A SOFTWERE REPORT

ON

STUDY OF ORANGE HRM

BATCH 2022 -2024

MODI INSTITUTE OF MANAGEMENT AND

TECHNOLOGY,

Kota (RAJASTHAN)

Guided by:
Prepared by: Muskan Tanwar
Roll no: 22MMOXX637
 Acknowledgment

This project was quite good to learn a lot of technical things like PHP, JavaScript, CSS, HTML
etc., at the same time it gave me the confidence to work in the real life and professional set up. I
feel the experience gained during the project would lead me towards a good professional life.

I wish to express my profound gratitude to my Guide Mr. ……………………… for giving and
opportunity to do this project in the MODI INSTITUTE OF MANAGEMENT AND
TECHNOLOGY.

At the end, I am also thankful to …………………….. Website for giving us valuable

suggestions during the work.
 DECLARATION

I’am Muskan Tanwar the student of third year MIMT (MBA

Semester 3rd) 2022-2024 hereby declare that I have completed the
software report on ORANGE HRM.

The information submitted is true and original to the best of my

knowledge.

Name of the Student

Muskan Tanwar
.
Roll no
. 22MMOXX637

Signature of Student
: _______________
 Introduction

Background
As a fictional illustration of the principles discussed, we occasionally refer to a medium sized
knitting (sweater) company called Bridging the Gap Knitwear (BTG Knitwear). Let's take a
moment to learn about BTG and meet its key employees.

BTG Knitwear, Ltd., with corporate headquarters in Gulshan, Dhaka, owns and operates multiple
knitting factories committed to providing "warmth and comfort" for its customers regardless of
age or fitness level.

Founded in 2000 with just one factory in the Narayanganj area, it now has two other factories in
Gazipur and Chittagong. From its founding, the company grew first to product over 100,000
sweaters at its Narayanganj factory, and then it expanded to Gazipur and recently at Chittagong.
Current capacity of BGT Knitwear is more than 300,000 sweaters. The company employs 4,000
full- and part-time employees. In 2012, the company had assets of 400 million taka and
generated revenue close to 60 million takas.

Configure the system

Creating Users
One of the first things you’ll need to do is create users and user groups.
When creating users or groups, you also assign specific rights and
permissions to each, which limits (grants) access to specific tasks and
information within Orange HRM.

To create users and user groups:

1. Select Admin > Users.

2. You’ll see 3 categories you’ll need to configure.

 HR Admin Users—these are your HR employees.
 ESS Users—these are your company’s employees who can use Orange HRM to view
their vacation time, benefits, and other data. For projects in HR, or other purposes.

Admin User Groups—these are user groups you can

configure
3. Here is where you would create users, assign users’ rights within Orange HRM, or create
groups that possess specific rights to save, edit, delete, and so on.

4. Choose each, choose to edit or add and enter the relevant information.
5. Click Save.

Creating a Job Category

Orange HRM allows you to create job categories and classifications.

To create a new job:

1. Select Admin > Job.
2. You can configure 5 different options for each job.
 Job Titles—Enter the job title, for instance, “Sales
 Job Specifications—Enter certain types of status, such as
 Pay Grades—Define currency and minimum and maximum pay
 Employment Status—Define employment status such as full or
 EEO Job Categories—Import EEO job categories.
3. Select Job > Job Titles.
4. Click Add.
5. For Job Title, enter “Sales Representative.”
6. For Job Description, enter “Research, prospect, and write proposals, present to prospects and
customers, and complete sales process.”
7. Click Save.
8. Select Job > Job Specifications.
9. Click Add
 Representative.”
 Exempt or Non-Exempt, Salaried, Commission, Hourly, or other status. Rates Part-time,
terminated, and so on.
10. Enter a name in the Name field and then click Save. This choice will now appear
in the Job Specification drop-down menu.

Working with Qualifications

Often, training and education are sub-functions of a company’s HR department. Orange HRM
allows you to work with Qualification courses or categories, which are important when dealing
with technical or licensed employees. In many industries, employees are encouraged to take
continuing education, while in others, they are required to maintain qualifications set by
government agencies or professional organizations.
To create a Qualification:
1. Select Admin > Qualification.
2. You’ll see 2 categories you’ll need to configure.
 Education—Define institutions and courses.
 Licenses—Define professional licenses.
3. Select Admin > Qualification > Education.
4. Enter an institution name and a course title.
5. Click Save.
6. Select Admin > Qualification > Licenses.
7. Enter the name of the license you want to define. Orange HRM automatically assigns a unique
identification number.
8. Click Save.

