Resumo Alargado
Resumo Alargado
Resumo Alargado
Study
Abstract. With the advent of digitalisation and digital transformation, organisations are transforming the way
they do business and are turning into service-driven businesses. This article presents the results of a descriptive
case study research, where the process of digitalisation of a car-hire company is described using the ArchiMate
Full Framework. The case illustrates a service transformation, a process of digitalisation, and its organisational
changes. Furthermore, it highlights the problem of using digital brokers to access a digital service through a
Customer Journey (CJ). This research sets the firm ground for future modelling work to find ways to overcome
the CJ flaw in a B2B and B2B2C context, present when using digital intermediaries that do not share the same
nodes for communication.
1 Introduction
The advent of digitalisation has meant that Customer Experience (CE) and its subsequent exploratory studies view
CE as a challenge for research in the upcoming years due to the complexity and multiplicity of touchpoints [1]. It
is, therefore, paramount to carefully plan the transition from a traditional model of business to a digital one. An
improved digital journey through a carefully mapped CJ guarantees customer satisfaction thus bringing positive
experiences and improving customer satisfaction [1]. It is of vital importance to understand that customers today
use different online touchpoints to interact with firms and other clients through multiple channels and media [2],
meaning that the nature of customers has changed completely. Moreover, customers tend to switch between
different online and offline channels, resulting in omnichannel touchpoints playing a greater role [2].
The purpose of this paper is to present and discuss the results of a descriptive case study research in the
optimisation of a CJ in the context of a car hire industry, where ArchiMate Full Framework was used to model
the transition for digital service – Key ‘n Go. The research relied heavily on a partnership with the Europcar
Group, specifically, with their low-tier car hire company Goldcar.
• RQ1 - What are the benefits of incorporating an optimised CJ through a digital service?
• RQ2 - What are the challenges of incorporating a CJ in the context of a B2B relationship with brokers?
• RQ3 - How can CJ enable and excel as a digital service?
• RQ4 - How to overcome the inhibitors of a CJ?
• RQ5 - Can CJ contribute to innovation and set ground for the digitalisation of an organization?
To answer the above RQ, evidence was collected from three sources - interviews to middle and top-level
management, an observation as normal participant at a Goldcar’s counter in Malaga Airport in Spain, and archival
evidence based on a previously developed SLR.
Furthermore, the research based its ArchiMate models in three views: the Traditional Model View, the
Implementation Migration View, and the Key ‘n Go (AS-IS) view.
The reported findings set the ground for future research and for the development of a future TO-BE solution that
addresses the core identified problem in the business architecture – the relationship with digital brokers in a B2B
or B2B2C context, where due to a lack of communication between the nodes the customer is left without the full
CE.
This paper begins with a presentation of the research background that contextualises the research, it then presents
the scope of the case design and moves to demonstrate the ways data was collected for evidence. Lastly, it presents
the findings and concludes the with a discussion, a presentation of its limitations and future research.
2 Research Background
This section presents an overview of Digital Services (DS) and Customer Journey (CJ), Customer Experience
(CE), and related concepts in the context of innovation and digital transformation.
With the ubiquity of the internet, smart technology, and mobile devices, services are becoming the centre of a
revolution, whereby the customer is put at the centre of the equation and services are tailored to their behaviour
and needs[3]. Aunkofer argues that in the future consumer goods will mostly remain a long-term investment [3],
the customer will focus on DS rather than on a new device full of features that they will not use.
The concept of DS has evolved from a static service to a full customise CE. The customer goes through a path of
experiences and through different points of contact (touchpoints) that enrich the CE and marketing databases
created from the data collected at the points of contact between the customer and the firm [4]. Organisations take
full advantage of their CJ approaches and use them to analyse data processes and increase sales. This can be done
through an analysis of the data shadow of our smart products by the identification of available customer data along
the CJ[5], as well as a complete analysis of the customer behaviour DNA [3].
Moreover, efficient customer service is increasingly becoming an expectation for customers [6], and it is also
highly popular amongst big firms such as KPMG, Amazon, and Google, which now have chief CE officers, CE
vice presidents, or CE managers responsible for creating and managing the experience of their customers [1]. In
summary, we are witnessing a shift from a product to a service delivery economy, consequently CE has become
the main differentiator and thus turned into a management priority [7].
The CE allows for the establishment of patterns of human behaviour, and the categorisation of customers and aids
in the preparation of future Customer Journey Mapping (CJM), the development of digital campaigns [7], and DS.
