www.hippostores.

com

WELCOME
TO
HIPPO HOMES
HIPPOSTORES TECHNOLOGY PRIVATE LIMITED
Corporate Address : First Floor, Unit No. 101 & 105, Good Earth
Business Bay 2, Sector 58, Gurugram, Haryana - 122001
CIN : U52100DL2021PTC385899
 AGENDA
1. Company Overview
2. About Our Business, Product & Services
3. Organizational Structure and Hippo’s Leadership Team
4. Compensation - Breakup & Pay Schedule
5. Benefits – Allowances, PF & Gratuity
6. Group Health Insurance (GHI) and Group Personal Accident (GPA) Policy
7. Performance Management System (PMS) - Process and Rating definitions
8. Internal Job posting (IJP)
9. Leave Policy & Holidays
10. Responsibilities – IT Guidelines, No Gift Guidelines & Dress Code
11. POSH policy
12. Introduction to HRIS (HONO) and ALLSEC
13. Attendance – Working Hours (Store & Office)
14. Key Points of Contact for Assistance
 ABOUT OUR COMPANY

Hippo Homes is a new venture from the House of Dalmia.

We are India’s first omni-channel platform, offering the largest and widest range of building products
and services under one roof.
Our business was established in 2021.

Dalmia Bharat Group is the leader in the

First of its kind, Hippo Homes is one-stop
cement and sugar business in India. The
solution for all building materials, solutions
group has pioneered complete home
& services.
solutions through Hippo Homes.
“FOR EVERYTHING YOU NEED TO BUILD & BEAUTIFY YOUR DREAM HOME”
 OUR VISION AND MISSION

Our Vision
Be part of every home being constructed or
renovated.

Our Mission
Build lasting relationships with customers by being a
reliable, competitive and easy source of relevant
products and services.
 OUR VALUES
Integrity
Integrity means c hoosi ng honesty and strong moral s t o foll ow t he right path , even
when it' s challengi ng. I t ' s about s t eppi ng out of comfort zone s, b u i ldi n g trust with
others, and stayi ng committed to responsi bil ities.

Humility
Humility is valui ng truth and learning over personal pri de, focusi ng on what i s r ight
rather than who i s ri g ht . I t i nvo lv e s openness to gro wth , acknowl edging mistakes,
and collaborating effect ivel y wi t h ot he r s.

Trust & Respect

Trust takes years to b ui ld , sec onds t o b r e ak and fore ve r t o r e pai r . Respect is
earned, trust is gained . The two together remind us o f our unique wor t h, mult i ply
our combined st rengt h and t he mi r acl es t hat e ach of us are capabl e o f.

Commitment
Commitment turns promises into actio ns , l inking us to our goals. It shows
success is intent ional and t hat de t er minat i on always fi nd s a way .
 OUR DNA MATRIX

COMMITTED BOLD COLLABORATIVE

To Self In Belief In Relationship
To Organisation In Actions In Working
To People In Letting Go In Solutions

1 2 3 4 5 6

OPEN FAST TRUSTED

To Change In Decision In Words
To Learn In Execution In Motives
To Ideas In Response In Teams
 OUR BUSINESS
Hippo Homes is steadily expanding its store presence. Currently, the brand has two mega stores, each
covering 30000 square feet, in Noida and Zirakpur; it intends to add more in the future. Across 250
categories and 160 brands, the mega store offer more than 35,000 building products. By offering
wholesale pricing on building materials, we aim to fulfil the needs of contractors, retailers & homeowners.
Our wide assortment allows our customers to engage with us online, on mobile and visit us at physical
stores. Our In-store leads and associates are not only helping customers buy better but also helping
them plan their construction projects better.
OPERATIONAL STORE

NOIDA STORE ZIRAKPUR STORE

Lower Ground floor,
Dhillon Plaza, Chatt Road,
Gardens Galleria Mall,
Village Singhpura, Zirakpur,
Sector 38, Noida, Uttar
Pradesh - 201301 Punjab - 140603

Store Area : 30000 sq ft. Store Area : 30000 sq ft.

UPCOMING LOCATIONS

GREATER NOIDA I NOIDA EXTENSION I GURUGRAM I LUCKNOW

 PRODUCT & SERVICES

ALL UNDER ONE ROOF!

BUILDING MATERIALS

STRUCTURAL MATERIAL (SMT) TILES & FLOORING (TFL) PAINT & SURFACE CARE (PSC)
 PRODUCT & SERVICES

ALL UNDER ONE ROOF!

BUILDING MATERIALS

HARDWARE, KITCHEN & SANITARYWARE & ELECTRICAL & LIGHTING (ELT)

TOOL (HKT) BATH FITTINGS (SBF)
 PRODUCT & SERVICES

AB GHAR BANANA SIMPLE HAI!

