Infrastructure Quality Monitoring

and Durability System

 IQMDS

A system that the Project will adhere which sets

the minimum key Quality Assurance Indicators,
the Processes for Quality Control and
Monitoring to ensure Durability of
Infrastructure Subproject.
 STRUCTURE OF IQMDS

This is divided into four parts.

 Part 1 - IQMDS Manual.

 Part 2 - PRDP Quality Assurance Framework and
Elements of the IQMDS,
 Part 3 - Contract Management and Supervision, and
 Part 4 - Materials Testing and Quality Control (MTQC)
 SCOPE OF IQMDS MANUAL

 The IQMDS manual applies to rural infrastructure

projects that are proposed for implementation under
PRDP.
 It provides the guidelines on the overall quality
assurance framework for PRDP, the guidelines on
contract management and supervision, and the
guidelines on materials testing and quality control.
 IQMDS
 The infrastructure projects
types subject for scrutiny  fish sanctuaries/marine
using this manual are protected areas,
 Farm-to-market roads and  tram lines, cold storage
bridges, facilities,
 irrigation,  trading posts,
 potable water supply,  green houses,
 postharvest facilities,  solar driers,
 production facilities,  watch towers,
 market facilities,  nursery watch towers
 fish landings,  slope stabilization works.
QUALITY ASSURANCE FRAMEWORK
What quality?
What is quality control?
What is quality assurance?
 Quality

▪ Generally the word “quality” is used to describe the inherent

characteristics of a product or service
▪ “Quality” is relative. It means different things to different
people.
▪ The quality of a product may be poor, good or excellent
depending on the end-user’s point-of-view.
▪ It also depends on the end-user’s capacity to pay.
▪ It is the degree of conformance to the standards at a price in
which the customer is willing to pay for.
 Quality

In the ISO 9000 Context:

“Quality” is the degree to which a product or
service fulfills the needs or expectations of the
customer. Quality is therefore Customer -
Focused.
 Quality
IN THE PRDP CONTEXT
Quality could be achieved following an
agreed minimum quality assurance
indicators to be adopted through an
“Infrastructure Quality Monitoring and
Durability System”
 General Concepts of Quality
Assurance and Quality Control
 Quality Assurance (QA)  Quality Control (QC)
 All the planned and  Concerned in the
systematic activities operational means of
implemented within the fulfilling the quality
quality system and requirements
demonstrated to provide  QC is a production tool
adequate confidence that an (ITP & MMTR)
entity will fulfill the quality
requirements
 A Quality Plan (QP) is
management tool for Quality
Assurance.
 ELEMENTS OF THE IQMDS
/INDICATORS OF QA
1. A functional Management Support System- understanding the
organizational structure that makes up the project and their inter-
relationship
2. A functional Contract Review Processes and Procedures-
Looking closely at the different agreements whether it is legally,
technically and administratively binding.
3. A functional Inspection and Testing Processes and Procedures-
Quality Control processes and procedures must be in place.
4. A functional Document Control System- Control of all internal
documents (manual, procedures, forms) and data including
documents of external origins
5. A functional Operation and Maintenance System- An Exit
Strategy for project Sustainability
1. Management Support System
 1. Management Support System

 Interrelation of personnel who manage, perform and

verify work affecting quality
 Responsibility is defined through an organizational chart
or table of organization to identify the interrelationship
of key personnel and the reporting system
 Responsibility and authority may be stated or defined in
the form of a job description
1. Functional Management Support
System

Understanding the organizational structure that

makes up the project and their inter-relationship.

➢ Roles of WB, GOP AND DA.