A careful and planned CJM with a series of omnichannel touchpoints whereby customers interact with a service
provider via an agent, artefact, or platform that includes all offline, online, and mobile channels that enable
customers to interact with a retailer in multiple ways [8] is developed to improve the communication, trust levels
and to build a rapport between the customer and the service provider.
Though CJM is seen as an integrated journey, each customer has its own CE. It is therefore vital to understand
that each touchpoint is independent of the other [4], meaning that each CJM can take different directions and
experiences that vary according to the quality of customer interaction with the firm. The introduction of smart
technologies and wider connectivity allows for more knowledgeable and empowered customer decision and
promote communication among people, things, data, and processes that in turn will influence CJ and CE [9]. This
reality with the advent of continuously new technology development, and the incrementf new devices and
touchpoints, results in a challenge and complex planning and mapping CJ [9].
• Long Waiting Times - at airport desks, especially in high season and/or in busy airports, with queues
having reported waiting times of one plus hour.
• Hard-Selling Techniques - the nature of the low-cost business model of Goldcar is one that maximises
its economic gains by training its staff in hard-selling techniques at the counter (Staff try to sell add-on
products, e.g.- automatic toll devices, extra-insurance, children car-seat, etc).
• Insurance Coverage Problems - Lack of coverage of the insurance plans generated complaints as
customers were subsequently charged for something that they thought had coverage of the insurance
plan.
A low NPS can contribute to driving customer trust levels down, making it difficult to keep existing customers
and find new ones. To address these pain-points and to digitalise the service of car hire Key ‘n Go was created.
The association between the broker and the firm shows that the Intermediary only notifies Goldcar of an existing
booking without providing the necessary customer details. Lack of customer details prevents the initiation of the
Data Verification function that is essential to initiate the CJ.
In terms of the actual product, Key ‘n Go is defined by Goldcar as a hassle-free product, where the customer
merely needs to do a set of steps and complete a pre-registration process (provide a Passport/ID Card and driving
license) to activate the booking. It is faster than the traditional model of car hire, safer as it guarantees information
integrity and is convenient upon arrival at the airport counters. The below viewpoint in Figure 2 shows the Product
Viewpoint of Key ‘n Go – (AS-IS) view, outlining the product value.
• The Active Structure Aspect – as the name indicates represents the structural elements of the.
architecture. e.g. - business actors, application components, and devices that display actual behaviour [12].
• The Behaviour Aspect – displays the behaviour components of the architecture. e.g. - processes,
functions, events, and services performed by the actors [12].
• The Passive Structure – represents objects on which the behaviour is performed [12].
As for every project, it is important to understand what our main goal is, and what the project intends to deliver.
As noted in the viewpoint the aim is - migration to a digital CE architecture. For that to be achieved there are four
main working packages (series of actions) that need to occur – Research & Initiation, Key ‘n Go Implementation,
Key ‘n Go Testing and Key ‘n Go Introduction. These actions occur sequentially, and only one is finished the
next one can occur.
Another element that is present in this viewpoint is the deliverable of a particular work package. A deliverable
intends to represent the outcome of a particular series of actions, as an example, once Key ‘n Go’s Implementation
is completed then we would have integration of information and communication, as well as integration of
information systems.
It is important to understand the key differences presented in the main business process of Key ‘n Go when
compared with the traditional model. The main goal of the Key ‘n Go digital product remains the same, as the one
in the traditional model – hire a car – and doing so by following a set of steps represented here in the above
viewpoint as sub-business-processes (e.g. – Register Customer Data, Add Extras and Process Payment).
Acknowledging this and knowing that within the realm of the low-tier business of Europcar, Key ‘n Go represents
a premium product, and therefore the event of adding or removing car insurance is irrelevant to the product and
thus eliminated from the main business process. This is because the product itself already includes a maximum
coverage for all customers purchasing Key ‘n Go.
It is worth noticing that within the General Terms & Conditions (presented in this viewpoint as an object
representation) that are sent to the customer once the payment is processed there is a dedicated section where the
customer can access details about insurance coverage. All the other details of the Key ‘n Go Business Process
remain the same. Note that Key ‘n Go and the Car Hire Business Process both exist in the AS-IS reality, essentially
a customer can use Key ‘n Go to hire a vehicle or the traditional method.
4 Data Gathering
The data for this case was collected in three different ways- interview, observation, and archival data.
4.1 Interviews
The interviews for data extraction were organised in two sets of individual interviews, both were conducted for
middle and top management positions within the Europcar group. The first interview was conducted with Gérman
Rico, Customer Experience Manager of Europcar Mobility Group, and the last interview was conducted Paulo
Pinto Head of Country Portugal at Europcar Mobility Group. It is worth noticing that the head of Country is also
a co-author of this paper.
