WPS Teacher Eval Handbook

Winchester Public Schools
Teacher
Performance
Evaluation
System
Revised July 1, 2012
Winchester Public Schools Teacher Evaluation Handbook

Table of Contents
Part I: Introduction and Process

Introduction ............................................................................................................................4
Purposes .....................................................................................................................4
Identifying Teacher Performance Standards ..........................................................................5
Performance Standards ..............................................................................................5
Performance Indicators ..............................................................................................6
Documenting Performance ....................................................................................................7
Student Progress.........................................................................................................8
Observations ..............................................................................................................11
Teacher Documentation Log......................................................................................11
Teacher Self Reflection..............................................................................................15
Student Surveys .........................................................................................................15
Alignment of Performance Standards with Data Sources..........................................16
Evaluation Schedule...................................................................................................17
Documentation Records .............................................................................................17
Making Summative Decisions ...............................................................................................19
Definitions of Ratings ................................................................................................19
Rating Teacher Performance......................................................................................21
Single Summative Rating ..........................................................................................22
Improving Professional Performance ....................................................................................24
Support Dialogue .......................................................................................................25
Performance Improvement Plan ................................................................................25
Part II: Performance Standards

Performance Standard 1: Professional Knowledge................................................................28
Performance Standard 2: Instructional Planning ...................................................................30
Performance Standard 3: Instructional Delivery....................................................................31
Performance Standard 4: Assessment of and for Student Learning ......................................32
Performance Standard 5: Learning Environment ..................................................................34
Performance Standard 6: Professionalism .............................................................................35
Performance Standard 7: Student Progress ............................................................................37
Part III: Forms and Logs

Introduction............................................................................................................................38
Goal Setting Process ..............................................................................................................39
Goal Setting for Student Progress Form ................................................................................44
Formal Classroom Observation Form ....................................................................................46
Winchester Public Schools Teacher Evaluation Handbook Page 2

Walk-though/Informal Observation Form .............................................................................50
Pre-Observation Conference Record .....................................................................................52
Teacher Documentation Log..................................................................................................54
Communication Log ..............................................................................................................57
Recertification WPS Renewal Activity .................................................................................58
Grade K-2 Student Survey Form ...........................................................................................60
Grade 3-5 Student Survey Form ............................................................................................61
Grade 6-8 Student Survey Form ............................................................................................62
Grade 9-12 Student Survey Form .......................................................................................... 63
Student Survey Summary ...................................................................................................... 64
Teacher Self Reflection Form ................................................................................................ 65
Teacher Interim Performance Report..................................................................................... 66
Teacher Summative Performance Report ............................................................................. 70
Performance Improvement Plan ............................................................................................ 76
References....................................................................................................................... 77
Endnotes .......................................................................................................................... 79
Figures
Figure 1: Sample of Performance Standards and Indicators .................................................... 6
Figure 2: Data Sources for Teachers ........................................................................................ 7
Figure 3: Assessments for Assessing/Monitoring Student Progress........................................ 9
Figure 4: Sample Items in a Documentation Log .................................................................. 13
Figure 5: Aligning Multiple Data Sources with Performance Standards .............................. 16
Figure 6: TPES Evaluation Schedule ..................................................................................... 18
Figure 7: Definition of Terms Used in Rating Scale ............................................................. 20
Figure 8: Sample Rubric of Teacher Performance ................................................................ 22
Figure 9: Two Tools to Increase Professional Performance .................................................. 24
Figure 10: Items Used as Evidence of Quality Work Performance ....................................... 38
Figure 11: Student Achievement Goal Setting Process ......................................................... 39
Figure 12: Acronym for Developing Goals ........................................................................... 40
Figure 13: Sample Goals ........................................................................................................ 40
Figure 14: Examples of Data Sources for Monitoring Student Progress ............................... 42
Figure 15: Examples of Strategies to Improve Student Learning .......................................... 43

PART I: INTRODUCTION AND PROCESS
INTRODUCTION
The Winchester Public Schools Teacher Performance Evaluation System (TPES) uses the Goals
and Roles Performance Evaluation Model© (short title: Goals and Roles Model©) developed by Dr.
James Stronge for collecting and presenting data to document performance based on well-defined
job expectations.
The TPES provides a balance between structure and flexibility. It is prescriptive in that it defines
common purposes and expectations, thereby guiding effective instructional practice. At the same
time, it provides flexibility, thereby allowing for creativity and individual teacher initiative. The
goal is to support the continuous growth and development of each teacher by monitoring, analyzing,
and applying pertinent data compiled within a system of meaningful feedback.
Purposes
The primary purposes of TPES are to:
 optimize student learning and growth,
 improve the quality of instruction by ensuring accountability for classroom performance and
teacher effectiveness,
 contribute to successful achievement of the goals and objectives defined in the vision,
mission, and goals of Winchester Public Schools,
 provide a basis for instructional improvement through productive teacher performance
appraisal and professional growth, and
 implement a performance evaluation system that promotes collaboration between the
teacher and evaluator and promotes self-growth, instructional effectiveness, and
improvement of overall job performance.
The distinguishing characteristics of TPES are:

 a focus on the relationship between professional performance and improved learner
academic achievement,
 sample performance indicators for each of the teacher performance standards,
 a system for documenting teacher performance based on multiple data sources,
 a procedure for conducting performance reviews that stresses accountability, promotes
professional improvement, and increases the involvement of teachers in the evaluation
process, and
 a support system for providing assistance when needed.

