1

Handbook of Undergraduate
Project/Internship
Guidelines
Editorial Team
Chief Advisor
Prof. Dr. Engr. Ayub Nabi Khan
Pro-Vice Chancellor, BUFT
Advisor
Prof. Dr. Engr. Abu Bakr Siddique
Dean, FTE
Ms. Farhana Afroz
Head of the Department, TE
Mr. Mohammad Mizanur Rahman
Head of the Department, TEM
Editors
Mohammad Mamunur Rashid
Assistant Professor, TE
Ms. Ferdausee Rahman Anaynna
Assistant Professor, TEM
Md. Rubel Alam
Lecturer, KMT

2
 Table of Contents

1. PREAMBLE 5

1.1 Objectives 5

1.2 Importance of project in your degree 5

1.3 Objectives of the project 5

1.4 Benefits of doing a project 6

1.5 Internship report 6

1.6 The objectives of internship program 6

1.7 The significance of internship 7

2 STEPS TO FOLLOW 8

2.1 Steps to follow for undergraduate project 8

2.2 Steps to follow for undergraduate internship 8

3 GUIDELINES FOR STUDENTS, SUPERVISORS AND EXAMINERS 9

3.1 Responsibilities of students for project 9

3.2 Responsibilities of a supervisor for project 10

3.3 Responsibilities of an examination board member for project 11

3.4 Responsibilities of students for internship 11

3.5 Responsibilities of a supervisor for internship 12

3.6 Responsibilities of an examination board member for internship 13

3.7 Academic misconducts 14

4 PROJECT PROPOSAL 14

4.1 Project proposal writing guideline 14

4.2 Approval of project proposal 16

4.3 Project time frame 16

4.4 Internship time frame 17

3
5 THE PROJECT/INTERNSHIP REPORT WRITING GUIDELINES 18

5.1 Order of sections of the project report 18

5.2 Details of order of sections of project report 19

5.3 Order of sections of the internship report 21

5.4 Details of order of sections of internship report 21

6 EXAMINATION AND ASSESSMENT GUIDELINES 22

6.1 Project presentation guidelines 22

6.2 Evaluation system for project 23

6.3 Grading policy for project 23

6.4 Evaluation criteria for the project report 24

6.5 Evaluation criteria for the project defending oral presentation 25

6.6 Internship presentation guidelines 25

6.7 Grading policy for internship 26

6.8 Evaluation criteria for the internship report 26

6.9 Evaluation criteria for the internship defending oral presentation 27

7 SUMMARY 27

8 APPENDIX 28

8.1 Format of internship book writing 28

8.2 Format of project book writing 29

4
1. PREAMBLE

These guidelines may serve as a framework for undergraduate project and internship. These
guidelines cover the procedures, goals, and responsibilities of students and faculty members
involved in undergraduate project and internship. Students interested in undergraduate project
and internship should enroll for TEX4212 and TEX4214.

1.1 Objectives

The objective of this manual is to provide a clear idea about the strategy for a
project/internship. It guides students, faculty, and examiner members about the
undergraduate/postgraduate project.

1.2 Importance of project in your degree

The project provides an opportunity for a range of different types of projects. For example,
students could study the current topics or existing knowledge gap of information systems
related to the subject area using a range of different data sources, design interventions and
evaluate them, complete a small survey, or study client use of other services. The project may
focus on primary and secondary data sources, provided it has relevance to national or
international information systems-related problems. This project is used to increase the
students’ critical thinking ability in a particular problem domain, identify knowledge gaps
and define research problems, develop a conceptual framework for addressing the identified
research problem by applying learned theory and research methodologies and eventually
conclude the project with deliverables. Further, this will be an opportunity for students to
develop their decision-making skills and negotiation skills, especially with supervisors’ and
examiners’ interactions.

1.3 Objectives of the project

While projects vary in their aims, scope, and design, they should be designed to allow the
student to demonstrate their ability to apply the principles of the project at an undergraduate
level.
In reporting on the project, students should show that they can:
a) Identify and define a significant issue relevant to the textiles.

