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    Format - Formal and Informal Invitations and Replies

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    golumonmon
    This document provides guidance on writing formal and informal invitations and replies in India. It discusses the key differences between formal and informal invitations, such as format, language, and level of detail. Formal invitations are typically printed or in letter format, while informal invitations are written as letters. The document also outlines how to write acceptances and regrets in both formal and informal reply styles.

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    Format - Formal and Informal Invitations and Replies

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    golumonmon
    23 views7 pages
    This document provides guidance on writing formal and informal invitations and replies in India. It discusses the key differences between formal and informal invitations, such as format, language, and level of detail. Formal invitations are typically printed or in letter format, while informal invitations are written as letters. The document also outlines how to write acceptances and regrets in both formal and informal reply styles.

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    Format --Formal and Informal Invitations and Replies.docx

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    This document provides guidance on writing formal and informal invitations and replies in India. It discusses the key differences between formal and informal invitations, such as format, language, and level of detail. Formal invitations are typically printed or in letter format, while informal invitations are written as letters. The document also outlines how to write acceptances and regrets in both formal and informal reply styles.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    23 views7 pages

    Format - Formal and Informal Invitations and Replies

    Uploaded by

    golumonmon
    This document provides guidance on writing formal and informal invitations and replies in India. It discusses the key differences between formal and informal invitations, such as format, language, and level of detail. Formal invitations are typically printed or in letter format, while informal invitations are written as letters. The document also outlines how to write acceptances and regrets in both formal and informal reply styles.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 7

    TOPIC : FORMAL AND INFORMAL INVITATIONS AND REPLIES

    (I) INVITATIONS
    Invitations are extended to near and dear
    ones on the occasions such as marriages, birth celebrations,
    etc. It is formally extended to general masses for public
    events or functions.
    Invitations are of two types:
    (a) Formal Invitations, and (b) Informal Invitations

    (A)FORMAL INVITATIONS : There are two types:


    1. PRINTED TYPE (only written for school and public events)
    2. LETTER TYPE ( written to individuals only)

    1. PRINTED FORMAL INVITATION


    POINTS TO REMEMBER:
    In case of formal printed invitations, each of the following is
    written in a separate line and in different font sizes and styles.

    1. Write the name of the host ( for wedding )


    Write the name of the host and name of the institution both for school
    events
    2. Formal expressions are used like,
    (a) ‘request the pleasure of your benign presence’
    (b) ‘seek your auspicious presence’
    (c) ‘solicit your gracious presence on the auspicious
    occasion’. No punctuation is required at the end of a line.
    3. The date, time and venue of the event.
    4. The purpose and occasion of invitation.
    5. Third person and simple present tense are used.
    6. Details like address, dress code or any other instruction
    are written at the bottom to the left or the right side as
    per choice or convenience.
    7. Subject matter is written in the centre.
    8. No abbreviation is used.
    9. Name of the Chief Guest appears in the centre.
    10. A formal invitation is put in a box always.
    Word Limit: 50
    Marks Distribution: 3 Marks ( Format: 1, Content: 1, Expression: 1)
    2. FORMAL INVITATION (LETTER TYPE)
    POINTS TO REMEMBER
    (i) This type of a question is rarely asked but only use this
    format if the question specifically mentions writing an
    invitation to a single individual.
    (ii) DO NOT use this format for school events or public events.
    (iii) This is written as a formal letter. Do not make a box.

    EXAMPLE : You are the President of the English Literary and Cultural
    Society of your school. You have to organize an Inter Zonal Declamation
    Competition on the topic ‘Communication Skills are important in
    Modern World’ for class 12 students. Write an invitation to Dr. Shrikant
    Jain, an eminent educationist to preside over the function.

    Modern Public School (Write the sender’s address , no punctuation)


    Park Road
    Pune
    --Leave a line—
    Date : 27th August 2020
    --Leave a line --
    Dr. Shrikant Jain (Write name of the receiver and address, no punctuation
    26 M. G. Road
    Pune
    --Leave a line --
    Subject: Invitation to preside over Inter Zonal Declamation
    Competition. (centrally aligned)
    --Leave a line --
    Sir,
    --Leave a line --
    The English Literary and Cultural Society of the school is organizing an
    Inter Zonal Declamation Competition on the topic ‘Communication Skills
    are important in Modern World’ on Monday, the 14th September 2020 at
    9.30 a.m. in the School Auditorium. It would be a great honour if you
    could grace the occasion and preside over the competition as the Chief
    Guest.
    --Leave a line --
    Yours faithfully –Do not write yours truly/sincerely
    Nitin Sharma
    President
    (English Literary and Cultural Society)

    (B) INFORMAL INVITATION


    POINTS TO REMEMBER:
    1. First person and second person are used.
    2. The sender’s address is written.
    3. The receiver’s address and subject are NOT written.
    4. The date of writing of the invitation is given.
    5. The salutation is ‘Dear ( write the name)’.
    6. The complimentary close is ‘Yours sincerely’ only.
    7. The style or tone is relaxed and personalized.
    8. DO NOT put the informal invitation in a box.