➢ Roles of DA AND LGU
➢ Roles of LGU and CONTRACTOR
 Quality Assurance Management in
Infrastructure
The responsibility interfaces of the LGU and PRDP , are well
defined such as:
 the LGU is responsible in the preparation and implementation
of SPs while PRDP provides technical support;
 during implementation, the LGU as owner or procuring entity
acts as supervisors and inspectors on a daily basis while the
PRDP acts as co-inspectors or technical back-up of the
PPMIUs as surveillance monitors in the implementation of
the quality assurance plan;
 Quality Assurance Management in
Infrastructure

 the document control is everybody’s responsibility

 the O&M of completed project is the main role of the
beneficiary end users and proponent LGU
 Quality Control Management in
Infrastructure

The quality control in the Inspection and Test Plan (ITP),

Minimum Materials and Testing Requirement (MMTR) Plan
specifies among others:
 the detailed items of work to be done;
 minimum test and inspection to be done,
 acceptance criteria and the responsibility
interface again of different management units.
 Quality Control Management in
Infrastructure

 The Contractor as the main actor doing all the quality control
activities;
 The LGU and PRDP assist the contractors as witnesses to the
tests and acts as supervisors/inspectors when holds points
are required as pre-requisite in the performance of
succeeding construction activities or items of works and
 The PRDP provides technical support to the lower units as
surveillance activities are important to ensure uniformity of
quality application, release of funds to LGUs and payments to
contractors.
 The coverage of quality control
management includes the following:

 Materials Testing and Inspection

 In-Process Testing and Inspection (laboratory and field)
 Final testing and Inspection (Laboratory and Field Testing)
 Trial Operations

For PRDPs consumption, it will only recognize tests by a third

party which is from DPWH or its accredited laboratory for the
acceptance of works and billing purposes.
General Framework of Quality
Control
 Subproject Level Quality Control
Organizational Requirement
A typical organization may be composed of three major
working teams namely:

 Field Supervisory Team

 Laboratory Test Team
 Survey Measurement Team

This typical set-up is both true for the contractor and the LGU
as the owner or implementer. Though, the minimum staff
requirements in the bidding are: the Manager, Project
Engineer, Materials Engineer, Foreman and Safety Officer are
expected from the Contractor, the above working teams are
the minimum work category to ensure quality.
Typical Organization for Quality
Control
 Quality Control Forms
Annex 13 LGU QAQC FORMS (RESPONSIBILITY MATRIX)
Annex 14 QA_QC Inspection Report
Annex 15 QC Inspection Report
Annex 16 MMTR Monitoring Report
Annex 17 Summary of Quality Control (SQC) Test Performed
Annex 18 Test Equipment Check Table
Annex 19 Placing of Concrete Checklist
Annex 20 Inspection Request Form
Annex 21 Site Instruction Form
Annex 22 Non-conformity Report
Annex 23 NCR Master List
Annex 24 Concrete Production records
Annex 25 Construction Punchlist
2. Contract Review Processes
and Procedures
 2. Contract Review Processes and
Procedures
Looking closely at the different agreements whether it is
legally, technically and administratively binding.
➢ MOA and IMA
✓ Being reviewed by the Legal Division of the DA Central
➢ LGU SP Contract with Contractors
✓ Defined by the harmonized procurement guidelines of
RA 9184 and the WB guidelines.
Design Control for Contract Review of
Infrastructure

Basic components of a good design control:

▪ 1.Design Input
▪ Identify regulatory requirements
▪ Review specifications
▪ Design Output
▪ Shall meet design input
▪ Shall make reference to acceptance criteria
▪ Shall identify safe and proper functioning of the
structure
▪ Shall be reviewed before release
 Design Control for Contract Review of
Infrastructure
▪ Design Review and Verification
▪ Review by various disciplines
▪ Performing alternative calculations
▪ Comparing new design with a similar proven design
▪ Undertaking tests
▪ Design Validation
▪ Follows successful design verification
▪ Normally performed on the finished structures
▪ Design Changes
▪ Identifying, review and approve design changes and
modifications by authorized personnel before
implementation (Pre-construction Conference)
 Objectives of Design Review

Review of technical plans, standards & specifications used in

the design to ensure:
✓ Adherence to Provisions of Local Standards, e.g., DA,
DPWH, NIA, NWRB, LWUA etc…
✓ Adherence to Provisions of International Standards, e.g.,
AASHTO, ACI, ASTM
✓ Adherence to Durability
✓ Adherence to Reliability and Reasonable O&M cost
3. Inspection and Testing
Processes and Procedures
3. Inspection and Testing Processes
and Procedures

The inspection and testing procedures are detailed in the:

1. Quality Plan (QP)
2. Inspection and Test Plan (ITP)
3. Minimum Materials Testing Requirement (MMTR) Plan
4. Contract Management and Supervision Guidelines, and
5. Materials Testing and Quality Control Guidelines.

