Bid Invitation

2223-120
Instructional Materials and Assessment/Test Prep Materials
Issue Date: 5/16/2023

Questions Deadline: 6/30/2028 02:00 PM (CT)
Response Deadline: 7/31/2028 02:00 PM (CT)
Contact Information
Contact: Jason Morgan, Director of Purchasing
Address: 11914 Dragon Lane
Building 500
San Antonio, TX 78252
Phone: (210) 622-4746
Fax: (210) 622-0564
Email: [email protected]
Page 1 of 19 pages Deadline: 7/31/2028 02:00 PM (CT) 2223-120

Event Information
Number: 2223-120
Title: Instructional Materials and Assessment/Test Prep Materials
Type: Request for Proposal
Issue Date: 5/16/2023
Question Deadline: 6/30/2028 02:00 PM (CT)
Response Deadline: 7/31/2028 02:00 PM (CT)
Notes: Southwest Independent School District is accepting bid responses for the following
equipment, products, and/or services:
Instructional Materials and Assessment/Test Prep Materials
in accordance with the instructions, terms and conditions, and

requirements/specifications contained in this Solicitation. Note the specific
requirements represented by 'Attachments' and 'Attributes'. Southwest ISD
strongly requests all bids be submitted electronically. Electronic bidding will
eliminate errors, eliminate unnecessary work, and friendlier to the environment. Your
cooperation is appreciated.
Ship To Information Billing Information

Address: 7314 Old Pearsall Road Address: 11914 Dragon Lane
San Antonio, TX 78242 Building 900
Phone: (210) 622-4784 San Antonio, TX 78252
Fax: (210) 623-6247 Phone: (210) 622-4400
Fax: (210) 622-4323
Bid Attachments
SWISD_Vendor_Application_W-9.pdf View Online
W-9
SWISD_Vendor_Application_CIQ.pdf View Online
Conflict of Interest Questionnaire
SWISD_HB1295.pdf View Online
Certificate of Interested Parties Form 1295
OUT_OF_STATE_CERTIFYING_STATEMENT.pdf View Online
Out of State Certifying Statement
Non-Collusion (3).pdf View Online
Non-Collusive Biding Form
Bid Attributes
1 Scope of Work/General Terms & Conditions
SCOPE OF WORK
Southwest ISD is accepting proposals from qualified vendors experienced with providing instructional
materials used for core content subject areas, assessment/test prep materials and supplemental
materials for intervention and/or enrichment, on an “as needed basis”.
DISTRICT OVERVIEW
An overview of Southwest ISD can be found at https://www.swisd.net/. This web page provides the
District's profile, demographics, schools, staffing levels, budget, vision and mission statements,
strategic plan, organizational charts, and additional information.
GOVERNING DOCUMENTS
The following instructions by the District are intended to afford Proposer(s) an equal opportunity to
participate in the proposal process and provide a predetermined set of criteria representing the
District's business and service requirements. This proposal is governed by the Texas Education Code
(TEC), other applicable State of Texas statutes and all local. Board of Education policies.
This Solicitation shall be governed by the following documents unless an exception is otherwise taken
within this Solicitation. Documents are incorporated by reference only and are not attached as part of
this Solicitation. A copy may be obtained by contacting the Southwest ISD Purchasing Department
listed on the cover.
1) Texas Education Code 44.031 - 44.047.

2) Purchasing and Acquisition, SWISD Policy CH (Legal)
3) Purchasing and Acquisition, SWISD Policy CH (Local).
TERM OF CONTRACT
The term of the resultant contract will be from the award date through July 31, 2028. Awarded vendors require
approval by the Southwest ISD Board of Trustees.
PRICING
Pricing will be determined at the time of purchase.
ADDENDUM
Should an addition or correction become necessary after a Solicitation is issued, an Addendum or notice of the
availability of such an Addendum online will be sent to all Vendors of Record with the District and will be posted on
the District’s electronic purchasing system. Vendors of Record with the District are those Vendors having received a
copy of the initial Solicitation or notice of the availability of a copy on-line.
OFFER PERIOD
This bid is a firm offer which shall be irrevocable and open for acceptance for forty-five (45) calendar
days unless otherwise specified) from the date of submission.
PRE-AWARD INQUIRIES
All requests for clarification, interpretations, and/or questions for this solicitation shall be through this
electronic solicitation. This ability can be found under the ”Question” tab. All requests must be
submitted within seven (7) days prior to the closing of the RFB. Only fully completed requests for valid
and current solicitation will receive a response; late or delinquent requests will not be entertained or
answered.
Each question, clarification or interpretation request must include all pertinent information required to
receive a response. Failure to provide all information may delay a response from the District. The
District reserves the right to inform the requester that the response to their request will be submitted
through an addendum to all interested vendors and not be addressed directly through their request.
The respondent is discouraged from contacting the Purchasing Department staff directly unless

