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    New Practice Checklist

    Uploaded by

    Mohamed Hafez
    This document provides a checklist of tasks for starting a new medical practice, organized into categories including selecting advisors, obtaining licenses and credentials, setting up office space and equipment, hiring personnel, establishing accounting and billing systems, and implementing marketing strategies.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    New Practice Checklist

    Uploaded by

    Mohamed Hafez
    10 views5 pages
    This document provides a checklist of tasks for starting a new medical practice, organized into categories including selecting advisors, obtaining licenses and credentials, setting up office space and equipment, hiring personnel, establishing accounting and billing systems, and implementing marketing strategies.

    Original Title

    NewPracticeChecklist

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    © © All Rights Reserved

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    This document provides a checklist of tasks for starting a new medical practice, organized into categories including selecting advisors, obtaining licenses and credentials, setting up office space and equipment, hiring personnel, establishing accounting and billing systems, and implementing marketing strategies.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    10 views5 pages

    New Practice Checklist

    Uploaded by

    Mohamed Hafez
    This document provides a checklist of tasks for starting a new medical practice, organized into categories including selecting advisors, obtaining licenses and credentials, setting up office space and equipment, hiring personnel, establishing accounting and billing systems, and implementing marketing strategies.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 5

    Checklist for Starting a New Medical Practice

    Person Target Date Actual Date


    Task Responsible to Complete Completed Comments

    Select Professional Advisors & Set


    Up Legal Form of Entity
    1. Select Accountant/CPA
    2. Select Attorney
    3. Select Banker
    4. Select Insurance Agent/Advisor
    5. Determine Legal Form of
    Business: Sole Proprietor, C
    Corp, S Corp, LLC, etc.
    6. Obtain federal tax I.D. number
    File with State, Metro, & County
    7. Open business checking account

    Practice Location
    1. Select date to begin practice
    2. Decide practice location
    3. Design office layout
    4. Office lease reviewed by legal
    counsel
    5. Execute office lease

    Credentialing
    1. Submit application for hospital
    privileges
    2. Obtain managed-care provider
    applications or notify of change
    in provider status
    3. Complete and mail managed-care
    provider applications or notify for
    existing practice
    4. Obtain state medical license
    5. Obtain federal narcotic license
    6. Obtain state narcotic license
    7. Prepare Medicare provider
    application
    8. Follow up and obtain Medicare
    provider number
    9. Obtain Medicaid provider number
    Person Target Date Actual Date
    Task Responsible to Complete Completed Comments

    Furnishings and Equipment


    1. Prepare fixed asset acquisition
    schedule
    2. Select vendors
    3. Determine financing for
    equipment purchases
    4. Obtain medical equipment
    5. Obtain office equipment
    6. Obtain office furniture

    Practice Financing
    1. Prepare cash flow projection
    2. Prepare personal financial
    statement
    3. Arrange for bank loan if
    necessary

    Billing System
    1. Set up computer software demos
    2. Select software and finalize price;
    obtain bids, if applicable
    3. Finalize computer training
    schedule
    4. Order HCFA forms
    5. Order patient account statements
    6. Schedule testing of
    Medicare/Medicaid electronic
    billing
    7. Draft practice fee schedule
    8. Draft practice superbill and
    finalize
    9. Draft hospital/surgical charge
    ticket
    10. Draft new patient info form
    11. Select collection agency
    12. Employee CPT training meeting
    13. Physician CPT training meeting
    14. Order Medicare manual
    15. Order Medicaid manual
    16. Order CPT book
    17. Order ICD-10 book
    18. Decide on dates for
    billing/collection follow up visits
    Person Target Date Actual Date
    Task Responsible to Complete Completed Comments

    Personnel/Hiring
    1. Decide on employee benefit
    package
    2. Place ads for new employees
    3. Review resumes
    4. Interview job candidates
    5. Make job offers
    6. Send new employee employment
    acceptance letter
    7. Prepare employee personnel files

    Insurance Issues
    1. Obtain group health insurance
    2. Obtain office liability insurance
    3. Obtain Workers Comp insurance
    4. Review life insurance for
    coverage adequacy. Increase
    coverage, if necessary
    5. Review disability coverage, if
    policy exists
    6. Obtain disability coverage, if
    necessary
    7. Obtain overhead disability
    8. Obtain employee fidelity bond
    coverage
    9. Obtain malpractice insurance bids
    10. Select malpractice carrier

    Accounting Issues
    1. Draft office policy and
    procedures manual
    2. Revise and finalize policy manual
    3. Employee computer training
    status
    4. Decide on method to pay
    accounts payable (manual or
    computer)
    5. Decide on petty cash policy
    6. Employee bank reconciliation
    training meeting
    7. Employee meeting to review and
    discuss policy manual and office
    operations
    Person Target Date Actual Date
    Task Responsible to Complete Completed Comments

    Accounting Issues (Continued)


    8. Make sure all employees are
    adequately trained on new
    computer system
    9. Submit accounting/consulting
    proposal

    Payroll Issues
    1. Obtain state unemployment tax
    identification number
    2. Employee payroll tax deposit
    training meeting

    Prepare to Open Office


    1. Obtain medical supplies
    2. Obtain office supplies
    3. Order business cards
    4. Order office stationary
    5. Order medical record filing
    system
    6. Obtain office telephone number
    7. Select answering/paging service

    Lab and Compliance Issues


    1. Select outside reference lab
    2. Create in-house lab, if applicable
    3. Implement OSHA compliance
    4. Implement CLIA compliance if
    applicable
    5. Select method of appointment
    scheduling
    6. Order patient info booklet
    7. Order reception room periodicals

    Physician Issues
    1. Arrange for physician coverage
    2. Obtain membership in state
    medical association
    3. Obtain membership in county
    medical society
    Person Target Date Actual Date
    Task Responsible to Complete Completed Comments

    Marketing
    1. Draft announcement card
    wording
    2. Order announcement cards
    3. Purchase office opening
    announcement in newspaper
    4. Mail out announcement cards
    5. Other direct mail or advertising?
    6. Draft practice marketing plan
    7. If specialist, meet with referring
    doctors
    8. Select list of referring doctors
    9. Select open house date
    10. Plan details of open house

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