Teamwork Assignment

TAMALE TECHNICAL UNIVERSITY
FACULTY OF BUILT AND NATURAL

ENVIRONMENT
DEPARTMENT OF BUILDING TECHNOLOGY
TEAMWORK & LEADERSHIP

18/ 03 /2024
BTBT220025
ASSIGNMENT
1&2
1.Using examples, discuss in detail five ways in which a project manager may
utilize team dynamics to achieve their project objectives.
Team management is an essential skill for any project manager. You need to
empower and inspire your team by exhibiting effective leadership. You need to
ensure the team’s potential is fully utilized without making the team feel
overwhelmed. You need to motivate your team to achieve continuous
improvement. Managers who lead their team by example and groom future leaders
have a history of delivering excellent results in the industry. The strategies are:
 Ensure balance within the team

 Ensure visibility and transparency
 Ensure effective communication within the team
 Foster a culture of collaboration
 Value each suggestion and discuss progress with your team
1. Ensure balance within the team: Ever wondered why organizations spend so
much time optimizing their recruitment process? Selecting the best people for the
job is almost 50% of the work you’ll need to do. When selecting team members for
a specific project, you have to make sure that their technical prowess and
personality are compatible with the project’s requirements. Members that are too
skilled but can’t operate as team members will likely slow you down. Similarly,
someone only with interpersonal skills can’t add value to the team. When building
a team, looking for the right project management skills is necessary and finding the
perfect balance is the key.
2. Ensure visibility and transparency: Project managers are often not in control
of the organization’s policy on sharing data. However, within the team, you need
to ensure project transparency and proper visibility of the necessary data to all
team members. The biggest giveaway of ineffective leaders is their tendency to
keep the information on a need-to-know basis. It’s such a toxic leadership trait that
it has a name of its own–mushroom management. With transparency in your
projects, you can reap the maximum benefits from each member’s skill set,
improve internal accountability, keep the progress in check, and do much more.
3. Ensure effective communication within the team: No team completes its

projects alone. They rely on multiple internal and external entities that can
influence their success. As a project manager, you have to deal with them regularly
and keep them engaged throughout the project’s lifecycle. The only way to do it is
through effective project management communication. Communication is the key
to effective management in any professional environment. For project teams, you
need to indicate the project objectives and align everyone’s interests to get them
invested. Another benefit of open communication is that you can stay on top of
risks before they become a threat to your project. When your team members share
their concerns and challenges in project management, you can use that information
to respond to project risks proactively.
4. Foster a culture of collaboration: Most of the strategies we are discussing here

go hand-in-hand. For example; without transparency, you can’t have a model of
effective communication and without communication, you can’t encourage
collaboration. The whole process is an interconnected cycle.
A collaborative atmosphere is important for the development and function of your

team. No one should feel reluctant to discuss the issues they face while completing
their assigned tasks. Project collaboration tools can help you have virtual
conversations in this pandemic year and include everyone in the discussion that
can go a long way in creating a thriving environment.
5. Value everyone’s suggestion and discuss progress with your team: No one
can have all the ideas and it’s better to practice discussing your approach with your
team to build more trust with them. Discussion encourages ingenuity and promotes
innovation. Both of these are important to optimize your processes and improve the
overall performance of your team. Ideas can come from anyone irrespective of
their position. It is your job as a leader to satisfy the doubts of your members and
consider their ideas if they have some potential.
Even when you don’t accept an idea for a genuine reason, you should explain why
appreciatively, and encourage your team members to keep on participating actively
during the project plan
2. Discuss the impact of conflicts in teams and suggest at least five ways to
manage conflict.
Impact of conflict
1. Takes an Emotional Toll: The most obvious disadvantage of conflict is the

