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REPUBLIC OF KENYA

KARACHUONYO CONSTITUENCY

CONSTITUENCY DEVELOPMENT FUND

POLICY GUIDELINES AND PROCEDURES MANUAL

Prepared by:
Constituency Development Fund Committee
May 2008
 Table of Contents

Item : Page:

1. Introduction 3
2. Goals and objectives 4
3. Formation of Constituencies Development Fund 5
4. Constituency Development Fund Committee (CDFC 5
5. Terms of office 5
6. Meetings of the Committee 6
7. Allowances 6
8. The role of the Committee 7
9. Sub-committees 8
10. Types of projects 13-14
11. Submission of proposals to CDFC 15-16
12. Review of proposals by CDFC 17–18
13. Implementation of projects 19
14. Finance and administration 20-21
15. Procedures procedures 21-24
16. Administrative Guidelines 25-30
17. Code of Conduct 31-37

I. Introduction

1. While the Act 2003 provides the structure and broad policy
guidelines for the Constituency Development Fund, it does not contain
detailed procedures needed to implement those policies. In Karachuonyo
Constituency, there had been undocumented practices which were applied
in managing the Fund. Such practices used on ad hoc basis can be easily
manipulated, and abused. It is therefore necessary that a detailed
guidelines and procedures be established for managing the Fund. This Manual
contains a mission statement, goals and objectives, guidelines and procedures
considered necessary in managing a fund of this size.

2. During the inaugural meeting of the Committee, the MP told the

Committee his vision of a strategic plan which will identify opportunities and
risks for development. These must clearly communicate links between the
CDF and all ultimate beneficiaries of the Fund by establishing clear
guidelines which will help, and even inspire all involved. He would like to have
a management style that would make the Fund one of its kind in Kenya. He
was therefore careful in appointing members of CDFC, those he believed
would promote and provide diversified expertise which will foster
professionalism, competence, transparency, accountability, integrity,
teamwork, creativity, honesty, respect, and humility in the management of
the Fund.
These are re-enforced by a code of conduct applicable to all involved in the
management of the Fund.

● to keep a continious dialogue with communities on

developments in the constituency through meetings, seminars
and visits.

III. Constituency Development Fund Committee (CDFC)

6. Section 23.(1) of the Act states:

there shall be a Constituency Development Fund Committee for every
constituency, which shall be constituted and convened by the elected
member of Parliament within the first sixty days of a new Parliament and
shall have a maximum of fifteen members comprising of:
(i) the elected member of Parliament;
(ii) two councilors in the constituency;
(iii) one district officer in the constituency;
(iv) two persons representing religious organizations in
the constituency;
(v) two men representatives form the constituency;
(fvi) two women representatives from the constituency;
(vii) one person representing the youth from the
constituency;
(viii) one person nominated from among active NGO’s in
the area if any;

IV. Terms of office

7. Amendment 21 of Section 23 of the Act states that

the term of office of the members of CDFC shall be three years renewable
but shall come to an end upon the appointment of a new CDFC and whenever
there is a new member of Parliament through a general election or by-
election, the new

member of Parliament shall constitute and convene a new CDFC.

8. Whenever a vacancy occurs in the CDFC by reason of resignation,

incapacitation or demise of a member then the member of Parliament shall
fill the vacancy from the same category of persons where the vacancy has
occurred.

V. Meetings of the Committee

9. Amendment 21 (11) states that the Committee shall meet at least
twelve times in a year and not more than twenty four times in every
financial year including sub-committee meetings. In order to comply with
this policy, the Secretary and the CDF staff will monitor the actual meetings
held during the periods mentioned and advise the Committee accordingly.

10. The quorum of the Constituency Development Fund Committee shall

be one half of the total membership. The meetings will start promptly on
time unless delay is due to lack of quorum.

VI. Allowances
11. Sitting and other allowances for the members of the CDFC shall be
fixed by the Board with the concurrence of the Constituencies Fund
Committee. Currently the rate for sitting allowance is Kenya shillings
2,500.00 per meeting. Other allowances given to officers are: (i) duty
allowance of 1,000 shillings, (ii) air time allowance of 3,000 shillings per
month each.