 Quality Control Processes and Procedures are guide to the

contractor, the procuring entity and oversight monitors in the
efficient and effective implementation of subprojects.
 Quality Plan (QP)

 The activities which have to be undertaken in order to

establish the objectives and requirements for quality and
for the application of a quality system, or

 The organizational structure, procedures, processes,

resources and controls needed to implement quality
management of a project
 Quality Plan (QP)
 Quality control plan is a document describing which
procedures and associated resources will be applied,
by whom, how and when, to an activity, process or
project.

 It serves to monitor the progress or the actual

performance of an activity or the project itself.

What Who
How
When
 Basic Contents of a Quality Plan

a. Title of an activity, project, process or production or

inspection steps. Contains the project title or name and
other basic information.
b. Project Management Organization. Clearly defined
responsibility and authority and assignment of tasks to
avoid confusion. Qualification criteria to ensure efficient
performance of the assigned task
c. Interface. Defines the inter-relationships with respect to
certain procedures or documents or between persons or
organizations.
 Basic Contents of a Quality Plan

a. Responsibility. Defines the responsible person or

organization with respect to an activity
b. Control or Hold Point. Defines the area or place where an
activity or process is to be checked, inspected or verified to
compare performance against requirements. Succeeding
activities will not proceed if no clearance as a result of the
hold point procedure.
c. Key Performance Measurement (KPM) or Key Performance
Indicator (KPI). The qualitative or quantitative
measurement of an activity. Normal method is by audit and
surveillance.
Sample Quality Plan
QUALITY PLAN (OUTLINE) FOR BRIDGE PROJECT
Form No. ___________
Responsibility/
Activity/Process Procedure/ Reference Control Points/ Parameters Frequency
Interface
1. Project Organization - Staff Qualifications - Manning Schedules - Start of Project - LGU PPMIU
1.1 Organizational Structure Standards - Budget Schedule - Realignment - RPCO
1.2 Activity Schedule - Rebudgeting - PSO
1.3 Human & Material Resources - NPCO
2. Contract Review - Project requirement - TOR/Work Scope - Start of Project
- Milestones
3. Design Review - Design Codes a. Field Survey Information - Upon Project - RPCO/PSO/NPCO
- Design Standards b. Hydrologic/Hydraulic Data Presentation
- DPWH/DILG c. Subsurface Data & after approval
d. Traffic Data - Prior to
e. Features of Design Construction
f. Geometrics
g. Substructure
h. Foundation
I. Design Criteria
j. Design Procedures

4. Inspection/Testing - DPWH/ASSHTO/ a. Pre-construction - NPCO

DILG/ASTM Joint Survey - As required - PSO
Standards b. Alignment (H + V) - As required - RPCO
c. Test Piles - As required - LGU PPMIU
d. Materials Testing
- Superstructures - As required
- Substructures - As required
- River Detour Structures - As required
- River Bank & Approach - As required
 INSPECTION AND TEST PLAN

❑ Establish a documented procedures for inspection

and testing activities to ensure the specifications
are met (ITP). Establish acceptance criteria and
hold points.
❑ Inspection and testing are detailed in the quality
plan or ITP.
❑ Verification of conformance to specs is in
accordance to quality plan or ITP
 INSPECTION AND TEST PLAN

