AMBABA COMMERCE COLLEGE,MANIBA

INSTITUTE OF BUSINESS MANAGEMENT & DEVIBA

INSTITUTE OF COMPUTER APPLICATION,
SABARGAM (Self Finance)
At. Sabargam, Po.Niyol, Tal. Choryasi, Surat-394 325.
Managed By Shree Dakshin Gujarat Shikshan Samaj, Kumbharia

A Project Report On
“ONLINE CAR RENTAL SYSTEM”

For the Partial Fulfilment of the Award of the Degree of Bachelor of

Computer Application of Veer Narmad South Gujarat University, Surat

Bachelor of Computer Application [B.C.A]

Semester – V

By
[CHODAVADIYA SAHIL MUKESHBHAI] Exam No[ ]

Guided By
[MINESH MISTRY]

A.C.C. , M.I.B.M. & DEVIBA INSTITUTE OF COMPUTER

APPLICATON, SABARGAM

Year : 2022-2023

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 Certificate

This is to certify that ______________________________________________ Exam Seat Number:

_________ have/has satisfactorily presented their Project work Entitled “ONLINE CAR RENTAL

SYSTEM” as a partial fulfillment of requirements for 5th Semester – B.C.A., during the academic

Year 2022-2023.

Guide :

Dr. Chetan C. Patel

I/C Principal
Ambaba Commerce College, MIBM &
Deviba Institute of Computer Aplication, Sabargam

Date :
Place : Sabargam, Surat

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 INDEX

Sr. No Particulars Page No

1. Introduction
1.1 Introduction
1.2 Existing System
1.3 Limitations of Existing System
2. Proposed System
2.1 Project Profile
2.2 Introduction
2.3 Basic Functionality or Scope &
Objectives
2.4 Limitations

3. Introduction to Development Environment

3.1 What is PHP
3.2 WHY PHP IS USED
3.3 MY SQL
4. System Design
4.1 Task Dependency Diagram
4.2Data Flow Diagrams
4.3 Process Specification
4.4 Data Table
5. User Interface
6. Bibliography

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 INTRODUCTION

1.1 Introduction to online car rental system

This project is designed so as to be used by Car Rental Company specializing in

renting cars to customers. It is an online system through which customers can
view available cars, register, view profile and book car. Here, User has to Login
To book a car. The user can search for cars easily and book. For bookings, the
user has to provide information such as Booking Dates and Text Message. All
car details are provided and it also includes Car’s feature and Overview. The
user can also post their Testimonials and the user can update their Profile as
well as passwords anytime they want from the site. Admin can Add/Manage car
brands, manage cars, bookings, testimonial, pages and many more. It’s easy to
operate and understand by users. This site makes customers easy for car rental.
The design is pretty simple and the user won’t find it difficult to understand, use
and navigate.

1.2 Reason for the Project

➢ Enhance Business Processes: To be able to use internet technology to

project the rental company to the global world instead of limiting their
services to their local domain alone, thus increase their return on
investment (ROI).
➢ Online Car Reservation: A tools through which customers can Booking
available cars online prior to their expected pick-up date or time.
➢ Customer’s registration: A registration portal to hold customer’s details,
monitor their transaction and used same to offer better and improve
services to them.
➢ Group Booking/Event Management: Allows the customer to book
space for a group in the case of weddings or corporate meetings
1.3 Problem Statement
A car rental is a car that can be used temporarily for a fee during a specified
period. Getting a rental car helps people get around despite the fact they do not

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have access to their own personal car or don't own a car at all. The individual
who needs a car must contact a rental car company and contract out for a car.
This system increases customer retention and simplify car and staff
management.

1.4 Aims & Objective

➢ To produce a web-based system that allow customer to register and

Booking car online and for the company to effectively manage their car
rental business.
➢ To ease customer’s task whenever they need to rent a car

1.5 Scope

This project traverses a lot of areas ranging from business concept to computing
field, and required to perform several researches to be able to achieve the
project objectives.
The area covers include:
➢ Carrental industry: This includes study on how the car rental business is
being done, process involved and opportunity that exist for improvement.
➢ PHP Technology used for the development of the application.
➢ General customers as well as the company’s staff will be able to use the
system effectively.
➢ Web-platform means that the system will be available for access 24/7
except when there is a temporary server issue which is expected to be
minimal.

1.6 Summary
The main objective of this Car Rental System project will enable the user to rent
a car. The user shall login to the system and check for availability of cars. The
user specifies a type of car and the journey date and time. The Car Rental
System shall check for the availability of the car and rent the car to the

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customer. All the data regarding the rental cars are stored in MySQL database.
The user has to enter his name, address, phone details and check for the cars
available for rent. The UI is very simple and the connectivity to back end is
robust. The main advantage is that the user shall be able to choose a car
depending on his budget.

