Republic of the Philippines

Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF IMUS CITY
CARSADANG BAGO ELEMENTARY SCHOOL

This Constitution and By-laws adheres to DepEd Order 13, s. 2022 or the Omnibus Guidelines
on the Regulation of Operations of Parent-Teacher Associations.

SCHOOL PARENTS-TEACHERS ASSOCIATION

CONSTITUTION AND BY-LAWS

PREAMBLE

We, the parents and teachers of the Carsadang Bago Elementary School, Carsadang
Bago I, Imus City, Cavite, invoking the aid and guidance of God, the Almighty, have organized
ourselves into an association with the principle of volunteerism in order to attain our common
goals, promote the general welfare and secure unto ourselves at all times efficient and honest
participation, support and cooperation in socio-educational affairs, subscribing and upholding
the constitution of the Republic of the Philippines, all its laws and its duly constituted
authorities, do hereby ordain and promulgate this constitution and by-laws.

ARTICLE I

NAME AND DOMICILE

Section 1. Name. The organization shall be known as Carsadang Bago Elementary School
Parents-Teachers Association herein referred as CBES-SPTA.

Section 2. Address. The principal office of the association shall be at Carsadang Bago
Elementary School, Brgy. Carsadang Bago I, Imus City, Leyte.

ARTICLE II

DECLARATION OF PRINCIPLES

Section 1. We believe that CBES-SPTA is the coordinating body of the parents and teachers
of Carsadang Bago Elementary School.

Section 2. We believe that the growth, progress, and welfare of our children/pupils of this
educational institution depend upon the unity, cooperation and active participation and
harmonious relationship of the parents, teachers, and school administration.

Section 3. The organization shall promote volunteerism and altruism in all its functions and
affairs.
 ARTICLE III

JURISDICTION

Section 1. The CBES-SPTA shall have jurisdiction to undertake school related activities in
and outside the school and as agreed upon with the school administration.

ARTICLE IV

OBJECTIVES

Section 1. To promote and work for the interest and welfare of the pupils who are enrolled in
Carsadang Bago Elementary School including the educational, social, and physical well-being
of all.

Section 2. To provide venue whereby parents and teachers could air their grievances and
opinions.

Section 3. To promote harmonious relationship with the school administration and the
community.

Section 4. To bring to the attention of the school administration every perceived violation of
school rules and regulations that may be committed by the pupils or teachers for appropriate
disciplinary action.

Section 5. The CBES-SPTA may assist in the promotion and supervision of the activities that
the school may undertake.

Section 6. To provide a forum for the discussion of issues and their solutions related to the
total school program and to ensure the full cooperation of parents in the efficient
implementation of such program.

Section 7. To provide mechanisms to ensure proper coordination with the members of the
community.

Section 8. Shall adhere to all existing policies and implementing guidelines issued or
hereinafter may be issued by the Department of Education.

Section 9. To serve as a support group and as a significant partner of the school whose
relationship shall be defined by cooperative and open dialogue to promote the welfare of the
pupils.

ARTICLE V

MEMBERSHIP, RIGHTS AND DUTIES

Section 1. Membership in CBES-SPTA is limited to parents, or in their absence the guardian

of duly enrolled pupils, and teachers.
Section 2. A guardian is hereby defined as any of the following:

A. An individual authorized by the biological parent/s to whom the care and

custody of the pupil has been entrusted;

B. A relative of the pupil within the fourth degree of consanguinity or affinity

provided that said relative has the care and custody over the child;

C. An individual appointed by a competent court as the legal guardian of the pupil;

D. In case of an orphan, the individual/institution who has the care and custody of
the pupil.

Section 3. A member-teacher refers to homeroom advisers, subject teachers, and non-teaching

personnel.

Section 4. Rights and Privileges of Members. Every member shall have the following rights
and privileges:

1. To exercise the right to vote on all matters relating to the affairs of the
organization.

2. Be periodically informed of the financial status of the organization, including

relevant information affecting the members thereof.

3. To be eligible to any elective and appointive position of the organization,

provided not to extend the term limit, if ever.

4. To examine all records or books of the organization during business hours.

Section 5. Duties of Members. A member shall have the following duties:

1. To obey and comply with the constitution and by-laws of the organization, and
other rules and regulations as may be promulgated by the association.

