following OSHA guidelines and other relevant safety regulations. © Provide appropriate signage, cones, and barriers to protect workers and the public during maintenance activities. 7. Weekly Reporting: © Provide weekly reports detailing the of the number of laborers employed in the ‘work, the hours worked, and a description of the work completed, including any issues or concems that need to be addressed. 1.3. Equipment and Supplies © The Contractor shall furnish all labor, tools, specialized equipment, materials, supplies, supervision, and transportation necessary to perform the services outlined in this Contract. 14, Work Schedule + Mowing and maintenance work shall be performed during the regular hours of 8:00 A.M. through 5:00 P.M. unless otherwise specified or approved by the City due to uncontrollable weather situations. 2. Term of Contract ‘This Contract shall commence on the date of the Notice to Proceed and shall terminate on September 30, 2024, unless terminated earlier as provided herein. 3. Compensation “The City agrees to pay the Contractor for the services rendered under this Contract according to the following monthly rates: (Cedar Lawn: $12,900.00 Elmwood: $3,780.00 Greenwood: $11,280.00 Lincoln: $1,200.00 Willow Park: $4,200.00 Total monthly compensation shall be $33,360.00. The first month’s payment will be prorated from the date in the Notice to Proceed based on the number of days remaining in the month. The Contractor shall submit-monthly-invoiees-based on-a-30-day period beginning on the date in-the— Notice to Proceed. Page |24. Termination + Termination by City for Cause: The City may terminate this Contract for cause upon ten (10) days' written notice to the Contractor. The Contractor shail have the opportunity to cure any deficiencies in performance within this ten (10) day period. + Termination by Contractor for Non-Payment: The Contractor may terminate this Contract upon twenty (20) days! written notice to the City if the City fails to make timely payments as required by this Contract and does not cure the failure to pay with that twenty (20) day period. 5, Payment Terms The City agrees to pay invoices within forty-five (45) days of receipt pursuant to Sections 31-7- 301, -305, 307, and -309 of the Mississippi Code of 1972, as amended. 6. Compliance with Laws ‘The Contractor shall comply with all applicable federal, state, and local laws, regulations, and ordinances in the performance of this Contract 7. Insurance ‘The Contractor shall maintain insurance coverage pursuant to Exhibit A to this agreement, which is incorporated herein. 8. Indemnification ‘The Contractor agrees to indemnify, defend, and hold harmless the City, its officers, agents, and employees from any and all claims, demands, liabilities, damages, losses, costs, and expenses arising out of or connected with the Contractor's performance of this Contract. 9, Assignment ‘The Contractor shall not assign this Contract or any part thereof without the prior writtea consent of the City. Any attempted assignment without such consent shall be void and of no effect. The Contractor shall provide notice to the City of any proposed assignment, and the City shall have the right to approve or reject such assignment at its sole discretion. 10. Miscellaneous + Entire Agreement: This Contract constitutes the entire agreement between the parties and supersedes all prior agreements or understandings, whether written or ora, relating to the subject matter hereof. + Amendments: This Contract may be amended only by a written instrument signed by both parties after being authorized by the Jackson City Council. Page |3+ Governing Law: This Contract shall be governed by and construed in accordance with the laws of the State of Mississippi. + Notices: Any notices required or permitted under this Contract shall be in writing and shall be deemed delivered when delivered in person or deposited in the United States ‘mail, postage prepaid, addressed to the respective party at the address set forth below: © City: City of Jackson Att'n: Hon, Chokwe A. Lumumba, Mayor Post Office Box 17 Jackson, MS 39205-0017 Physical Address: 219 S, President St., Jackson, MS 39201 With copy to: Office of the City Attomey Att’n: Drew Martin, City Attomey P.O, Box 2779 Jackson, MS. 39207-2779 Physical Address: 455 E. Capitol St., Jackson, MS 39201 © Contractor: PDT Logistics, LLC IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the date first above written, CITY OF JACKSON By: ‘Name: Chokwe A. Lumumba Title: Mayor Witness: __ ‘Municipal Clerk PDT LOGISTICS, LLC Page| 4y Exhibit A-INSURANCE In carrying out the work herein proposed, the Contractor will maintain, at a minimum, the following insurance coverage: 1) Commercial general liability insurance with limits of at least $2,000,000.00/$2,000,000.00 for bodily injury and $2,000,000.00/$2,000,000.00 for property damage. 2) Automobile liability insurance with limits of at least $1,000,000.00/$1,000,000.00 for bodily injury and $1,000,000.00/$1,000,000.00 for property damage. 3) Workers’ Compensation insurance inthe statutorily required amount. Contractor shall provide Certificates of Insurance showing’ail of the coverages listed above and naming the City as additional insured. Upon request by the City, the Contractor shall provide copies of the required insurance policies.