necessary.
RESERVATION OF RIGHT
Southwest ISD expressly reserves the right to:
1) Waive minor deviations from specifications, if the District determines that the overall cost of the goods
or services will be lower and the overall function is improved or not impaired
2) Waive any minor informality or deficiency in any Solicitation procedure
3) Reject any or all Solicitation Responses
4) Cancel the Solicitation
5) Reissue a Solicitation
6) Extend the Solicitation opening time and date, the Contract Award date, or both
7) Specify approximate quantities
8) Increase or decrease the quantity specified in the Solicitation
9) Consider and accept alternate Solicitations, if specified in the Solicitation, when it is considered in the
best interest of the District
10) Procure any goods or services by other means
MULTIPLE AWARD CONTRACT

Southwest ISD will make multiple awards as they may appear advantageous to the District. All
vendors must submit a proposal response in order to remain on the approved vendor's list for future
expenditures for the District. Southwest ISD is not required to purchase any minimum or maximum
quantity of items from the awarded vendors.
AUTHORIZED PURCHASE
The successful Proposer will not begin services or deliver the product without a purchase
order. Southwest ISD will neither be responsible nor make payment for any goods delivered or services
performed without a valid purchase order.
LEGAL VENUE
The vendor understands and agrees that venue for any litigation arising from this award or contract
shall lie in San Antonio, Bexar County, Texas and that any dispute shall be governed by the laws of the
State of Texas.
CONTRACT RELATIONSHIP
The proposer is not an employee of the District and is not entitled to fringe benefits. Furthermore,
the District will not deduct Federal Income Taxes, FICA or any other funds required to be deducted by
an employer as this is the responsibility of the Proposer. The Proposer is an independent contractor,
and District and Proposer have not entered into a joint venture or partnership in providing the
services herein and nothing contained herein shall constitute or designate the vendor or any of his
employees as employees of the Southwest ISD. The bid and any eventual award may not be assigned or
any right hereunder transferred to a third party.
CONFLICT OF INTEREST DISCLOSURES

Any individual or business entity that contracts or seeks to contract for the sale or purchase of
property, goods, or services with Southwest ISD must file a Vendor Conflict of Interest Questionnaire
with the Southwest ISD Purchasing Office in accordance with Texas Local Government Code Chapter 176,
not later than the 7th business day after the recipient becomes aware of facts that require filing. This
requirement applies to a person who is an agent of a Vendor in the Vendor's business with the

District. Forms are also posted at the Texas Ethics Commission's website at
http://www.ethics.state.tx.us/filinginfo/conflict_forms.htm
DISTRICT EMPLOYEES
In reference of Southwest ISD Policies CH (Local) Purchasing and Acquisition, and DBD (Local) Employment
Requirements and Restrictions, all Respondents must disclose the name of any Southwest ISD employee
who owns, directly or indirectly, an interest in the Respondent’s firm or any of its branches. Failure to
provide such information may be grounds for disqualification of the response or cancellation of a
contract resulting from this request. Purchase of services or equipment from a business owned in
whole or in part by a District employee shall be permitted only when approved by the Superintendent
and executed through a documented competitive process. Services that might be provided by the
employee as an extension of the employee's regular job responsibilities shall not be considered.
PACKAGING
Unless otherwise provided for on this bid, all products supplied under any contract resulting from this
bid must be packaged in containers that are new and appropriately designed for the products involved,
and sturdy enough to protect the products involved in loading, transit, unloading, and storage. Any
products supplied under any contract resulting from this bid for which palletizing is appropriate must
be delivered on standard forty-eight (48”) inch four-way pallets in good and serviceable condition.
SHIPPING
All freight, delivery, and handling charges are the responsibility of the vendor and all prices must be
quoted freight prepaid, F.O.B. destination, and shall include all freight, delivery and handling charges,
including unloading and inside deliveries where required. Unless otherwise noted or unless prior
approval has been obtained from Southwest ISD all deliveries shall be made between the hours of 8:00
a.m. to Noon and 1:00 p.m. to 3:00 p.m. Monday through Friday at the shipping address listed.
Southwest Independent School District