2. To pay any agreed contributions with a purpose of implementation of school

activities, programs and projects as prescribed in the Department Order No. 54,
s. 2009 dated June 1, 2009.

3. To extend assistance and full cooperation in all undertakings and activities of the
school, especially the Brigada Eskwela or school maintenance week which is
scheduled every month of May. All parents are required to support said program
by way of sharing skills/expertise, in kind donations, thereby making the school
ready for the opening of classes.

4. To safeguard the general interest of its members.

5. To attend all meetings that may be called for by the school administration and
association.
 ARTICLE VI

HOMEROOM PTA OFFICERS

Section 1. Within fifteen (15) days from the start of the school year the homeroom adviser and
the parents/guardians shall organize the homeroom PTA with the approval of the School Head.

Section 2. The homeroom adviser shall have direct supervision over the conduct of election
of the homeroom PTA officers, which election shall be by viva voce.

Section 3. The homeroom PTA officers, namely: President, Vice-President, Secretary,

Treasurer, Auditors, PIOs, Peace Officers, Muse and Escort shall be elected from among the
parent-members by a majority of those present during the election.

ARTICLE VII

SPTA OFFICERS

Section 1. The election of the executive officers of the school SPTA from among the elected
homeroom officers and homeroom advisers shall be held within thirty (30) days from the start
of the school year.

Section 2. The SPTA shall elect from among themselves the association’s executive officers,
namely: president, vice-president, secretary, treasurer, auditors, public information officers,
and peace officers who shall oversee the day-to-day activities of the association.

Section 3. A teacher-member cannot hold any position in the PTA except as a member of the
Board of Directors or as secretary.

Section 4. The School Head shall not serve as a member of the Board of Directors but as
adviser to the PTA., in case no other teacher will serve as adviser or coordinator of the
association.

Section 5. The term of office of the SPTA Officers shall be one (1) year from the date of
election or until a new set of officers has been elected and qualified.

Section 6. In case of vacancy, as a result of expulsion, resignation or death, the vacancy shall
be filled, for the unexpired term of the office, by a majority vote of the officers from among
the presidents of homeroom PTA’s in a special meeting called for such purpose.

Section 7. The immediate past president shall automatically become an ex-officio member,
provided he /she has a child enrolled during the school year at CBES.

Section 8. Powers and Duties of the Officers. The Officers shall have the following duties
and powers:
a. They shall have the general charge in the formulation and implementation of
policies, rules, and guidelines of the organization.
b. They shall create committees as exigency arises.
 c. They shall formulate, promulgate and approved plans, programs and adopt
resolution toward the attainment of the principles and objectives of the
organization.
d. They shall acquire, receive, hold, and administer properties in the name of the
Carsadang Bago Elementary School.
e. To coordinate with school officials in all CBES-SPTA activities.
f. They shall turn-over any completed project initiated by the SPTA to the School
Administrator.

Section 9. The President. The president shall have the following duties and powers:
a. Shall coordinate with school officials in all CBES-SPTA activities.
b. Shall exercise general supervision and control in the management of the affairs
of the organization.
c. Shall preside at all meetings of the officers, and general assembly.
d. Shall be primarily responsible for the implementation of the policies, plans and
programs adopted by the organization.
e. Shall be the official spokesman and representative of the CBES-SPTA on
matters requiring coordination with school officials.
f. Shall sign contracts, documents, and other papers as may be authorized by the
organization.
g. Shall represent the organization in all its official functions and activities.
h. Shall exercise such powers and performs such duties inherent to his position as
may be delegated by the organization.

Section 10. The Vice President. The Vice President shall have the following duties and
powers:
a. Shall automatically succeed in case of permanent vacancy in the office of the
president.
b. Shall take the place of the president in case of temporary absence and performs
the powers and duties inherent to the office of the president.
c. Shall exercise such powers and performs such duties inherent to his position as
may be delegated by the president.

Section 11. The Secretary. The Secretary shall have the following duties and responsibilities:
a. Shall coordinate all activities of the organization with officers.
b. Shall give or cause to be given all notices and announcements required to update
the members of all activities of the organization.
c. Shall act as the official keeper of all documents, minutes, and other records.
d. Shall sign/countersign contracts, documents and other papers as may be
authorized by the organization.
e. Shall maintain the member’s register and in-charge of the bulletin board at the
office of the organization.
f. Shall perform such other duties and responsibilities as may be deemed
necessary.