ONLINE CAR RENTAL SYSTEM

2.1 How Car Rental Services Work

A car rental is a car that can be used temporarily for a period of time with a fee.
Renting a car assists people to get around even when they do not have access to
their own personal car or don't own a car at all. The individual who want to rent
a car must first contact the car rental company for the desire car. This can be
done online. At this point, this person has to supply some information such as;
dates of rental, and type of car, fuel type, etc. After these details are worked out,
the individual renting the car must present a valid Identification Card(Aadhar
Card, Passport) during handling over the car. Most companies throughout the
industry make a profit based of the type of cars that are rented. The rental cars
are provide a car every type. And customers are free to choose any car of their
choice based on their purpose and availability of such car at a time of
reservation.

2.2 Benefits of Online Car Rental Services

➢ This online car rental solution is fully functional and flexible.

➢ It is very easy to use.
➢ It saves a lot of time, money and labour.
➢ Eco-friendly: The monitoring of the car activity and the overall
business becomes easy and includes the least of paper work.
➢ The software acts as an office that is open 24/7.
➢ It increases the efficiency of the management at offering quality
services to the customer.

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 REQUIREMENT ANALYSIS

3.1 Introduction
Here we will be discussing about the requirement of making this application

possible and response as we wanted it to this is only done through the thinking

of

the developer as well as the vision provided by our guide.

In this we will be also understanding the platform on which our application is

running and on which it is being developed.
3.1Project Profile
Project Title : Online Car Rental Services

Frontend : HTML, CSS, JAVASCRIPT, JQUERY

Backend : PHP, MY SQL

Platform : VISUAL STUDIO CODE

Language : HTML, CSS, JAVASCRIPT, JQUERY,

PHP, MY SQL

Database : MY SQL

User interface Design : HTML, CSS, JQUERY, JAVASCRIPT

Web Browser : GOOGLE CHROME, MOZILLA, OPERA

Software : XAMPP/WAMP/MAMP/LAMP (anyone)

Documentation tool : MS WORD, POWER POINT

3.3 Feasibility Study

Preliminary investigation examine project feasibility, the likelihood the system

will be useful to the organization. The main objective of the feasibility study is

to test the Technical, Operational and Economical feasibility for adding new
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modules and debugging old running system. All system is feasible if they are

unlimited resources and infinite time. There are aspects in the feasibility study

portion of the preliminary investigation:

➢ Technical Feasibility
➢ Operation Feasibility
➢ Economical Feasibility

3.2.1 Technical Feasibility

➢ The technical issue usually raised during the feasibility stage of the
investigation includes the following:
➢ Do the proposed equipments have the technical capacity to hold the data
required to use the new system?
➢ Will the proposed system provide adequate response to inquiries,
regardless of the number or location of users?
➢ Are there technical guarantees of accuracy, reliability, ease of access and
data security?

3.2.2 Operational Feasibility

Proposed projects are beneficial only if they can be turned out into information
system. That will meet the organization’s operating requirements. Operational
feasibility aspects of the project are to be taken as an important part of the
project implementation. Some of the important issues raised are to test the
operational feasibility of a project includes the following: -

➢ Is there sufficient support for the management from the users?

➢ Will the system be used and work properly if it is being developed and
implemented?
➢ Will there be any resistance from the user that will undermine the
possible application benefits?

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3.2.3 Economical Feasibility

A system can be developed technically and that will be used if installed must
still be a good investment for the organization. In the economical feasibility, the
development cost in creating the system is evaluated against the ultimate benefit
derived from the new systems. Financial benefits must equal or exceed the
costs.
3.2.4 Legal Feasibility

In the legal feasibility it is necessary to check that the software we are going to
develop is legally correct which means that the ideas which we have taken for
the proposed system will be legally implemented or not so,it is also an important
step in feasibility study.

3.3 System Implementation

During the implementation stage in physically stage in physically created.
Necessary program are coded, debugged and documented. A new hardware is
selected , ordered and installed.

3.4 Functional Requirements

Requirement analysis is a software engineering technique that is composed of

the various tasks that determine the needs or conditions that are to be met for a
new or altered product, taking into consideration the possible conflicting
requirements of the various users.
Functional requirements are those requirements that are used to illustrate the
internal working nature of the system, the description of the system, and
explanation of each subsystem. It consists of what task the system should
perform, the processes involved, which data should the system holds and the
interfaces with the user. The functional requirements identified are:
➢ Customer’s registration: The system should allow new users to register
online and generate membership card

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 ➢ Online reservation of cars: Customers should be able to use the system
to make booking and online reservation.
➢ Automatic update to database once reservation is made or new
customer registered: Whenever there’s new reservation or new
registration, the system should be able update the database without any
additional efforts from the admin.

