Affiliation Guidelines
Affiliation Guidelines
Affiliation Guidelines
1. GENERAL CONDITIONS
(1) The college/institute seeking temporary affiliation shall apply to the University on the application format given in Annexure-I.
(2) The Management Committee of the College should be duly approved by the University.
(3) Colleges affiliated to HNB Garhwal University shall not be affiliated to any other University.
(4) Infrastructure earmarked for a course affiliated to the University shall not be used for any other course.
(5) Colleges which have not yet fulfilled conditions of affiliation of the University shall not be considered for additional intake/new
course.
(6) The University shall not consider an application for granting affiliation to a new programme/course, which is not being conducted
in the three campuses of the University.
(7) The temporary affiliation for a programme may be granted initially for a period ranging from one to three years depending upon
the duration of the course, which can be revoked by the University if in some enquiry or by surprise inspection by the
University it is found that the programme is not being run in compliance to norms and conditions of the Statutory body/
University/ UGC.
(8) Maximum number of seats for starting new postgraduate courses shall be limited to 30 only or as prescribed by the Regulatory
Body, if any, for the course requested.
(9) No further increase in seats in undergraduate courses shall be considered for the coming five years starting from the academic
session 2013-14.
(10) The affiliation fee for each undergraduate programme (up to 5 subjects) will be Rs. 2.00 lakhs and Rs. 50,000/- for each
additional subject; for each postgraduate programme (subject) Rs. 3.00 lakhs; and for each Diploma programme Rs. 1.0 lakh.
(11) If the College violates any terms and conditions prescribed for granting affiliation including admitting more students than the
sanctioned seats and, if as result of this any litigation is filed in any court, the College will have to bear the litigation expenses
of the University.
2. ELIGIBILITY CRITERIA FOR EXTENSION OF EXISTING TEMPORARY AFFILIATION
(1) The college seeking extension of affiliation shall satisfy the following requirements, or the requirements in respect of any of them
prescribed by the Statutory/Regulatory body concerned, in the case of technical/professional courses only, at the time of
affiliation:
i. Undisputed ownership and possession of land, free from any or all encumbrances measuring not less than 2 acres if it is
located in Metropolitan cities, and 5 acres if it is located in other areas:
Provided that this sub-clause shall not apply to colleges already affiliated to the University.
Provided also that the requirement of 5 acres in hilly areas could be contiguous or up to three places which are not separated
by more than 2 kilometres.
ii. Administrative, academic and other buildings with sufficient accommodation to meet the immediate academic and other space
requirements as specified by the University for each of the higher education course/programme with adequate scope for future
expansion in conformity with those prescribed by the UGC/Statutory/Regulatory body.
iii. Academic building sufficient to accommodate the faculties, lecture/seminar rooms, library and laboratories with minimum of
15 sq ft per student in lecture/seminar rooms/library and 20 sq ft per student in each of the laboratories:
Provided that this sub-clause shall not apply to colleges already affiliated to the University.
iv. Number of teaching and non-teaching staff as per University/statutory body norms.
v. Adequate essential civic facilities like water, electricity, ventilation, toilets, sewerage, etc. in conformity with the norms laid
down by Central/State PWD.
vi. Adequate measures for safety, security, pollution control etc.
vii. A library with at least 1000 books, or 100 books in different titles on each subject, whichever is more, of the proposed
programmes to include both text books and reference books, besides two journals per subject, along with a book bank facility
for students belonging to SC, ST and other such sections as may be specified by the UGC from time to time.
viii. Necessary laboratory equipments as prescribed by University/Statutory body concerned for each programme.
ix. A multipurpose complex/ an auditorium and facilities for sports, canteen, health care, separate common rooms and separate
hostels for boys and girls as per requirements decided by the University.
x. Appropriate furniture for lecture/seminar rooms, laboratories, library, faculty rooms, rooms for administrative staff including
the Principal, multipurpose complex/ auditorium, common rooms and hostel rooms, and for other facilities.
xi. Duly constituted managing body.
xii. The college seeking extension of affiliation of any programme/course shall also provide following information in the
application:
a. The year when temporary affiliation was first granted for the programme/course with the details of years of gap in
affiliation, if any.
b. Category-wise details of male and female teaching and non-teaching staff such as SC, ST, OBC etc.
c. Category-wise details of male and female students enrolled in various courses like SC, ST, OBC, and students from
the State, other states and foreign countries.