Section 12. The Treasurer. The Treasurer shall have the following duties and
responsibilities:
a. Shall collect, receive, and issue receipts for all money, contributions, and
donations to the organization.
 b. Shall be the custodian of all properties, funds and accounts of the organization
and keep records pertaining thereto.
c. Shall be always have a true, correct, and detailed statement of his / her receipts
and expenditures and of the assets of the organization.
d. Shall control and handle all funds of the organization and shall deposit same in
a reputable bank designated by the organization, if any.
e. Shall make disbursements only in amounts and in cases duly appropriated and
provided for and approved by the organization through resolution.
f. Shall submit to the president monthly reports of the properties, funds, accounts,
and financial standing of the organization duly certified by the auditor, or such
time as may be required by the president.
g. Shall cause the turn-over of all financial records, inventories, official receipts,
and other pertinent documents during the transition of officers.
h. Shall perform such other duties and responsibilities as may be deemed
necessary.

Section 13. The Auditor. The Auditor shall have the following duties and responsibilities:
a. Shall make a detailed and periodic audit of all the properties, funds, and
accounts of the organization and at the same time make appropriate suggestions
and recommendations to the organization.
b. Shall submit audit report to the organization after the examination and
validation of the treasurer’s report.
c. Shall perform such other duties and responsibilities as may be deemed
necessary.

Section 14. The Public Information Officer. The Public Information Officer shall have the
following duties and responsibilities:
a. Shall take charge in disseminating information concerning plans, programs, and
activities of the organization.
b. Shall be responsible for the preparation of press releases.
c. Shall be responsible in fostering good relationship with the school
administration.
d. Shall perform such other duties and responsibilities as may be deemed
necessary.

Section 15. The Peace Officer. The Peace Officer shall have the following duties and
responsibilities:
a. Shall secure peaceful and orderly deliberations during meetings and
conferences of the officers and members of the organization.
b. Shall moderate peaceful negotiations on conflicts from among the officers and
members of the organization.
c. Shall conduct investigation and submit report on any matters involving the
security, immorality and misconduct of the officer/s and member/s of the
organization as directed by the president.
 ARTICLE VIII

GENERAL ASSEMBLY, MEETINGS AND QUORUM

Section 1. The general assembly shall be composed of all parents of enrolled pupils, officers
of the SPTA, school head, and homeroom advisers of the Carsadang Bago Elementary School.
Section 2. The general assembly shall be convened by the SPTA immediately after the SPTA
has been organized.

Section 3. The general assembly shall be convened as may be necessary. The SPTA shall
coordinate with the school head as to time, venue, and other details of the general assembly.

Section 4. The general assembly may invite or consult with other members of the community
such as local government officials and civic organizations to solicit their support or active
participation in the school activities.

Section 5. Special General Assembly Meeting shall be called upon resolution passed by the
organization or upon written request signed by at least three (3) members of the organization
or by majority of the parents.

Section 6. The CBES-SPTA officers shall have a regular monthly meeting every first Friday
of the month at 1:00 o’clock in the afternoon at the Principal’s Office.

Section 7. At each annual, regular or special meetings of the organization, one half of the
members of the organization plus one shall be necessary to constitute a quorum for the
transaction of business. This requirement may be waived in which case a simple majority of
all the members thereof shall also be sufficient to transact a valid act.

ARTICLE IX

FINANCES

Section 1. Cognizant of the need of the organization for adequate funds to sustain its
operations, the SPTA may collect voluntary financial contributions from members and outside
sources to enable it to fund and sustain its operation and the implementation of its programs
and projects exclusively for the benefit of the pupils and the school. The SPTA’s programs and
projects shall be in line with the School Improvement Plan (SIP).

Section 2. The collections of funds by the SPTA shall be subject to the following conditions:

a. The contributions should be reasonable amount as may be determined by the

organization.
b. Non-payment of contributions by the parent-member shall not be a basis for non-
admission or non-issuance of clearance(s) to the pupil.
c. The contributions shall be collected by the SPTA treasurer on a per parent-member
basis regardless of the number of their children in school, or on a per pupil basis,
depending on the agreement.
d. No collection of SPTA contributions shall be done during the enrolment period, and
e. No teacher or any school personnel shall be involved in such collection activities.
Section 3. All collections of contributions or proceeds of fundraising activities shall be handled
by the SPTA Treasurer if in case the association is not determined with a refutable banking
institution.