5
b) Systematically collect relevant, up-to-date information about the issue, either directly or
from published studies or publicly available data.
c) Analyze, interpret and discuss the information following standard academic and textile
industry practice.
d) Politely defend the research's need, motivation, and proposed methodology while
complying with the supervisor's and examiner's recommendations.
e) Conclude and make recommendations relevant to the issue that will contribute to current
knowledge and practice in the textile industry
f) Write and present the study under academic standards at an undergraduate level.

1.4 Benefits of doing a project

After completing this project, students will be able to

1. Learn to read and interpret other researcher’s work critically while doing their own
(This gives them an insight into the effects of practical difficulties and theoretical
debates on published research).
2. Learn to develop a conceptual framework to address the identified knowledge gaps by
applying learned research methodology concepts and technical theories.
3. Publish the work as peer-reviewed research papers (This will add additional value to
students’ CVs in academic and industrial careers).

1.5 Internship report

An internship report summarizes what you learned during your time interning with a specific
company. The information should be professionally written, just as if you were a regular
employee. The report describes the experience, the type of role, and skills gained during the
internship. It is a great tool to help as you apply for future internship opportunities and full-
time opportunities once you graduate.

1.6 The objectives of internship program

The objectives of the internship program are:

1. Assist the student's development of employer-valued skills such as teamwork,
communications, and attention to detail.
2. Enhance and/or expand the student's knowledge of a particular area(s) of textiles.

6
 3. Expose the student to professional role models or mentors who will provide the
student with support in the early stages of the internship and provide an example of
the behaviors expected in the workplace.

1.7 The significance of internship

The significance of internship can be categorized into:

1. For the students

a. Enhancing intellectual and emotional maturity.

b. Applying the theoretical knowledge obtained from the educational program in a variety of
real cases faced in the business world and the work environment.

c. Growing self-confidence in living a social life.

2. For the industrial supervisor

a. Implementing one of the social responsibilities of the corporation or institution for society.

b. Improve the performance.

c. Building cooperation to find a potential workforce.

3. For the academic supervisor

a. Knowledge enhancement of various practices in the textile business world and the
fieldwork.

b. Building network with the business world and the fieldwork.

7
2 STEPS TO FOLLOW

2.1 Steps to follow for undergraduate project

2.2 Steps to follow for undergraduate internship

8
3 GUIDELINES FOR STUDENTS, SUPERVISORS AND EXAMINERS

3.1 Responsibilities of students for project

The students carrying out a final year research project are expecting to undertake the
following responsibilities:

● At first, supervisors will assign by the project offering committee. The admin will
notify the students. At that time, students are able to discuss with supervisors and get
further knowledge about the topic.

● The student will undertake the project under the guidance of the supervisor.

● The student should complete the project and write a draft report and submit it to the
supervisor for comments/corrections in the 17th week of the semester.

● The number of words in the project report should not be less than 6000 words.

● Students should have a preliminary discussion with supervisors before starting the
project.

● This project is a compulsory course module, and hence it is required to meet and
discuss the project-related matters regularly with the supervisor. Contacting through
official channels such as emails is also recommended.

● The student should maintain a work diary and need to update the diary regularly with
the important decision after meeting with the supervisor.

● Students are highly encouraged to refer to the academic journals, while they are
conducting a literature search and research tasks. If any research paper is inaccessible,
students can request it from the supervisor. The supervisor may get the necessary
actions to provide the paper for his/her best.

● The students should keep informed supervisor if any problems raise and interrupting
their research work.

● The students should maintain a friendly environment with supervisors and colleagues
in laboratories. If the student requires to access university assets such as computers,
routers, sensors, etc., they need prior approval through the proper channel. On such

9
 occasions, students should be responsible for the assets and should avoid misusing
them.

● Development of a project proposal.

● Complete the proposal form and submit it to the supervisor.