SOLUTIONS

HOME & DECOR MODULAR KITCHEN SERVICES

ORGANIZATIONAL STRUCTURE
STORE ORGANIZATIONAL STRUCTURE
 HIPPO’S LEADERSHIP TEAM

Arvind Mediratta
MD & CEO
33 YEARS EXP
Worked with Metro AG, Walmart,
Yum! Brands, P&G, Whirlpool

Amarnath Roy Rohit Patney Sunil Kumar Mayar Rizvi

CHIEF BUSINESS OFFICER SOURCING & MERCHANDISING CHIEF FINANCE OFFICER HEAD - IHB & CONTRACTOR SALES
18 YEARS EXP 27 YEARS EXP 19 YEARS EXP 22 YEARS EXP
Worked with Metro AG, Worked with Metro AG, Worked with Metro AG, Landmark Worked with Metro AG, Walmart,
Amazon, Walmart, HUL IBO, Walmart, ITC Group, Walmart, ICICI bank Aditya Birla Retail, Geant Saudi

Neeraj Sinha Vineet Tiwari Akhil Meshram Ankur Gupta Dev Mani Pandey
HEAD - STORE OPERATIONS CHIEF MARKETING OFFICER HEAD - TECHNOLOGY HEAD HR
HEAD - EXPANSION & PROJECT
24 YEARS EXP 14 YEARS EXP 18 YEARS EXP 16 YEARS EXP
27 YEARS EXP
Worked with Walmart, Big Bazaar, Worked with Procter & Worked with IBM, KPMG, Worked with Metro AG,
Worked with Amazon, Flipkart, Bharti Retail, HDFC Bank
Reliance Fresh, McDonalds Walmart, Shell India, Aditya Birla Retail Gamble (P&G) Avalon Consulting, Infosys
 PROFILE SUMMARY: MR. ARVIND MEDIRATTA

EXPERIENCE: 33 YEARS (~23 YEARS AT CEO/CXO LEVEL)

IN CONSUMER AND RETAIL

PRIOR ROLE: MANAGING DIRECTOR AND CEO, METRO

CASH & CARRY (7 YEARS)

EARLIER COMPANIES: WALMART (9 YEARS), P&G (10+

YEARS), WHIRLPOOL, YUM! RESTAURANTS AND MARICO
MD & CEO,
EDUCATION HIPPO HOMES
MBA, IIM CALCUTTA
B.TECH, IIT DELHI
 PROFILE SUMMARY: MR. AMARNATH ROY

EXPERIENCE: 18 YEARS IN FMCG SALES, DISTRIBUTION,

RETAIL OPERATIONS, DIGITAL TRANSFORMATION AND
ECOMMERCE

PRIOR ROLE: METRO CASH & CARRY, SVP AND HEAD -

ECOMMERCE, TRADER FRANCHISE, PAYMENTS & LAST MILE
(6 YEARS)

EARLIER COMPANIES: AMAZON (3.5 YEARS), WALMART (3 CHIEF BUSINESS

YEARS) & HUL (5.8 YEARS). OFFICER

EDUCATION
MBA, MUMBAI UNIVERSITY
 PROFILE SUMMARY: MR. ROHIT PATNEY

EXPERIENCE: 27 YEARS IN MERCHANDISING, PRODUCT

AND SUPPLIER DEVELOPMENT, PROCUREMENT AND P&L
MANAGEMENT

PRIOR ROLE: SR. VICE PRESIDENT, IBO (EBO MART

PRIVATE LIMITED) (2 YEARS)

EARLIER COMPANIES: METRO (4 YEARS), WALMART (7

YEARS) & ITC (12 YEARS) HEAD – SOURCING
& MERCHANDISING
EDUCATION
BA (HONS), DELHI UNIVERSITY
 PROFILE SUMMARY: MR. SUNIL KUMAR

EXPERIENCE: 19+ YEARS IN OWNING & SHAPING FINANCE

VISION AND STRATEGY WHILST DRIVING FINANCE,
BUDGETING, COST CONTROL PRINCIPLES & PROCESS
OPTIMIZATION

PRIOR ROLE: HEAD CONTROLLING (FP&A) AT METRO CASH

& CARRY (6 YEARS)

EARLIER COMPANIES: LANDMARK GROUP (3 YEARS), CHIEF FINANCE

WALMART (7 YEARS), GLOBAL MINETEC, ICICI BANK. OFFICER

EDUCATION
CA – ICAI
CS - ICAI
 PROFILE SUMMARY: MR. MAYAR RIZVI

EXPERIENCE: 22 YEARS IN SALES, RETAIL OPERATIONS

PRIOR ROLE: SR. VICE PRESIDENT, IBO (EBO MART

PRIVATE LIMITED) (2 YEARS)

EARLIER COMPANIES: METRO (4 YEARS), WALMART (6

YEARS), ADITYA BIRLA RETAIL (2 YEARS), GEANT SAUDI (3
YEARS), HOME STORES INDIA (3 YEARS) HEAD - SALES &
. OPERATIONS
EDUCATION
MBA, ALIGARH UNIVERSITY
B.SC.
 PROFILE SUMMARY: MR. NEERAJ SINHA

EXPERIENCE: 24 YEARS IN GENERAL MANAGEMENT,

OPERATIONS, SALES, IN RETAIL/WHOLESALE INDUSTRY
(CONVENIENCE, HYPER, SUPER AND CASH & CARRY
STORES)
PRIOR ROLE: REGIONAL BUSINESS HEAD (NORTH, EAST &
WEST) WITH METRO CASH N CARRY (7.5 YEARS)
EARLIER COMPANIES: WALMART (5 YEARS), BIG BAZAAR (2
YEARS), RELIANCE FRESH, GODREJ AGROVET & MCDONALDS HEAD - STORE
OPERATIONS
EDUCATION
MBA, OSMANIA UNIVERSITY
B.COM. OSMANIA UNIVERSITY
 PROFILE SUMMARY: MR. VINEET TIWARI

EXPERIENCE: 27 YEARS OF EXPERIENCE IN REAL ESTATE

PLANNING, NEGOTIATION & PROJECTS.