Distribution Center
7314 Old Pearsall Rd.
San Antonio, TX 78252
CANCELLATION
In the event sufficient funds are not appropriated, the contract may be terminated or the
scope amended. Written notice will be given to the vendor of such termination or
amendment and there will be no penalty or other charge incurred by the District.
If at any time awarded services are not in accordance with the agreed instructions, conditions, and
specifications set forth by this agreement, such act(s) will constitute grounds for the cancellation of the
agreement.
Any part of the contract may be canceled for cause under any one of the following circumstances:
The vendor fails to make delivery of services as specified in this contract
OR
The vendor fails to perform any of the provisions of this contract.
Upon discovery of a non-performance issue, Southwest ISD will give the awarded vendor a written notice
and allow a period of thirty (30) days for the awarded vendor to satisfactorily remedy the problem.
Failure to provide a satisfactory remedy within the thirty (30) days will automatically be cause for
issuance of a cancellation notice; however, the Southwest ISD Board of Trustees reserves the right to
cancel this agreement with or without cause at no pecuniary risk or penalty upon thirty (30) day written
notice of intent to cancel.
ASSIGNMENT OF CONTRACT
The vendor shall not sell, assign, transfer or convey an awarded contract, in whole or in part, without
the prior written consent of Southwest ISD.
NON-APPROPRIATION
The award of the contract is dependent on the availability of funds. In the event sufficient funds are
not appropriated, the contract or award may be terminated or the scope amended. Written notice will
be given to the vendor of such termination or amendment and there will be no penalty or other charge
assessed against or incurred by the Southwest ISD.
CONFIDENTIALITY
All materials contained in proposal documents will be held in confidence until an award is made and no
proposal data will be available for review until that time. During the bid opening, the only information
available to the public will be the names of the Proposers. After award, all material will be available for
public review pursuant to the State of Texas Public Information Act, Government Code 552.
INDEMNIFICATION
In the event that any service or performance item to be furnished or used here under is protected by
a patent, copyright, trademark, trade secret, or other intellectual property rights, the proposer will
indemnify, defend, and hold harmless Southwest ISD and its employees, officers, and agency
representatives from any and all claims made, lawsuits filed or losses, costs, or damages incurred as a
result or related to the performance under this proposal.
TAXES
Southwest ISD is a public jurisdiction that is exempt from Federal, State, sales, excise and use taxes.
Tax exemption certificates will be provided by Southwest ISD upon request. Sales tax must not be
included in any response or invoice submitted by Proposer.
PROPERTY TAXES
Responding proposer affirms that it does not currently owe or is otherwise indebted to the District for
adjudicated delinquent property taxes. Southwest ISD reserves the right to reject a Proposal if the
Proposer is currently indebted to Southwest ISD for delinquent taxes or to terminate a contract if the
successful Proposer subsequently becomes delinquent. The District further reserves the right to
deduct any delinquent taxes owed from payments to awarded Proposer under the awarded contract.
INVOICES
Invoices regarding this proposal must be addressed to Southwest ISD, Accounts Receivable, 11914 Dragon Lane,
San Antonio, TX 78252. Payment on a properly submitted invoice will usually be made on the seventh (7th)
business day of the month for items/services received prior to or on the last business day of the previous month
unless otherwise specified. All invoices submitted to Southwest ISD must be itemized. In the event an invoice is not
properly submitted to the District, no late and/or finance charges will be paid.

WARRANTY
Except as expressly stated, at a minimum, the warranty for all items provided shall be manufacturer’s
minimum standard warranty. Contractor shall be an authorized distributor or manufacturer of the
product(s) offered.
I understand and agree

(Required: Check if applicable)
2 Acceptance of Attachments
The Responding Proposer, by checking this box and submitting a bid response, hereby affirms that they have read
and agree to the terms and conditions as outlined in documents attached to this solicitation. The following
attachments are required for bid submission:
W-9
Non-Collusive Biding Form
Certificate of Interested Parties Form 1295 (System-generated at Texas Ethics Commission
website:https://www.ethics.state.tx.us/filinginfo/1295/ )
Conflict of Interest Questionnaire
Out of State Certifying Statement
Yes, accept attachments.