IDENTIFYING TEACHER PERFORMANCE
STANDARDS
Clearly defined professional responsibilities constitute the foundation of the TPES. A fair and
comprehensive evaluation system provides sufficient detail and accuracy so that both teachers and
evaluators (i.e. principal, supervisor) reasonably understand the job expectations. The term site
administrator will be used for principals/supervisors. Additionally, a site administrator may
designate an administrator to collect information on employee job performance. The site
administrator remains informed of the assessment process and is responsible for the summative
evaluation of the teachers.
The expectations for professional performance are defined using a two-tiered approach.
Performance Standards
Performance Indicators
Performance Standards
Performance standards refer to the major duties performed. There are seven performance standards
for all teachers.
Performance Standard 1: Professional Knowledge

The teacher demonstrates an understanding of the curriculum, subject content, and the
developmental needs of students by providing relevant learning experiences.
Performance Standard 2: Instructional Planning

The teacher plans using the Virginia Standards of Learning, the school’s curriculum, state
competencies, effective strategies, resources, and data to meet the needs of all students.
Performance Standard 3: Instructional Delivery

The teacher engages students in learning by using a variety of effective instructional strategies in
order to meet individual learning needs.
Performance Standard 4: Assessment of and for Student Learning

The teacher systematically gathers, analyzes, and uses relevant data to measure student academic
progress, guide instructional content and delivery methods, and provide timely constructive
feedback to both students and parents throughout the school year.
Performance Standard 5: Learning Environment

The teacher uses resources, routines, and procedures to provide a respectful, positive, safe,
student-centered environment that is conducive to learning.

Performance Standard 6: Professionalism
The teacher maintains a commitment to professional ethics and the school’s mission, takes
responsibility for and participates in professional growth, and maintains effective communication
with students, families, colleagues, and community.
Performance Standard 7: Student Academic Progress
The instructional efforts of the teacher result in reasonable, measurable student progress based on
established standards and goals.
Performance Indicators
A set of performance indicators has been developed (see Part II) to provide examples of observable,
tangible behaviors. The performance indicators are examples of the types of performance that will
occur if a standard is being successfully met. The list of performance indicators is not exhaustive
and all teachers are not expected to demonstrate each performance indicator.
Both teachers and evaluators should consult the sample performance indicators for clarification of
what constitutes a specific performance standard. As an illustration, performance indicators for the
Instructional Delivery standard are listed in Figure 1 below.
Figure 1: Sample of Performance Standard and Indicators

The teacher engages students in learning by using a variety of effective instructional
strategies in order to meet individual learning needs.
Sample Performance Indicators

The teacher:
3.1 Engages and maintains students in active learning.
3.2 Builds upon students’ existing knowledge and skills.
3.3 Differentiates instruction to meet students’ needs.
3.4 Reinforces learning goals consistently throughout the lesson.
3.5 Uses a variety of effective instructional strategies and resources.
3.6 Uses instructional technology to enhance student learning.
3.7 Communicates and presents material clearly, and checks for understanding.
3.8 Engages students in higher-order thinking and/or application of performance skills.
The performance indicators help teachers and their evaluators clarify job expectations. All
performance indicators may not be applicable to a particular work assignment. Ratings are NOT
made at the performance indicator level, but at the performance standard level.

DOCUMENTING PERFORMANCE
A fair and equitable performance evaluation system for the role of a professional acknowledges the
complexities of the job. Thus, multiple data sources are necessary to provide for a comprehensive
and authentic “performance portrait” of the teacher’s work. The data sources briefly described in
Figure 2 below provide accurate feedback on teacher performance.
Figure 2: Data Sources for Teachers
Data Source Definition
Goal Setting Teachers have a definite impact on student learning and performance through
for Student their various roles. Depending on grade level, content area, and students’
Progress ability level, appropriate measures of academic performance are identified to
provide information on learning gains. Performance measures include
standardized test results as well as other pertinent data sources. Teachers set
goals for improving Student Progress based on the results of performance
measures. The goals and their attainment constitute an important data source
for evaluation.
Observations Classroom observations provide key information on several of the specific

standards. Probationary teachers will be observed at least three times per
year. Two observations will occur prior to the end of the first semester and
the third by May 1. Teachers employed under a continuing contract will be
observed at least once per year. Additional observations for any staff member
will be at the building administrator’s discretion. All formal observations will
include a classroom observation of at least 20 minutes and a post-conference.
A pre-conference may be conducted at the request of the teacher or the
administrator.
Teacher A collection of artifacts that provide evidence of meeting selected

Documentation performance standards.
Log
Teacher Self-reflection is a process by which teachers judge the effectiveness and

Self Reflections adequacy of their performance, effects, knowledge, and beliefs for the purpose
of self-improvement. All teachers will reflect upon their practice annually.
Student Teachers are not required to survey their students. If they choose to do so, it is
Surveys recommended that teachers enter a summary of the results in their
Documentation Log. These surveys will provide additional data to the teacher
which can influence teacher strategies in several of the standards.

Student Progress
The Virginia Department of Education Uniform Performance Standards and Evaluation Criteria
incorporate growth as a significant component of the evaluation while encouraging local flexibility
in implementation. These guidelines require that growth account for 40 percent of an individual’s
summative evaluation. There are key points to consider in the use of this model at Winchester
Public Schools:
1. Student learning, as determined by multiple measures of growth, accounts for a total of 40

percent of the evaluation.
2. Student progress should be measured using one or more measures with evidence that the
measure is valid.
o Quantitative measures already available in the school that provide valid measures of growth (as
opposed to absolute achievement) should be given priority in evaluation.
o Student goal setting or other measures should incorporate data from validated achievement
measures whenever possible (e.g., teachers of Advanced Placement courses could establish a
goal of 85 percent of students earning a score of 3 or better on the Advanced Placement exam).
o To the extent practicable, teachers should have at least two valid measures of growth included in
the evaluation.
Figure 3 on the following page shows examples of items that may be used to assess student
progress.