VII. The role of the Committee

12 (1) Section 23 (4) of the Act states that:

The Constituency Development Fund Committee shall deliberate on project
proposals from all the locations in the constituency and any other projects
which the Committee considers
beneficial to the Constituency, including joint efforts with other
constituencies, then draw up a priority projects list both immediate and long
term, out of which the list of projects to be submitted to Parliament in
accordance with Section 12 shall be drawn.

13 Section 24 (1); The Constituency Development Fund Committee shall

ensure that appropriate consultations with the relevant Government
departments is done to ensure that cost estimates for the projects are as
realistic as possible.

14. Section 24 (2): The Constituency Development Fund Committee shall

rank the projects in order of priority, and whenever, in the opinion of the
Board, the total of the projects listed exceed the ceiling for a particular
constituency, then the order in which they are listed shall be taken as the
order of priority for purposes of allocation of funds, provided that on-going
projects shall take precedence all other projects.

VIII. Sub-committees

15. Although the Act 2003 and its Amendments 2007 do not mention sub-
committees, five sub-committees of the CDFC is recommended. Each
Committee has five members.
18. Executive Committee
16. The Executive Committee is composed of five members.
i. Member of Parliament-Patron
ii. Chairperson of CDFC
iii. Secretary of CDFC
iv. Treasurer of CDFC

Functions of the officials are:

17. The Act, 2003 and its Amendments 2007 are both silent on the
functions of the officers of the CDFC. The functions described below are
derived from past experiences, normal duities in any committee and all
relate exclusively to Karachuonyo Constituency Development Fund.
Member of Parliament-Patron:
i. appoints members of CDFC and other committees
specified in the Act.
ii. has the overall supervision of the management of
the CDF, while delegating some functions to various
officers as specified below.
iii. responsible for fund raising for any committee he
acts as a Patron

iv. has the authority to dismiss any member of any com

mittee, including staff of DCF without any recourse, unless
specified in the Act.

Chairperson:
i. to call meetings in consultation with the Secretary;
ii. to preside over all meetings of the Committee;
iii. to be a representative of CDFC to the District Pro ject
Committee;
iv. .to serve as a member of the Executive and Procure
ment Committees;
v. has an access to the staff of CDF when performing
official functions, including the use of the CDF vehi cle.
vi. any other function assigned by the member of Par
liament or the Committee;
Secretary:
i. to call meetings in consultation with the chairperson;
ii. to serve in the Executive and Tender Committees;
iii. to prepare all minutes of the Committee and seek
approval of the same at each meeting;
iv. participate in the recruitment of CDF staff, in
consultation with the member of Parliament, Chair
person and the CDFC. The Secretary is the signa tory
to all staff appointments on behalf of the CDFC;
v. act as one of the signatories to the account of CDF

vi. Acts as a liaison between the CDFC and the staff of

CDF and other committees;
vii. receives and reviews all correspondence of the Com
mittee, and take appropriate actions, in consultation with
the member of Parliament and Chairperson if necessary;
viii. has an access to the staff of CDF when performing
official functions, including the use of the CDF vehi cle.
ix. any other functions assigned by the member of Paar
liament, chairperson or the Committee
Treasurer:
i. acts as a signatory to the Fund’s account;
ii. reviews and reconciles the bank statements;
iii. Serves as a member of the Executive and Tender
Committee;
iv. any other functions assigned by the member of Par
liament, chairperson or the Committee;

X. Terms of references of sub-committees

18. The terms of reference for each committee as defined by respective

committees are as follows:

Executive Committee:
i. responsible for formulating general policies, and spe
cific guidelines and procedures for the Fund, include ng
specific ones for the staff of CDF such as admini strative guidelines,
job descriptions, hiring and fir ing of staff;

ii. acts as a sub-committee for procurements;

iii. Liaison between other committees and CDFC

Bursary Committee:
i. Responsible for reviewing and awarding bursary to
applicants who meet the requirements as set be low;
ii. review all applications before making the awards;
iii. the rewards should give the awards according to the
some index of need such as total and partial orphans, poverty
level of living parents. Some of these can be part of the questions in
the application form and comments from the chiefs;
iv. the requests must be submitted in the afficial form
to the CDF Office which will prepare a summary list of
applicants by location before submitting them to the Committee.
Members should refrain from bring ing applications to the meetings
without going through the above procedure
Evaluation and Monitoring Committee:
(i) prepare a list of all projects by locations;
(ii). establish methods of evaluation and monitoring
and follow them diligently;
(iii) make at least three site visits during the imple
mentation of a project, one at the beginning, in the
middle and after completion;
(iv) provide progress reports during implementation
and final one after completion;