PRIOR ROLE: SR. VICE PRESIDENT, DEVELOPMENT AND

EXPANSION WITH METRO CASH N CARRY (4 YEARS)

EARLIER COMPANIES: AMAZON INDIA (3.5 YEARS), FLIPKART

(1 YEAR), WALMART (6.5 YEARS), SHELL INDIA (3 YEARS),
ESSAR OIL (1.5 YEARS), ADITYA BIRLA RETAIL (2 YEARS),
HEAD - EXPANSION
GEANT SAUDI (3 YEARS), HOME STORES INDIA (3 YEARS) & PROJECTS
EDUCATION
PGDBM
B.SC.
 PROFILE SUMMARY: MR. AKHIL MESHRAM

EXPERIENCE: 14 YEARS IN STRATEGY PLANNING &

MARKETING, BUSINESS EXPANSION, CONSUMER
ANALYTICS, GLOBAL OVERSIGHT, NEW PRODUCT LAUNCH,
P&L OWNERSHIP

PRIOR ROLE: PROCTER & GAMBLE, SENIOR DIRECTOR,

BUSINESS UNIT HEAD, FEMININE CARE, INDIAN
SUBCONTINENT (14 YEARS)
CHIEF MARKETING
EARLIER COMPANIES: PROCTER & GAMBLE (P&G)
OFFICER
EDUCATION
MBA, IIM BANGALORE
B.TECH, M.TECH. , IIIT&M
 PROFILE SUMMARY: MR. LOKESH BATTINI

EXPERIENCE: 23 YEARS IN SALES, RETAIL OPERATIONS IN

CASH & CARRY, RETAIL, FMCG & PAINT INDUSTRIES.

PRIOR ROLE: ZONAL BUSINESS HEAD – SOUTH & EAST AT

RELIANCE JIOMART B2B (2 YEARS)

EARLIER COMPANIES: METRO (4 YEARS), WALMART (4

YEARS), TCS, SPENCER’S RETAIL & KANSAI NEROLAC
PAINTS HEAD -
CONTRACTOR SALES
EDUCATION
MBA, OSMANIA UNIVERSITY
B.COM. OSMANIA UNIVERSITY
 PROFILE SUMMARY: MR. ANKUR GUPTA

EXPERIENCE: 18 YEARS OF EXPERIENCE IN CONSULTING,

TECHNOLOGY & PRODUCT DEVELOPMENT

PRIOR ROLE: MANAGING CONSULTANT - IBM INDIA PRIVATE

LIMITED (3 YEARS)

EARLIER COMPANIES: KPMG (1 YEAR), AVALON

CONSULTING (7 YEARS), INFOSYS (2 YEARS), GEOMETRIC
SOFTWARE, MARUTI UDYOG HEAD - TECHNOLOGY

EDUCATION
MBA, NMIMS
B.TECH. – NIT SILCHAR
 PROFILE SUMMARY: DEV MANI PANDEY

EXPERIENCE: 16 YEARS EXPERIENCE IN HR OPERATIONS,

TALENT ACQUISITION & COMPLIANCE.

PRIOR ROLE: GENERAL MANAGER HR WITH METRO CASH

N CARRY (3 YEARS)

EARLIER COMPANIES: BHARTI RETAIL (7.5 YEARS), HDFC

BANK (2.5 YEARS) & SATYAM COMPUTERS (2 YEARS) HEAD HR

EDUCATION
MBA HR - DSE (DELHI UNIVERSITY)
 COMPENSATION STRUCTURE

FIXED COMPONENTS RETRIALS & BENEFITS

Basic Salary + DA Provident Fund

Personal Allowances ESIC/Insurance (GHI & GPA)
House Rent Allowances Gratuity
Education Allowances
Conveyance Allowance

TAX SAVING COMPONENTS (FIXED) VARIABLE COMPONENTS

Attire Allowances Variable Pay is subject to the individual, store and

Car Hiring Charges overall business performance (as applicable). This is
Petrol/Maintenance charges not a fixed or guaranteed pay.
Driver’s Salary Variable Payout Frequency
Leave Travel Allowances Sales (Contractor & Reseller) - Monthly
Store Team - Quarterly
*Applicable as per grade HO & FC - Annually

PAY SCHEDULE : AS A STANDARD PRACTICE THE SALARY WILL BE DISBURSED ON THE LAST WORKING
DAY OF THE MONTH.
 COMPENSATION STRUCTURE

FIXED COMPONENTS RETRIALS & BENEFITS

Basic Salary + DA Provident Fund

Personal Allowances ESIC/Insurance (GHI & GPA)
House Rent Allowances Gratuity
Education Allowances
Conveyance Allowance