Figure 3: Assessments for Assessing/Monitoring Student Progress
Content Areas Category 1 Assessments Category 2 Assessments

These assessments provide multiple points of These assessments provide a single point of
data to monitor student progress throughout the data at the end of the school year and can be
school year. An annual goal can be established used to establish an annual goal. An
using these assessments. assessment from Category 1 would be used
to monitor student progress throughout the
school year.
English/Reading/Writing AIMS WEB Advanced Placement Tests
Mathematics Authentic assessments/portfolios/ writing Industry Certifications
History samples/running records NCS Mentor
Science Benchmark Tests The President's Challenge Physical
Foreign Language Brigance Fitness Test*
Music Checklist of Skills/Competencies Semester/end-of-course examinations
Art Developmental Reading Assessment 2 Teacher Assessments
Business (CTE) (DRA2) Virginia Alternate Assessment Program
Technology (CTE) Division Benchmark Tests based on the VAAP)
Marketing (CTE) standards (pre, mid, post) Virginia Grade Level Alternative
Dolch Word recognition (VGLA)
Fitnessgram* Virginia Standards of Learning (SOL)
Phonological Awareness Literacy Screening VMAST
(PALS) WIDA ACCESS for ELL's
Portfolio of Student Work (i.e. RAMP, Virginia Substitute Evaluation Program
product, performance) (VSEP)
Pre-/post-testing
Qualitative Reading Inventory (QRI)
Reading for Concepts Skills Assessment
Rigby
Slosson Math
SMART Music
Star Math
Star Reader (reading levels)
Study Island
Wilson
Writing Prompts
*Assessments not currently being used in the school division

Goal Setting for Student Achievementa
One approach to linking student achievement to teacher performance involves building the
capacity for teachers and their supervisors to interpret and use student achievement data to
set target goals for student improvement. Setting goals based squarely on student
performance is a powerful way to enhance professional performance and, in turn, positively
impact student achievement. Student Achievement Goal Settingb is designed to improve
student learning.
For many teachers, measures of student performance can be directly documented. A value-
added – or gain score – approach can be used that documents their influence on student
learning.
Depending on grade level, content area, and learner’s ability level, appropriate measures of
learner performance are identified to provide information on learning gains. Performance
measures include standardized test results as well as other pertinent data sources. Teachers
set goals for improving Student Progress based on the results of performance measures. The
goals and their attainment constitute an important data source for evaluation.
The Intent of Student Achievement Goal Setting
Teachers have a definite and powerful impact on student learning and academic
performance.1 The purposes of goal setting include focusing attention on students and on
instructional improvement. This process is based on determining baseline performance,
developing strategies for improvement, and assessing results at the end of the academic
year. More specifically, the intent of student achievement goal setting is to:
 make explicit the connection between teaching and learning,

 make instructional decisions based upon student data,
 provide a tool for school improvement,
 increase the effectiveness of instruction via continuous professional growth,
 focus attention on student results, and ultimately,
 increase student achievement.2
a
Portions of this section were adapted from teacher evaluation handbooks published in various states,
copyright [2010] by J. H. Stronge and Stronge, J. H. & Grant, L.W. (2009). Adapted with permission.
b
Copyright (2009) by James H. Stronge and Leslie W. Grant. Used with permission.

Observations
Observations are intended to provide information on a wide variety of contributions made
by teachers in the classroom or to the school community as a whole. Administrators are
continually observing in their schools by walking through classrooms and non-instructional
spaces, attending meetings, and participating in school activities.
These day-to-day observations are not necessarily noted in writing, but they do serve as a
source of information. The observation forms are used to provide targeted feedback on
teachers’ effectiveness related to seven performance standards: Professional Knowledge,
Instructional Planning, Instructional Delivery, Assessment of/for Learning, Learning
Environment, Professionalism and Communication, and Student Progress.
Probationary teachers will be observed at least three times per year. Two of these
observations will occur prior to the end of the first semester and the third by May 1.
Teachers employed under a continuing contract will be observed at least once per year.
Additional observations for any staff member will be at the building administrator’s
discretion. All formal observations will include a classroom observation of at least 20
minutes and a post-conference. A pre-conference may be conducted at the request of the
teacher or the administrator.
Evaluators use observations as one source of information to determine whether a teacher is

meeting the performance standards. The evaluator provides feedback about the observation
using the observation form and through a post-conference with the teacher. Other
observation forms may be used at the evaluator’s discretion.
After each observation, one copy of the observation form will be given to the teacher and
one copy will be maintained by the evaluator for the entire evaluation cycle to document
growth and development.
Teacher Documentation Log

The purpose of the Teacher Documentation Log (see Part III) is to provide evidence of
performance related to specific standards. Examples of documents that can be included:
Student Progress Goal Setting Form, Parent Communication Log, Evidence of Professional
Development, Record of Extracurricular Activities, Evidence of Assessment for Learning,
and other documents related to the Teacher Evaluation Standards. These documents provide
administrators with information they likely would not receive in an observation.
Specifically, the Teacher Documentation Log provides the teacher with an opportunity for
self-reflection, demonstration of quality work, and a basis for two-way communication with
an administrator. The emphasis is on the quality of work, not the quantity of materials
presented. Furthermore, the Teacher Documentation Log is used to organize the multiple
data sources included in the teacher evaluation.