Tender committee:

(i) to enforce procurement guidelines and procedures

for CDF projects;
(ii) review all estimates submitted with the proposals
to check irregularities;
(iii) review and approve all procurements of CDF;
(iv) seek and consult with appropriate Government
Ministries on procurement matters when neces sary;

XI. Types of Projects

19. Part IV Section 21 of the Act describes the types of projects which
may be funded by CDF as follows:
(i) Projects shall be community based in order to en
sure that the prospective benefits are available to a
widespread cross-section of the inhabitants of a
particular area.

(ii) A complete project or a defined phase, unit or

element of a project and may include the acquisition of
land and buildings.

(iii) development projects and may include costs relat ing to

studies, planning and design or other technical input for the
project but shall not include recurrent costs of a facility, other
than as provided for in sub- sections (9), (10) and (11).
 (iv) funds shall not be used for the purpose of support ing
political bodies or political activities or for supporting
religious bodies or religious activities:

(v) not withstanding the provisions of subsection (4),

the CDFC may identify a religious body or organiza tion as an
appropriate specialized agency for pur poses of emergency
support. (see section 11 of the Act).
(vi) a constituency office project shall be considered as a
development project for the purposes of the Act and may include
appropriate furniture and equipment for the office.

(vii) not withstanding the provisions of sub-section (3), up

to a maximum of three per centum of the total an nual
allocation for the constituency may be used for administration and
such use shall be listed in the Second Schedule as a project.

Additional allowable projects are listed in Amendment Act 2007 Section 19

subsections 8-13.

XII. Submission of proposals to CDFC.

20. In Karachuonyo Constituency, guidelines and procedures for

submitting proposals to CDFC are formulated based on some provisions in the
Act. Section 21 (1) which states that “
projects under the Act shall be community based in order to ensure that the
prospective benefits are available to a widespread cross-section of the
inhabitants of a particular area..
Section 23 (2) of the Act states that; “each location shall come up with a
list of priority projects to be submitted to the CDFC”. Section 35 (1)
requires that projects initiated by a community shall be eligible for
support under the Act provided that such projects shall be submitted with
the other projects in conformity with the requirements of this Act.

21. All the chiefs in the Constituency have been asked make sure that the
Locational Development Committee-LDC ( which has been in existence for
many years,) is functioning according to its mandate, and to establish
Locational Constituency Development Committee (LCDFC) which will be
responsible specifically for prioritizing all project proposals from the
location according to established guidelines in the Act, the CDF Manual and
the ones established by the location. The locational guidelines and
procedures should encourage communities to generate proposals from
diverse areas and groups including but not limited to sub-locations, clans,
gender, age, religious groups, opinion leaders, CBO’s/NGO’s and any other
group they feel is essential for their location.

22. All project proposals must be prioritized by LCDFC and submitted

through the same to the CDFC. Any proposal submitted directly to the CDF
Office, to the Constituency office, to the MP or member of the CDFC shall
be sent back to the Locational Development Committee then to the LCDFC so
that it can processed properly. Members of CDFC are equally discouraged
from accepting proposals from people. LDCF can submit to CDFC late
proposals submitted before the CDFC acts on the proposals.

23 The procedures, therefore will be as follows:

1 Proposals to be initiated at the village level within

the sub-location. The sub-locations are free to indi cate their
priorities. These will be submitted to the Locational CDF
Committee.

2. The Locational CDFC shall prioritize all proposals

from the location.
3. Before submitting the proposals to the CDFC, the
LCDFC is encouraged to consult with the LDC which is
responsible for coordinating all developments in the location.

4. Proposals shall be categorized and submitted in a

format established by the CDFC.