VARIABLE COMPONENTS

Variable Pay is subject to the individual, store and

overall business performance (as applicable). This is
not a fixed or guaranteed pay.
Variable Payout Frequency
Sales (Contractor & Reseller) - Monthly
Store Team - Quarterly
HO & FC - Annually

PAY SCHEDULE : AS A STANDARD PRACTICE THE SALARY WILL BE DISBURSED ON THE LAST WORKING
DAY OF THE MONTH.
 ALLOWANCES

CAR HIRING CHARGES FUEL & MAINTENANCE CHARGES

GM to AVP : ₹ 25,000 per month Manager : ₹ 10,000 per month

VP and Above : ₹ 50,000 per month GM to AVP : ₹ 24,000 per month
VP and Above : ₹ 35,000 per month

DRIVER’S SALARY ATTIRE ALLOWANCES

GM to AVP : ₹ 17,000 per month Upto Assistant Manager : ₹ 4,000 per month
VP and Above : ₹ 25,000 per month Manager and Above : ₹ 6,000 per month

CAR HIRING PAYMENTS ARE MADE DIRECTLY TO THE VEHICLE OWNER'S ACCOUNT.
SUBMISSION OF THE DRIVER’S DRIVING LICENSE IS REQUIRED FOR DRIVER'S SALARY REIMBURSEMENT.
 PROVIDENT FUND
A PROVIDENT FUND IS A RETIREMENT SAVINGS SCHEME WHERE BOTH THE EMPLOYER AND EMPLOYEE
CONTRIBUTE REGULARLY TO BUILD A FUND FOR THE EMPLOYEE'S SOCIAL SECURITY. HIPPO'S PF IS MANAGED
BY THE EPFO, WHICH IS UNDER THE CENTRAL GOVERNMENT OF INDIA. THE MINIMUM CONTRIBUTION IS ₹1800
OR 12% OF BASIC SALARY, WHICHEVER IS HIGHER.

EPFO Scheme Employee’s Contribution Employer’s Contrribution

Employee Provident Fund (EPF) 12 % of Basic + DA 3.67% of Basic + DA

Employee Pension Scheme (EPS) N/A 8.33% of Basic + DA

Employee Deposit linked Insurance (ELDI) N/A 0.5% (Subject to a maximum of Rs. 75)

GRATUITY
GRATUITY IS A PAYMENT MADE BY AN EMPLOYER TO AN EMPLOYEE AS RECOGNITION FOR THEIR LONG-TERM
SERVICE UPON RETIREMENT OR RESIGNATION, PROVIDED THE EMPLOYEE HAS COMPLETED A MINIMUM OF FIVE
YEARS OF CONTINUOUS SERVICE.

GRATUITY = (15 * LAST DRAWN SALARY (BASIC +DA) * NUMBER OF YEARS OF SERVICE) / 26
 GROUP HEALTH INSURANCE (GHI)

WHAT IS GHI? WHO CAN BE COVERED? WHAT IS COVERED?

Employee Room Charges,

The Group Health Insurance Program
The spouse and a maximum of Nursing expenses,
provides coverage for employees
two children of the employee. Surgeon, Anesthetist, Medical
and their nominated dependents for Practitioner, Specialists Fees,
hospital expenses due to illness, With Additional Cost Anesthesia, Blood, Oxygen,
disease, or injury, with hospitalization The parents of the employee or Operation Theatre Charges, Surgical
of atleast 24 hours necessary for The parents-in-law of the employee Appliances, Medicines & Drugs, &
eligibility. similar expenses.

Corporate Name Hippo Stores Technology Private Limited

Product Group Health (Floater) Insurance

Insurance Co. Name New India Assurance Co. Ltd

TPA Name Paramount TPA

 GROUP HEALTH INSURANCE (GHI)
GHI DETAILS:

1. PRE-EXISTING DISEASE: COVERED FROM DAY 1.

2. REVISED POLICY PERIOD: 8TH FEB 2024, TO 7TH FEB 2025 (MIDNIGHT).
3. NEW BORN BABY COVERAGE: UP TO FAMILY SUM INSURED FROM DAY 1.
4. WAITING PERIOD: 9 MONTHS WAITING PERIOD WAIVED FOR ALL.
5. PRE-POST NATAL EXPENSES: WITHIN MATERNITY LIMIT.
6. ROOM RENT & RESTRICTIONS:
- NORMAL: 2% FOR NORMAL ROOMS.
- ICU: 3% FOR ICU ROOMS.
7. AMBULANCE CHARGES: UP TO 2% OF SUM INSURED SUBJECT TO MAX. LIMIT OF RS. 4,000/- PER HOSPITALIZATION.
8. DAY CARE PROCEDURES: COVERED.
9. DISEASE WISE CAPPING: DETAILS WILL BE SENT THROUGH MAIL
10. REIMBURSEMENT CLAIMS SUBMISSION: WITHIN 60 DAYS FROM THE DATE OF DISCHARGE.
11. PRE & POST HOSPITALIZATION COVER: 30 DAYS PRE & 60 DAYS POST HOSPITALIZATION PERIOD.