3.5 Non-Functional Requirements

It describes aspects of the system that are concerned with how the system
provides the functional requirements. They are:
➢ Security: The subsystem should provide a high level of security and
integrity of the data held by the system, only authorized personnel of the
company can gain access to the company’s secured page on the system;
and only users with valid password and username can login to view user’s
page.
➢ Availability: This system should always be available for access at 24
hours, 7 days a week. Also in the occurrence of any major system
malfunctioning, the system should be available in 1 to 2 working days, so
that the business process is not severely affected.
➢ Ease of use: Considered the level of knowledge possessed by the users of
this system, a simple but quality user interface should be developed to
make it easy to understand and required less training.

3.6 Hardware and Software Requirement

Hardware Requirements:
Processor : Intel Pentium Dual Core

RAM : 512 MB

Hard Disk : 160 GB Space

Software Requirements:
Operating System : Windows /iOS/Unix

Web Browser : IE/Google Chrome/Firefox

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Technology : PHP
Tools : XAMPP
Web Design : HTML, CSS, JAVASCRIPT
Back End : MYSQL
Scripting Language : PHP

EXISTING SYSTEM

4.1 Introduction
Although many online portals have come into the picture for providing online
car booking service . But most of the car renting companies are using traditional
way to deal with the customer. Which are time and labour consuming?

An existing system can provide manually paper work or excel sheet to track the
booking and registered cars details.

The user has to go in the office where the user can get the car on rent and book
their car. Most of the time user does not get a sight of the car in which he is
planning to travel.Which results in compromising the travel comfort.

In the existing system, you cannot provide feedback of the user to the admin
directly. The user gets fluctuation every time he/she travels.

Maintaining excel sheet or paper book record of reservation is very laborious

work. Chances of error are more. No automation involves which means they are
a very slow to process.

4.2 Problem Statement

The Manual car rental system provides services only during office hours. So;
customers have limited time to make any transactions or reservation of the cars.
The existence of the online car rental systems nowadays has overcome the
limitation of the business operation hour. There are some customers who faced a
problem in choosing car to be rented which suitable with some of the important
requirements.
i. To rent a car a prospective renter must first go to the nearest office to
register as a client.

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 ii. Cars that provide difficulties to rent out are normally advertised in
local or national newspaper. It involves a lot of paper work and
consumes time
iii. Details are stored in papers
iv. Maintenance is a huge problem
v. Updations, changes in details is a tadious task vi. Performance is not
achieved up to the requirements.
PROPOSED SYSTEM

5.1 INTRODUCTION
The proposed system facilitates the customers to fill up their details, and to give
a brief description of a car they want to book. This new system is very helpful
for customers who want to hire their cars through this site.
This Car Rental System project will enable the user to rent a car. The user shall
login to the system and check for availability of cars. The user specifies a type
of car and the journey date and time. The Car Rental System shall check for the
availability of the car and rent the car to the customer. All the data regarding the
rental cars are stored in MySQL database. The user has to enter his name,
address, phone details and check for the cars available for rent. The UI is very
simple and the connectivity to back end is robust. The main advantage is that
the user shall be able to choose a car depending on his budget.

5.2 Advantages:
➢ First the customer has to make a reservation and later on in the process has
to do registration.
➢ Second if the customer had already registered himself then he can
continue booking in his own account by giving his customer id or mail
id.
➢ Thirdly, the customer can amend details or update his details.
➢ Maintenance is easy and performance is good ➢ It is easy to use and
understand.
➢ It reduce the time complexity.

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5.3 SPECIFICATION OF PROPOSED SYSTEM
Modules
i. Registered Users

ii.Admin

iii.Guest

Guest Users

Guest user can view the website and checkout the information about rental cars.
Guest users can also inquiry through contact us page.
Register Users
Anyone can register through the registration page. After a successful registration
user can log in with valid email and password. User can recover own password
by providing some registered info.