3 Bid Contact Name (Include Title: Mr./Ms./Mrs.)

List the name of the person who submitted this bid.
(Required: Maximum 1000 characters allowed)
4 Bid Contact Address Line 1 (Street)

List the street address for award notification, contract extensions, etc. for the bid contact. User proper grammar and
punctuation (i.e. 11914 Dragon Lane, Bldg 500)
5 Bid Contact Address Line 2 (City, State, Zip)

List the city, state, and zip code for the address listed above.User proper grammar and punctuation (i.e. San
Antonio TX 78252)

6 Bid Contact Phone Number
List phone number of person who submitted this bid. Include area code. List direct phone number when possible, or
list phone number with extension.
7 Bid Contact Fax Number

List fax number of person who submitted this bid. Include area code. List direct phone number when possible, or list
phone number with extension.
8 Bid Contact Email Address

List email address of person submitting bid. This email address will be used for any questions concerning this bid
and for notification of award.
9 Statement of Certification Regarding Compliance Doing Business with Terrorist Organizations

(Chapter 2252)
The undersigned representative of the proposer, being an adult over the age of eighteen (18) years of age,
pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153, certify that the
company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of
companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that
should the above-named company enter into a contract that is on said listing of companies on the website of the
Comptroller of the State of Texas, which do business with Iran, Sudan, or any Foreign Terrorist Organization, I will
immediately notify the Southwest Independent School District’s Purchasing Department.
I certify and agree with the requirements herein.

1 Statement of Certification Regarding Compliance Doing Business with Boycotting of Israel (House Bill
0 89)
The undersigned representative of the proposer, being an adult over the age of eighteen (18) years of
age, verify that the company named-above, under the provisions of Subtitle F, Title 10, and
Government Code Chapter 2270:
1. Does not boycott Israel currently; and

2. Will not boycott Israel during the term of the contract the above-named Company, business, or
individual with the Southwest Independent School District.
Pursuant to Section 2270.001, Texas Government Code:
1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise
taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled
territory, but does not include an action made for ordinary business purposes; and
2. “Company” means a for-profit sole proprietorship, organization, association, corporation,

partnership, joint venture, limited partnership, limited liability partnership, or any limited liability
company, including a wholly owned subsidiary, a majority-owned subsidiary, parent company or affiliate
of those entities or business associations that exist to make a profit.
1 Statement of Certification Regarding Compliance on Boycotting Energy Companies (SB 13)

1 If (a) company is not a sole proprietorship; (b) company has ten (10) or more full-time employees; and (c) this
contract has a value of $100,000 or more that is to be paid wholly or partly from public funds, the following
certification shall apply; otherwise, this certification is not required. Pursuant to TEX.GOV’T CODE Ch. 2274 of SB
13 (87th session), the company hereby certifies and verifies that the company, or any wholly-owned subsidiary,
majority-owned subsidiary, parent company, or affiliate of these entities or business associations, if any, does not
boycott energy companies and will not boycott energy companies during the term of the contract. For purposes of
this contract, the term “company” shall mean an organization, association, corporation, partnership, joint venture,
limited partnership, limited liability partnership, or limited liability company, that exists to make a profit. The term
“boycott energy company” shall mean “without an ordinary business purpose, refusing to deal with, terminating
business activities with, or otherwise taking any action intended to penalize, inflict economic harm on, or limit
commercial relations with a company because the company (a) engages in the exploration, production, utilization,
transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet
environmental standards beyond applicable federal and state law, or (b) does business with a company described
by paragraph (a).” See TEX. GOV’T CODE § 809.001(1).