● The students should get the necessary actions to finish composing project report and
presentation slides, providing enough time to review by supervisors (at least a week
ahead). Students need to make all marked corrections by the supervisor before
submitting the final project report.

● The submitted project report should be the final version of the project and all
corrections given by the supervisor should be done in the report.

● Submit three copies of the report to the supervisor.

● Make an oral presentation of the project to the examination committee at a time and
place specified by the project offering committee. During the presentation, the student
will be expected to answer all questions from the committee.

● Make corrections to the report as required by the examination committee and submit a
single soft-bound corrected version to the supervisor for checking.

● The corrected report must submit to the supervisor and examination board members
for approval.

3.2 Responsibilities of a supervisor for project

A supervisor is normally a full-time member of the department with the minimum rank of
lecturer, two years of teaching experience at the university level, and evidence of recent or
current research activity. The supervisor is expected to help the student under their
supervision by following ways to complete the final research project.

● Confirm that the student has been registered for the project

● Advise the student on the university regulations and deadlines for completing the
project.

● Keep records of meeting using the supervision record from the student until the result
is published.

10
 ● Guide students to formulate an appropriate project proposal and outline of the project.

● Provide academic guidance to the student throughout the report.

● Inform students of the progress of their work, if it is satisfactory.

● Advise students to improve their research activities, composing projects and

presentations.

● Review the draft of the research project presentation slides and provide suggestions to
improve them.

● Act as one of the examiners on the submission of the project.

● Check the project report (1) to ensure that it complies with the formatting
requirements; (2) for plagiarism using university-approved software (see the section
on academic misconduct) and attach the plagiarism report to the submission form.

● Give corrections if required.

● Conduct examination.

● Guide students to make corrections according to the opinion of examination board

members.

● Check the corrected report to ensure all corrections have been completed.

● The supervisor will submit the final results after getting approval from examination
board members.

3.3 Responsibilities of an examination board member for project

The primary role of the examination committee is to evaluate the project according to
university regulations. The committee usually consists of the supervisor and two other
internal examiners. The responsibilities of the examination committee are:

● Evaluate the project work and written report.

● Conduct and evaluate the oral examination.

● Give corrections/suggestions if required.

11
 ● Complete all the forms necessary for evaluating the project and submit these to the
supervisor.

3.4 Responsibilities of students for internship

The students carrying out a final year research project are expected to undertake the
following responsibilities:

● At first, supervisors will assign by the internship offering committee. The admin will
notify the students.

● The student will undertake the internship under the guidance of the supervisor.

● Students must contact the technical officer of the concerned industry for supervision.

● Students will create a link between supervisor and industry.

● The student should maintain a work diary and need to update the diary regularly with
the important decision after meeting with the supervisor and technical officer of the
concerned industry.

● The student will complete the internship and write a draft report and submit it to the
supervisor for comments /corrections in the 17th week of the semester.

● This internship is a compulsory course module, and hence it is required to meet and
discuss the project-related matters regularly with the supervisor. Contacting through
official channels such as emails is also recommended.

● The students should keep academic and industrial supervisors informed if any
problem arises and interrupts their work.

● The students should maintain a friendly environment with supervisors and colleagues
in laboratories.

● The students should get the necessary actions to finish composing internship reports
and presentation slides, providing enough time to review by supervisors (at least a
week ahead). Students need to make all significant corrections by the supervisor
before submitting the final internship report.

● The number of words in the internship report should be 10000-15000 words.

12
 ● The submitted internship report should be the final version of the project, and all
corrections given by the supervisor should be done in the report.

● Submit three copies of the report to the supervisor.

● Make an oral presentation of the internship to the examination committee at a time

and place specified by the project offering committee. During the presentation, the
student will be expected to answer all questions from the committee.

● Make corrections to the report as the examination committee requires and submit a
single soft-bound corrected version to the supervisor for checking.

● The corrected report must submit to the supervisor and examination board members
for approval.

● The supervisor will provide all required forms.