A cover sheet for items to include is presented in Part III. The cover sheet should be placed
at the front of the documents. Documentation is not required for all performance standards
as other data sources may be used.
Administrators and evaluators review the documentation log annually. Additionally,

teachers in their probationary period will meet with administrators and/or evaluators to
review their documentation log by the end of the first semester.
The Teacher Documentation Log should be available at the request of the administrator
and/or evaluator.
Documentation Log
A Documentation Log:
 is one component of a multi-source evaluation and complements the observation
components of the teacher evaluation system prior to the summative evaluation,
 is a collection of artifacts that result from regular classroom instruction,
 may be kept as electronic files or in paper form (e.g. three ring binder, file folder),
 is a work in progress; it is to be updated regularly throughout the evaluation period
(weekly/ monthly),
 should be available for review at administrator’s request,
 should be user-friendly (neat, organized),
 remains in teacher’s possession except when reviewed by the evaluator,
 belongs to the employee, and
 will be checked at least one time per year with feedback provided.
A Documentation Log is NOT
 a portfolio, or
 additional forms or materials created solely for the purpose of evaluation.
Figure 4 shows examples of items that may be included in the Documentation Log. This is
not a limited list.

Teacher Documentation Log Sample Items
Figure 4: Sample Items in a Documentation Log
Standards Examples of Evidence
1. Professional Knowledge Can include:
 Transcripts of coursework
 Professional Development certificates
 Annotated list of instructional activities
 Lesson/intervention plan
 Journals/notes that represent reflective thinking and professional growth
 Samples of innovative approaches developed by teacher
 Observations
 Summary of plan for integrating instruction
2. Instructional Planning Can include:
 Differentiation in lesson planning and practice
 Analysis of classroom assessment
 Data driven curriculum revision work
Examples:
o Sample lesson or unit plan
o Course syllabus
o Intervention plan
o Substitute lesson plan
o CTE Competencies
o Pacing Guides
o IEP’s
o Annotated learning objectives
3. Instructional Delivery Can include:
 Annotated photographs of class activities
 Handouts or sample work
 Video/audio samples of instructional units
 Student Surveys
 Observations
 Differentiated lessons
 Teacher narrative case study

Figure 4 (continued)
Standards Examples of Evidence
4. Assessment of and for Student Can include:
Learning  Student portfolio
 Observations
 Samples of baseline and periodic assessments given
 Samples of both formative and summative assessment
 Graphs or tables of student results
 Records within electronic curriculum mapping tool
Examples:
o Brief report describing your record keeping system and how it is
used to monitor student progress
o Copy of scoring rubrics
o Photographs or photocopies of student work with written
comments
o Samples of educational reports, progress reports or letters prepared
for parents or students
o Copy of disaggregated analysis of student achievement scores on
standardized test
o Copy of students’ journals of self-reflection and self-monitoring
5. Learning Environment Can include:
 Student survey summary information
 List of classroom rules with brief explanation of the procedures used to
develop and reinforce them
 Schedule of daily classroom routines
 Explanation of behavior management philosophy and procedures
 Photographs of the classroom and elements of the classroom
 Videos of class
6. Professionalism Can include:
 Parent Surveys
 Progress towards re-certification
 Record of participation in extracurricular activities and events
 Record of professional development taken or given
 Examples of collaborative work with peers
 Evidence of communication with students, families, colleagues and
community
Examples:
o Copy of classroom newsletter or other parent information
documents
o Sample copy of interim reports
7. Student Academic Progress Student Achievement Goal Setting Document – Revised at midterm and end
of year

Teacher Self Reflection
Self-reflection is a process by which teachers judge the effectiveness and adequacy of their
performance, effects, knowledge, and beliefs for the purpose of self-improvement. When
teachers think about what worked, what did not work, and what type of changes they might
make to be more successful, the likelihood of knowing how to improve and actually making
the improvements increases dramatically.
Teachers are faced with a dynamic context in which to apply their knowledge, skills, and
abilities. What worked last year may not work this year for a variety of reasons, some of
which are outside the teachers' control. When teachers take the time to think about how they
might improve their delivery, instructional strategies, content, and so forth, they discover
ways to make their practice more effective, which, in turn, may impact student learning.
Evidence suggests that self reflection is a critical component of the evaluation process and is
strongly encouraged. To that end, all teachers are required to complete the Teacher Self
Reflections form and submit prior to the end of year evaluation.
Student Surveys
The purpose of the student survey is to collect information that will help teachers reflect on
their practice (i.e. for formative evaluation); in other words, to provide feedback directly to
the teacher for growth and development. The student survey may provide information that
may not be accurately obtained in observations.
Four different versions of the student survey are provided to reflect developmental
differences. Use of the student survey tool is optional. If a teacher decides to use student
surveys, the following guidelines should be used:
 Teachers of grades K-8 administer the survey to the entire class.
 In situations where students change classes, teachers should administer surveys to at
least two classes.
 Teachers of grades 9-12 administer the surveys to at least two classes per semester.
 Teachers may add additional questions to the surveys at their discretion.
The teacher retains sole access to the results of the student surveys. The teacher may choose
to include a summary of the survey data in the Documentation Log. (See Part III – Student
Survey Summary Form)

Alignment of Performance Standards with Data Sources
Some performance standards are best documented through observation (e.g., Learning
Environment); other standards may require additional documentation techniques (e.g.
Student Progress entails a review of the goal set). Therefore, multiple data sources are used.
Figure 5 shows the alignment of performance standard by data source.
Figure 5: Aligning Multiple Data Sources with Performance Standards
and/or Goal Setting

Valid Measures of
Student Progress
Documentation
Observations
Performance Standard
Teacher
Surveys
Student
Log
1. Professional Knowledge / / X /
2. Instructional Planning X / X /
3. Instructional Delivery / X /
4. Assessment of and for Student Learning X / /
5. Learning Environment X /
6. Professionalism X / /
7. Student Academic Progress X /
X indicates a strong relationship
/ indicates a relationship
Formal evaluation of performance quality typically occurs at the summative evaluation

stage, which comes at the end of the evaluation cycle (e.g., school year). The ratings for
each performance standard are based on multiple sources of information and are completed
only after pertinent data from all sources have been reviewed. The integrated data constitute
the evidence used to determine the performance ratings for the summative evaluation for
teachers in their summative evaluation year (see Teacher Summative Performance Report,
Part III). Further details on the rating process are provided in subsequent sections of the
Handbook.