1 Statement of Certification Regarding Compliance discriminating against Firearm Entities or Firearm
2 Trade Associations (SB 19)
If (a) company is not a sole proprietorship; (b) company has at least ten (10) full-time employees; (c) this contract
has a value of at least $100,000 that is paid wholly or partly from public funds; (d) the contract is not excepted
under TEX. GOV’T CODE § 2274.003 of SB 19 (87th leg.); and (e) governmental entity has determined that
company is not a sole-source provider or governmental entity has not received any bids from a company that is
able to provide this written verification, the following certification shall apply; otherwise, this certification is not
required. Pursuant to TEX. GOV’T CODE Ch. 2274 of SB 19 (87th session), the company hereby certifies and
verifies that the company, or association, corporation, partnership, joint venture, limited partnership, limited liability
partnership, or limited liability company, including a wholly-owned subsidiary, majority-owned subsidiary parent
company, or affiliate of these entities or associations, that exists to make a profit, does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate
during the term of this contract against a firearm entity or firearm trade association. For purposes of this contract,
“discriminate against a firearm entity or firearm trade association” shall mean, with respect to the entity or
association, to: “(1) refuse to engage in the trade of any goods or services with the entity or association based
solely on its status as a firearm entity or firearm trade association; (2) refrain from continuing an existing business
relationship with the entity or association based solely on its status as a firearm entity or firearm trade association;
or (3) terminate an existing business relationship with the entity or association based solely on its status as a
firearm entity or firearm trade association. See TEX. GOV’T CODE § 2274.001(3) of SB 19. “Discrimination against
a firearm entity or firearm trade association” does not include: “(1) the established policies of a merchant, retail
seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and
(2) a company’s refusal to engage in the trade of any goods or services, the decision to refrain from continuing an
existing business relationship, or decision to terminate an existing business relationship to comply with federal,
state, or local law, policy, or regulations or a directive by a regulatory agency, or for any traditional business reason
that is specific to the customer or potential customer and not based solely on an entity’s or association’s status as a
firearm entity or firearm trade association.” See TEX. GOV’T CODE § 2274.001(3) of SB 19.
1 Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion

3
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 7 CFR Part 3017, Sections 3017.510, Participant’s responsibilities. The regulations were
published as Part IV of January 30, 1989, Federal Register (pages 4722-4733).
1. The prospective bidder certifies, by submission of this proposal, that neither it nor its principals are
presently debarred, suspended, proposed fordebarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency.
2. Where the prospective bidder is unable to certify to any of the statements in this certification, such
prospective bidder shall attach an explanation to this proposal.
This certification is required by the regulations


1 Felony Conviction Notice
4 State of Texas Education Code, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or
business entity that enters into a contract with a school district must give advance notice to the district if the person
or an owner or operator of the business entity has been convicted of a felony. The notice must include a general
description of the conduct resulting in the conviction of a felony”. Subsection (b) states “a school district may
terminate a contract with a person or business entity if the district determines that the person or business entity
failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The
district must compensate the person or business entity for services performed before the termination of the
contract”. THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION. The vendor is to certify that
the information concerning notification of felony convictions has been reviewed and the information furnished is true
to the best of my knowledge.
The company is a Publicly Held Corporation Owner/operator has been convicted of a felony
Owner/operator has not been convicted of a felony
(Required: Check only one)
1 Statement of Certification Regarding Historically Underutilized Business (HUB), Small, Minority,

5 Women, and Veteran Owned Business Enterprises (SMWVBE)
Southwest Independent School District promotes, to the maximum extent allowed by law, participation by historically
underutilized businesses HUB, economically disadvantaged business enterprises in all District competitive
procurement. SWISD will make every effort to ensure that Diverse Vendors such as HUB, Small, Minority, Women,
and Veteran Owned Business Enterprises (SMWVBE) are provided the maximum practicable opportunity to
participate as a supplier, vendor, or contractor for products and/or services provided to the District. No unlawful
discrimination will be made against vendors or contractors, because of race, color, religion, sex, age, national origin,
physical disability/handicap, or mental disability/handicap.
Are you a qualified as a HUB, economically disadvantaged business enterprise or minority/women owned
business enterprise?
* Please attach proof of certification as an attachment to this proposal.

No Yes, Minority/Women-Owned Business * Yes, Small Business Enterprise *
Yes, Historically Underutilized Business * Yes, Veteran Business Enterprise *
(Required: Check only one)
1 Cooperative Participation
6 Please provide the following information if proposer has a contract with any Purchasing Groups or Cooperatives.
Purchasing Group/Cooperative Name

Contract Number
Contract Terms
Discount
Quantity/Volume
FOB Terms
Attachments to be uploaded by clicking 'Response Attachments' tab.