Grade GHI Coverage (Family Floater)

Senior Executive & Below 2,00,000

Assistant Manager, Manager & Senior Manager 4,00,000

GM, AD & Director 6,00,000

 GROUP PERSONAL ACCIDENT (GPA)

GPA INSURANCE REFERS TO A GROUP PERSONAL ACCIDENT INSURANCE

POLICY. IT IS A PROTECTION PLAN THAT CATERS SOLELY TO THE
EMPLOYEES OF AN ORGANISATION AND IS ISSUED BY THE EMPLOYER ON
BEHALF OF THEIR WORKFORCE.

GPA INSURANCE COVERS THE FOLLOWING EXPENSES INCURRED BY

EMPLOYEES:
COVERS TREATMENT COSTS OF ACCIDENTAL INJURIES AND IF IT LEADS
TO TOTAL PERMANENT OR PARTIAL DISABILITIES. YOU ALSO GET
COVERAGE FOR ACCIDENTAL DEATH.
THE PLAN COVERS THE NOMINEE IN CASE OF PERMANENT DISABILITY OR
DEATH OF COVERED EMPLOYEES.
GPA INSURANCE PROVIDES COVERAGE UP TO 10 TIMES GREATER THAN
GHI.
 TRAVEL POLICY
LOCAL TRAVEL

IT REFERS TO TRANSPORTATION WITHIN A RELATIVELY SMALL GEOGRAPHIC AREA, TYPICALLY WITHIN A

100 KILOMETER RADIUS.

SENIOR EXECUTIVE & BELOW ASSISTANT MANAGER & ABOVE

Auto Rickshaw: On actual expense Cab/Taxi: On actual expense
Metro: On actual expense Metro: On actual expense
Bike Taxi (Rapido/Ola/Uber): On Actual expense

USE OF PERSONAL VEHICLE FOR OFFICE PURPOSE

SENIOR EXECUTIVE & BELOW AM & ABOVE

ENLITLEMENT AMOUNT ENLITLEMENT AMOUNT

FOR 2 WHEELER FOR 4 WHEELER

₹ 4.00 / KM ₹ 9.50 / KM

NOTE : ALL LOCAL TRAVEL SHOULD BE PRE-APPROVED BY THE REPORTING MANAGER.

 TRAVEL POLICY

OUTSTATION TRAVEL

AIR TRAVEL TRAIN TRAVEL

UPTO SENIOR MANAGERS: AIR TRAVEL IS ALLOWED IF
TRAIN JOURNEY EXCEEDS 12 HOURS OR WITH APPROVAL LEVELS DOMESTIC TRAVEL
FOR BUSINESS EMERGENCIES.
GENERAL MANAGERS AND ABOVE: AIR TRAVEL ALLOWED IF
VP AND ABOVE I CLASS AC / EXECUTIVE CLASS
TRAIN JOURNEY EXCEEDS 8 HOURS OR WITH APPROVAL
FOR BUSINESS EMERGENCIES.
SR. GM, GM & AVP I CLASS AC / CHAIR CAR

LEVELS AIR TRAVEL CLASS

Sr. MANAGER, MANAGER &
II CLASS AC / CHAIR CAR
ASST. MANAGER
MANAGING DIRECTOR BUSINESS CLASS

SR. EXECUTIVE, EXECUTIVE &

III CLASS AC TRAIN
ALL OTHERS ECONOMY CLASS ASSOCIATE

BUS TRAVEL: TICKET FARE UPTO AC CLASS WILL BE REIMBURSED.

NOTE - EMPLOYEES MUST INFORM THEIR MANAGER AND GET EMAIL APPROVAL ATLEAST 7 DAYS BEFORE WORK TRAVEL.
 OUTSTATION TRAVEL
DOMESTIC INR/DAY

LEVELS X Y Z
BOARDING AND LODGING
VP & Above @actuals @actuals @actuals
CLASSIFICATIONS OF DOMESTIC CITIES

Sr. GM, GM & AVP 8000 7000 5000

CLASS "X": DELHI NCR, MUMBAI, KOLKATA,
CHENNAI, BANGALORE, HYDERABAD
CLASS "Y": ALL OTHER STATE CAPITALS,
Sr. Manager, Manager & AM 5000 4000 3000
PUNE, AND KOCHI
CLASS "Z": ALL OTHER CITIES

Sr. Executive, Executive & Associate 3500 2500 1500

DOMESTIC INR/DAY

LEVELS X Y Z
DAILY ALLOWANCES
VP & Above @actuals @actuals @actuals
1. Submit actual expense bills for reimbursement
within set limits; exceeding limits needs
reporting manager approval.
Sr. GM, GM & AVP 2500 2000 1500
2. Daily allowance includes meals and snacks;
additional meal expenses are not covered.
3. Alcohol, cigarettes, and tobacco expenses are
not reimbursed.
Sr. Manager, Manager & AM 1500 1300 800

Sr. Executive, Executive & Associate 1000 900 500

 PERFORMANCE MANAGEMENT SYSTEM
AT HIPPO HOMES, PERFORMANCE MANAGEMENT IS MORE THAN JUST AN ANNUAL EVALUATION — IT'S A PARTNERSHIP
BETWEEN THE ORGANIZATION AND EMPLOYEES. BUILT ON TRUST, IT FOSTERS GENUINE GROWTH AND WELL-BEING,
AIMING TO SET EACH OTHER UP FOR SUCCESS. PERFORMANCE PERIOD: 1ST APRIL TO 31ST MARCH.

