CHAPTER 2:

PERSONAL WORKING AND LEARNING EXPERIENCE

I had a dynamic and immersive working and learning experience throughout my seven-week

stay at DC office khushab.

First Week
In my first week I had worked at two branches and gained some practical experience.

 Establishment Branch

Every new employee is required to work a few months in the establishment

branch to become familiar with the fundamental office duties in the DC office.

The establishment section handles hiring new employees, dealing with

disciplinary issues, pay/salary issues, maintaining employee personnel files,

preparing pension cases, leading training sessions for officers, and handling

residential and lodging issues for DC office khushab staff and officers.

(Muhammad Naeem UDC, EA BRANCH 22-July-2023)3

As a result of my work in this branch, I am now better equipped to make note

cards and respond to inquiries from the chief commissioner’s office or ministry

of interior using the correct jargon. And it was my responsibility to give the

check to the employee in question after the laws were passed. Other example

would be a pay issue.

  General Branch

This branch is the most important component of the deputy commissioner office for its

dealing with things which are not practiced by any other branch. Many files are being

maintained by this branch on various subjects. Some note worth subjects assigned to this

branch are as below...

 Law & order. Demand and supply of essential commodities, minority affairs.

Foreigner's activities.

 Verification.

 International driving permits.

 Cinema licenses.

 Miscellaneous matters

 Ted radio hour

 Deputy commissioner, add. Deputy commissioner (G)

 Office superintendent

 Head clerk (assistant)

 Lower divisional clerks

 Organizational set-up 52x

  Second week

In my second week I also worked at different branches. Here’s it’s detail.

 ALC branch

Cases under arms ordinance 1965 and explosive act 1940 are dealt within this branch.

This work includes cases pertaining to issuance of arms licenses, certificate for transportation

of Explosive etc. 1) Arms licenses 2) Certificate for transportation of explosives 3)

Installation of petrol pumps 4) GUNPOWDER LICENSES

The ALC branch issue following type of Gunpowder licenses:

 ELO1= 20KG LICENSE FOR GUNPOWDER ISSUED BY DEPUTY

COMMISSIONER

 EL04= 5KG LICENSE FOR COAL AND SALT MINES

 EL02= Explosive ISLAMABAD ISSUED LICENSE FOR GUNPOWDER

SELLING TO EL04 LICENSE HOLDER

 EL03=Explosive ISLAMABAD ISSUED LICENSE FOR ONLY MINES TO USE

GUNPOWDER

 EL07= FOR THE TRANSPORTATION OF EL03 AND EL02 FROM DIFFERENT

FACTORY’S

 Complaint cell
To address complaints, a Complaint Cell has been established under the supervision of the

Administration Section.

The following are the main functions of the EPA complaint section:

Keeping a record of public complaints received by the Office of the Director General, EPA

Punjab, and taking appropriate action to resolve them.

All complaints received at the Pakistan Citizen Portal are resolved in a timely manner.

Resolving all environmental grievances received through the Chief Minister of Punjab's online

portal Complaints Unit

Resolving all environmental grievances received at the Chief Secretary's online petition cell in

Punjab.

 Benevolent Fund branch

OUR GRANTS

The following grants are available to both Gazetted and Non-Gazetted government

employees under the provisions of 1965 and 1966.

Scholarships

Each year, the Provincial Benevolent Fund Board invites applications on the

prescribed form for the grant of Educational Scholarships through newspaper

publication.

Educational

The following are the current annual rates for the award of Educational

Scholarships to children of government employees:

A special scholarship is given to high achievers, i.e., children who obtain 90%

or higher in any examination (Matriculation or above) are given PKR 50,000

instead of the normal rates.

Marriage

Each daughter of a government employee is eligible for a marriage grant.

Death/Funeral

When a government employee's family member dies, a funeral grant is given.

4)English record branch

The Deputy Commissioner's office has a record branch that is in charge of managing

and maintaining official records and documents. Here are some key points about how

a record branch works:

The record branch is in charge of organising, storing, retrieving, and archiving official

documents, files, and records. This includes categorising documents, labelling them

correctly, and maintaining an efficient filing system.

 Record Keeping: It is the record branch's responsibility to keep accurate and up-to-

date records of various activities, decisions, and events within the office. Official

correspondence, reports, meeting minutes, and other relevant documents are included.

 Data Entry and Digitization: Digitization is frequently emphasised in modern record

branches. Data entry personnel enter information from physical documents into

electronic databases, which simplifies the process.

 Security and Confidentiality of Records: The record branch ensures that sensitive and

confidential information is securely stored and only authorised personnel have access

to it. They may create protocols for document access and put security measures in

place to prevent unauthorised disclosure.

 Record Disposal and Retention: The record branch determines the appropriate

retention periods for various types of records. They also handle the disposal or
 destruction of records that have outlived their retention period in accordance with

legal guidelines.