Documentation will be provided if applicable

1 Interlocal Agreements
7 SWISD is a member in good standing of the Central Texas Purchasing Alliance (CTPA/txcpta.org), an alliance of
over 40 school districts in Texas representing over a million students, sharing information, services and contractual
opportunities. CTPA is an alliance created in accordance with Section 791.001 of the Texas Government Code
through interlocal agreements.
In support of this collaborative effort, all awards made by SWISD under this RFP may be adopted by other active
CTPA member districts. By adopting a contract from another CTPA member district, the adopting district has met the
competitive bidding requirements established by the Texas Education Code, Section 44.031 (a)(4) and as required
by the adopting district’s policies. There is no obligation on either party to participate unless both parties agree.
The goods and services provided under the contract will be at the same or better contract pricing and purchasing
terms established by the originating district.
The adopting district shall be responsible for the management of the new contract and all payments to the
contracted vendor. The originating district shall have no responsibilities under the new contract agreement.
I understand the requirements

1 Federal Compliance Guidelines for the Use of Federal Funds
8 The District has elected to solicit this invitation to bid under the requirements set forth by the Code of Federal
Regulations (CFR) Title 2 Grants and Agreements, Part 200 Uniform Administrative Requirements, Cost Principals,
and Audit Requirements for Federal Awards (2 CFR 200). Following these federal requirements will allow for federal
funds entrusted to the District to be used to make purchases through the anticipated contract. The CFR is the
codification of the general and permanent rules published in the Federal Register by the departments and agencies
of the Federal Government produced by the Office of the Federal Register (OFR) and the Government Publishing
Office. The CFR may change during the term of the contract and the supplier may be required to make adjustments
as necessary.
The supplier must affirm and represent in this attribute that they, as a company, understand, agree and affirm to all
areas identified below and included in attachment titled Federal Compliance Guidelines and Requirements. Some of
the areas may not be applicable to this solicitation and it is the supplier's sole responsibility to identify which areas
are appropriate for the solicitation. Failure to affirm these requirements may, at the District’s discretion, disqualify
the associated response to this solicitation or limit the use of the awarded contract based on the funding source.
Below is a list of the items found in the solicitation attachment:
1. General (included for all solicitations)

1.1. Debarment and Suspension
1.2. Conflict of Interest
1.3. Termination for Cause
1.4. Byrd Anti-Lobbying Amendment
1.5. Small Purchases
2. Large Purchases (for individual purchases that exceed the Simplified Acquisition Threshold)
2.1. Simplified Acquisition Threshold
2.2. Cost Analysis / Negotiation of Profit
2.3. Supplier Violation or Breach of Contract Terms
2.4. Clean Air Act and the Federal Water Pollution Control Act
3. Construction (applies only to solicitations for construction under TGC 2269)

3.1. Davis-Bacon Act
3.2. Equal Employment Opportunity
3.3. Contract Work Hours and Safety Standards Act
4. Specialized Procurements (applies only to solicitations for with specialized requirements as identified)
4.1. Rights to Inventions Made Under a Contract or Agreement
4.2. Energy Policy and Conservation Act
4.3. Solid Waste Disposal Act
By checking the associated box, the company certifies and agree with the requirements set forth under the
solicitation attachment titled Federal Compliance Guidelines for the Use of Federal Funds.
1 References
9 The Bidder is to submit three (3) references that have contracted with their company to provide like products and/or
services. Include the company name, address, phone number, contact person and email address. It is
recommended that the Bidder show school districts or other local government organizations equal to Southwest ISD
in size and structure, if possible. To expedite the evaluation process, e-mail is the preferred method of contact.
Note: Failure to supply complete reference information may be grounds for bid disqualification.
I agree to submit

2 Reference: Number 1
0 Reference Number 1 company name, address, phone number, contact person and email address.
2 Reference: Number 2
2 References: Number 3
2 Vendor Quote Number

3 Enter your quote number and/or any other information our staff would need to receive discount percentage off
where applicable.
(Optional: Maximum 1000 characters allowed)
2 Discount Range From (Lowest)

4 Enter lowest percentage of discount offered. (List “0” if no discount.)
(Required: Numbers only)
2 Discount Range From (Highest)