3.5 Responsibilities of a supervisor for internship

A supervisor is normally a full-time member of the department with the minimum rank of
lecturer, two years of teaching experience at the university level, and evidence of recent or
current research activity. The supervisor is expected to help the student under their
supervision by following ways to complete the final research project.

● Confirm that the student has been registered for the internship.

● Advise the student on the university regulations and deadlines for completion of the
internship.

● Issue forwarding letter through proper channel.

● The supervisor will provide the information to HOD and the admin department about
the respective organization where the students will receive industrial training.

● Keep records of meeting using the supervision record from the student until the result
is published.

● Provide academic guidance to the student throughout the report.

● The supervisor will visit and maintain regular contact with the industry.

● Inform students of the progress of their work, if it is satisfactory.

13
 ● Review the draft of the internship presentation slides and provide suggestions to
improve them.

● Act as one of the examiners on the submission of the internship report.

● Check the project report to ensure it complies with the formatting requirements and
make corrections if required.

● Conduct examination.

● Guide students to make corrections according to the opinion of examination board

members.

● Check the corrected report to ensure all corrections have been completed.

● The supervisor will submit the final results after getting approval from examination
board members.

3.6 Responsibilities of an examination board member for internship

The primary role of the examination committee is to evaluate the internship according to
university regulations. The committee usually consists of the supervisor and two other
internal examiners. The responsibilities of the examination committee are:

● Evaluate the intern work and written report.

● Conduct and evaluate the oral examination.

● Give corrections if required.

● Complete all the forms necessary for evaluating the report and submit these to the
supervisor.

3.7 Academic misconducts

Plagiarism includes presenting ideas, words, data, diagrams, illustrations, or other output as
original pieces of work or without proper acknowledgment (including appropriate
identification and referencing) of the source.

14
To address the issue of plagiarism, the following procedures will be followed for the project:
1. Students are encouraged to make multiple submissions of the project to University-
approved plagiarism detection software and to receive a report(s) accordingly.
2. Supervisors need to use plagiarism detection software to generate a report attached to
the submission form.
3. Plagiarism should not exceed 30% of the text (in phrases of 6 or more matching words),
excluding the reference list.
4. Where the percent plagiarism exceeds this limit will be referred to the Disciplinary
Committee of the University, and penalties will be imposed if the allegations are upheld. On
the advice of the examination committee, projects with 30% plagiarism would normally
require the student to rewrite the concerned sentences/paragraphs again and to resubmit their
project report.

4 PROJECT PROPOSAL
A project proposal is the most important document at the beginning of the research project.
This proposal guides students to conduct research effectively throughout the course duration.
When the students prepare a research proposal, few important factors should be taken into
accounts such as the scope of the project, motivation, and possibility to complete it by given
time frame.

4.1 Project proposal writing guideline

The project proposal should not exceed 3-5 pages, and the key components of the project
proposal are as follows:
1. Cover page:
2. Title: The title of the project should not exceed 20 words.
3. Statement of the problem: The description of the problem that the student will solve
from the research project.
4. Study on the background and current state of the proposal: A summary of the key
relevant literature, references, or needs analysis that justifies the project.
In this step, the students will study the previous works on a similar or relevant subject by
various researchers. The students will have to study articles published in renowned and
indexed international journals. They will have to summarize their works. The works need to
be compared to find out the differences between them and then find out the best possible