 Third week

During my third I have learned many new things from different branches. Here’s the details

of my work.

 Nazarat branch

 The following functions are assigned to the Nazarat branch:

 Account issues pertaining to this office.

 Budgeting for the year

 Preparing the Cash Book/Stock Register, etc.

 Keeping track of contingent paid personnel

 Problems with pay

 Procurement

 All other tasks delegated by the Commissioner.

Domicile branch

WHAT IS A DOMICILE CERTIFICATE?

The Certificate of Domicile is an official document that certifies a person's residency in a

particular city. This certificate is typically required for admission to public universities or

employment in a government department.

Only the federal or provincial governments, or any district magistrate authorised by a

provincial government, are authorised by the Pakistan Citizenship Rules to issue a

domicile. Furthermore, this certificate is only available from one city.

THE DOMICILE APPLICATION PROCESS IN KHUSAB

Here's how you can apply for a Domicile in Khushab.

Step 1: Get the challan form from the e-Khidmat Markaz or the nearby National

Bank of Pakistan branch.

Step 2: Pay the PKR 200 challan.

Step 3: Go to e-Khidmat Markaz and get the Domicile application form. You can also

get it ahead of time from the official government website for e-Khidmat Markaz.

Step 4: Complete the Domicile application form and submit it with your complete

documentation.

Step 5: After successfully submitting your documents and applicant, obtain an e-

receipt.

Step 6: Track your application by entering the tracking ID on the e-Khidmat Markaz

website. You can also use their SMS Gateway by sending your application ID to 9100,

download their mobile app, call their toll-free number, or download their mobile app.

Step 7: Obtain a Certificate of Domicile

To apply for a Domicile in Khushab, the applicant must come to the Centre in

person. The following are the specifics of the e-Khidmat Markaz in Khushab:

Address: KHUSHAB, Punjab, Police Lines Area

The toll-free number is 0800-09100. Monday through Saturday, 9:00 a.m. to 5:00

p.m.

For online Domicile verification, please visit the official website for the Punjab

Domicile Management System, which was launched by the Government of Punjab.

 NTO BRANCH

Help the District Collector with revenue issues.

Preparation of monthly statements / Naqshajat in consolidated format regarding the work of

district revenue field staff in the following manner

Register Haqdaran-e-Zamin Preparation (circle wise)

Implementation of inheritance mutations and other similar techniques

Conduct Revenue Field Inspections on behalf of the District Collector and himself in

accordance with the provisions of the Land Revenue Act, 1967, and the Record Manual as

specified in section 2.58 para No.1.

Land Revenue Rules of West Pakistan, 1968

1967 Land Record Manual

Relevant Acts pertaining to various Government Departments / Autonomous Bodies

Instructions / Amendments circulated from time to time by the Board of Revenue Punjab &

Director Land Record Punjab. (Qammar Abbas, 5 August 23rd)4

 DRA branch

 Tehsildars prepare monthly statements on the collection and recovery of government

dues.

 Monthly statement on the disposition of judicial cases by Revenue Courts

 Declaration of outstanding dues as land revenue arrears

 Demand generation for arrears recovery at the request of the Court/Departments

 Coordination with Audit and Inspection teams for Tehsils Relevant Act/Law/Ordinance

Relating to DRA Branch

 Land Revenue Act of West Pakistan, 1967

 Revenue Recovery Act, 1890 Recovery of Government Dues Ordinance, 1962 West

Pakistan Land Revenue Rules, 1968

  Acts pertaining to various Government Departments / Autonomous Bodies with

relevant sections.

Fourth week

In this week I was performed many kinds of task in different branches.

 Pesh/Reader to ADCR branch

1. Handling all Revenue and other issues

2. Work as a Computer Operator ADC(R) at Office Bhakkar.

3. All types of billing for expenditures incurred because of contingencies ADC (Revenue),

Office khushab

4. Any other duties delegated by the Officers

5. ADC's court work (R),

 Colony branch

Allotment of Public Land

Grant property rights to land allotted under various schemes, including the Co-operative

farming scheme, the ejected tenant scheme, the grow more food scheme, property rights

schemes for temporary cultivation tenants on various occasions, and Outsees schemes.

Allotment of ULambardari Scheme

The imposition of a condonation charge as a result of converting land authorised for one

purpose, such as agriculture, to residential, commercial, or industrial use.

For various purposes, call a meeting of the District Price Assessment Committee or the District

Rent Assessment Committee.

Fifth week

During my fifth week of working, I had work in different offices of DC office khushab and

gain practical experience.