Evaluation Schedule
Summative evaluations and Interim evaluations (for Continuing Contract teachers) are to be
completed by the last week of school. Figure 6 details the evaluation schedules for each
group of teachers. As illustrated, the procedures for evaluating the performance of teachers
rely on multiple data sources, including, but not limited to, observations and goal setting.
Teachers New to Winchester Public Schools

All probationary teachers are evaluated summatively during each of their first three years in
the school division. Probationary teachers will also receive a mid-year interim review to
provide systematic feedback prior to the summative review. These teachers will be
evaluated using multiple data sources to determine that the teacher has shown evidence of
each of the performance standards.
Teachers on Continuing Contract

All teachers on continuing contract receive a summative evaluation every third year. They
receive interim evaluations near the end of years one and two of their evaluation cycle.
All Teachers
Observations, Self Reflections, and Goal Setting for Student Progress are done yearly for all
teachers, regardless of whether it is their summative evaluation year or not. Documentation
Logs are considered to be a work in progress and are ongoing.
Documentation Records
Documentation records are maintained by both the teacher and the principal/evaluator for
the entire evaluation period. If the teacher transfers within Winchester Public Schools, the
documentation may be forwarded to the receiving school’s site administrator. At the end of
an evaluation cycle, the Winchester Public Schools retains copies of the Student Progress
Goal Setting Form, Teacher Documentation Log Cover Sheet, Observation Form(s), Self
Reflections Form, and Summative Evaluation Form.

Figure 6: TPES Evaluation Schedule
Responsibility
of
Administrator
Timeline Activity for Professional Improvement Task or Document
Teacher
Establish student progress goal (all probationary and
During the 1st Month
continuing contract teachers)
Goal Setting for Student Progress Form  
Before the end of the
1st Quarter
Observation of all probationary teachers Observation Form 
Before the end of the
2nd Quarter
Observation of all probationary teachers Observation Form 
Before end of the 1st Summary of Student Survey Feedback (optional for both Student Surveys and Student Survey
Semester probationary and continuing contract teachers) Summary Form  
• Mid-year review of student progress goal (all Goal Setting for Student Progress Form  
probationary and continuing contract teachers).  
Mid-year • Probationary teachers will review documentation log Documentation Log  

• Interim performance evaluation of probationary Interim Performance Report  
teachers
During the 2nd Observation (all probationary and continuing contract
Semester teachers)
Observation Form  
Goal Setting for Student Progress Form  
10 calendar days prior Submission of end-of-year review of student progress
to evaluation date goal, documentation log, and Teacher Self Reflections
Documentation Log 
Teacher Self Reflections Form

 
• Review documentation log Documentation Log  
• Interim performance evaluation (all continuing contract
Before Last Week of teachers in years one and two of the three year
Teacher Interim Performance Report  
School  
evaluation cycle)
• Summative evaluation (all probationary and continuing Teacher Summative Evaluation Form  
contract teachers in their summative evaluation year) 

MAKING SUMMATIVE DECISIONS
Two major considerations used to assess job performance during summative evaluation are
the performance standards and the documentation of the actual performance of the standards
(observations, goal setting, Teacher Documentation Log). The performance appraisal rubric
and performance indicators (see Part II) provide a description of the teacher performance
standards.
Definitions of Ratings
The rating scale describes four levels of how well the standards (i.e., expectations) are
performed on a continuum from “exemplary” to “unacceptable.” The use of the scale
enables evaluators to acknowledge teachers who exceed expectations (i.e., “exemplary”),
note those who meet the standard (i.e., proficient), and use the two lower levels of feedback
for teachers who do not meet expectations (i.e., “developing/needs improvement” and
“unacceptable”). Figure 7 offers general descriptions of these ratings.
The following sections define the four rating levels, provide detailed information about the
performance of expectations for improvement purposes, and describe the decision-making
process for assessing performance. NOTE: Ratings are applied to individual
performance standards, NOT performance indicators.
Responsibility for the Ratings

The site administrator has the ultimate responsibility for ensuring that TPES is executed
faithfully and effectively in the school. Yet, for an evaluation system to be meaningful, it
must provide its users with relevant and timely feedback. Administrators other than the site
administrator, such as assistant principals, may be designated by the evaluator to supervise,
monitor, and assist with the multiple data source collection.

Figure 7: Definitions of Terms Used in Rating Scale
Category Description Definition
Exemplary The teacher performing at this Exceptional performance:
level maintains performance,  consistently exhibits behaviors that
accomplishments, and have a strong positive impact on
behaviors that consistently and learners and the school climate
considerably surpass the  serves as a role model to others
established standard. This
rating is reserved for  sustains high performance over a
performance that is truly period of time
exemplary and done in a
manner that exemplifies the
school’s mission and goals.
Proficient The teacher meets the standard Effective performance:
in a manner that is consistent  meets the requirements contained in
with the school’s mission and the job description as expressed in
goals. the evaluation criteria
 demonstrates willingness to learn
and apply new skills
 exhibits behaviors that have a
positive impact on learners and the
school climate
Developing/ The teacher often performs Below acceptable performance:
Needs below the established standard  requires support in meeting the
or in a manner that is standards
Improvement inconsistent with the school’s  results in less than quality work
mission and goals. performance
 leads to areas for teacher
improvement being jointly
identified and planned between the
teacher and evaluator
Unacceptable The teacher consistently Ineffective performance:
performs below the established  does not meet the requirements
standard or in a manner that is contained in the job description as
inconsistent with the school’s expressed in the evaluation criteria
mission and goals.  may result in the employee not
being recommended for continued
employment

