0% found this document useful (0 votes)
47 views15 pages

Formats 2007

Download as xls, pdf, or txt
Download as xls, pdf, or txt
Download as xls, pdf, or txt
You are on page 1/ 15

Water, Environment GOODS

&Sanitation Society DERLIVERY NOTE

(Organization for Development of Rural Communities)


28- A Chaman Housing Scheme,
P.O Box 391, Quetta
Issued from:____________________________________________GDN No: ____________________________
Delivered to:___________________________________________ Date: ____________________________
(Give project or location of store)

WHAT did you issus?


Supplies Total Mini Units Total Mini
Request No.
Description Unit Remarks
Units in one Unit Units

Dispatched By: ______________________________ Delivered By:__________________________


To be signed by Store /Purchaser Driver to sign when vehicle is loaded
Goods cannot be released from a store uniess there is an authorized supplies request

Recevied By:__________________________
Note 1 There copies to be prepared and used as follows: To be signed by receiving store man, when goods are received
Copy1-sent with deliver/signed by receiving store/ retuened to person who sent the goods He should also complete Missing/ Damaged section
Copy2-sent with deliver andused by receiving Note 2 No goods can be released from the store without an
Copy 3- Retained by Dispatching Store Authorized Supplies Request.
____________

____________
Water, Environment GOO
RECEVIED NOTE
&Sanitation Society
(Organization for Development of Rural Communities)
28- A Chaman Housing Scheme,
P.O Box 391, Quetta

Received at :_____________________________________________
Received from:____________________________________________ GRN No:__________________
(Give project or source from where the goods received)

Local Purchase Supply Assistance (Tick Appropriate Box) Date:_____________________


Donation WESS Inv/ Property

WHAT did you issus?


Supplies
Request No.
Unit Mini Units in Total Mini
Description
Total Units one Unit Units

Goods Delivered By: ___________________ Received By:__________________________


Receiving Person

Vehicle No:___________________________ Delivery Note No:_________________________


Vehicle through which goods is received
GOODS
EVIED NOTE

GRN No:______________________

Date:_________________________

Be specific.Give Qty &


Comments
Missing/Damaaged/ Items

_______________________

:__________________________
Water Environment,
& Sanitation Society

No:_______________

Date:_____________

Issued to:___________________________________________ From:____________________________

Requested by:___________________________________________ Approved


Name/Signature

Sr.No Description Quantity Unit

Coments/Ref:
Received above items:________________________________ _________________
Signature Name

Issued by:__________________________________________ ________________


Signature Name
MEMORANDUM
RECEIPT

No:_______________

Date:_____________

From:____________________________

_____________________
Name/Signature

Remarks
_____________________
Date

___________________
Date
Water, Environment & Sanitation Society
GATE PASS
Gate Pass No.___________Dated ______________.
Mr./Ms.___________________________________________is allowed to take the following items
from WESS premises .

Ref ## Description Quantity Remarks

Items to be provided from _______________________________________________________


to

Requested by________________ Signature________________

Authorised by ________________ Signature_______________

Items Received/moved by ________________ Signature_____________

Water, Envioonment & Sanitation Society


GATE PASS
Gate Pass No.___________Dated ______________.
Mr.________________________________________ is allowed to take the following items
from WESS premises .

Ref ## Description Quantity Remarks

Items to be provided from ______________________________________________________


to __________________________________________________________________________

Requested by________________ Signature________________


Authorised by ________________ Signature_______________

Items Received/moved by________ Signature_____________


RECEIVING AND INSPECTION REPORT
Water, Envrionment And Sanitation Society

R&I R No: DATE: ORIGNATOR:

PURCHASE ORDER /CONTRAT NO: DATE: PROJECT:

Request No: DATE: INVENTORY NO (FOR ASSETS) :

NAME OF SUPPLIES/VENDOR :

NAME OF REPRESENTATIVE: INVOICE NO: DATE:

Full and final delivery Partial delivery Replacement specify in Remarks


ITEMS/SERVICES ORDERED ITEMS DELIVERED ITEMS OUT STANDING
Sr.No. DESCRIPTION QTY. Sr.No. DESCRIPTION QTY. Sr.No. DESCRIPTION QTY.

REMARKS:

DELIVERED BY: RECEIVING & INSPECTION BY: VERIFIED BY:

Signature: Signature: Signature:

Name: Name: Name:

Designation: Designation: Designation:

White copy: Finance Green copy: Inventory Blue copy: Warehouse Yellow copy: Record
Water, Environment
& Sanitation Society.

PAYMENT REQUEST
(Service - Rent of Vehicle)

To: Account Section


WESS - Quetta.
Payment to the payee with particulars given below is requested:

Payee Mr./ms./M.s.

Owner/ Contractor of/for

Vehicle registration No. Type:

Vehicle hired under WESS Vehicle Lease Agreement on (Date):

For (Project/ Program):

has discharged its duty completely (in all respects) for the month of

Detail of Payment:

Vehicle Rent @ Rs. Per day/ Per month for day(s) month(s)

Total Amount Rs:

Thank you,

Name:

Motor Pool Incharge

WESS

Date:____/____/____200__
Comparative Statement
Item Description Laptop For WESS Office
Date: 20/10/2011
Project Name:- CDEP

Vendor # 1 Vendor # 2 Vendor # 3


M/S Ultra Soft System Qta M/S Computer City Qta M/S Golf Traders Qta
Sr # Item Description Specification (if any) QTY U/M Estimated Value Unit Price Rs. Total Price Rs. Unit Price Rs. Total Price Rs. Unit Price Rs.

MACBOOK PRO MC-724 Intel i7


1 Laptop Apple GHz, Ram 4GB, Harddisk 500GB, 1 No 85,000 88,495 88,495 91,000 91,000 93,500
DVD+RW, 13.3" WSXGA, Wifi,
384 SHD, Bluetooth, Camera,
MAC OSX

Total Value 85,000 88,495 91,000


Percentage of Income tax included 3.5% 3.5% 3.5%
Percentage of General Sales Tax included 16% 16% 16%
Price based ranking 1st 2nd 3rd
Quoted value % of estimated value 104.11% 107.06%
Lead time 2 Days 2 Days 2 Days
Payment mode Cash/Cheque Cross Cheque Cross Cheque Cross Cheque
Payment due on after delivery of item after delivery of item after delivery of item
Recommendation/Approval Designation Recommended Vendor Reason/Justification Signature

Purchasing Committee

1 Mr. Amaad Khalid Admin. Officer


The Vendor has quoted the lowest rateswith
M/S Ultra Soft System Qta
same specifications
2 Mr. Hassan Shahzad Finance Manager

3 Mr. Muhammad Rafiq Director Program & Operations

Approval Signature Date

4 Cheif Executive

Prepared by: ___________________


Name: ________________________
Designation: ___________________
Vendor # 3
M/S Golf Traders Qta
Total Price Rs.

93,500

93,500
3.5%
16%
3rd
110.00%
2 Days
Cross Cheque
after delivery of item
Signature

You might also like