Office of system Network Administrator (SNA)

 All of the IT-related assignments

 Digital Case Management System for Girdawari Revenue Court

 Portal for Pakistani Citizens (PMDU)

 App Qeemat

 According to Social Welfare, khidmat aap ki dehlez CS KPI Tasks

 Supply chain for urea

 Report on Daily Activity

 Handling social media

 System for Domicile Management

 Charity website

 Meetings via video link

 Dengue, Polio, and Corona reports are forwarded to the Home Department's DOG

killing reports.
  DEOC Recruitment Process Focal Person

District control Room khushab

Deputy Commissioner Phone: 0454-920202 Fax: 0454-920204

0454-920120 Additional Deputy Commissioner (Revenue)

Phone number for the Assistant Commissioner: 0454-920216

Contact Police 15 Ambulance 1122 Directory Inquiry

 Office of District Disaster Management Authority (DDMA)

A District Disaster Management Authority (DDMA) is a district-level authority

established under the National Disaster Management Act of 2005 in Pakistan. It

is in charge of the district's disaster prevention, mitigation, and response

planning, coordination, and implementation.

District Disaster Management Authorities are the first line of defence in putting

government policies and plans into action. There are three to four key

players/departments within the district that must work together to fight and

handle any disaster under the leadership of the Deputy Commissioner,

Chairman District Disaster Management Authority. As a result, allied departments

such as the Police Department, Health Department, Agriculture Department, Livestock

Department, Civil Defense, Rescue 1122, MCs, and the Revenue Department will fully

support the District Task ForceAll District Administrations had developed a detailed

contingency plan to deal with any disaster or hazard, particularly floods, which had become

an annual occurrence in some districts until recently. (Muhammad Danish, SNA, August 19,

2023) 5

SIXTH WEEK

In my sixth week it was great learning experience for me, and I had explored many things of

related to my work. Here its details:

Additional Deputy Commissioner's Office (Finance & planning)

 Supervise Development Plans

 Supervise the operations of the DD Planning and Development Office.
District Planning Commission
 ADP Development Review Budget of Hospital Health Councils P&D
Related Meetings/Issues
 Concerning IT Wing / SNA / PITB LTC / Secretary DRTA.
 Railway Department problems
 Livestock Department problems
 / Streetlights / Patchwork
 Coordination of traffic issues by the Chief Traffic Office
 Parks and Horticulture Authority concerns
 Directives LWMC / Le-Parking CM (Financial Assistance)
 Tobacco Control Initiative
 Emergency Duties of the Miani Sahib Graveyard Committee (Bomb Blast
etc.)
 Any other task or duty delegated by DC.
  Office of the deputy director (Development)

The Office of the Deputy Directors (ODD) assists the Director in leading and

facilitating the development of the Administrative and Technical Services

(ATS) and Research and Development (RD) divisions of the agency (R&D).

The Deputy Director also collaborates with the Director to ensure that the

workforce remains productive, diverse, and engaged.

Seventh week

My Seventh week was a great learning experience for me, as I explored many aspects of my work.

Here are the details:

 Office of the assistance commissioner Khushab

AC is an abbreviation for Assistant Commissioner. In Pakistan, an entry-level job as an

Assistant Commissioner is obtained through a competition exam such as the PMS or CSS.

Even after the judiciary was separated from the administration and powers were delegated,

the position of Assistant Commissioner retained a great deal of power and authority. AC is in

charge of the sub-Tehsil. district's He is an important figure in district management. The

Assistant Commissioner was regarded as the king of his domain during the British era.

Reading the famous book Shahab Nama will teach you about the powers of an Assistant

Commissioner during the Raj era. Remember that the AC income tax is a separate entry in

the FBR.

AC Responsibilities and Powers (Assistant Commissioner)

1-Assistant Commissioner manages and supervises the revenue department in his Tehsil. He
is a collector in his jurisdiction.

2-AC is the government's sub-district representative.

  Tehsil office, khushab

Every tehsil will have a tehsil municipal administration, which will consist of the tehsil

council, the tehsil municipal officer, municipal officers, and other local council officials. The

Nazim Tehsil Council shall have Executive Authority over the tehsil municipal

administration and shall be responsible for ensuring that the business of the tehsil municipal

administration is carried out in accordance with the Local Government (Amendment) Act,

2019. A tehsil municipal administration's key roles and functions are as follows:

Monitoring and supervising the performance of tehsil government offices and holding them

accountable by reporting to the district government.

Creating spatial plans for the tehsil, including land use plans, and disseminating these plans

for public comment.

Implementing and managing development strategies

Enforcing laws, rules, and bylaws to ensure efficient and high-quality municipal service

delivery (anti-encroachment drives, affixing of signboards, etc)

Keeping a data base and an information system on tehsil services and making it available to

the public for a fee.

The Local Government Act of 2013 requires the collection of taxes, fines, and penalties.

Sporting events, cultural fairs, recreational carnivals, leisure activities, and cattle markets are

all organised.

Village and neighbourhood councils work together to coordinate and support municipal

functions.

regulating markets, issuing licences, granting permissions, and enforcing penalties

In collaboration with the district government, develop and manage schemes, including site

development.

Creating infrastructure development strategies, improving service delivery, and putting laws

into action

preparing and presenting performance reports on municipal administration.