Section 4. The SPTA treasurer or a duly authorized representative shall undertake the
collection and shall issue receipts/acknowledgement receipts.

Section 5. In no case shall any school official or personnel be entrusted with the safekeeping
and disbursement of collections made by the SPTA.

Section 6. All disbursements of funds shall be in accordance with generally accepted

accounting and auditing rules and regulations.

Section 7. All disbursements shall be accompanied by appropriate resolutions indicating

thereof the purposes for which disbursements are made.

Section 8. No cash advances shall be allowed without valid liquidation of previous cash
advances.

Section 9. The financial records of the SPTA shall be made available for inspection by the
school head and / or the division PTA affairs committee at any time.

Section 10. An annual financial statement signed jointly by the SPTA president, treasurer and
auditors shall be submitted to school head not later than thirty (30) days after the last day of
classes. Such financial statement shall be audited by an external and independent auditor,
posted in the SPTA bulletin board, and presented to the general assembly during the next school
year.

Section 11. The SPTA shall submit to the school head not later than November 30, a mid-
school year financial statement report ending October 30 duly audited and signed by the
members of the SPTA’s audit committee.

ARTICLE X

IMPEACHMENT

Section 1. Any official of the CBES-SPTA may be impeached by a vote of 2/3 of the general
assembly called for such purpose by the president or majority of the organization on the
following grounds, to wit:
a. Disloyal acts against the constitution.

b. Malicious attacks against the organization and its officers and members.

c. Misappropriation of organization funds.

d. Negligence of duties and responsibilities.

 e. Wilful violation of this constitution and by-laws or rules, regulations, measures,
resolutions, and decisions of the organization.

f. Three (3) successive unexcused absences.

Section 2. The following procedures shall govern impeachment proceedings:

a. Impeachment proceedings shall be initiated by a formal petition or

resolution signed by at least 5% of all bonafide members of the organization
addressed to the president. A confirmation of impeachment shall require a
majority vote of all members. In all cases, the officer subject to
impeachment shall be given the opportunity to be heard.

b. The president shall convene a general membership meeting to consider the

impeachment of an elective officer or group of officers.

c. In case the president is the object of the impeachment, he/she shall convene
the general assembly within ten (10) days from receipt of the formal petition.
The general assembly shall designate any member, not an officer, to preside
the impeachment proceedings.

d. Officer/s against whom impeachment proceedings had been filed shall be

given opportunity to defend themselves before any impeachment vote is
finally taken.

e. A majority vote of bonafide members present constituting a quorum shall

be sufficient to give due course on impeachment proceedings.

f. The decision of the general membership in the impeachment proceedings

shall be final and executory.

ARTICLE XI

AMENDMENTS AND RATIFICATION

Section 1. Any amendment to or revision of this constitution and by-laws may be proposed by
the organization upon a vote of 2/3 of its members.

Section 2. Any amendment hereof which may be adopted by the organization shall be ratified
by a vote of 2/3 of general membership within thirty (30) days after its adoption.

Section 3. No amendment/s to this constitution may be proposed within the period of two (2)
years after its ratification except Section 5.2 of ARTICLE V.

Section 4. Copies thereof must be distributed to members at least three (3) days prior to the
date of the assembly wherein such amendments shall be submitted for approval.
 ARTICLE XII

EFFECTIVITY

Section 1. This constitution and by-laws shall take effect immediately upon ratification and
adoption by 2/3 of the general membership.

ARTICLE XIII

TRANSITORY PROVISION

After the ratification and adoption of this constitution and by-laws, the incumbent
officers of the organization shall hold office until their successors shall have been duly elected,
proclaimed, and qualified.

I HEREBY CERTIFY THAT THIS CONSTITUTION AND BY-LAWS WAS

RATIFIED BY SPTA MEMBERS DURING THE OATH TAKING CEREMONY
HELD ON NOVEMBER 28, 2023, IN CARSADANG BAGO ELEMENTARY SCHOOL,
CARSADANG BAGO I, IMUS CITY, CAVITE.

Certified Correct:

OLIVIA O. IBAÑEZ
SPTA Secretary

Attested by:

MICHELLE S. EDEM
SPTA President

Approved by:

ANGELO A. UNAY
Principal II