Rating Teacher Performance
Evaluators have two tools to guide their rating of teacher performance for the summative
evaluation: (a) the performance indicators and (b) the performance rubric.
Performance indicators are used in the evaluation system to identify observable behaviors
within the seven performance standards. They were introduced in the section on
Identifying Teacher Performance Standards. Examples of performance indicators for
each performance standard can be found in Part II.
Performance Rubric
A performance rubric is provided for each of the seven standards (see Figure 8). Part II
of the Handbook includes rubrics related to each performance standard. The performance
rubric is a behavioral summary scale that describes acceptable performance levels for
each teacher performance standard. It states the measure of performance expected of
teachers and provides a general description of what a rating entails. The rating scale is
applied for the summative evaluation of all teachers. Note: The rating of “proficient”
is the expected level of performance.
Administrators make decisions about performance of the seven performance standards

based on all available evidence. After collecting information through observations, goal
setting, the Teacher Documentation Log and other relevant sources, including evidence
the teacher offers, the evaluator rates a teacher’s performance for the summative
evaluation. Therefore, the summative evaluation will represent where the
“preponderance of evidence” exists, based on various data sources.
During the summative evaluation, the four-level rating scale is applied to evaluate
performance on all performance standards (see Teacher Performance Summative Report
in Part III). The results of the evaluation are discussed with the teacher at a summative
evaluation conference. The performance rubrics guide evaluators in assessing how well a
standard is performed. They are provided to increase reliability among evaluators and to
help teachers focus on ways to enhance their teaching practice.

Figure 8: Sample Rubric of Teacher Performance (Standard 5: Learning Environment)
Exemplary* Proficient
Proficient is the Developing/Needs
In addition to meeting Unacceptable
the standard…
expected level of Improvement
performance.
The teacher creates a The teacher uses The teacher is The teacher
dynamic learning resources, routines, inconsistent in using inadequately addresses
environment that and procedures to resources, routines, and student behavior,
maximizes learning provide a respectful, procedures and in displays a detrimental
opportunities within an positive, safe, student- providing a respectful, attitude with students,
environment in which centered environment positive, safe, student- and/or ignores safety
students self-monitor that is conducive to centered environment. standards.
behavior. learning.
*Teachers who are exemplary often serve as role models and/or teacher leaders.
Summative evaluations are to be completed before the last week of school for all contract
types. If non-renewal of a teacher is anticipated, the summative evaluation ideally occurs
at least one semester prior to the end of school year, provided that the teacher has had an
opportunity to complete all of the Improvement Plan activities (described in the next
section of this Handbook).
The evaluator submits the signed Teacher Performance Summative Report to the
Personnel Department within 10 calendar days of completing the summative conference.
Single Summative Rating

In addition to receiving a diagnostic rating for each of the seven performance ratings, the
employee will receive a single summative evaluation rating at the conclusion of the
evaluation cycle. This summative rating will reflect an overall evaluation rating for the
employee. The intent is not to replace the diagnostic value of the seven performance
standards; rather it is to provide an overall rating of the employee’s performance.
Each of the first six performance standards is weighted equally at 10%, and the seventh
standard, Student Academic Progress, is weighted as 40% in calculating the summative
rating. In addition, each of the levels in the four-level rating scale is assigned a point
value as follows:
Rating Points
Exemplary 4 points
Proficient 3 points
Developing/Needs Improvement 2 points
Unacceptable 1 point

The summative rating is calculated by applying the respective weighting for the
performance standard to the points earned on each of the seven standards for a point total.
The summative point total results in an overall rating as follows:
Total Points Overall Rating

35-40 Exemplary
26-34 Proficient
20-25 Developing/Needs Improvement
10-19 Not Proficient
Regardless of the overall total points earned:
1. If the employee has an “unacceptable” rating on two or more of the seven

performance standards, the individual will receive an overall performance rating
of “not proficient.”
2. If the employee has three or more “developing/needs improvement” ratings from

among the seven performance standards, the individual will be rated as “not
proficient.”

IMPROVING PROFESSIONAL
PERFORMANCE
Supporting teachers is essential to the success of schools. Many resources are needed to
assist teachers in growing professionally. Sometimes additional support is required to
help teachers develop so that they can meet the performance standards.
Two tools are provided in TPES that may be used at the discretion of the evaluator. The
first is the Support Dialogue, a school-level discussion between the administrator and the
teacher. It is a conversation about performance needs. The second is the Performance
Improvement Plan which has a more formal structure and is used for notifying a teacher
of “unacceptable” performance. Both tools may be used for all teachers, regardless of
contract status. The tools may be used independently of each other. Figure 9 shows the
differences between the two processes.
Figure 9: Two Tools to Increase Professional Performance

Performance Improvement
Support Dialogue
Plan
Purpose For teachers who are in need of For teachers whose work is
additional support. These teachers unacceptable.
attempt to fulfill the standard, but
are often ineffective.
Initiates
Evaluator, administrator, or teacher Evaluator*
Process
Documentation Form provided: None Form required: Performance
Improvement Plan
Memo or other record of the
discussion/other forms of Building/Worksite Level
documentation at the
building/worksite level Personnel Department is notified
Outcomes • Performance improves to • Sufficient improvement –
proficient – no more support recommendation to continue
• Some progress – continued employment
support • Inadequate improvement –
• Little or no progress – the recommendation to non-renew or
employee may be moved to a dismiss the employee
Performance Improvement Plan
*The evaluator for teachers may be the principal or district supervisor. If a designee, an assistant
principal, for example, has been collecting documentation such as observations, the evaluator and
the principal confer about the Performance Improvement Plan. The evaluator is responsible for
the overall supervision of personnel in the worksite/department/school and as such monitors the
Performance Improvement Plan and makes the recommendation to the superintendent about the
employee’s progress.

