Meeting Role: President

Agendum:

- Facilitate the meeting by outlining the agenda and ensuring that all topics are adequately discussed.

- Provide guidance and direction to the members regarding institutional policies and goals.

- Encourage collaboration and participation among members to achieve consensus on important

decisions.

- Summarize key points and action items at the end of the meeting to ensure clarity and accountability.

Meeting Role: QA-Quality Assurance Head

Agendum:

- Present updates on quality assurance initiatives and programs within the institution.

- Discuss any issues or challenges related to maintaining and improving quality standards.

- Propose strategies for enhancing quality assurance processes to ensure continuous improvement.

- Collaborate with other members to address concerns and implement quality improvement measures
effectively.

Meeting Role: HR-Human Resource Supervisor

Agendum:

- Provide updates on human resource management activities, including recruitment, training, and
employee relations.

- Discuss any HR-related issues or concerns raised by staff members.

- Present proposals for new HR policies or initiatives to support the institution's objectives.

- Coordinate with other members to ensure that HR practices align with organizational goals and values.

Meeting Role: ES Principal

Agendum:

- Share updates on academic programs, student performance, and extracurricular activities within the
Elementary School division.

- Discuss any challenges or issues affecting students, teachers, or parents and propose solutions.
- Collaborate with other members to ensure alignment between ES initiatives and institutional
objectives.

- Seek feedback from other members on ways to enhance the overall educational experience for ES
students.

Meeting Role: Dean of College

Agendum:

- Provide updates on academic programs, faculty activities, and student affairs within the College
division.

- Discuss any challenges or issues facing students, faculty, or staff members in the College division.

- Present proposals for new academic programs, policies, or initiatives to improve the quality of
education.

- Work collaboratively with other members to address concerns and promote academic excellence
within the College division.

Meeting Role: General Services Supervisor

Agendum:

- Report on the status of facilities, maintenance, security, and other general services within the
institution.

- Discuss any maintenance issues or concerns raised by staff or students and propose solutions.

- Present plans for improving the overall campus environment and ensuring a safe and conducive
learning environment.

- Coordinate with other members to prioritize facility needs and allocate resources effectively.

Meeting Role: OSA Head

Agendum:

- Provide updates on student services, counseling programs, and student activities within the institution.

- Discuss any issues or challenges affecting student welfare and propose interventions.

- Present proposals for new student support services or initiatives to enhance the overall student
experience.

- Collaborate with other members to address student concerns and promote holistic development.
Meeting Role: GGS (General Guidance Supervisor)

Agendum:

- Share updates on guidance and counseling programs, career guidance activities, and student discipline
within the institution.

- Discuss any behavioral or disciplinary issues among students and propose appropriate interventions.

- Present strategies for promoting positive behavior and character development among students.

- Coordinate with other members to ensure a supportive and nurturing environment for students'
personal and social growth.

Meeting Role: Research Officer

Agendum:

- Provide updates on ongoing research projects, publications, and scholarly activities within the
institution.

- Discuss any challenges or issues related to research funding, collaboration, or dissemination of

findings.

- Present proposals for new research initiatives or partnerships to advance the institution's research
agenda.

- Collaborate with other members to support faculty research endeavors and promote a culture of
inquiry and innovation.

1st - Dean of College:

Agendum: Academic Program Review

Description: The Dean of College convenes meetings to review academic programs offered by the
college. This includes assessing curriculum relevance, student performance, faculty qualifications, and
proposing changes to enhance program effectiveness and meet accreditation standards.

2nd ES Principal

Agendum: Elementary School Curriculum Review

Description: The ES Principal leads meetings to review and update the elementary school curriculum.
This involves discussing curriculum objectives, content, teaching methodologies, assessment strategies,
and aligning curriculum standards with educational goals.

3rd OSA Head

Agendum: Student Services Enhancement

Description: The OSA Head leads meetings focused on enhancing student services and support systems.
This includes discussing counseling services, student activities, campus resources, and initiatives to
promote student well-being and engagement.

4th ES Principal

Agendum: Elementary School Curriculum Review

Description: The ES Principal leads meetings to review and update the elementary school curriculum.
This involves discussing curriculum objectives, content, teaching methodologies, assessment strategies,
and aligning curriculum standards with educational goals.