Editing Employee Information

While you’ll only add an employee’s information once, you’ll likely need to edit the data more
often. Use the PIM module also to edit employee information. Some of the most frequently
changed data includes changing surnames due to marriage, salary and pay grade due to
promotion, or other benefit information due to addition of a dependent.
To edit employee PIM data:
1. Click PIM. Your company’s employee list screen appears.
2. To edit an employee’s information, click the employee’s name. The employee information
screen appears.
3. Enter new information or edit existing information for the given employee.
4. When finished, click the PIM module tab.

Working with Benefits

Orange HRM gives you a Benefits module, in which you can manage your employee
and dependent benefits program. Here you can configure and manage your Health
Savings Plan and your Payroll Schedule.
To manage employee benefits:
1. Click Benefits. You can manage the two following options:
 Health Savings Plan
 Payroll Schedule
2. Click Health Savings Plan.
3. Define your HSP, and then manage the details as employees register and use the program.
4. When finished, click Payroll Schedule. On this page, you can:
 Add new information or edit existing information.
 Define a pay period.
5. When finished, click Home.

Working with Recruitment

Recruitment is module you will use to manage your company’s recruitment needs.
Here you can design, post, and manage job vacancies as well as manage your
applicants’ pools.
To manage recruitment:
1. Click Recruitment. On this page you can manage the following two options:
 Job Vacancies
 Applicants
2.To post a new job or manage an existing job, click Job Vacancies.

3. To add a new applicant or manage an existing applicant, click Applicants.

4. When you’re finished, select another module (for example, Admin, PIM, Time) or click
Home.

General Information
To see general information
Click admin
Organization
General Information

More
 Role of Information Systems in
Organization
IT has played an important role in BTG's success. During the first few years of operation, the IT
staff created an infrastructure that supported internal billing and scheduling and a website that
provided basic information about the company' product and certification to attract buyers. The
need for more-sophisticated functions quickly became apparent. Applications were developed or
purchased for online collaboration, financial accounting, human resource management, inventory
control, asset management, staff scheduling, member participation, program registration, and so
on.
The emergence of HR portals and self-service technologies has created a major new opportunity
for the HR function. Paper-based, “central-office” record keeping systems are rapidly being
replaced by powerful, Web- centered information systems, designed to deliver a wide array of
self- service personal and professional information to individual users and employees.

Orange HRM Live, the Software as a service (SaaS) version of the world famous Open-Source
(Free) HR Software,” Orange HRM” has simplified many HR functions with its cost effective
pay as you go model.
HR managers of the modern day are assiduous and simply cannot afford to waste time on simple
HR tasks to be performed manually or wait for weeks for reports to be prepared, which you
cannot be a 100% sure of the accuracy, to make critical decisions in that affect your organization.
This is a risk that can bring adverse effects to your organization in both short and long runs.

With the recent economic recession one of the largest hindrances for the small business owner is
the availability of funds for implementing an HRIS for your organization. Orange HRM Live
was introduced to cater to SMEs with an effective and efficient HRIS our deployments have
effectively removed costs
associated with hardware, software, hosting fees resulting in an economical and efficient model.

Orange HRM Live offers powerful tools for providing easy-to-access to information as well as
building more productive workforces, these technologies are changing the ways that human
resources departments
around the world are organized and managed, as well as how they will address the needs of the
workforce of the future. Some key benefits of SaaS models are.

Low total cost of ownership - We take care of the IT infrastructure, upgrades, and on-going
maintenance allowing you to reduce your upfront investment, reduce your overall cost of
ownership and shift your focus to developing and optimizing your talent.
Latest Functionality with Seamless Opt-in Upgrades - System upgrades with latest features and
fixes are done by our support team. You do not have worry about hiring IT staff for any of these
tasks.
Secure – Orange HRM Live SaaS solutions provide you with top-of-the-line security measures to
protect your system, your data, and your resources. Our servers are SAS70 certified.
Rapid Implementation - Get up and running quickly for an accelerated return on investment.

Today’s Human Resources function is being transformed by the Web. Web-Based Human
Resources shows HR professionals how to use on-line technologies to offer more services to
more employees at a lower cost. It offers concrete tips on which approaches are most effective in
small, medium, and large organizations; provides a framework for transforming HR from a
support function to one centered on organization-wide productivity and learning; and explains all
the key web technologies and trends that are changing the HR function.

Five major functions of the information system

Your people are the most important asset; therefore, it only makes sense that your organization
will want to choose the best human resource management (HRM) system. But with so many
choices and options out there, it can be difficult to pinpoint what features your business needs to
succeed. A good HRM will give the human capital management team information and metrics
needed briefly in order to make better business decisions. Selecting an HRM comes down to
understanding the key factors and benefits that will provide the most value to your company HR
functions. Here are five ways to evaluate a new HRM product so that the business gets a solid
return on investment from day one.

1 – Simple to Use Dashboard

Any HRM worth the effort will have a central dashboard that features critical human resource
management information immediately upon login. This can be configured to meet the needs of
the administrator who is using the HRM. Meaningful lists, charts, and links to the areas that deal
with employee records, time and attendance, leave requests, recruitment and training, and more
should be displayed within an intuitive framework.