(2) The College, if not run by the State Government
a. Shall be managed by a duly constituted and registered Society or Trust.
b. Shall satisfy the University that adequate financial provision is available for running the College for at least three years
without any aid from external source. It shall produce evidence of creating and maintaining a Corpus Fund permanently in
the name of the College by way of irrevocable Government Securities of Rs. 15 lakh per programme, if the college
proposes to conduct programmes only in Arts, Science and Commerce, Rs. 35 lakh per programme or as prescribed by the
relevant Statutory body, if it proposes other professional programmes, or FDRs for like amounts jointly held by the
College and the University for a minimum lock period of three years. The interest accrued out of it may be utilized by the
college with the prior permission of the University for strengthening infrastructure facilities.
c. Shall also provide an undertaking to the University that it has adequate recurring income from its own resources for its
continued and efficient functioning.
d. Shall appoint the faculty and non-teaching staff as per requirements and qualifications prescribed by the Statutory body
concerned/ University and the salary shall be paid to them through bank. The income tax of the staff members shall be
deducted at source and should also ensure the filing of income tax returns of the staff. The college/institute shall present
copies of the Form-16 of all teaching and non-teaching staff at the time of inspection.
(3) The Registered Society/Trust proposing the College shall execute a bond as given in Annexure-II.
One of the subject experts at the level of Professor, as nominated by the Vice Chancellor, shall be the Chairperson of the
Committee. TA/DA and sitting charges to the Experts shall be paid by the College as per Central Govt. rules.
(7) The report of the inspection committee shall be submitted by the Chairperson within seven days of inspection to the University
duly filled-in and signed by all the members on the proforma as given in Annexure-V. The University shall process the report
through its appropriate Bodies and decide to grant, or not to grant, temporary affiliation to the College, recording the reasons
in writing for its decision within three months of inspection.
(8) On the basis of infrastructure and other facilities available at the college, the University shall decide the number of seats for each
programme in the college.
(9) The Executive Council of the University shall be the ultimate authority to decide granting, or not granting affiliation.
(10) Continuation of temporary affiliation of the programmes and the college itself shall be granted by the University on 1 to 3 year
basis depending on the duration of the course through inspection process prescribed in these regulations.
(11) If the University decides not to grant affiliation to the college for reasons, recorded in writing of its failure to meet the conditions/
requirements for getting affiliation, the college may apply again if it fulfils the conditions/ requirements subsequently, but not
earlier than six months from the date of rejection of its earlier application.
5. WITHDRAWAL OF AFFILIATION
(1) The privileges conferred on a college by affiliation may be withdrawn in part or in full, suspended or modified, if the college, on
due enquiry, is found to have failed to comply with any of the provisions of the Act, the Statutes, the Ordinances, the Rules
and /regulations or any other direction or instruction on the UGC/ University/ Statutory body concerned, or failed to observe
any of the conditions of affiliation, or has conducted itself in a manner prejudicial to the academic and administrative
standards and interests of the University.
(2) If an affiliated college ceases to function or is shifted to a different location or is transferred to a different Society, Trust,
individual or a group of individuals without the prior approval of the University, the affiliation granted to the college shall
lapse automatically on such ceaser, shifting or transfer, as the case may be, and it shall be treated as a new college for the
purpose of future affiliation. The University/Government shall alleviate the educational future of the affected students of the
college who were on rolls at the time of issue of the order till they pass out the normal duration of programmes to which they
are registered at that time in an appropriate manner as per its decision.
(3) If the university decides to withdraw the affiliation of the college, or the affiliation stands terminated by the order of the
university, temporarily or permanently, such decision shall not affect the interests of the students of the college who were on
its rolls at the time of the issue of the order till they pass out the normal duration of the programmes to which they are
registered at that time. The University/Government shall have the duty to alleviate the educational future of the affected
students in an appropriate manner as per its decision.
IN COLLEGES/INSTITUTES
2. Academic Session:
5. Affiliation for increase of seats in the courses applied for (including the proposed increase in each course):
6. Norms:
S.No. DETAILS OF INFRASTRUCTURE/ NORMS FOR NORMS COMPLETED AS AGAINST FUTURE
FACILITY INFRASTRUCTURE/ SPECIFIED NORMS PLANS,
FACILITY SPECIFIED BY IF ANY
NCTE/ BCI/ ICAR/ ICFRE/
MCI/ DCI/ NCI/ PCI/
UNIVERSITY
1. LAND
2. BUILDING
1.Number of OHPs
2.Number of LCDs
3.Number of PCs
4.Internet Facility (give the name of
Broadband Service Provider)
5. Does the campus have Wi-Fi
facility?
9. HOSTEL FACILITY INTAKE CAPACITY ACTUAL INTAKE
Give details of Hostel facility for Boys and Boys Hostel: Boys Hostel:
Girls: Girls Hostel: Girls Hostel:
1. Sewerage facility
2. Arrangements for Rainwater
Harvesting
3. Plantation done/ plans proposed for
it
4. Alternative sources of energy used/
proposed
11. SECURITY OF WOMEN
EMPLOYEES AND STUDENTS
M
F
M
F
M
F
The information given in the above proforma is correct, and if during checking of documents or in surprise inspection, any information is
found incorrect or some shortcomings are noticed as per specified norms, the Principal/Director/Secretary would be solely responsible for errors
or false information, and the college shall be liable to be punished by the University such as withdrawal of the affiliation as per Regulations.