15
methods for their project work. When choosing the work method, they may have to improvise
or be inventive to make necessary changes to fulfill their project work objective.
1. Aims: A statement of the project's expected outcomes and how they will help address
the problem.
2. Specifying the main objectives of the work: The students will specify the main
objective of their work in this step. They may work to solve a problem or find out or
invent or discover a new material or process that would positively impact both
technical, ethical, and environmental sides.
3. Methodology: A more detailed outline (sometimes called 'project protocol') of the
actual research, data collection, and analysis. Describe exactly what activities or
procedures will take place during the award period. Specifically, explain how the
project will be completed. What kinds of techniques will you use? Are they new or
unique? In what ways? What types of data will be collected, and analyses will be
performed? Is your research quantitative? Qualitative? Exploratory? Historical?
Another type of research? What procedures, materials, or concepts will drive your
project?
4. Specifying the final outcome: In this step, the students will specify their work's final
result or outcome. The outcome may be positive or negative, regardless of the correct
process. The positive outcome will be specified as a success, and the negative
outcome will be used as a precaution for future studies. The work's success will not
depend on the positive or negative outcome; instead, it will depend on the process of
the work.
5. Timeline: Identify the period (weeks, months, etc.) you plan to work on the project
and give the dates you expect the project to begin and end, along with an
approximation of how many hours each week you will focus on the project. Include a
timeline that outlines the progression of activities that will take place during the entire
award period sequentially. The timeline may be presented graphically or in outline
form.
6. References cited: Data references should be cited by following APA (sixth
edition). All proposals must cite appropriate and relevant previous works and
research. Creativity proposals must also include citations of background research.
Consult your faculty mentor to decide on the number of references you need to
provide adequate depth and breadth for your research. A failure to include relevant
citations will result in the automatic rejection of the proposal.
16
4.2 Approval of project proposal

The supervisor will review the project proposal and notify the students if the proposal has
been approved or requires revision. When approved, students will receive an approval copy
with the signature of the supervisor.

4.3 Project time frame

The students are expected to conduct and complete the research project on time. Hence, they
need to manage their available time consciously and deliver the outcome in the suggested
time frame. The suggested time frame for this project is as follows.

Table 1. Project time frame

Suggested time frame Activities

Week 1-3
● Assign supervisor.

● Preliminary discussion with the supervisor.

● Literature survey.

Week 4-6
● Submission project outline.

● Starting the project work.

Week 7-10
● Carrying out project.

● Analysis of data.

● Preparation and submission of the draft copy of project

report to the supervisor.

● The supervisor will suggest necessary corrections.

● Students should be corrected the according to supervisor

opinions.

17
 Week 11-13
● Preparation of the final copy of the report to the

department.

● Submission the final copy of the report to the

department.

Week 14-16
● Oral presentation.

● Make corrections according to examination committee

suggestions.

● Submission of final copy of report.

Week 17
● Results submission.

● Inform to the students about results

When students propose a time frame for their research proposal, they should consider these
major timelines and make a proposal accordingly.

4.4 Internship time frame

The students are expected to conduct and complete the internship on time. Hence, they need
to manage their available time consciously and deliver the outcome in the suggested time
frame. The suggested time frame for this internship is as follows.

Table 2: Internship time frame

Suggested time frame Activities

Week 1 -2
● Assign supervisor.

● Supervisor will issue a forwarding letter to Industry.

Week 3-11
● Accomplish internship

18
 ● Maintain a diary to record information

● Meeting with industry supervisor

● Create a link between supervisor and industry

Week 12-14
● Analysis of information that is collected.

● Preparation and submission of the draft report to the

supervisor.

● The supervisor is expected to return the corrected report

within one week.

Week 15-16
● Preparation of the final copy of the report to the

department.

● Submission the final copy of the report to the

department.

Week 16-17
● Oral presentation.

● Make corrections according to examination committee

suggestions.

● Submission of final copy of report.

Week 18
● Results submission.

● Inform the students about results

5 THE PROJECT/INTERNSHIP REPORT WRITING GUIDELINES

5.1 Order of sections of the project report

19
The Report should follow the specific format given below, unless modifications are
approved/requested by your academic advisor:

1. Cover page
2. Title page
3. Letter of declaration.
4. Certification
5. Declaration of examiners
6. Acknowledgements
7. Abstract (with keywords)
8. Table of contents
9. List of figures
10. List of tables
11. List of abbreviations (if available)
12. Introduction
13. Literature review
14. Research materials and methods
15. Results & Discussion (evaluation of results)
16. Conclusions and
17. Recommendations (future scope of research in this field)
18. References
19. Appendices (if available)

5.2 Details of order of sections of project report

● Cover page: It should consist of the title of the project and information about the
student. The cover page should be black.