Verification of conformance to specs is in accordance to

quality plan or ITP

a) Incoming or Receiving Inspection

▪ Verification of conformance to the specified
requirements shall be in accordance to quality
plan or ITP
▪ Establish acceptance criteria
▪ Consider amount of control exercised at
suppliers premises
 INSPECTION AND TEST PLAN

b) In-process inspection and testing

• Conduct process inspection
• Hold non-conforming process until correction
is made
c) Final inspection and testing
• Check conformance to criteria
• Establish and maintain records of inspection
and testing
 Form No.
Republic of the Philippines
PHILIPPINE RURAL DEVELOPMENT PROJECT (PRDP)
PLGU
LOGO
INSPECTION AND TEST PLAN
Municipality of: Province: Region: Contract No.
Project Name: Contractor: Reference No.
Project Location: Date Approved:
Contract Description of the Operation/ Test/ Inspection and
Specification
specs Inspection Procedure Reference No. Stage/Frequency Acceptance Criteria Testing Output/Records
Reference No.
Item Description / Characteristics Contractor LGU

PART D-SUBBASE AND BASE COURSE

Aggregate Subbase Course
a.) Grading Item 200.2 Item 200.2 as per required As per specs. X W Test Result
b.) Liquid limit Item 200.2 AASHTO T 89 as per required not greater than 35% X W Test Result
c.) Plasticity index Item 200.2 AASHTO T 90 as per required not greater than 12% X W Test Result
d.) CBR Item 200.2 AASHTO T 193 as per required not less than 25% X W Test Result
200 e.) FDT Item 104.3.3 AASHTO T 180D-T 191 3 @ every 500 sq. m. 0.98 X H/W Test Result
f.) Preparation of existing surface Item 200.3.1 Item 200.3.1 as per required As per plan X W Inspection Report
g.) Placing Item 200.3.2 Item 200.3.2 as per required As per plan X H/W Inspection Report
h.) Spreading & compacting Item 200.3.3 Item 200.3.3 as per required As per specs. X W Inspection Report
I.) Trial Sections Item 200.3.4 Item 200.3.4 as per required As per specs. X W Inspection Report
j.) Tolerance Item 200.3.5 Item 200.3.4 as per required As per specs. X W Inspection Report
PART E-SURFACE COURSES
Portland Cement Concrete Pavement Item 311.2 Item 311.2 once a day As per specs. X W Inspection Report
Material Requirement
a) Portland Cement Item 311.2.1 AASHTO T 1217 1 sample / 2000 bags 10 kg. X W Mill Certificate
b.) Fine Aggregates Item 311.2.2 AASHTO T 71 1 sample / 1500 cum. 50 kg. X W Inspection Report
c.) Coarse Aggregates Item 311.2.3 AASHTO T 96 1 sample / 1500 cum. 70 kg. X W Inspection Report
d.) Water Item 311.2.4 PEC X W Inspection Report
311 e.) Reinforcing Steel Item 311.2.5 AASHTO M 31 or 32 1 sample / 10000 kg. 1 meter X H/W Mill Certificate
f.) Joint Fillers Item 705 Item 705 1 (400mm x 400mm) X W Mill Certificate
g.) Admixtures
air-entraining admixtures Item 311.2.7 AASHTO M 154 As per specs. X H/W Mill Certificate
chemical admixtures Item 311.2.7 AASHTO M 194 As per specs. X H/W Mill Certificate
h.) Curing Materials Item 311.2.8 AASHTO M 144 As per specs. X H/W Mill Certificate
I.) Concrete Item 311.3.10 AASHTO T 23 & T 97 1 set - 3 samples/75cu.m 1 set sample X W Test Results

Submitted by: Checked by: Recommending Approval: Approved by: Important:

H - Hold
Signature
W - Witness
Name S - Surveillance and Monitoring
Title Project Engineer - Contractor PPMIU Engineer PPMIU Head Provincial Governor X - Self Inspection
Date
 MINIMUM MATERIALS AND TESTING
PLAN (MMTR)
 The requirement for the minimum materials test will be
based on the DPWH Standard Specifications for Public Works
and Highways (2004 edition Volumes 1, 2 and 3) or as
specified in the plan.

 The MMTR Plan contains the items of work, the quantity per
item of work, the required materials and field test, the
minimum test to be done, the sample test required, and the
total test to be done.