During the first interview, it was possible to identify the main business processes, the main roles within the
organisation, the actors behind those roles, and the business function and look at the technical application that is
currently in use within Europcar Group and the technological infrastructure that supports those applications.
The second interview focused on the product itself, the main advantages of using Key ‘n Go, its weaker points,
flaws, and plans for future development of a Key ‘n Go 2.0. It was of particular importance the retrieved
information regarding the business intelligence side of Key ‘n Go, with special importance the relationship
between the internal stakeholders, the company, and the customer (B2C), and lastly the difficult relationship
between the company and the brokers (B2B and B2B2C scenarios).
4.2 Observation
The research conducted an ethnographic observation experience. Its aim was to understand the product and to
have a full-on experience of the Customer Journey of Key ‘n Go. The experience took place in Málaga – Costa
Del Sol International airport and had the researcher as a normal participant.
To fully test the product the researcher went through all the touchpoints of the Key ‘n Go CJ. Firstly, the booking
was made using a desktop computer and CJ Goldcar’s mobile application was installed to manage the booking
and to deal with the pre-registration process. In total the observer identified four channels of interface available-
Website, Desk Counter, Mobile Application, and telephone.
Secondly, the observer identified the product value – hassle-free, there were practically no queues and no waiting
time for customers using Key ‘n Go, good value for money, the product proposes full-coverage insurance and no
waiting times at the pick-up points, faster and easy to use. Lastly, the observer was able to try the Key ‘n Go
machine available at the airport counters and test its usability.
It was also paramount to analyse literature outside the scope of the SLR, particularly important were the analyses
of the factors that led to the digitalisation process of Key ‘n Go, the understanding of how the digital
transformation was conducted in the Europcar group and some of the specific characteristics of the industry itself
and the entire transformation process, as well as, to identify the type of innovation that was implemented. All of
this was patented in the article “Digital Transformation and Business Process Innovation: A Car Rental Company
Case Study”[11].
Further literature confirms the importance of the process of digitalisation and innovation, in the article “The
digitalization of retailing: an exploratory framework retail sector”, the authors confirm through an exploratory
case study that digitalisation is important for the retail industry with findings suggesting that the retailing exchange
in several ways including communications, transactions and distributions blurring the distinctions between a
product and service [13]. The service-driven mentality of today’s industry is an important point to understand how
CJ plays an important part in the future digital transition.
5 Findings
This section reports on the findings of the case study by answering the proposed research questions.
5.1 RQ1 – What are the benefits of incorporating an optimised Customer Journey through a digital
service?
The identified benefits of CJ – Customer Journey include a CE that is holistic and involves the customer’s
cognitive, affective, emotional, social, and physical responses to the retailer [1]. Taking the example of our case
into practice, the involvement in the CE between the Goldcar and the customer happens throughout an
optimisation of business processes depicted in Figure 5, this optimisation contributes to lowering the costs of
transition and moving from the traditional model to the digitised model. This brings innovation to the company
without drastically changing processes and the physical infrastructure that supports it.
When comparing the Traditional Model view with the AS-IS view, we quickly realise that an optimised CJ such
as Key ‘n Go benefits the business simply by addressing the identified pain points with an offered CE that
inevitably drives the experience to good levels of NPS, thus building rapport in the online community.
The product value is another important benefit of incorporating a CJ in a service. Observing the developed product
viewpoint in Figure 2 and contrasting it with the Traditional model we can perceive the added value of the product
that can be differentiated when compared with the traditional product. This itself brings flexibility to the
organisation that can sell the traditional product to one segment of the market that is more conservative, a digital
product to an audience that is apt to use digital and mobile technology.
The reviewed literature by Kojo I, Heiskala M, Virtanen J (2014) regarded that some of the benefits of a CJ
experience include – customers buying into a service-process behaviour model, an improvement in service quality,
an improvement in customer satisfaction, and an evolved Customer Relationship Management model [14].
5.2 RQ2 – What are the challenges of incorporating a Customer Journey in the context of a B2B
relationship with brokers?
Implementing a CJ requires the handling of a few challenges. Firstly, it takes time to move from a Traditional
Model of service to a target CJ with a centralised-centric system. If we looked at the model presented in the
Integration Migration Viewpoint and take the implementation of Key ‘n Go as an example, we can quickly realise
that between the baseline and the target there is a time constraint.