● Title page: It should consist of the title of the project and information about the
student and supervisor.

● Letter of declaration: To certify the originality of the project work.

20
● Acknowledgments: The students should acknowledge the assistance given by their
supervisors, organization, and any other persons that have helped them in the
planning, conduct, analysis, or reporting of the project.

● Abstract: This is an outline of the study question, aims and objectives, background
literature, methods, results, key conclusions, and recommendations. This should be
200-250 words long, clear, and easy to follow. It is recommended to include brief
quantitative or qualitative outcomes drawn from the research. It should be on a
separate page and self-contained. That means it should be standalone and make no
reference to sections, figures, or references in the report.

● Table of contents: It should contain the numbers and heading of all the preliminary
pages following the chapters, sections, and subsections of the text, including
references and appendices, described consecutively and should indicate the page
where the item starts.

● List of figures: The number and caption of each figure, including the page number
where it is located in the text, should be provided consecutively and chapter-wise.

● List of tables: The number and heading of each table, including the page number
where it appears in the text, should be provided consecutively and chapter-wise.

● Introduction: Chapter 1 of the project must be an Introduction, so headed, defining

the relation of the project to other work in the same field and referring appropriately
to any findings, propositions, or new discoveries contained in the project and to any
important points about sources or treatment.

● Literature review:

The purpose of the study should suggest some theoretical framework to be explained
further in this chapter. The literature review thus describes and analyzes previous
research on the topic. This section is used to demonstrate in particular research
problem considering different potential dimensions. Students are expected to conduct
a thorough literature review on the current work of the research problem and structure
the review with a smooth flow to make it easy to understand by the reader.

● Materials & Methods: This section describes in detail how you performed the study.
This chapter also outlines how you analyzed your data. The processes and procedures

21
 that were followed in carrying out the study are discussed under the following sub-
headings:
Materials: Describe what materials were used and how they functioned in the study.
If you use a piece of equipment, you must give the model number, company, and state
where the company resides (as a two-letter abbreviation). Be careful not to describe
procedures in this section. You should make clear what purpose the machines and
materials served.
Methods: This section is used to demonstrate the particular research problem.
Describe and justify the data gathering method used. Carefully summarize each step
in the execution of the study. Indicate what a typical test, trial, or session involved.

● Results & discussions: This section includes the entire outcomes of the research
project. This section includes qualitative or quantitative measures in the form of
figures, graphs, and tables. All tables, figures, and graphs should be numbered
consecutively throughout the whole project and labeled with a clear and concise
descriptive title. Students should pay special attention to the effective presenting
techniques while drawing figures and graphs.
The proper interpretation of the findings presents in the discussion section. Any
limitations in the research method should also be referred to here. Examiners expect
students to acknowledge these limitations as an integral part of the evaluation of the
project.

● Conclusion: This section summarizes the key results and the conclusions that the
student can draw from these results. It also needs to reflect what the initial project
aims and objectives are.

● Future trends: It is good to research practice to make recommendations or to suggest

directions for further research or actions because of the project findings.

● References:

The references can be books (monographs), journal articles, letters, abstracts, patents,
conference and symposium papers, media articles, and any form of published
literature or comment on both offline and online forms. It is important that every
claim of scientific fact the students make is supported by a valid, relevant, accessible
reference. Every idea or argument and quotation or paraphrase of someone else’s
work are correctly attributed to its source.

22
 The list of references should only include works cited in the text and have been
published or accepted for publication.

● Reference style: Data references should be cited by following APA (sixth edition).

5.3 Order of sections of the internship report

The report should follow the specific format given below:

1. Cover page
2. Title page
3. Letter of transmittal
4. Acknowledgment
5. Executive summary
6. Table of contents
7. List of figures
8. List of tables
9. Abbreviations
10. Introduction
11. Overview of the organization and section wise description
12. Detail of internship experience
13. Discussion on sustainability
14. Conclusion and recommendations

5.4 Details of order of sections of internship report

A specimen of the cover page, title page, acknowledgments, table of contents, list of
figures, and tables are given in the internship book writing format.

