FERPA

PUBLIC NOTICE NOTIFICATION OF FERPA RIGHTS
JOHNSON COUNTY SCHOOLS
The Family Education Rights and Privacy Act (FERPA) affords parents and “eligible
students” (students over 18 years of age or students who are attending post secondary
institution) certain rights with respect to the student’s education records. They are:
1) The right to inspect and review the student’s education records within (45)
days of the day the district receives a request for access.
Parents or eligible students should submit to the school principal/designee a
written request that identifies the records(s) they wish to inspect. The principal
will make arrangements for access and notify the parent or eligible student of the
time and place where the record(s) may be inspected.
2) The right to request the amendment of the student’s education records that
the parent or eligible student believes are inaccurate, misleading, or in
violation of the student’s privacy or other rights.
Parents or eligible students may ask the district to amend a records that they
believe is inaccurate, misleading, or in violation of privacy or other rights. They
should write the school principal, clearly identity the part of the records they want
changed, and specify why it is inaccurate, misleading, or in violation of their
privacy or other rights.
If the district decides not to amend the record as requested by the parent or
eligible student, the district will notify the parent or eligible student, the district
will notify the parent or eligible student of the decision and advise him/her of the
right to a hearing regarding the request for amendment. Additional information
regarding the hearing procedures will be provided to the parent or eligible student
when notified of the right to a hearing.
3) The right to consent to disclosures of personally identifiable information

contained in the student’s education records, except to the extent that
FERPA authorizes disclosure without consent.
One exception that permits disclosure without consent is disclosure to school
officials with legitimate educational interests. A “school official” is a personal
Employed by the district as an administrator, supervisor, instructor, or support
staff member (including health or medical staff and law enforcement unit
personnel); a person serving on the school board; a person or company with
whom the district has contracted to perform a special task (such as an attorney,
auditor, medical consultant, or therapist); or a parent or student serving on an
official committee, such as a disciplinary or grievance committee, or assisting
another school official in performing his/her tasks.
A school official has a legitimate educational interest. If the official needs to
review an education record in order to fulfill his/her professional responsibility.
Upon request, the district shall disclose education records without consent to
officials of another school district in which a student seeks or intends to enroll or
to other entities authorized by law.
4) The right to prohibit the disclosure of personally identifiable information

concerning the student to recruiting representatives of the U.S. Armed
Forces and its service academies, the Kentucky Air National Guard, and the
Kentucky Army National Guard.
Unless the parent or eligible student requests in writing that the district not release
information, the student’s name, address, and telephone number (if listed) shall be
released to Armed Forces recruiters upon their request.
5) The right to file a complaint with the U.S. Department of Education

concerning alleged failures by the district to comply with the requirements of
FERPA.
The name and address of the Office that administers FERPA is:
Family Policy
Compliance Office
U.S. Department of Education
400 Maryland Avenue
SW, Washington D.C. 20202-4605
For additional information, you may contact Stephanie Rice, Director of Special
Education, at (606) 789-2530
Directory Information
The superintendent of superintendent’s designee is authorized to release board approved
directory information. Approve directory information shall be: student name and
address, telephone numbers, date and place of birth, major field of study, participation in
officially recognized activities and sports, weight and height of members of athletic
teams, dates of attendance, degrees and awards received, and most recent educational
institution attended by student. Any eligible student, parent or guardian who does not
wish to have directory information released shall notify the Superintendent in writing on
or before September 30 of each school year or within 30 days of distribution of the
Student Directory Information Notification form which allows parents to so notify the
school district.
NOTICE
The Johnson County Schools provide services, activities, and buildings/facilities that are
accessible to and useable by persons with disabilities. For information about the
accommodations and services available at a particular school, contact the building
principal or Stephanie Rice, district contact person at (606) 789-2530.

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PUBLIC NOTICE NOTIFICATION OF FERPA RIGHTS

JOHNSON COUNTY SCHOOLS

3) The right to consent to disclosures of personally identifiable information

4) The right to prohibit the disclosure of personally identifiable information

5) The right to file a complaint with the U.S. Department of Education

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