 The result of the test will be the basis of acceptance of the

materials and works done and its consequent payment.
 Philippine Rural Development Project (PRDP)
Sub-Project Title:
Location:

MINIMUM MATERIALS TESTING REQUIREMENT (FOR ROADS)

Original POW Estimated Test Min. No. of Sample Test Total Test Test Amount of
Item No. Description Unit REMARKS
Quantity Direct Cost (P) Required Test Req'd. Requirements Required Unit Cost Test
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12)
= (4)/(8) x (7) = (9) x (10)
PART C - EARTHWORKS
100 Clearing and Grubbing ha. 1.00 IR 1 whole area 1 1 -
101 Removal of Stuctures and Obstruction ls. 1.00 IR 1 whole area 1 1 -
102 Roadway Excavation (Surplus Unclassified) cu.m. 300.00 IR 1 - (IR) if materials are surplus excavation
P 1 for every 1500 cu m. 1 - Apply (P) test if unsuitable excavation
103 Structure Excavation cu.m. 3,333.00 G 1 3 -
P 1 for every 1500 cu m. 3 - if materials are to be incorporated in the work
C 1 3 -
104 Embankment cu.m. 1,000.00 G 1 1 -
sqm 2,000.00 P 1 for every 1500 cu m. 1 -
C 1 1 -
FDT 3 for every 500 sq.m. 12 - Layer placed not exceeding 200mm in loose measurement
105 Sub-Grade Preparation sq.m 3,000.00 G 1 1 -
cum 300.00 P 1 for every 1500 cu m. 1 - subgrade thickness of 200mm
C 1 1 -
FDT 3 for every 500 sq.m. 18 - 3 FDT Test per set
PART D - SUBBASE & BASE COURSE
200 Aggregate Sub Base Coarse cu.m. 3,000.00 G 1 10 -
for every 300 cu m.
sqm 500.00 P 1 10 -
C 1 2 -
for every 1500 cu m.
Q1 1 2
CBR 1 for every 2500 cum 2 -
FDT 3 for every 500 sq.m. 3 - 3-FDT @ every 150mm/layer of subbase coarse
201 Aggregate Base Coarse cu.m. 3,000.00 G 1 10 -
for every 300 cu m.
sqm 3,000.00 P 1 10 -
C 1 2 -
for every 1500 cu m.
Q1 1 2 -
FDT 3 for every 500 sq.m. 18 - 3-FDT @ every 150mm/layer of base coarse
PART E - SURFACE COURSE
301 Bitunimous Prime Coat tons 3,300.00 Q1 1 for every 40 t 83
1 to 2 L/m2
drums 200.00 or 200 drums 1
310 Bituminous Concrete Surface Course, Hot Laid
a.) Aggregates cum 3,333.00 G 1 for every 75 cu.m 45
P 1 or 130 t 45
Q4 1 3
Q6 for every 1500 cu m. Apply Q3 or Q4 if source not yet tested
F 1 3
b.) Bituminous Materials tons 200.00 Q1 1 for every 40 t 5 5 to 8 mass percent of total dry aggregates
c.) Mix cum 200.00 G 1 3
E 1 75 cu.m 3
For every
Sty 1 130 t 3
C 1 3
d.) Hydrated Lime tons 200.00 Ql 1 for every 100 t 2
e.) Mineral Filler cum 200.00 G 1 3
for every 75 cu m.
P 1 3
4. DOCUMENT CONTROL SYSTEM
 4. DOCUMENT CONTROL SYSTEM
1. Control of all internal documents (manual, procedures,
forms) and data including documents of external origins:

DPWH Standards
NIA Standards
ASTM Standards
AASHTO Standards
ACI Standards
National Building Code
2. Reviewed and approved by authorized personnel prior
to issue
3. Master list for identifying current revision to avoid use
of obsolete documents
 Objective of Document Control

Document control is a vital element of a quality assurance plan.