toll on emotions. Employees with high morale are likely to work harder, stay
with the company and be more productive. When employees feel they are
being bullied, taken advantage of or facing favoritism, they may begin
looking for another job or performing poorly. Conflicts between departments
can disrupt your production, sales, receivables and ability
to pay loans, and result in lost business or customers.
2. Conflict Exposes Business Weaknesses
Conflicts often arise as the result of a weakness within your organization.
The weakness could be a character flaw of an employee, poorly
communicated directions, a lack of resources or erroneous assumptions
about the best way to handle a process or procedure. Rather than simply
looking to end conflicts as they arrive, small business owners should
determine why a conflict arises and search for ways to resolve it.
3. Increased stress and anxiety among individuals, which decrease productivity
and satisfaction.
4. Feeling of being defeated and demeaned, which lowers individuals moral
and may increase turnover.
5. A climate of mistrust, which hinders the teamwork and cooperation
necessary in get work done.
WAYS OF MANAGING CONFLICT
To avoid or resolve conflicts that could negatively influence your company's

productivity, follow these steps to help find an agreeable solution:
1. Acknowledge the conflict: No one enjoys conflict, so it may be tempting to

pretend it doesn't exist or will resolve itself. While this may happen, trying to
ignore a problem will often cause it to worsen. Ignored conflicts grow over time
and reappear at inopportune times. As a manager, it is best to address conflicts
when they occur to head off what might become a volatile situation.
2. Define the problem: Defining the cause of the conflict will help you to
understand how the issue grew in the first place. You need both parties to agree on
what the issue is and discuss needs that aren't being met on both sides. Obtain as
much information as possible on each side’s outlook. Continue asking questions
until you are confident that all the conflicting parties understand the issue. You
should help the parties remain focused on the issue, avoiding personal emotions
during the discussion. Talk through the problem professionally without attaching a
particular person or group to it Related.
3. Meet on neutral ground: Clarifying a problem or discussing a resolution
should be carried out in an environment that feels safe and neutral for all parties.
Such a place also enables all involved to have honest communication. Do not
choose either party’s office or nearby location since it may imply one side has
more influence or power over the other.
3. Let everyone have a say: Let each party have an opportunity to express their
views and perceptions regarding the issue. Give them equal time to have their say.
Embrace a positive approach in the meeting, and if necessary, set ground rules.
Encourage all involved to share thoughts openly, comprehend the conflict’s causes
and begin to identify solutions. They may find it easier to interact if they
understand a shared goal to meet company objectives.
4. Agree on a solution: After listening to both parties, take time to investigate the
case. Do not prejudge or come up with a final verdict based on what was said. Dig
deeper and find out more about the happenings, involved parties, the issues and
how people are feeling. Also, try finding any underlying conflict sources that may
not be evident or noticeable at first. After visiting each possible option, determine
which one will be most favorable to everyone involved. Each party should provide
an acknowledgment that the proposed solution is the best one possible.
5. Determine each side's role in the solution: By now, both sides have had a say
in negotiating a reasonable solution. However, for it to be effective, each party
must feel the solution is just and fair. Ideally, both sides will now understand the
other's side. Oftentimes, the conflict can be resolved just through facilitated, open
dialogue. This step requires some time and effort as both parties work to set aside
their differences and preferences and find common ground to work toward
resolution. Then, work with both sides to come up with a list of steps to achieve
the agreed-on resolution.

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TAMALE TECHNICAL UNIVERSITY

FACULTY OF BUILT AND NATURAL

DEPARTMENT OF BUILDING TECHNOLOGY

TEAMWORK & LEADERSHIP

 Ensure balance within the team

3. Ensure effective communication within the team: No team completes its

4. Foster a culture of collaboration: Most of the strategies we are discussing here

A collaborative atmosphere is important for the development and function of your

1. Takes an Emotional Toll: The most obvious disadvantage of conflict is the

WAYS OF MANAGING CONFLICT

To avoid or resolve conflicts that could negatively influence your company's

1. Acknowledge the conflict: No one enjoys conflict, so it may be tempting to

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