.24. CDFC will make sure that all projects submitted to it for review and
submission for funding are initiated by a broader and diverse groups within
a community. The objective is to act on projects which have come from the
people in the community, and the people have fully participated in the
formulation of the proposals.

XIII. Project Committee within the Location

25. Each project must establish a Project Committee which will be
responsible for monitoring and evaluation of the project. These committees
shall be supervised by the LCDFC and will also be responsible for monitoring
the progress/status of the projects. The purpose is to make sure all are
working for the benefit of the residents of the location.

XIV. Review of proposals by CDFC

26 CDFC will review project proposals from all locations in the

constituency and any other projects which the committee considers
beneficial to the constituency. It will draw up a priority list of all project
proposals, indicating those which require immediate and long-term
implementation.

27. In order to be consistent with the prioritization of projects, it will be

necessary for the CDFC to consider the prioritization by the LCDFC. In
other words, the order of prioritization from the sub-location through
locatiotion should be maintained since the proposals are expected to be
community based, and the interest of the community should be taken into
consideration. For example, if a sub-location had education as its top
priority, the LCDFC will review proposals from other sub-location before
determining the priority list for the location. The LCDFC should base its
prioritization on the ranking from sub-locations. The same is true for the
CDFC in reviewing proposals from locations. This procedure is important
because it will fulfill the Act’s requirement that the proposals be community
based. The sub-location ranking should reflect what the communities want
LCDFC should reflect what locations want and , likewise, CDFC should reflect
what locations want.

28. In this regard, the Office manager in consultation with the

Secretary will prepare a summary of prioritization of projects by location.
The summary should show tabulation of ranking by locations.

XV. Procedures for prioritization of projects

29. In making a priority list it is important for each group to consider

the following elements:
● economic activities poverty level, availability of
resources, infrasrtucture ( main roads,rural access roads,
bridges,education;
 ● collect basic data on population, number of youth,
school-age children (boys and girls), students in secondary
schools and universities, training colleges, and technical schools,
number of orphans (total and partial)

● facilities in the location– schools, health centers,

markets, shopping centers, non-CDF funded projects;
natural resources; rivers, dams and swamps, acess to the lake;
fishing
● availability of building materials such as sand,
stones, ballats;
● small local industries-break laying, pottery, waeving

XVI. Implementation of projects

30. Section 30 (1) of the Act states that projects shall be implemented
by the project committee in the Constituency with the assistance of the
relevant department of Government. The guidelines to be adopted in the
Constituency start when a project has been funded, that is money has been
received by the entity that submitted the proposal. In Karachuonyo, the
process will be as follows:

● the entity that prepared the proposal must convene a meeting

as soon as the funds have been received. The chief, assistant chief
of the area and the area counselor must be informed
of the meeting, and are encouraged to attend;

● all projects must have a project committee which will supervise

the project till completion. This can be a sub-committee of the
main committee. Non-committee mebers can serve in this sub-
committee;

● the project committee will perform regular

evaluations, not less than once a month depending on the type
of project;

● all procurements, including contractors must comply with

Government procedures and guidelines presented
below.

XVII. Finance and Administration

31. Amendment 36 (5) states that every payment or instructions for

payment out of the constituency fund account shall be strictly on the basis
of minuted resolutions of the CDFC. The account of the Fund shall be
maintained as specified in Section 44 of the Act. The following guidelines
and procedures will be adopted by the Fund;

● all payments for the projects will be paid through

direct transfer to the account of the receipient. Cheques will be
issued on request with explanation;

● CDF office will maintain petty cash of upto 5,000

shillings to be used for administrative matters;

● sitting allowance will be paid on the day of the meeting

after the meeting is over for those in attendance. [Those absent
will be paid a portion of the allowance to be determined by CDFC];

● out of pocket expenses will be paid upon submission of

official receipts. Otherwise written request may be considered;

● at least three signatories will be required for all cheques or

instrunment for actual payments or withdrawal of funds
from the constituency account,

● the office manager must seek provisional approval

from the executive committee if an expenditure not minuted needs
to be incurred. This must be reported to the CDFC at its next
regular meeting
● the treasurer shall maintain a record of all fundend
projects indicating the amounts originally requested , amounts
allocated and differences between the two.