Proper documentation, processing, filing and maintenance of
files will ensure:

 an effective and efficient access to documents by users.

 an effective and efficient correspondences.
 obsolete documents are removed from all points of issue.
 obsolete and active files/documents are properly identified.
 Cataloguing System
The component shall maintain file folders for the following
documents:

1. Subproject folder
2. Correspondences to
3. Correspondences from
4. Internal (within the Project, LGU and Contractors)
communications
5. Approved Shop drawings, As-stake and As-built Plans,
Approved Variation Order, Approved Time Extension
6. Certificates and test data/results
7. Requests for information (queries and replies)
8. Minutes of meeting
9. Safety related documents
 Cataloguing System

1. The subproject folder

The subproject folders contain the following lists of documents and

are considered active files until loan closure date.
1. Feasibility Study
2. Detailed Engineering Design and Plans
3. Program of Work
4. Social and Environmental Safeguards Documents
5. Philippine Bidding Documents
6. MOA/IMA and Financial Documents
 Cataloguing System
2. Correspondences to
All correspondences to shall be coursed through and approved by the
Project Director. Prior to release, outgoing documents shall be
endorsed to the office component for cataloguing.

The log shall contain the following minimum information:

1. Date sent
2. Ref. No.
3. Subject
4. Awaiting reply (Y/N)
5. Date received
6. Received by
7. Notes
 Cataloguing System
3. Correspondences from

The log shall contain, at the least, the following entries:

1. Date received
2. Subject/description/title
3. Revision no.
4. Attachments
5. Ref. No.
6. Requires reply (Y/N)
7. Filing date
8. Notes
 Cataloguing System
3. Internal Communication

 Most formal-internal communications are expected to

originate from the Project Management Level.

 All internal communication shall be made in duplicate and

must be initialized by both the sending and receiving party.
The duplicate copy shall be maintained on-site.
 Cataloguing System
4. Shop Drawings, As-stake and As-built Plans, Variation Orders,
Time Extension

 All shop drawings, As-stake and As-built plans, Variation

Order and Time Extension submitted to shall undergo the
process indicated in Item B –Correspondences to. Similarly,
all shop drawings, As-stake and As-built plans, Variation Order
and Time Extension from shall undergo the process indicated
in Item C –Correspondences from
 All approved shop drawings, as-stake and as-built plans,
variation orders and time extension shall be filed in the
subproject folder.
 Cataloguing System

5. Certificates and test data/results

 All certifications submitted to (client’s name) shall undergo

the process indicated in Item B – Correspondences to
(client’s name).
 Similarly, certifications from (client’s name) shall undergo the
process indicated in Item C – Correspondences from (client’s
name). All certificates from suppliers shall be filed in the
Certificates and Test Data Results folder.
 Cataloguing System

6. Request for Information (RFIs)

 All request for information submitted to (client’s name) shall

undergo the process indicated in Item B – Correspondences
to (client’s name).
 Similarly, all RFIs from (client’s name) shall undergo the
process indicated in Item C – Correspondences from (client’s
name).
 Cataloguing System

7. Minutes of Meeting

 A separate folder will be maintained for all minutes of

meetings. Any business arising from the minutes of the
meeting will be attached with an action points column.
 Cataloguing System
8. Safety Related Documents

 All safety related documents submitted to (client’s name)

shall undergo the process indicated in Item B –
Correspondences to (client’s name).
 Similarly, all safety related documents from (client’s name)
shall undergo the process indicated in Item C –
Correspondences from (client’s name).
 The contractor is obliged to report regularly to the
Department of Labor and Employment relative to incidence
of injury and in accordance to its health and safety program
and a copy of which must be furnished to the Project.
 SAMPLE OF MASTER LIST - DOCUMENT TRACKING OF REVISIONS

ISSUE STATUS: POLICY MANUAL (QM)