5th HS Principal

Agendum: High School Extracurricular Activities Planning

Description: The HS Principal organizes meetings to plan extracurricular activities for high school
students. This includes discussing sports events, clubs, competitions, cultural activities, and coordinating
logistics and resources for successful implementation.

6th President

Agendum: Strategic Planning Meeting

Description: The President is responsible for leading strategic planning meetings to set the direction and
goals of St. Peter's College of Toril. This includes reviewing the institution's mission, vision, and values,
assessing performance, identifying challenges, and developing strategies for improvement and growth.

7th HR-Human Resource Supervisor

Agendum: Staff Development and Training

Description: The HR-Human Resource Supervisor organizes meetings focused on staff development and
training initiatives. This includes discussing professional development opportunities, training programs,
performance evaluations, and addressing employee concerns or grievances.

8th Research Officer

Agendum: Minutes of the Meeting

The Minutes of the Meeting agendum involves documenting discussions, decisions, and action items
discussed during the meeting, serving as an official record for reference. It captures key points, decisions
made, and tasks assigned, ensuring transparency and accountability among attendees. These minutes
are distributed for review and serve as a reference for future actions.

9th General Services Supervisor

Agendum: Campus Maintenance and Upkeep

Description: The General Services Supervisor arranges meetings to discuss campus maintenance and
upkeep tasks. This involves reviewing maintenance schedules, addressing repair needs, ensuring
cleanliness and safety standards, and allocating resources efficiently.

**Meeting Agenda for St. Peter's College of Toril**

1. **President:**

- **Agendum Topic:** Strategic Planning for Institutional Development

- **Description:** The President's role in the meeting is to lead discussions on long-term goals,
institutional vision, and strategic initiatives aimed at advancing the college's overall mission and
objectives. This includes reviewing current challenges, identifying opportunities for growth, and
ensuring alignment with the college's values and priorities.

2. **QA-Quality Assurance Head:**

- **Agendum Topic:** Review of Academic Program Quality Assurance Measures

- **Description:** The QA-Quality Assurance Head will present an overview of the ongoing quality
assurance processes for academic programs. This includes assessment strategies, program evaluation
results, and recommendations for continuous improvement to maintain academic excellence and meet
accreditation standards.

3. **HR-Human Resource Supervisor:**

- **Agendum Topic:** Employee Development and Performance Evaluation

- **Description:** The HR-Human Resource Supervisor will lead discussions on employee training,
professional development opportunities, and performance evaluation procedures. This includes
addressing staff needs, fostering a positive work environment, and ensuring alignment with the college's
strategic objectives.

4. **ES Principal:**
 - **Agendum Topic:** Enhancing Elementary School Curriculum and Co-Curricular Activities

- **Description:** The ES Principal will discuss strategies for improving the elementary school
curriculum, integrating innovative teaching methods, and enriching co-curricular activities to enhance
student engagement and academic success.

5. **HS Principal:**

- **Agendum Topic:** High School Retention and Student Support Services

- **Description:** The HS Principal will address concerns related to high school student retention
rates, dropout prevention strategies, and student support services. This includes implementing
interventions to support at-risk students, promoting a positive school culture, and enhancing parent and
community involvement.

6. **Dean of College:**

- **Agendum Topic:** College Academic Policies and Program Offerings

- **Description:** The Dean of College will provide updates on college academic policies, curriculum
revisions, and program offerings. This includes discussing new course proposals, academic standards,
and opportunities for interdisciplinary collaboration.

7. **General Services Supervisor:**

- **Agendum Topic:** Campus Facilities Maintenance and Improvement Projects

- **Description:** The General Services Supervisor will report on campus facilities maintenance issues,
ongoing renovation projects, and plans for infrastructure improvements. This includes addressing safety
concerns, optimizing facility utilization, and ensuring a conducive learning environment for students and
staff.

8. **OSA Head:**

- **Agendum Topic:** Student Affairs Programs and Services

- **Description:** The OSA Head will discuss student affairs programs, extracurricular activities, and
support services aimed at enhancing student well-being and holistic development. This includes
promoting student leadership opportunities, diversity initiatives, and campus-wide events.

9
10. **Research Officer:**

- **Agendum Topic:** Research Agenda and Funding Opportunities

- **Description:** The Research Officer will present updates on the college's research agenda,
ongoing research projects, and opportunities for external funding. This includes promoting research
dissemination activities, interdisciplinary collaboration, and fostering a research culture within the
institution.