XVIII. Procurement Procedures

32. Section 31 (1) of the Act states that " all works and services relating
to projects under this Act shall be sourced using existing Government
procurement regulations." which are contained in Public Procurement and
Disposal Act of 2005..

The Act explains a good procurement procedures will maximize econonmy

and efficiency; promote competition and fairness, increase transparency and
accountability, increase public confidence in those procedures, facilitate and
promote local industry and economic development.
33. In Karachuonyo Constituency, all projects funded by CDF must
comply with the procurement procedures stated below. Exceptions must be
requested in writing through the Secretary of CDFC, and must be approved
by CDFC before implementation. For purposes of this Manual, a vendor is
defined as someone providing materials; contractor is someone performing
construction work (fundi), procuring entity, someone seeking services from a
vendor or contractor.

1. Open tendering: all procurement entities will be required to prepare an

invitation to potential vendors and contractors before starting any project.
The tender document shall set out the following:
● name and address of the procurement entity;

● tender number assigned to each vendor/contractor

● explnation of when and where tenders must be

submitted and opening and closing date for the tenders

● a brief description of the goods, works, or services

being procured including the time limits for delivery or completion;
● tender documentation shall set out the specific
requirements relating to the goods, works or services

● a statement of the period during which tenders must remain

valid;

● a statement that the procuring entity may, at any

time, terminate the procurement proceedings without entering into
contract

● the procedures and criteria to be used to evaluate and

compare the tenders;
 ● contractors and vendors must be registered by a
Government agency, and if to provide services, a professional
Certificate and or registrstion must be obtained, and a copy included
with the tender documents;

● any other procurement not done through tender must show

clear elements of transparency in obtaining such
Materials or services. These cases are rare;

● all vendors must register with the CDF office and

provide a list of materials they will offer and their prices. The
CDF office must be informed of chnages in prices;

● all procuring entities must purchase all their materials, services and
use contractors who are registered, operate within the constituency,
have registered with CDF and have a working track record. Exception to
this requirement must be made in writing through the Secretary and
must be approved by the Committee before implementation
15
15

● a registered agent by government agency and in the

CDF list can provide services, materials to the projects so long as they
agree to abide by procurement requirements;

● allprocurements must b supported by an official receipt

from the vendor/supplier;

● receipts must be kept for at least five years.

XIX. Administrative Guidelines and Procedures

34. Although the Act does not contain the appointment of administrative
staff for the CDF office most CDF have found it necessary to hire such
staff to help in the administration for the Fund, since the committee
members are not available on a daily basis. In some cases, the office of the
DDO have performed some of the functions. Karachuonyo Constituency has
always maintained a small administrative staff to manage its office. The
functions of the staff are defined below.
35. The role of the office is to perform general administrative functions
such as receiving and processing proposals before being submitted to the
Committee; receiving correspondence and acting on them accordingly,
sometimes in consultation with the Executive office ( MP, Chairperson,
Secretary and Treasurer).

Functions of staff of CDF

Office Manager
● provide leadership in conceptualization, designing and
implementation of CDF strategic plan and the annual work
plans;

● responsible for promoting research and policy analysis,

advocacy, networking, and capacity building in
identifying priority;
● build relationships in order to protect CDF's exposure,
build and deepen relationships with the community and project
implementers for promotion of efficiency;

● compilation of CDF reports, including Annual Reports,

Monitoring and Evaluation reports and so on;

● develop and continually review impact of the CDF

programme;

● conduct in-depth investigations on all assigned cases in

order to identify and report potential problems areas;

● ensure adhherences to procedures and practices

● performing other relevant duty as required ie develop

extra budgetary activities including soliciting funds for them (funds
mobilization);

● make timely and appropriate travel arrangements for CDFC

members and other CDF staff;

● ensure that CDF procedures and guidelines are fully

implemented.