REV 0 REV 1 REV 2 REV
SECTION/CLAUSE 3
Date Date Date Date
Distribution List 10-18-99 1-28-00
QM 1 Introduction 09-01-99
QM 2 Company Profile 09-01-99
QM 3 Quality Policy 09-01-99
QM 4.1 Management Responsibility 09-01-99 01-10-00 03-13-00
QM 4.2 Quality System 09-01-99 02-01-00
QM 4.3 Contract Review 09-01-99 02-01-00
QM 4.4 Design Control 09-01-99 02-01-00 03-13-00
QM 4.5 Document & Data Control 09-01-99 03-13-00
QM 4.6 Purchasing 09-01-99 02-01-00 03-13-00
QM 4.7 Control of Customer-Supplied 09-01-99
Items/Documents 09-01-99
QM 4.8 Product Identification & Traceability 09-01-99
 ISSUE STATUS: POLICY MANUAL (QM)
REV 0 REV 1 REV 2 REV 3
SECTION/CLAUSE Date Date Date Date
QM 4.9 Process Control 09-01-99 02-01-00
QM 4.10 Inspection 09-01-99 01-28-00
QM 4.11 Control of Inspection, Measuring & 09-01-99 01-28-00
Test Equipment
QM 4.12 Inspection Status 09-01-99 02-01-00 03-20-
00
QM 4.13 Control of Non-Conforming 09-01-99 03-13-00 03-13-
Drawings 00
QM 4.14 Corrective/Preventive Action 09-01-99 01-28-00
QM 4.15 Handling, Storage, Packaging, 09-01-99 02-01-00
Preservation & Delivery
QM 4.16 Control of Quality Records 09-01-99
QM 4.17 Internal Quality Audits 09-01-99
QM 4.18 Training 09-01-99 02-01-00 03-22-
00
QM 4.20 Statistical Techniques 09-01-99 02-01-00
5. Operation and Maintenance
System
5. Operation and Maintenance System

 PRDP will organize Beneficiary Organizations such as Bridge

and Roads O&M Group (BROMG), Barangay Water Works
and Sanitation Association (BAWASA), Farmers Association
(FAs) and Irrigators Association (IAs) to help ensure:
✓Sustainability of operations
✓Efficient services to beneficiaries
✓Well defined responsibility and authority
✓Clean sets of policies and procedures
✓Beneficiary satisfaction
5. Operation and Maintenance System

Formed Groups and the proponent LGUs will be managing

the following O & M Management Phases from:

1. O & M Plan Preparation

2. O & M Implementation
3. O & M Fund Management
4. O & M Monitoring and Evaluation
 O & M Plan Preparation
WHY PLAN
 To prevent chaos in the operation (“kanya-kanya”)
 To minimize, if not eliminate, conflicts
 To identify what to, when to and how to maintain facilities
 To determine the O&M cost and plan for the sourcing of
the required fund
 Plan should include specific duties and responsibilities
 There should be a specific system of rewards and penalties
regarding conformance and/or non-conformance to plan,
rules, regulations and good performance
 An O & M organization with specific persons with defined
authorities and responsibilities – including fixed
salaries/honoraria
 O & M Implementation

 The O&M implementation is main responsibility of the

end users.
 However, the implementation management agreement
provides that in case the turned over SPs are not
maintained (failure of maintenance) or poorly maintained,
the LGU is obliged to properly operate and maintain the
facility.
 O & M – Fund Management

WHY DO WE NEED FUNDS?

 System construction, rehabilitation, expansion
 System operation
 System maintenance and repair

O&M FUNDS ARE NEEDED FOR:

 Operation
 Maintenance
 Repairs
O & M Monitoring and Evaluation

 The Operations Manual included an O&M Audit

Framework section that outlines the procedures for
evaluating the performance of proponent LGUs and
conditions for reward and penalty.
 THE DESIRED SUSTAINABILITY LOOP

IN SUMMARY
Project
Identification and
Prioritization

Technical
Validation and SUSTAINABILITY
Field Investigation Quality
Assurance
FS and Detailed O&M
Engineering Quality
Work
Control
Project
Project Review & Implementation
Approval
 “Quality can not be
inspected in a
structure. It has to
be built into it.”

“Inspection confirms whether

a structure meets the
established criteria, but do
not add quality by itself.”
THANK YOU!

Next Workshop…….