Signature of Principal/President/Secretary
With Seal
Annexure-II
AFFIDAVIT
(As per UGC (Affiliation of Colleges by Universities) Regulations, 2009)
2. That the .............................................................................. Society/Trust/Body is in possession of land as per the following description
registered in the office of ............................................................
Plot No. :
Khasra No. :
Village/Town/City :
District/State :
Total land area:
3. That the land is on ownership basis/lease from Govt./........ for a period of .............. years since..........................
4. That the land is free from all encumbrances.
5. That the land is exclusively meant for running the educational college and the permission of the competent authority to this effect has been
obtained vide letter No....................... dated .................
6. That the premises, whose approved map is enclosed herewith, shall not be used for running any educational activity/college, other than the
programme for which the recognition is being sought.
7. The College has/shall generate adequate recurring income from its own resources for its continued and additional functioning.
8. That the college shall impart instructions only in the subjects and for the courses/programmes for which affiliation has been granted by the
University and shall not seek retrospective affiliation. All such courses/programmes shall follow the syllabi approved by the appropriate
academic bodies of the University.
9. That the college shall comply with all the provisions of the Act, the Statutes and the ordinances, Rules and Regulations of the University
framed in this regard.
10. That the college shall follow the Rules, Regulations and Guidance of the Statutory body issued from time to time.
11. That the number of teaching posts, the qualifications of teaching staff and their recruitment/ promotion procedures as prescribed by the UGC
and conditions of service shall be in accordance with the Statutes/Ordinance/ Regulations of the University/State Govt./UGC, and shall
ensure imparting of adequate instructions to the students in the courses/programmes of studies to be undertaken by the college and that the
Student-Teacher Ratio in the college shall be as per the UGC norms. The selection of faculty shall be approved by the Vice Chancellor of
the University.
12. That the members of the teaching and non-teaching staff shall be regularly and fully paid in the pay scales along with applicable allowances
not less than the pay scales as prescribed by the UGC/Central/State Govt., as the case may be, from time to time.
13. That the teaching and non-teaching staff shall be paid salary through bank and income tax shall be deducted at source from their salaries and
they shall be issued Form-16 and filing of their income tax returns shall be ensured.
14. That the appointment of members of teaching and the non-teaching staff shall be made only on considerations of merit based on
qualifications and experience prescribed for them and not by demanding or accepting any donation or other consideration.
15. That the college shall obtain the eligibility approval of the appointed teaching staff from the University within three months of affiliation
and shall report all changes in the teaching staff and all other changes that may affect the fulfilment of the conditions for affiliation to the
University within a fortnight of changes coming into effect.
16. That all fees to be charged from the students shall be as per the fee structure approved by the University based on the norms of the UGC
from time to time.
17. That the college shall not collect any capitation fee or donation in any form amounting to corrupt practices from or on behalf of any of its
students or their parents/guardians except the prescribed fee and other charges as approved by the University based on the norms of the
UGC.
18. That no student shall be admitted to any programme of study by the college in anticipation of grant of affiliation or in excess of the number
of seats sanctioned per programme of study by the University.
19. That the College shall not, without the previous permission of the University, suspend offering an already course/programme of study.
20. That the academic and welfare activities of the students belonging to the Scheduled Castes, Scheduled Tribes and other disadvantaged
groups, including minorities, wherever applicable, shall be properly taken care of by the college.
21. That all registers and records, including audited statement of accounts, as required to be maintained under the Regulations/Orders of the
UGC/University/ Government shall be maintained and made available as and when required for inspection.
22. That the college shall furnish all such returns and other information as the UGC/ University/ Govt. may require to enable it to monitor and
judge the performance of the college with regards to maintenance of academic standards and shall take such action as the UGC/ University/
Govt. may direct to maintain the same.
23. That there shall be reservation of seats for SC/ST/OBC/Other categories etc., as per the policy of the Central/State Government.
24. That the management shall discharge the statutory obligations relating to provident fund, pension, gratuity etc. in respect of all its
employees.
25. That the College shall pay the affiliation fee for each course as prescribed by the University.
26. That the College shall make necessary arrangements for security of its women employees and students.
27. That the College shall adopt necessary antiragging measures as per directions of the Supreme Court of India and the UGC.
28. The college has not evaded any information in respect to violation of conditions given in the HNB Garhwal University Guidelines and
Regulations for Affiliation of Colleges, 2013. If some error or omission is found later at any stage, the same shall be brought to the notice of
the University by me or may be cancelled by the University, and in such a case the College shall apply for affiliation after six months and
the application for affiliation would be treated as a new application under the rules of the UGC Act.
Date: .................................
Annexure-III
3. Building
6. Security/FDR
7. Affiliation Fee
8. Other facilities
9. Hostel Facility