Office Secretary
 ● provide secretarial functions to the CDFC by making
arrangements for the meetings, taking and drafting all minutes of the
Committee before submitting them to the Secretary of CDFC for
review;

● provide full range of high level secretarial and

administrative support;

● manage and maintain upto date diary for CDF;

● monitor and co-ordinate telephone and other official

communication facilities usage and ensure proper and efficient flow
of information received by telephone, daily newspaper and other
news media channels;

● receive and direct CDF visitors in an efficient and

courteous manner;

● ensure that the integrity, respect and efficiency of the

CDF office is maintained and enhanced;

● ensure prompt procurement of CDF office facilities

once approved by the Committee;

● responsible for the safe keeping of office imprest and

petty cash;

Accounts Clerk

● control payments;

● maintain account records (material and services;

● verify and process of imprest and surrenders;

● process payments, vouchers;

● verification of projects returns and cheques;

● prepare bank reconciliations;

● examine accoutable documents of the targeted

projects to ensure compliance with established policies,
procedures and regulations;
 ● continuosly auditing financial usage to ensure the
financial rules are maintained;

● assisting the committee in management of

procurement policies and procedures for efficient
management of procurement services for CDF;

● reviewing, analyzing financial reports on targeted

projects.
Driver
● Must be 18 years and over;
● Must have a valid Driver’s License;
● Must submit police report;
● Must have least five years of driving record;

● Must be fluent in English and or Kiswahili;

● At least KCPE education.

XX. Office Property

36 Section 21 (6) of the Act states that: “a constituency office project

shall be considered as a development project...and may include appropriate
furniture and equipment for the office.” Section 30 (3) of the Act states
that: “where a project in a constituency involves the purchase of an
equipment, such equipment shall remain for the exclusive use of that
constituency,..”

37. In addition to office furniture and other supplies, the Constituency

purchased a vehicle to be used by the office in monitoring projects and
other services of the office. The vehicle shall be used exclusively for the
activities of the Fund. The authority to use the vehicle by anyone shall be
granted by the Committee. All other requests must be made in writing to the
Secretary of CDFC or the Office Manager. In cases of urgency, the Office
Manager should contact by phone, the Secretary first, if not available, then
other members of the Executive Committee. Not withstanding all of the
above, the area MP shall use the vehicle at his own discretion.

38. Regardless of the purpose of the use of the vehicle, the driver MUST
record all trips and the purpose of the trips in a Log Book.
39. The allocation of funds to be used in the purchase of
office supplies shall be approved by the Committee at its regular meeting.
The purchase of these supplies is delegated to the Office Manager, except
for other equipment (computers, printers etc) where consultation with the
Executive Committee is required.

Official working hours for CDF Staff

40. Official working hours for CDF staff, Monday through Friday, shall
be 9.00 am to 5.00pm, with one hour lunch break.
While there will be no clocking in and out, staff members will operate under
the honour system, based on the code of conduct stated below. The
Committee will review the system should there be a consisten abuse. Request
for leave will be as provided in the Appointment Contract.

XXI. Code of conduct

41. In managing the Karachuonyo Constituency CDF, all people involved in

all aspects will be expected to identify relevant strategic issues,
opportunities and risks inherent in such projects. It will be important that
all involve be aware of links between what they do and what the Fund’s goals
and objectives are. The staff of CDF and members of the CDFC are
expected to adopt, comply and operate under these code of conduct
described below:

Integrity:
● demonstrate the values of CDF in daily activities and
behaviours;

● act appropriately without consideration of personal

gain;

● resist udue political or other pressure in decion- making;

● do not abuse power;

● stand by decision that are in the interest of CDF even if they are
unpopular or you have no other support from your coleagues;
 ● take prompt action in cases of unprofessional,
unethical and any behaviour which compromises your integrity and
that of the Fund.
Professionalism:
● demostrate professional competence and mastery of
subject matter;

● show pride in work and in achievements;

● be motivated by professional rather than personal

concerns;

● conscientious and efficient in meeting commitments, observing

deadlines and achieving results;

● remains calm in stressful situations;

● show persistence when faced with difficult challenges and

problems;
Respect for diversity:
● show respect and understanding of diverse points of view and
demonstrate this understanding in daily work and decision-making;

● examine own biases and behaviours to avoid

stereotypical responses;

● work peacefully and effectively with people from all

backgrounds, gender, youth, status etc;

