Internship Report

Name of the Organization

(Where you have completed your Internship Training)
(Bold, 16 font, Times New Roman style)

A REPORT SUBMITTED TO THE SCHOOLOF ________________,

MINHAJ UNIVERSITY LAHORE IN PARTIAL FULFILLMENT OF THE
REQUIREMENTS FOR THE DEGREE OF _____________________

(Bold, 12 font, Times New Roman style)

Submitted By

<<Student ID>>

<<Student Name>>

<<Session>>

<<Submission Date>>
(Bold, 16 font, Times New Roman style)

SCHOOL of ____________________,
Minhaj University Lahore

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 MINHAJ UNIVERSITY LAHORE
FORMAT OF THE INTERNSHIP REPORT

1. Title Page

The title page of the report will include:

a. Mul logo
b. Name of the organization
c. Name of the internee, Student ID and session
d. Submission date of the internship report
e. Name of the department
f. Name of the UniversityUniversity

2. Letter of Undertaking

You are required to fill in the Letter of Undertaking and attach here the scanned copy after signing it.

3. Scanned copy of the internship certificate (provided by the organization)

Attach the scanned copy of your (original) Internship Completion certificate provided by the organization.

4. Dedication (Optional)

If you want to dedicate your work to someone, you may write the dedication note under this section of your internship
report.

5. Acknowledgment

In this section you acknowledge the help and support of all the people who helped you in completion of your
internship and internship report e.g. the library staff, course instructor, family or any other person.

6. Executive Summary

Executive summary previews every section of the report in a short form. It can be called as micro image of the report.
It helps the reader to get a quick glance at the report before reading it in detail. Everything important that you have
done, discovered and concluded should be mentioned but briefly and concisely.

7. Table of contents

List the important headings and sub headings in the report with page numbers. Also make a separate list of tables and
figures in the table of contents if you have used any.

8. Overview of the Organization (word limit: 300 to 500 words)

a. Brief history
b. Introduction of the organization
c. Policy of the organization
d. Competitors

9. Organizational Structure (word limit: 300 to 500 words)

a. Organizational Hierarchy chart

b. Number of employees
c. Main offices
d. Introduction of all the departments
e. Comments on the organizational structure

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Note: In section #8-9, students are expected to collect information from various sources such as interaction with the
organization’s personnel (managers, internship supervisor, colleagues etc.) and company website, documents, brochures etc. but it
is necessary to mention the sources of information in report.

10. Plan of your internship program (word limit: 150 to 300 words)

a. A brief introduction of the branch/ area office of the organization where you did your internship
b. Starting and ending dates of your internship
c. Names of the departments in which you got training and the duration of your training

11. Training Program (word limit: 1500 to 2000 words)

a. Detailed description of the operations/activities performed by the department(s) you worked in.

b. Detailed description of the task(s) assigned to you OR detailed description of the project assigned.

12. Reflective Journal Entries (word limit: min. 1500 to 2200 words)

a. In reflective journal writing, student will reflect on all activities during each day of internship in that
organization and then will enter in reflective journal on daily basis.
b. Entry for a single day should be very comprehensive and should include all important happenings of that
particular day. A comprehensive journal not only includes information on assignments and tasks you are
given, but also your impression of the organization and the staff at your internship.
c. In case of any leave or holiday students will also mention it in reflective journal along with reason for
observing that leave.

Tips for writing Reflective journal

The following is a helpful formula for reflective journal writing.: Formula D-I-E-P

D – Describe objectively what happened

▪ Answer the question, “What did you, see, read, hear etc?

I – Interpret the events

▪ Explain what you saw and heard;
▪ Your new insights;
▪ Your connections with other learning, your feelings etc;
▪ Your hypotheses; your conclusions;
▪ Answer the question what might this mean?

E – Evaluate the effectiveness and efficiency of what was observed

▪ Make judgments clearly connected to observations made.

Evaluation answers the question, “What is your opinion about what you observed or experienced? Why?

P – Plan how this information will be useful to you

▪ What are your recommendations? (Be concrete)

Consider: In what ways this learning experience will serve you in your future?

Remember your Journal Entries, attempt to:

a. Analyze your own performance as a learner
b. Evaluate your gains in understanding and completing tasks
c. Verbalize how you feel about your learning
d. Make connections with other experiences, ideas
e. Demonstrate transfer of learning
f. Integrate the concepts taught in courses
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13. Work Samples (word limit for this section is not specified as it depends on the nature of work sample)

Compile at least 2 samples of your work during your internship. Some examples of work samples include: lab
works, practical work, news stories, articles, interviews, spreadsheets, log sheets, correspondence, videos, CDs
with audio or visual clips, photos, layouts, press releases, media lists, speeches etc. Each work sample should
have a short description of your role in that work sample or how you used the sample.

14. Critical Analysis (word limit: 1000 to 1500 words)

Relate the theoretical concepts with your practical experience during your internship in the organization.
Execute an overall analysis of the organization.

15. SWOT Analysis (word limit: 500 to 1000 words)

Clearly describe all the strengths, weaknesses, opportunities and threats of the organization where you have
done internship. Remember that strengths and weaknesses are internal to the organization and represent its
culture while opportunities and threats correspond to the environment outside the organization.

• Strengths are those qualities which distinguish or give an edge to the organization over other organizations.
• Weaknesses are the attributes of an organization that are harmful in achieving the objectives of an organization.
• Opportunities are the external factors that are helpful in achieving the objectives of the organization.
• Threats are the external factors which could damage the business performance of the organization.

16. Conclusion (word limit: 150 to 300 words)

In this section you are required to describe the organization according to your evaluation/assessment in the
light of critical and SWOT analyses.

17. Recommendation (word limit: 150 to 300 words)

In this section you are required to suggest solutions for all the problems or discrepancies (you have pointed out
in critical/ SWOT analysis) found in the organization.
Note: Section # 10-17 are NOT expected to be copied from anywhere, the student must provide information in these sections based on
his/her personal observation, learning and experience gained during the internship. Cheating or copying in these sections is NOT

acceptable and hence the entire internship report can be completely rejected as per ZERO TOLERANCE POLICY of the university.

The university may also take a legal action according to plagiarism policy as defined by HEC (Higher Education Commission).

18. References & Sources

In this section, provide all the references and sources in APA format that you have used for data collection in
your Internship Report.

19. Annexes

At the end of your report, attach all of the supportive material you have used for the preparation of your report,
like brochures, forms, newsletters, interviews, questionnaires, news reports, articles, features, columns etc.

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IMPORTANT INSTRUCTIONS

i. Complete all the required parts as mentioned in the format of Internship Report. Remember, each
part is essential, therefore, DO NOT skip any part as every part is included in evaluation criteria.
ii. Words required for internship report (excluding work samples) are 5,000 – 9,000 words approx.
iii. There is no specific range of words required for work samples as it will vary from task to task.
However, these words will be in addition to the specified word limit of 5,000 to 9,000 approx
words of internship report.
iv. There should be harmony among the ideas that you describe in the Critical analysis, SWOT
analysis, Conclusions and Recommendations.
v. Internship Report should be submitted within the due date as mentioned in the ‘Semester
Calendar’on CMS Notice board. Submissions made after due date shall not be considered.
vi. Students are required to upload their Internship Reports on CMS Internship module of the course
against the relevant assignment. Internship Reports submitted via e-mail will not be accepted.
Note:
• Scanned copies should be provided in the following format:
• Resolution: 200 dpi
• File type: JPEG
• Size: 300-400 kb

For any information, you may contact us via CMS, email at:
[email protected] OR departmental focal person or course instructor

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