Support Dialogue
The Support Dialogue is initiated by evaluators or teachers at any point during the school
year for use with personnel whose professional practice would benefit from additional
support. A teacher could request a support dialogue. It is designed to facilitate
discussion about the area(s) of concern and ways to address those concerns. During the
initial session, both parties share what each will do to support the teacher’s growth (see
sample prompts below), and decide when to meet again. After the agreed-upon time to
receive support and implement changes in professional practice has elapsed, the evaluator
and teacher meet again to discuss the impact of the changes (see sample follow-up
prompts below). The entire Support Dialogue process is intended to be completed within
a predetermined time period as it offers targeted support.
The desired outcome would be that the teacher’s practice has improved to a proficient
level. In the event that improvements in performance are still needed, the evaluator
makes a determination to either extend the time of the support dialogue because progress
has been made, or to allocate additional time or resources. If the necessary improvement
is not made, the employee must be placed on a Performance Improvement Plan. Once
placed on a Performance Improvement Plan the employee will have a predetermined time
period to demonstrate that the identified deficiencies have been corrected.
Sample Prompts for the Initial Conversation

What challenges have you encountered in addressing ________ (tell specific concern)?
What have you tried to address the concern of _______ (tell specific concern)?
What support can I or others at the school/worksite provide you?
Sample Prompts for the Follow-Up Conversation

Last time we met, we talked about ________(tell specific concern). What has gone well?
What has not gone as well?

If a teacher’s performance does not meet the expectations established by the school, the
teacher may be placed on a Performance Improvement Plan (see Performance
Improvement Plan Form in Part III).
A Performance Improvement Plan is designed to support a teacher in addressing areas of

concern through targeted supervision and additional resources. It may be used by an
evaluator at any point during the year for a teacher whose professional practice would
benefit from additional support. A teacher who receives two or more “Not Evident”
ratings on an interim review will be placed on a Performance Improvement Plan.
Additionally, a Performance Improvement Plan will be required if either of the following
ratings is given on a Teacher Summative Performance Evaluation Report:

 a rating of “Developing/Needs Improvement” on three or more performance
standards, or
 a rating of “Unacceptable” on two or more performance standards.
 A summative rating of “not proficient.”
Implementation of Performance Improvement Plan
When a teacher is placed on a Performance Improvement Plan, the evaluator must:

 provide written notification to the teacher of the area(s) of concern that need(s) to
be addressed, and
 formulate a Performance Improvement Plan in conjunction with the teacher, and
 review the results of the Performance Improvement Plan with the teacher
immediately following the predetermined time period, or according to the
specifically established target dates.
Assistance may include:

 support from a professional peer or supervisor, and/or
 conferences, classes, and workshops on specific topics, and/or
 other resources to be identified.
Resolution of Performance Improvement Plan

Prior to the evaluator making a final recommendation, the evaluator meets with the
teacher to review progress made on the Performance Improvement Plan, according to the
timeline. The options for a final recommendation are:
 Sufficient improvement has been achieved; the teacher is no longer on a
Performance Improvement Plan and is rated “Proficient.”
 Partial improvement has been achieved but more improvement is needed; the
teacher remains on a Performance Improvement Plan and is rated
“Developing/Needs Improvement.”
 Little or no improvement has been achieved; the teacher is rated “Not
Proficient.”
When a teacher is rated “Not Proficient,” the teacher may be recommended for dismissal.
If not dismissed, a new improvement plan will be implemented. Following completion of
the Performance Improvement Plan, if the teacher is rated “Not Proficient” a second
time, the teacher will be recommended for dismissal.

Request for Review of an “Not Proficient” Rating
The teacher may request a review of the evidence in relation to a “Not Proficient” rating
received on a summative evaluation, or as a result of a Performance Improvement Plan,
in accordance with the policies and procedures of the school division.

PART II: PERFORMANCE
STANDARDS
Teachers are evaluated on the performance standards using the performance appraisal
rubrics at the bottom of each page in this section. The performance indicators are
provided as samples of activities that address the standard.

The teacher demonstrates an understanding of the curriculum, subject content,
and the developmental needs of students by providing relevant learning
experiences.

The teacher:
1.1 Addresses appropriate curriculum standards and integrates key content elements.
1.2 Facilitates students’ use of higher-level thinking skills in instruction.
1.3 Demonstrates ability to link present content with past and future learning experiences,
other subject areas, and real-world experiences and applications.
1.4 Demonstrates accurate and current knowledge of subject matter.
1.5 Exhibits pedagogical skills relevant to the subject area(s) taught and best practice based
on current research.
1.6 Bases instruction on goals that reflect high expectations for all students.
1.7 Displays an understanding of the intellectual, social, emotional, and physical
development of the age group.
the standard…
performance.
The teacher The teacher The teacher The teacher bases
consistently demonstrates an inconsistently instruction on material
demonstrates extensive understanding of the demonstrates that is inaccurate,
curriculum, subject curriculum, subject understanding of the inappropriate, or out-
content and content, pedagogical curriculum, content, of-date and/or
pedagogical knowledge, and the pedagogical inadequately addresses
knowledge, and developmental needs knowledge, and student the developmental
regularly enriches the of students by development or lacks needs of students.
curriculum. providing relevant fluidity in using the
learning experiences. knowledge in practice.