PMS RATING RATING DEFINITIONS

Outstanding Performance (OP) Employee goes beyond the regular job and take ownership of something extra or delivers
truly mesmerizing / exceptional performance in the given area of work. Employee shows
the exemplary team work along with the highest level of commitment & passion.

Excellent Performance (EP) Employee consistently delivers more than expected outcome / target throughout the
performance period.

Average Performance (AP) Employee consistently met all target expectations throughout the performance period.

Satisfied Performance (SP) Employee met some of the targets but fallen short of overall target expectations and been
inconsistent in performance throughout the performance period.

Under Performance (UP) Employee not met most of the targets and fallen short of overall target expectations and
consistently displayed poor performance throughout the performance period.
 PERFORMANCE MANAGEMENT SYSTEM
ELIGIBILITY
ALL PERMANENT TALENT WHO ARE ON ROLLS OF THE ORGANIZATION ON OR BEFORE 30TH SEPTEMBER
OF THE CURRENT YEAR ARE ELIGIBLE TO BE COVERED UNDER THE APPRAISAL PROCESS OF THE
SUBSEQUENT YEAR. FOR THE PURPOSE OF EVALUATION FINANCIAL YEAR WILL BE CONSIDERED AS THE
PERIOD OF EVALUATION. IN CASE OF REVISED BENEFITS AS A RESULT OF THE APPRAISALS, THE SAME
SHALL BE EFFECTIVE 1 APRIL OF THAT YEAR.

GOAL SETTING
 INTERNAL JOB POSTING (IJP)

INTRODUCING INTERNAL JOB POSTINGS (IJP) AT HIPPO HOMES ENABLES EMPLOYEE TO EXPLORE
CAREER GROWTH OPPORTUNITIES WITHIN THE ORGANIZATION. ELIGIBLE CANDIDATES MUST HAVE
COMPLETED ONE YEAR IN THEIR CURRENT ROLE AND ACHIEVED AT LEAST AN 'AVERAGE
PERFORMANCE' RATING IN THE LAST APPRAISAL CYCLE.

GUIDELINES:

- ONE APPLICATION PER EMPLOYEE AT A TIME.

- PRIOR MANAGER APPROVAL REQUIRED.
- CANDIDATES CAN APPLY FOR ANY POSITION REGARDLESS OF THEIR
CURRENT LEVEL.
- DESIGNATION OR COMPENSATION CHANGES TAKE EFFECT IN THE
NEXT APPRAISAL CYCLE.

IJP FOSTERS EMPLOYEE MOBILITY AND SUPPORTS CAREER

ASPIRATIONS WITHIN THE ORGANIZATION.
 LEAVE POLICY

GENERAL LEAVE PRIVILEDGE LEAVE

Employees receive 8 days of general leave. Employees are granted 2 privilege leaves every
Leaves can be used in half-day or full-day off. month.
Employees are entitled to 24 privilege leaves
Unused leave days cannot be carried forward.
annually.
Leave entitlement calculated on a pro-rata
Unused privilege leave can be carried forward to a
basis. maximum of 30 days.
No provision for leave encashment.

ADOPTION LEAVE PATERNITY LEAVE MATERNITY LEAVE

All employee are entitled to: All male employees are entitled for 5 All Permanent female talents who have
12 weeks paid leave for adopting a days’ paternity leave. No ‘Sandwich worked with ‘Hippo Homes’ for a
newborn (up to 3 months old). Leave’ will be applicable for it. This period of not less than 80 days are
8 weeks paid leave for adopting a
leave must be availed in a stretch and eligible for 26 calender weeks of
newborn (4-6 months old).
4 weeks paid leave for adopting a child relevant proof of child birth must be maternity leave on full pay; out of this
aged 6 months to 1 year. produced for obtaining approval. The not more 8 weeks should be before
2 weeks paid leave for adopting a child applicability of this benefit extends delivery. The applicability of this benefit
over 1 year old. upto two children. extends upto two children.
 HOLIDAY CALENDER
2024

DATE DAY HOLIDAY

1 January Monday New Year’s Day

15 January Monday Makar Sankranti

26 January Friday Republic Day

8 March Friday Maha Shivratri

25 March Monday Holi

11 April Thursday Eid Ul Fitar

15 August Thursday Independence Day

19 August Monday Raksha Bandhan

2 October Wednesday Mahatma Gandhi Jayanti

31 October Thursday Deepawali

15 November Friday Guru Nanak Jayanti / Kartik Purnima

25 December Wednesday Christmas Day

 DRESS CODE

CORPORATE OFFICE
BUSINESS FORMALS FROM MONDAY TO THURSDAY AND
BUSINESS CASUALS ON FRIDAY/SATURDAY.

BUSINESS
BUSINESS CASUAL
FORMALS

STORE
ALL STAFF MEMBERS WHO ARE ASSIGNED UNIFORMS ARE EXPECTED TO
BE IN UNIFORMS WHILE THEY ARE IN OFFICE PREMISES. FOR OTHERS, UNIFORM
THE CORPORATE OFFICE GUIDELINES APPLY.