● Cover page: It should consist of the title of the internship and information about the
student and supervisor. The cover page should be black.

● Title page: It should consist of the title of the internship and information about the
student and supervisor.

● Acknowledgments: The students should acknowledge the assistance given by their

supervisors, organization, and any other persons that have helped them in the
planning, conduct, analysis, or reporting of the internship.

23
 ● Table of contents: It should contain the numbers and heading of all the preliminary
pages following the chapters, sections, and subsections of the text, including
references and appendices, described consecutively and indicate the page where the
item starts.

● List of figures: The number and caption of each figure, including the page number
where it is located in the text, should be provided consecutively and chapter-wise.

● List of tables: The number and heading of each table, including the page number
where it appears in the text, should be provided consecutively and chapter-wise.

● Introduction: This chapter contains the internship background, the objectives, and
the significance.

● Overview of the organization and section-wise description: This chapter

summarizes the industry in which the professional internship program was
conducted.

● Detail of internship experience: This section constitutes the core (substance) of the
report. This section will contain every detail of the organization where the internship
was performed, such as human resources management, machinery, product list,
process sequence, utility, inventory management, marketing activities, corporate
social responsibility, sustainability, SWOT analysis, etc.

● Conclusion & recommendation: The conclusion is a clear and brief description of

the result found during the internship program. The suggestion is the writer’s
consideration or recommendation for those who use the internship result. Besides,
suggestions can be the guideline for the follow-up actions of the findings or
discussion.

6 Examination and assessment guidelines

The Department Head and offering committee will assign the examination committee
members. Two examiners and a supervisor will include in each committee. Students have to
present their reports through PowerPoint presentations. The department will announce the
presentation schedule, possibly at the end of each term. The students will prepare their
PowerPoint slides and give several practice presentations in front of their supervisor and
classmates before coming to the final presentation.

24
6.1 Project presentation guidelines

Students will be notified of the date and venue for the oral presentation through the project
coordinator after submitting the final version of the project.
This presentation includes two sessions:
• Presentation – 20 minutes
• Q/A session– 15 minutes
The presentation slides should organize in the same flow used for the project. The title,
supervisor name, and student Id number in the first slide should be clearly shown. Students
should pay special attention to the best practices for making an effective presentation. The
recommended structure for the presentation is as follows:
1. First slide with title, supervisor name and student index number
2. Introduction
3. Research Problem
4. Aims & Objectives
5. Motivation
6. Literature Review
7. Proposed Methodology
8. Results
9. Discussion
10. Conclusion
11. Recommendation
12. References

6.2 Evaluation system for project

This section is addressed to supervisors and examiners. It provides information on general

considerations and assessment criteria for the project. It also guides students about what
examiners will look for in examining projects.

6.3 Grading policy for project

The evaluation will be conducted in the final phase by reviewing the submitted project report.
This assessment carries 100 marks to the final results of the project. The undergraduate

25
project will be graded by the examination committee members, including the supervisor. In
this regard, the weight of marks distribution will be as follows:

● Project report (supervisor)- 50%

● Presentation and viva (examination committee) -30%

● Exit examination (examination committee) - 20%

6.4 Evaluation criteria for the project report

The evaluation will be conducted in the final phase by reviewing the submitted project report.
The project report carries 50 marks. While the projects may vary from one to another in
scope and way of presenting the facts, examiners and supervisors may wish to consider the
following points:

Table 3: Evaluation criteria for the project report

Criteria Marks (50)

Background, novelty, literature review 10

● Are the background conditions and motivation described in

sufficient detail to provide a rationale for the project?

● Are the project aims (including the research problem, research

questions, boundaries, and desired outcomes) well formulated?

● Are relevant concepts and empirical studies in open literature

critically reviewed?

● What is the novelty of this work?