After successful login user can do the following things–

➢ Car Booking
➢ View Car booking history

➢ Update His/Her profile

➢ Update his/her password

➢ View details of car

➢ Logout
Admin
Admin is the super user of the website who can manage everything on the
website.
Admin Features–
➢ Admin can create car brands
➢ Manage Car Brands(Edit, Delete)

➢ Post Car
➢ Manage car(Edit,Delete)
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 ➢ Manage Booking(Admin can confirm and Cancel Booking)
➢ Manage Contact us Query
➢ Admin Can the details of registered users
➢ admin can also update the page content
➢ Admin can update the contact us details
➢ Manage Subscribers
➢ Admin Dashboard(Admin can view the count of reg users, total booking,
total subscribers, total queries etc)
➢ Change Password(admin can change own password)

➢ logout

SYSTEM ARCHITECTURE AND DESIGN

6.1 Data Flow Diagram (DFD)

A Data Flow Diagram (DFD) is a graphical representation that depicts the

information flow and the transforms that are applied as data moves from input
to output.

Zero Level Data Flow Diagram

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 Booking Management

Customer
Car Management
Management
Online Car
Rental
System

Login
Management
System User
Management

Zero level DFD

Zero Level DFD of online car rental system, it elaborate high level process of
online car rental system. It is overview of whole online car rental system there
are some high level entities for the process of car rental system.

First Level Data Flow Diagram

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 Car Generate Car
Management Report

Booking Generate
Management Booking Report

Generate
Customer Online car Customer
Management rental system Report

Login Check User

Management Login Details

System User Generate

Management System User
Report

1st level DFD

1st Level DFD of online car rental system shows how the system is divided into
sub system, each of which deals with one or more of the data flows to or from
an external agent which together provide all the functionality of online car rental
system as whole, above are some given entities and output of 1st level.

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 Second Level Data Flow Diagram

Admin Login to Check Manage Car

System Roles of Detail
Access

Manage
Customer Detail
Forgot Check Manage
Password Credentia Modules Manage Booking
l Detail

Manage Rent
Detail

Manage System Manage Role of Manage User Manage Report

Admin User Permission

2nd level DFD

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 6.2 ER-DIAGRAM
A_id
A_name
Admin Attend

A_Email
A_Password
A_Contact

Req_date
View Enquiry Requirement

Feedback Contact

Email
Contact Send
Name
Location
Name
Email

User

U_id U_contact
Booked
U_name
U_email
U_password
Car
C_Overview
C_brand
C_Fuel Type
C_Model

ER Diagram

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 USE CASE DIAGRAM

7.1 Use Case Description

Actor and use case description shows the detail description of interaction
between the actors and their use cases. The description enables to have a proper
understanding of how actor interacts with the system through their use cases.

Use Case Diagram

Registered Add new

as member car
Customer Admin
Update
new car
Booking

Return Process
car Rental

Reply to
Give customer
feedback feedback

Online Car Rental System [use case]

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 OUTPUT/SCREENSHOT

8.1 Screenshot

Home Page

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Login Page

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Car Listing Pricing Page

Contact Us Page

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 Booking Page

Booking Successful Page

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Admin Login

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Admin Dashboard

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Brand

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28
Vehicle

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Booking

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 Manage Testimonials

Manage Contact Us Queries

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Registered Users

Manage Pages

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 Update Contact Info

Manage Subscribers

8.2 Summary

The user interface is design keeping the guidelines a good and easy to learn
interface to mind. The interface provides proper guidelines for operation,

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success and error messages to keep user aware of result and operation the
interface uses tabular navigations panel to provide links to commonly accessible
tasks, proper menus and sub-menus are used wherever required for effective
navigation.

CONCLUSION AND SCOPE OF FUTURE WORK

9.1 Conclusion

Car rental business has emerged with a new goodies compared to the past
experience where every activity concerning car rental business is limited to a
physical location only. Even though the physical location has not been totally
eradicated; the nature of functions and how these functions are achieved has
been reshaped by the power of internet. Nowadays, customers can Booking cars
online, rent car online, and have the car brought to their door step once the
customer is a registered member or go to the office to pick the car.
The web based car rental system has offered an advantage to both customers as
well as Car Rental Company to efficiently and effectively manage the business
and satisfies customers’ need at the click of a button.
9.2 Future Enhancement
In near future, we are planning to hire cars daily bases. So that clients can give
their car to the customer on daily bases. We are planning to add new feature i.e.
pay after the trip. We are working to increase automation in the system to
increase user experience great

BIBLIOGRAPHY AND REFERENCES

Books Used:
• Software Engineering - R.S. Pressman
• PHP For Dummies
• PHP Begineers Guide By McGrawhill Publication

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• Javascript By McGrawhill Publication

References Used:
• http://www.carrentingsolutions.com/
• http://www.flashvortex.com/
• http://www.imscart.com/car_rental_software.html
• Wikipedia.org
• www.w3schools.com

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