2 – Ease of Reporting
Human resource personnel are often tasked with reporting on important employment related
issues. This means they will have to be able to pull a variety of reports on everything from
recruitment to terminations. An easy reporting system that allows users to import and export
information in common document formats is a key factor to look for in the best HRM.

3 – Ongoing Product Updates

Just as human resources change continually, so too should an HRM be maintained with the latest
updates to employment related processes. Look for an HRM software that has frequent updates
and improvements. These are the signs of a software company that listens to what its clients want
and need on a regular basis, plus has a skilled development team to keep things running
smoothly.

4 – Live Knowledgeable Support

If there is ever a product issue, the one factor you will need the most is live technical support
from a knowledgeable team. There is nothing more frustrating for an HR department than not
having access to an HRM that stores employee data due to a software or web error. Before
selecting your HRM solution, pick up the phone and ask support related questions to evaluate
how responsive a company is.

5 – Try Before You Buy

Because of all the features that an HRM has, it can be an expensive purchase for any company.
However, a good HRM provider will offer an Open-Source option that you can try before you
buy any customization. While there are free trials of some products, you can get locked into
costly features you do not want to use in the future.

Three major benefits of the information system

Integrated platform to manage employment benefits. Covers medical and welfare benefits‚ with
possibilities to define new benefits‚ by type‚ provider and several other areas. Assigning benefits
to employees happens in a variety of ways‚ individually‚ designation-wise or other. Benefits
history and other information can be displayed through rich reporting capabilities.

1) Define new work benefits using specific criteria.

2) Assign benefits to employee based on any required employee information.

3) View detailed information on employee's benefits history.

Apply Systems Approach to Understand Information

Systems
You will need to be running an Operating System that supports the Apache HTTP Server and
MySQL database server. In addition to that following pre- requisite must be installed.

1. Apache HTTP Server 1.3 or later

2. MySQL 5.0 or later

3. PHP 5.1.0 or later

Instead of installing above mentioned pre-requisites separately, it is possible to install a stack

which has MySQL, Apache and PHP configured to work together.
 Information Systems and Web
Technologies

Internet
This is the world-wide network of computers accessible to anyone who knows their Internet
Protocol (IP) address - the IP address is a unique set of numbers (such as 209.33.27.100) that
defines the computer's location.

Intranet
This is a network that is not available to the world outside of the Intranet. If the Intranet network
is connected to the Internet, the Intranet will reside behind a firewall and, if it allows access from
the Internet, will be an Extranet. The firewall helps to control access between the Intranet and
Internet to permit access to the Intranet only to people who are members of the same company or
organization.

Extranet
An Extranet is an Intranet that is partially accessible to authorized outsiders. The actual server
(the computer that serves up the web pages) will reside behind a firewall. The firewall helps to
control access between the Intranet and Internet permitting access to the Intranet only to people
who are suitably authorized. The level of access can be set to different levels for individuals or
groups of outside users. The access can be based on a username and password or an IP address (a
unique set of numbers such as 209.33.27.100 that defines the computer that the user is on).

We are using the three systems for the report. Orange HRM on demand is hosted on Rack
Space servers. Rack Space is one of the fastest and most reliable hosting service providers.
These systems are the most effective way the get the organizational goal.
 Information Systems Security
Five information systems threats which can negatively impact the systems.
1. The loss potential that exists as the result of threat-vulnerability pairs. Reducing either the
threat or the vulnerability reduces the risk.

2. The uncertainty of loss expressed in terms of probability of such loss.

3. The probability that a hostile entity will successfully exploit a particular telecommunication or
COMSEC system for intelligence purposes; its factors are threat and vulnerability.

4. A combination of the likelihood that a threat shall occur, the likelihood that a threat
occurrence shall result in an adverse impact, and the severity of the resulting adverse impact.

5. The probability that a particular threat will exploit a particular vulnerability of the system.

These two can be most dangerous –

1. The uncertainty of loss expressed in terms of probability of such loss.

2. The probability that a particular threat will exploit a particular vulnerability of the system.
To prevent from these threats, BTG knitwear LTD. have to follow the “United Nation” and the
“Standards organizations and standards”.
 Conclusion

This system is quite good. It is professional and reliable workstation. Overall, Orange HRM
stands out from most of the open source HRM software with a wide array of user-friendly
features. I would like to know if you have something to suggest about its limitation. This project
was quite helpful for me in learning many new things related to PHP, HTML, JAVASCRIPT and
Orange HRM. Although the project was a little bit difficult because I had to change the software
Orange HRM according to IDRBT’s requirements tried my level best to achieve the objective
my project. The project is still requiring more time and more functionalities to be added to fulfill
the requirements of IDRBT.