NOTE: EMPLOYEE WILL BE COUNSELED IN CASE OF BREACH OF ABOVE GUIDELINES AND 3 TIMES NON ADHERENCE
SHALL LEAD TO ISSUANCE OF A WARNING LETTER. CONTINUED DISREGARD OF THE GUIDELINE MAY CAUSE FOR
FURTHER DISCIPLINARY ACTION, WHICH MAY RESULT IN TERMINATION.
 IT GUIDELINES

EMAIL USAGE AND SECURITY

Regards,
APPROPRIATE USE: ENSURE EMAIL IS SUITABLE BASED ON SUBJECT AND
Name
RECIPIENT AVAILABILITY. AVOID MISUSE, INCLUDING TRANSMITTING EXPLICIT Designation
Hippostores Technology Pvt Ltd
CONTENT. (A Dalmia Bharat Enterprise)
SECURITY MEASURES: PROTECT ACCOUNTS WITH UNIQUE PASSWORDS AND
Corp. Office Address: Good Earth Business Bay-2,
NEVER SHARE THEM. DELETE AND REPORT HOAXES OR SCAMS. Sector 58, Golf Course Extension, Gurgaon 122101
Website: www.hippostores.com

SIGNATURE
SIGNATURE: INCLUDE YOUR NAME, DESIGNATION, DEPARTMENT, AND WORK
LOCATION ADDRESS.

DATA MANAGEMENT
DATA RETENTION AND BACKUP: SAVE IMPORTANT EMAILS LOCALLY.
INDIVIDUALS ARE RESPONSIBLE FOR BACKING UP THEIR MESSAGES.

NOTE : EMPLOYEES ARE FULLY RESPONSIBLE FOR IT ASSETS. IN CASE OF

DAMAGE, LOSS, OR THEFT, THE APPROPRIATE VALUE WILL BE DEDUCTED.
 NO GIFT ACCEPTANCE GUIDELINE:

TO MAINTAIN OUR COMMITMENT TO IMPARTIALITY AND ETHICAL CONDUCT, ALL

EMPLOYEES MUST ADHERE TO THE FOLLOWING GUIDELINES REGARDING GIFTS:

NO GIFTS OF ANY KIND FROM VENDORS, SUPPLIERS, CUSTOMERS, OR ANY INDIVIDUAL

OR ORGANIZATION, REGARDLESS OF VALUE, ARE TO BE ACCEPTED BY ANY EMPLOYEE,
WHETHER ON OR OFF PREMISES.
THIS INCLUDES BENEFITS SUCH AS BEVERAGES, ENTERTAINMENT, TRAVEL, SPORTING
EVENTS, OR ANY PERSONAL BENEFIT NOT EXTENDED TO ALL EMPLOYEES.
EXCLUDED FROM THIS GUIDELINE ARE MEALS OR REFRESHMENTS WITH EXTERNAL
STAKEHOLDERS.
APPROVAL FROM THE BUSINESS MD IS REQUIRED FOR ATTENDANCE AT LARGE
INTERNATIONAL CONFERENCES SPONSORED BY VENDORS.
EMPLOYEES AND THEIR FAMILIES MUST NOT ACCEPT LOANS, GUARANTEES, SERVICES,
OR PAYMENTS UNDER TERMS UNAVAILABLE TO THE GENERAL PUBLIC FROM BUSINESS
CONTACTS.
EMPLOYEES MUST INFORM VENDORS OF THIS GUIDELINE AND REQUEST COMPLIANCE.
ANY RECEIVED MATERIAL GIFTS MUST BE DISTRIBUTED WITHIN THE OFFICE.
FOR CLARIFICATIONS, EMPLOYEES MAY CONSULT THE HUMAN RESOURCES
DEPARTMENT.

EXCEPTIONS: CARDS, THANK-YOU NOTES, CERTIFICATES, OR OTHER WRITTEN FORMS OF

THANKS AND RECOGNITION ARE EXEMPTED.
 POSH POLICY
WHAT IS POSH ACT 2013?
THE PREVENTION OF SEXUAL HARASSMENT (POSH) ACT, OFFICIALLY KNOWN AS THE "SEXUAL HARASSMENT OF
WOMEN AT WORKPLACE (PREVENTION, PROHIBITION, AND REDRESSAL) ACT, 2013", IS A LAW IN INDIA DESIGNED
TO PROTECT WOMEN AND ALL EMPLOYEES FROM SEXUAL HARASSMENT AT THE WORKPLACE.

PURPOSE: ENSURE A SAFE, RESPECTFUL, AND INCLUSIVE WORK

ENVIRONMENT FOR ALL EMPLOYEES.
SCOPE: APPLICABLE TO ALL EMPLOYEES, INCLUDING FULL-TIME, PART-
TIME, TEMPORARY, INTERNS, AND CONTRACTORS

EXAMPLES OF SEXUAL HARASSMENT

VERBAL: INAPPROPRIATE COMMENTS, JOKES, OR PROPOSITIONS.
NON-VERBAL: DISPLAYING SEXUALLY EXPLICIT MATERIALS, LEERING, OR
GESTURES.
PHYSICAL: UNWANTED TOUCHING, ASSAULT, OR PHYSICAL INTERFERENCE
WITH NORMAL WORK OR MOVEMENT.