Secondly, it is important to understand that implementing good CJ, requires good project management skills to
successfully integrate information systems, normalise processes, improve the service, test, and implement the
service technology. These challenges are modelled in the Implementation Migration view of Goldcar and in its
Project Viewpoint presented above, where the viewpoint concentrates on demonstrating the full length of the
projects
Note: efficient project management, though reducing the project length can be time-consuming and might require
specialised skilled management to correctly implement the transition to a customer-centric and innovative model
of service.
5.3 RQ3 – How can Customer Journey enable and excel as a digital service?
As regarded in “Customer Journeys: A Systematic Literature Review” [12], the concept of CE is shaped during
the sum of the interactions between the customer and the service provider [15] this happens through a series of
carefully planned touchpoints where the customer interacts with the service provider. To empower a digital
service, it is of predominant importance to facilitate and capacitate the digital and physical touchpoints with the
capacity to provide the customers with their exact needs and answers.
Any CE journey starts before and after the transaction of a service between the customer and the provider. Also,
any CJ is composed of carefully planned touchpoints permitting a journey through different steps and points of
contact. Another characteristic of a CJ is the desirable targeted service (e.g.- renting a car, receiving a package/
product, etc.), it needs to meet and even outdo the customer expectation [15]. Therefore, to excel in any digital
service, it is advisable to enable good business processes and carefully think about the communication between
internal nodes and stakeholders, and ultimately increase the quality of each touchpoint.
Looking at Goldcar, specifically its organisational aspect, we observe the key issue in the relationship between
the broker and the firm. The lack of communication between nodes occurs due to the economic advantage that the
broker has in withholding customer details relevant to the business (e.g. - e-mail address). Without this
information, the CJ cannot begin, and the circle of a transaction (Customer -Service provider) is interrupted.
To overcome the illustrated problem, it is recommended that both parties reach an agreement through a serious
process of negotiation where it is demonstrated to both parties that both are to gain with an agreed partnership.
The economic argument of sharing information is valid, because both parties have more to gain when sharing this
information, as client satisfaction would rise, the service will be better and the final perception of either the broker
or Goldcar will remain intact.
5.5 RQ5. – Can CJ contribute to innovation and set the ground for the digitalisation of an
organisation?
There is no significant model to implement Digital Transition (DT) and Innovation in the organisation, though it
is evident that today’s enterprises thrive with new forms of consumption with technology being incorporated into
our daily life introducing new ways of conducting business [16] Business have move from traditional platforms
that were technology dependent to mobile technology, where the transformation of processes is much more
important [16]. As mentioned by Zhang, Xuejie, et al. (2020) when exemplifying the banking sector call centre
activity, companies are increasingly competing for customer loyalty, with banks having call centres to build a
sense of trust and increase customer support [6]. The problem arises when there is too much demand in the call
centre and the customer must wait for hours, being this an identified pain point in that study. The authors argue
that the solution is a personalised digital service. If drawing a parallel with this case, Goldcar also addresses its
pain-points using customise digital journey - Key ‘n Go - an answer and service optimisation. The service
optimisation can be seen throughout the model ArchiMate architecture views developed with special emphasis on
the AS-IS model.
The contribution of CJ to innovation reflects a model of user behaviour as it plays the essential role of mapping
touchpoints that build an optimised service and subsequently the enterprise architecture that supports it. The
authors Kojo I, Heiskala M, Virtanen J (2014) report on the evolution of self-reporting applications that study
human behaviour that aid in tailoring user needs, referring that “CE pertains to customer satisfaction and loyalty
has long been recognised by service organisations” [14]. Optimised services are at the centre of the engagement
of customers in a personal, memorable, emotional, physical, and intellectual way of an experience-centric service
[14], putting the CE at the centre of an equation that sets the ground for new processes, new services, and an
innovative enterprise.
6 Conclusion
This research used the Archimate Full Framework to depict a digital transformation within the car-hire business
and show how the advent of digitalisation had a good impact on an organisation. The case was of descriptive
nature and had into consideration the various aspects of the analysed firm to conduct an analysis of the
transformation of processes, services, and business roles. This case contributed to illustrating the importance of
CE, CJ, and their role as a key transformative aspect of innovation.
There were two main limitations for the conduction of the analysis of the first one had to do with the SLR context
conducted to support this case study and its limitations - the lack of scientific articles in the field, which resulted
in a broad search string and the conduction of multiple searches to arrive at a satisfactory result. Future research
should concentrate efforts on developing a TO-BE model for Goldcar that bypasses the identified problem of lack
of communication between nodes of the firm and the digital broker.
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