5 Enter highest percent of discount offered. (List “0” if no discount.)
(Required: Numbers only)

2 Exclusions, Exceptions or Special Conditions
6 List any exclusions, exceptions or special conditions.
(List shipping information where indicated.)
2 Shipping Information
7 List any information pertinent to shipping costs, discounts, etc.
2 Fine Arts Equipment, Supplies and Materials

8 Including, but not limited to: Paint, Glaze, Drawing Paper, Tools, Models.
Only check if category fits products sold.
(Optional: Check if applicable)
2 Advanced Placement, Gifted & Talented, College & Career Readiness Related Materials
9 Including, but not limited to: Career Exploration and Planning Tools.
3 Classroom Specialty Items

0 Including, but not limited to: Flags, Games, Posters, Display Letters, Academic Planners
3 Math Supplies & Equipment

1 Including, but not limited to: Furniture, Carpets, Manipulatives, Games, Puzzles
3 Early Literacy, Early Childhood, and Early Learning Materials

2 Including, but not limited to: Furniture, Carpets, Manipulatives, Games, Puzzles

3 Library Services and Materials
3 Including, but not limited to: Book Supports, Label Protectors, Pamphlet & Document Storage Devices, General
Library Supplies
3 Science Equipment and Supplies

4 Including, but not limited to: Incubators, Lamps, Test Tubes, Lab Supplies, Physical Science, Earth Science, and
Chemistry related Classroom Instructional Items
3 Special Education Instructional Materials and Supplies

5 Including, but not limited to: Assistive Devices, Learning Aids, Audio/Visual Aids, Braille Materials
3 Testing and Assessment Prep Materials

6 Including, but not limited to: Practice Test Forms, Supplementals, and Booklets
3 Testing and Assessment Materials

7 Including, but not limited to: Test Forms, Scanning Sheets, and Booklets
3 Textbooks
8 Textbooks NOT found through Texas Education Agency.
3 English Language Arts & Reading Materials

9 Including, but not limited to: teaching aids and classroom instructional items.
4 Math Instructional Materials

0 Including, but not limited to: teaching aids, manipulatives and classroom instructional items.
4 Social Study Instructional Materials

4 Bilingual & ESL Instructional Materials


4 Response to Intervention, 504 and Dyslexia Materials
3 Including, but not limited to: teaching aids, manipulatives and classroom instructional items.
4 Counseling & Mentoring Materials

4 Including, but not limited to: teaching aids, booklets and instructional materials
4 Evaluation Criteria
5
It is not the policy of the Southwest ISD to award or purchase on the sole basis of low price alone. Award will be
made to the firm submitting the best responsive proposal satisfying Southwest ISD’s requirements, price and other
factors considered. In the event that one vendor cannot meet all of the requirements outlined in this document, the
award may be divided among several qualified vendors. In awarding a contract, the Southwest ISD will consider the
following factors:
1. The purchase price
2. The reputation of the vendor and of the vendor’s goods and services
3. The quality of the vendor’s goods or services
4. The extent the goods or services meet the needs of Southwest ISD
5. The vendor’s past relationship with the Southwest ISD
6. The total long-term cost to the District
7. Principal place of business is Texas or employs at least 500 persons in Texas
8. Any other relevant factors listed herein
All of the criteria outlined in TEC 44.031(b) are encompassed in the listed criteria.
A team of Southwest ISD staff will review the submitted bids and may contact proposer with questions prior to their
selection. The selection team will recommend the Agency that best fit the District’s needs and who have agreed to
accept the terms of Southwest ISD’s contract. Southwest ISD reserves the right to reject any and all proposals for
any reason whatsoever and to not award a contract at this time.
The following criteria will be used in the evaluation of qualifications: (Number of points)
Meets District Needs/Product Line 30 points
References 30 points

Complete Submission 30 points
Cooperative Participation 10 points
Total 100 Points
At the conclusion of all evaluation activities an award recommendation will be made to the Southwest ISD Board of
Trustees. Southwest ISD will act as sole judge in determining the suitability of services of the awarded. Any or all
portions of this RFP and all portions of the proposal will be incorporated into the final contractual agreement. All
negotiated agreements must ultimately be reduced to writing and signed by the Proposer and the
District.
I understand the specifications