● treat men and women equally;

● do not discriminate against individual or group for what
they are;

● treat all people with dignity and respect;

Communication:
● demonstrate openness in sharing information and
keeping people well informed of whatever you do that affect them;

● listen to others, correctly interprate messages from others

and respond appropriately;

● ask questions to clarify, and show interest in

communicating in a two-way manner;

● speak and write clearly so that you are not

misunderstood;

Teamwork:
● collaborate with your colleagues in what you do to
achieve goals of CDF,

● solicit input by genuinely valuing others' ideas, opinions and

expertise and be willing to learn;

● support and act in accordance with final group decision,

even when such decisions may not entirely reflect the position you
took during discussion;
● place team agenda before personal agenda;

● share credit for team accomplishments and accept

joint responsibility for team shortcomings

Planning and organizing:

● identify priority activities and assignments and adjust priority
as required in order to provide flexibility;

● allocate appropriate amount of time and resources for

completing the work you do;

● develop clear goals in performing your function which are

consisten with the strategic plans of CDF;

● foresee risks and be able to allow for

contingencies when planning;

● be able to monitor and adjust plans and actions as

necessary without interferring with your colleagues;

● learn to use your time efficiently.

Accountability:
● take personal responsibility for your own shortcomings and
those of the work unit, where applicable;
 ● take ownership of all responsibilies and honour
commitments;

● deliver output for which you have responsibility

within a given time, cost and quality standards;

● support subordinates, provide supervision and take

responsibility for delegated assignments;

● comply with CDF regulations and rules as provided in the Act

2003 and this Manual ;

Client Orientation:.
● consider all those to whom you provide services to be your
clients, and try to see things from client's point of view;

● keep clients informed of progress or setbacks in

projects;

● establish and maintain productive partnerships with

clients by gaining their trust and respec;

● identify client's needs and match them to

appropriate solutions;

● meet deadlines for delivery of services to clients;

Creativity:
● promote and persuade others to consider new ideas;

● take interest in new ideas and new ways of doing

things;

● avoid being bound by current thinking or traditional

approaches;

● offer new and different options to solve problems or meet

your goals ;

● take risks on new and unusual ideas, think "outside the

box".
 ● seek actively to improve services you provide;

Technological Awareness;

● keep abreast of available technology applicable to your

functions;

● seek to apply technology to appropriate tasks;

● understand applicability and limitations of technology to the

work of the office;

● show willingness to learn new technology so that you can

perform your functions efficiently;

Continuos Learning:
● keep a breast of new developments in your profession;

● contribute to the learning of colleagues and

subordinates;

● seek to develop yourself professionally and

personally;

● show willingness to learn from others;

● seek feedback to learn and improve.

Leadership:
● empower employees to translate vision into results;

● serve as a role model that other people want to follow;

● be proactive in developing strategies to accomplish

objectives;

● show the courage to take unpopular stands;

● establish and maintain relationships with a broad range of

people to understand needs and gain support

● anticipate and resolve conflicts by pursuing mutually

agreeable solutions;

● strive for change and improvement, and avoid

accepting status quo;

Tranparency
● to be open and accoutable to the public

● to be easily understood, frank and candid

● decissions are made after full discussion and

are made available to the public;

● to disclose information to the public so as to be

able to understand the role of CDF;

● to establish channels of communication so as to

disiminate information to everybody affected by the projects
funded by CDF;

II. Goals and objectives

4. The goals of the Fund is to initiate sustainable development projects
which will create tangible results, make a difference
in the communities and the benefits be wide spread throughout throughout
the Constituency.

5. In order to achieve these goals, the objectives of the Fund shall be;

● to strengthen locational institutions which will

supervise development projects in the location

● to make project awards which are well balanced and

diversified in terms of communities, types and groups;
 ● to make sure that all projects are implemented
according to the requirements of the Act and the guidelines and
procedures in this Manual;

● to complete all funded projects within a given time

frame;

● to initiate its own projects which would

cover a larger area within the Constituency, and if possible in
partnership with neighbour constituencies;

● to create a management culture which will foster

discplined approaches to the implementation of projects;

● educate local vendors, contractors better

management skills;