    EXAMPLE:
    Write a letter in not more than 50 words to your friend inviting him on the
    inauguration ceremony of your new house.

    (Do not use punctuation in the sender’s address)


    20 Ashoka Road
    Thane
    --Leave a line --

    Date : 26th August , 2020 ( The format 26/8/2021 is incorrect)


    --Leave a line—

    Dear Santosh,
    --Leave a line--
    I invite you at the inauguration ceremony of our newly constructed house at the
    address given above. The ‘House Warming Ceremony’ is at 9 a.m., followed by
    lunch at 1 p.m. on Saturday, the 5th September 2020. Kindly do join us on this
    auspicious day. I shall take this opportunity to introduce you to my parents and
    friends.
    --Leave a line--
    Yours sincerely
    Ravi

    NOTE : Replies to formal and informal invitations always come as separate


    questions.
    (II) REPLIES TO INVITATION
    Replying to invitations is an essential courtesy to the host who has
    extended an invitation. It can be in the form of acceptance or refusal.
    Replies are of two types:
    (a) Formal Replies, and (b) Informal Replies.

    (A) FORMAL REPLIES


    A formal reply is usually brief and to the point, yet it is
    pleasant and courteous in tone.
    POINTS TO REMEMBER:
    1. Acknowledge the invitation and the entire reply must be written in a
    paragraph only.
    2. Express thanks in third person only.
    3. DO NOT mention your name or sign at the end.
    4. When accepting, confirm date and time.
    5. If declining, always give reason, and convey your best wishes.
    6. Write address and date at top left hand corner.
    7. Use simple and formal language.
    8. Put the FORMAL REPLIES in a box always.

    Word Limit: 50 words


    Marks Distribution: 3 Marks (Format:1 , Content: 1, M, Expression: 1)

    EXAMPLES: You are Dr. Shrikant Jain, an eminent educationist. You have
    been invited to preside over the Inter Zonal Declamation Competition by
    Nitin Sharma, the President of the English Literary and Cultural
    Society of Modern Public School, Park Road, Pune. Write a letter of
    acceptance of the invitation .
    EXAMPLE : ACCEPTING THE INVITATION (FORMAL REPLY)

    26 M. G. Road
    Pune
    --Leave a line --
    Date : 29th August, 2020 (The format 29/8/20 is incorrect)
    --Leave a line --

    Shrikant Jain thanks Mr. Nitin Sharma, the President of the English Literary and
    Cultural Society to preside over the Inter Zonal Declamation Competition to be
    held on Monday, the 14th September 2020 at 9.30 a.m. in the School
    Auditorium. He is delighted to accept the invitation. It will be considerate
    enough if he is provided the official transport for the occasion.

    EXAMPLE : DECLINING THE INVITATION ( FORMAL REPLY)


    26 M. G. Road
    Pune
    --Leave a line--
    Date : 29th August, 2020 (The format 29/8/20 is incorrect)
    --Leave a line --

    Shrikant Jain thanks Mr. Nitin Sharma, the President of the English Literary and
    Cultural Society to preside over the Inter Zonal Declamation Competition to be
    held on Monday, the 14th September 2020 at 9.30 a.m. in the School
    Auditorium. However, he regrets his inability to accept the same due to some
    prior engagement.

    (B) INFORMAL REPLIES


    POINTS TO REMEMBER:
    1. Acknowledge the invitation and only write in a letter format.
    2. Use the first person only.
    3. Use the ordinary letter format only.
    4. When accepting, confirm date and time.
    5. If declining, always give a reason, and convey your best wishes.
    6. Use informal words and expressions and close with ‘yours sincerely’ only.
    7. DO NOT PUT THE INFORMAL REPLIES IN A BOX

    EXAMPLES: You are Santosh. You have been invited to the inauguration
    ceremony of your friend’s new house. Write a reply
    accepting the invitation you got.

    EXAMPLE : ACCEPTING THE INVITATION (INFORMAL REPLY)

    401 Gulmohar Avenue


    Pune
    --Leave a line--
    Date : 29th August, 2020 (The format 29/8/20 is incorrect)
    --Leave a line –
    Dear Ravi,
    --Leave a line –
    I am indeed thankful to you for inviting me to attend the inauguration ceremony
    of your newly constructed house on Saturday, the 5th September 2020. I shall
    definitely come a day before and lend a helping hand in making preparations for
    the ceremony.
    --Leave a line --
    Yours sincerely
    Santosh

    EXAMPLE :DECLINING THE INVITATION( INFORMAL REPLY )


    Q. Write a reply refusing the invitation you got.
    401 Gulmohar Avenue
    Pune
    --Leave a line --
    Date: 29th August, 2020 (The format 29/8/20 is incorrect)
    ---Leave a line --
    Dear Ravi,
    ---Leave a line –
    I am indeed thankful to you for inviting me to attend the inauguration ceremony
    of your newly constructed house on Saturday, the 5th September 2020.
    Unfortunately, due to some prior engagements, I shall not be able to attend it.
    Kindly accept a small gift that I am sending on this auspicious occasion.
    --Leave a line --
    Yours sincerely
    Santosh

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