REPORTING MECHANISMS
CONTACT INTERNAL COMPLAINTS COMMITTEE (ICC)
CONSULT DESIGNATED HR REPRESENTATIVE

ALL REPORTS WILL BE HANDLED WITH THE UTMOST CONFIDENTIALITY

 HONO

OUR ALL-IN-ONE SOLUTION FOR

NAME
MANAGING YOUR LEAVE,
DESIGNATION - EMPLOYEE CODE

ATTENDANCE, REQUESTS AND MORE.

KEY FEATURES
LEAVE MANAGEMENT: APPLY FOR LEAVE, TRACK LEAVE
BALANCE, AND RECEIVE NOTIFICATIONS ON APPROVALS
AND REJECTIONS.
ATTENDANCE TRACKING: CLOCK IN/OUT, VIEW
ATTENDANCE RECORDS, AND GET REMINDERS FOR
SUBMISSIONS.
ORGANIZATIONAL STRUCTURE: ACCESS THE
COMPANY’S ORG CHART, FIND COLLEAGUE AND
DEPARTMENT INFO.
OUT ON DUTY REQUESTS: SUBMIT AND TRACK OUT ON
DUTY REQUESTS WITH EASE AND TRANSPARENCY.
USER-FRIENDLY INTERFACE: ENJOY INTUITIVE
NAVIGATION, MOBILE ACCESSIBILITY, AND SECURE
DATA MANAGEMENT.
 ALLSEC
A COMPLETE HRMS & PAYROLL MANAGED SERVICE PLATFROM

KEY FEATURES

PAYROLL MANAGEMENT:
ACCESS YOUR PAY SLIPS AND SALARY DETAILS.
TRACK YOUR EARNINGS AND DEDUCTIONS.
ENSURE ACCURATE AND TIMELY SALARY
DISBURSEMENTS.

REIMBURSEMENT PROCESSING:
SUBMIT REIMBURSEMENT CLAIMS FOR EXPENSES.
TRACK THE STATUS OF YOUR CLAIMS.
RECEIVE TIMELY REIMBURSEMENTS DIRECTLY TO
YOUR ACCOUNT.

TAX MANAGEMENT:
VIEW AND MANAGE YOUR TAX DEDUCTIONS.
ACCESS TAX-RELATED DOCUMENTS AND FORMS.
SIMPLIFY YOUR YEAR-END TAX FILING PROCESS.
 ATTENDANCE GUIDELINES

1. DAILY ATTENDANCE:
ALL EMPLOYEES MUST MARK THEIR ATTENDANCE DAILY USING THE HONO APP. IF THE SYSTEM FAILS,
NOTIFY HR IMMEDIATELY.
PEOPLE MANAGERS ARE RESPONSIBLE FOR ENSURING THAT THEIR TEAM MEMBERS REPORT TO WORK EVERY
DAY. THEY SHOULD COUNSEL TEAM MEMBERS ON IRREGULAR ATTENDANCE AND ESCALATE REPEATED
ABSENTEEISM TO HR.

2. OUT ON DUTY NOTIFICATIONS:

EMPLOYEES MUST INFORM THEIR REPORTING MANAGER ABOUT THE NATURE, PLACE, AND DURATION OF
OFF-SITE WORK (E.G., EXTERNAL MEETINGS, TRAINING, OFFICIAL VISITS) BEFORE PROCEEDING.
ON DUTY LEAVE MUST BE APPLIED FOR THROUGH HONO, SPECIFYING THE REASON AND GETTING THE
NECESSARY APPROVALS.

WORKING HOURS
CORPORATE OFFICE STORE
THE WORKING HOURS ARE ADMINISTERED AS PER
THE CORPORATE OFFICE WORKING HOURS ARE
SHIFT PLAN FINALIZED BY STORE MANAGEMENT.
FROM 9:30 A.M. TO 6:30 P.M. INCLUDING BREAK OF STORE SHIFT DURATION IS FOR 9 HOURS (INCLUDING
ONE HOUR. ONE HOUR FOR LUNCH & TEA BREAKS)
 KEY POINTS OF CONTACT

Reporting Manager

Team-Specific Inquiries: Questions about team projects, goals, and department-specific processes.
Work Assignments: Clarifications on tasks, deadlines, and expectations.
Performance Feedback: Receiving feedback on your work and discussing performance improvements.
Career Development: Guidance on career paths, skill development, and mentorship within the team.

IT Support

Technical Issues: Problems with computers, software, printers, or other office equipment.
Access Requests: Issues with login credentials, access to systems, or software installations.
Email Setup: Assistance with setting up your company email and troubleshooting email issues.
Cybersecurity: Reporting phishing attempts or other cybersecurity concerns

Human Resources (HR)

General Inquiries: Company policies, procedures, and general employment questions.
Benefits & Compensation: Information about health insurance, retirement plans, payroll, and salary issues.
Leave Management: Queries regarding vacation, sick leave, maternity/paternity leave, etc.

IT HR
SINGLE POINT OF Ramnivas Sahu Gurugram - Rishabh Chaubey ( 9219393269 / [email protected] )
CONTACT (SPOC) 9755093723 Noida Store - Bhawana Sharma ( 6263286529 / [email protected] )
[email protected] Zirakpur Store - Ajeet Dwivedi ( 8442031226 / [email protected] )
Thank You!