4 Additional Documentation
6 Additional pages may be included within the Proposal response. Unnecessarily lengthy documents are discouraged.
The District reserves the right to tender its own contract, which shall incorporate the requirements of this RFP and
the successful Proposer’s response. It is suggested that if Proposer has an established contract agreement for the
product offered, this should be included within. Proposer must list any special provisions or clauses that it would like
to have considered in the resulting contract and an explanation of the intent of such special provision or
clause. Exceptions to the District’s terms and conditions may be grounds for disqualification due to non-
responsiveness. Attachments may be uploaded by clicking 'Response Attachments' tab.
I understand the requirements

Supplier Information
Company Name:
Contact Name:
Address:
Phone:
Fax:
Email:
Supplier Notes
By submitting your response, you certify that you are authorized to represent and bind your company.
Print Name Signature

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2223-120

Instructional Materials and Assessment/Test Prep Materials

Issue Date: 5/16/2023

Page 1 of 19 pages Deadline: 7/31/2028 02:00 PM (CT) 2223-120

Instructional Materials and Assessment/Test Prep Materials

in accordance with the instructions, terms and conditions, and

Ship To Information Billing Information

1) Texas Education Code 44.031 - 44.047.

Page 3 of 19 pages Deadline: 7/31/2028 02:00 PM (CT) 2223-120

MULTIPLE AWARD CONTRACT

CONFLICT OF INTEREST DISCLOSURES

Page 4 of 19 pages Deadline: 7/31/2028 02:00 PM (CT) 2223-120

Southwest Independent School District

The vendor fails to make delivery of services as specified in this contract

The vendor fails to perform any of the provisions of this contract.

Page 6 of 19 pages Deadline: 7/31/2028 02:00 PM (CT) 2223-120

I understand and agree

Yes, accept attachments.

3 Bid Contact Name (Include Title: Mr./Ms./Mrs.)

(Required: Maximum 1000 characters allowed)

4 Bid Contact Address Line 1 (Street)

(Required: Maximum 1000 characters allowed)

5 Bid Contact Address Line 2 (City, State, Zip)

(Required: Maximum 1000 characters allowed)

Page 7 of 19 pages Deadline: 7/31/2028 02:00 PM (CT) 2223-120

(Required: Maximum 1000 characters allowed)

7 Bid Contact Fax Number

(Required: Maximum 1000 characters allowed)

8 Bid Contact Email Address

(Required: Maximum 1000 characters allowed)

9 Statement of Certification Regarding Compliance Doing Business with Terrorist Organizations

Page 8 of 19 pages Deadline: 7/31/2028 02:00 PM (CT) 2223-120

1. Does not boycott Israel currently; and

Pursuant to Section 2270.001, Texas Government Code:

2. “Company” means a for-profit sole proprietorship, organization, association, corporation,

1 Statement of Certification Regarding Compliance on Boycotting Energy Companies (SB 13)

Page 9 of 19 pages Deadline: 7/31/2028 02:00 PM (CT) 2223-120

1 Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion

This certification is required by the regulations

Page 10 of 19 pages Deadline: 7/31/2028 02:00 PM (CT) 2223-120

1 Statement of Certification Regarding Historically Underutilized Business (HUB), Small, Minority,

* Please attach proof of certification as an attachment to this proposal.

Purchasing Group/Cooperative Name

Attachments to be uploaded by clicking 'Response Attachments' tab.

Page 11 of 19 pages Deadline: 7/31/2028 02:00 PM (CT) 2223-120

Page 12 of 19 pages Deadline: 7/31/2028 02:00 PM (CT) 2223-120

Below is a list of the items found in the solicitation attachment:

1. General (included for all solicitations)

3. Construction (applies only to solicitations for construction under TGC 2269)

Page 13 of 19 pages Deadline: 7/31/2028 02:00 PM (CT) 2223-120

(Required: Maximum 4000 characters allowed)

(Required: Maximum 4000 characters allowed)

(Required: Maximum 4000 characters allowed)

2 Vendor Quote Number

(Optional: Maximum 1000 characters allowed)

2 Discount Range From (Lowest)

(Required: Numbers only)

2 Discount Range From (Highest)

(Required: Numbers only)

Page 14 of 19 pages Deadline: 7/31/2028 02:00 PM (CT) 2223-120