Maintaining the structure and flow of the project 10

● Is the methodology fit with the aims and the stated problems of the

26
 study appropriately?

● Is the methodology consistent and reflecting an adequate amount of

effort for an undergraduate student?

Results and analysis 10

● Are the findings and experiences well summarized?

● Are the findings well discussed, and are the implications valid for

the candidate's situation and conditions?

Quality of expression and clarity: Writing style, spelling, formatting and 10

grammar correctness, etc.

● Does the student maintain minimum expectations from scientific

writing, including the style of writing, presentation, and

grammatical expression?

Sincerity and attendance 10

6.5 Evaluation criteria for the project defending oral presentation

The oral presentation will be conducted after submitting the project report. This assessment
carries 30 marks to the final results of the final year project. Each examiner can give
maximum 5 marks for presentation and 5 marks for viva. The evaluation criteria are as
follows:

● Identification of research problem and validity of the solution to address the problem.

● The novelty of the work.

● Implementation of methodology

● Results and discussion.

27
 ● Implementation in the practical field.

● Quality of oral presentation: Presentation style, time management, slide organization,

etc.

● Project completeness by time frame.

6.6 Internship presentation guidelines

Presentations must be made using PowerPoint slides and must include:

1. Explain why you chose this particular agency/organization for your internship.
2. Purpose of your internship.
3. An overview of the internship site. This section will contain summary of the
organization where the internship was performed, such as human resources
management, machinery, product list, process sequence, utility, inventory
management, marketing activities, corporate social responsibility, sustainability,
SWOT analysis, etc.
4. Methods, skills, & technology used: describe the techniques, skills, and any new
technologies you learned.
5. A brief description of the internship responsibilities.
6. A description of what was learned from the experience and how it can be applied in
the future.
7. Provide the highlights of the suggestions in the following order (you should have at
least one suggestion in each category):
i. For the host organization.
ii. For the educational technology program.
iii. For future interns.

6.7 Grading policy for internship

The evaluation will be conducted in the final phase by reviewing the submitted internship
report. This assessment carries 100 marks to the final results of the internship. The

28
examination committee members will grade the undergraduate internship, including the
supervisor. In this regard, the weight of marks distribution will be as follows:

● Internship report (supervisor)- 30%

● Internship diary (supervisor) -20%

● The report evaluated by factory- 20%

● The report will be evaluated by the examination committee (Presentation and viva)-
30%. Each examiner can give maximum 5 marks for presentation and 5 marks
for viva.

6.8 Evaluation criteria for the internship report

The internship report carries 30 marks. Supervisor will provide this mark. The evaluation
criteria are as follows:

Table 4: Evaluation criteria for the internship report

Criteria Marks (30)

Internship experience 10

Quality of report content 05

How much information about the organization where students

performed internships?

Quality of expression and clarity: Writing style, spelling, 05

formatting and grammar correctness, etc.

Sincerity and attendance 10

6.9 Evaluation criteria for the internship defending oral presentation

The final presentation is an opportunity for students to share their internship experiences with
fellow students and TE faculty. It also provides a way to assess the overall internship course,
specific sites, and site supervisors to enhance the program. The evaluation criteria are as
follows:

29
 ● Professionalism: Evidence of ability to apply theory to practice

● Ability to learn quickly; appropriate questions asked?

● Ability to work effectively with staff

● Productivity

● Quality of work

● Communication skills

● Technical skills

● Writing skills

● Analytical skills (ability to identify problems, investigate them, and communicate

findings)

● Problem-solving skills

● Suitable appearance on the job

● Overall rating

● Professional appearance

● Quality of oral presentation: Presentation style, time management, slide organization,

etc.

7 Summary
These guidelines are intended to provide standards of good practice for supervision of the
undergraduate project and internship. The student, supervisor, chairperson, and examination
committee members must all be aware of their responsibilities for ensuring satisfactory
progress and assessment of the project.

30
8 Appendix
8.1 Format of internship book writing

31
8.2 Format of project book writing

32
33