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    MIM No. 1200.000 - 01-14-2015-7

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    MIM No. 1200.000 - 01-14-2015-7

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    sbdssdbsdb

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    MIM No. 1200.000 - 01-14-2015-7

    Uploaded by

    mathew.genesis.insp
    sbdssdbsdb

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    of 1

    SAUDI ARABIAN OIL COMPANY (Saudi Aramco) MIM NUMBER Approved

    MARINE INSTRUCTION MANUAL 1200.000


    ISSUE DATE REPLACES
    ISSUING ORG. MARINE DEPARTMENT (30003062) 01/14/15 05/28/2013
    SUBJECT: MARINE CONTRACTS APPROVAL PAGE NUMBER
    PROCUREMENT/ADMINISTRATION BAG 7 of 42

    5.1.2 PP&SS Unit is to ensure concerned Divisions are copied on their customer’s forecasts as
    submitted and once plan (Operating Plan or Business Plan) is approved; this is to facilitate
    proper planning of concerned divisions to ensure provision of clear contracts’ scopes.
    PP&SS Unit is to ensure the inclusion of the forecasted contract services in the operating
    plan.

    5.1.3 Marine Technical Services Division is to ensure timely processing of procurements to


    allow for commencement of required services by required time; proponent division is to
    ensure advanced notification of such requests to ensure sufficient time for processing.

    5.1.4 The Marine Contracting Plan will be finalized and approved in parallel with the approval
    process of Marine service forecasts, i.e. around September, each year. The Marine
    Contracting Plan will then be shared with the divisions to plan their assigned Scope
    Development. The Marine Contracting Plan is to be approved by the MTSD Supt. and is
    to include all expired contracts rebids falling within the upcoming 24 months period and it
    is the PP&SS Supervisor responsibility to list those expired contracts where proponents
    need to confirm the rebid action.

    NOTE: Please refer to schematic diagram of Contract Pre-Award Process (Attachment


    No. 1)

    5.2 As prerequisite for the Contract Development process, the proponent Marine Division is to
    ensure provision of clear and executable contract scope. The proponent Division Head is to
    formally request the establishment of Scope Development Team consisting of representatives
    from Marine Contracts, Quality Assurance and Engineering (for Full Charter Contracts); for
    other types of contracts, the team will be composed of needed specialty as deemed necessary by
    the proponent division Head. The team is to work under the direction of the proponent Division
    Head to draft the proforma contract language.

    5.3 Once the proforma contract language is drafted by the Scope Development Team, then the
    proponent Division Head is required to approve the draft and formally request the initiation of
    the procurement process by submitting the Marine Contracts Action Request (Attachment No.
    2). Note: the Scope Development Team is to consider ‘lessons learned’ from previous
    procurements which are captured in shared drive under the Contracting Unit shared folder.

    5.4 MTSD Supt is to assign the Supv PP&SS to review the contracting request action and the
    request is to be forwarded to the Marine Contracts Coordinator to assign a Contract Advisor and
    log the start of the procurement activity. For any unplanned request, the Marine Manager
    approval will be required.

    CH ANGE ADDITION NE W INSTRUCTION COMP LETE RE VISION

    Com pa n y Gener a l Use

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