Contemporary research has found that an effective teacher:
 Facilitates planning units in advance to make intra- and interdisciplinary connections.3
 Plans for the context of the lesson to help students relate, organize, and make knowledge
become a part of their long-term memory.4
 Identifies instructional objectives and activities5 to promote students’ cognitive and
developmental growth.6

The teacher plans using the Virginia Standards of Learning, the school’s
curriculum, state competencies, effective strategies, resources, and data to meet
the needs of all students.

The teacher:
2.1 Analyzes and uses student learning data to inform planning.
2.2 Plans and adjusts instruction effectively for content mastery, pacing, and transitions.
2.3 Plans for differentiated instruction.
2.4 Aligns and connects lesson objectives to Virginia Standards of Learning, state
competencies, and/or the school division’s curriculum.
2.5 Develops appropriate course, unit, and daily plans, and is able to adapt plans when
needed.
the standard…
performance.
The teacher actively The teacher plans The teacher The teacher does not
seeks and uses using the Virginia inconsistently uses the plan, or plans without
alternative data and Standards of Virginia Standards of adequately using the
resources, and Learning, state Learning, state Virginia Standards of
consistently competencies, the competencies, the Learning, state
differentiates plans and school’s curriculum, school’s curriculum, competencies, the
modifies instruction to effective strategies, effective strategies, school’s curriculum,
meet the needs of all resources, and data to resources, or data in effective strategies,
students. meet the planning to meet the resources, or data to
differentiated needs of needs of all students. meet the needs of all
all students. students.

 Constructs a blueprint of how to address the curriculum during the instructional time.7
 Uses knowledge of available resources to determine what resources s/he needs to acquire or
develop.8

The teacher engages students in learning by using a variety of effective
instructional strategies in order to meet individual learning needs.

The teacher:
3.1 Engages and maintains students in active learning.
3.2 Builds upon students’ existing knowledge and skills.
3.3 Differentiates instruction to meet students’ needs.
3.4 Reinforces learning goals consistently throughout the lesson.
3.5 Uses a variety of effective instructional strategies and resources.
3.6 Uses instructional technology to enhance student learning.
3.7 Communicates and presents material clearly, and checks for understanding.
3.8 Engages students in higher-order thinking and/or application of performance skills.
the standard…
performance.
The teacher optimizes The teacher engages The teacher The teacher’s
and extends students’ students in learning inconsistently uses instruction
opportunities to learn. by using a variety of effective instructional inadequately addresses
effective instructional strategies that meet students’ individual
strategies in order to individual learning learning needs.
meet individual needs.
learning needs.

 Stays involved with the lesson at all stages.9
 Uses a variety of instructional strategies.10
 Uses research-based strategies to make instruction student-centered.11
 Involves students in cooperative learning to enhance higher-order thinking skills.12
 Uses students’ prior knowledge to facilitate student learning.13
 Possesses strong communication skills,14 offering clear explanations and directions.15
 Differentiates for students’ needs using remediation, skills-based instruction, and
individualized instruction.16
 Uses multiple levels of questioning aligned with students’ cognitive abilities with appropriate
techniques.17

The teacher systematically gathers, analyzes, and uses relevant data to measure
student academic progress, guide instructional content and delivery methods, and
provide timely constructive feedback to both students and parents throughout the
school year.

The teacher:
4.1 Uses pre-assessment data to develop learning goals for students, to differentiate
instruction, and to document learning.
4.2 Involves students in setting learning goals and monitoring their own progress.
4.3 Creates or selects valid and appropriate assessments.
4.4 Aligns student assessment with established curriculum standards and benchmarks.
4.5 Uses a variety of formal and informal assessment strategies for instructional planning.
4.6 Gathers, analyzes, and uses data systematically to measure student progress and to inform
instructional decision-making.
4.7 Uses assessment tools for both formative and summative purposes to inform, guide, and
adjust instruction.
4.8 Gives frequent constructive feedback to students on their learning and progress toward
their learning goals.
4.9 Uses grading practices that report progress toward mastery in relationship to content
goals and objectives.
the standard…
performance.
The teacher uses a The teacher The teacher uses a The teacher uses an
variety of informal and systematically limited selection of inadequate variety of
formal assessments gathers, analyzes, and assessment strategies, assessment sources,
based on intended uses relevant data to inconsistently links assesses infrequently,
learning outcomes to measure student assessment to intended does not use data to
assess student learning academic progress, learning outcomes, inform instructional
and teaches students guide instructional and/or does not use decisions, and/or does
how to monitor their content and delivery assessment to not report on student
own academic methods, and provide plan/modify progress in a
progress. timely,constructive instruction. constructive or timely
feedback to both manner.
students and parents
throughout the school
year.

 Offers regular, timely, and specific feedback18 and reinforcement.19
 Gives homework and offers feedback on the homework.20
 Uses open-ended performance assignments.21
 Analyzes student assessments to determine the degree to which the intended learning
outcomes align with the test items and student understanding of objectives.22
 Interprets information from teacher-made tests and standardized assessments to guide
instruction and gauge student progress by examining questions missed to determine if the
student has trouble with the content or the test structure.23

The teacher uses resources, routines, and procedures to provide a respectful,
positive, safe, student-centered environment that is conducive to learning.

The teacher:
5.1 Arranges the classroom to maximize learning while providing a safe
environment.
5.2 Establishes clear expectations, with student input, for classroom rules and
procedures early in the school year, and enforces them consistently and fairly.
5.3 Maximizes instructional time by minimizing disruptions and maintaining
efficient transitions.
5.4 Establishes a climate of trust and teamwork by being fair, caring, respectful, and
enthusiastic.
5.5 Creates and maintains an educational environment in which the students feel
comfortable enough to take risks and explore learning.
5.6 Respects students’ diversity, including language, culture, race, gender, and
special needs.
5.7 Actively listens and pays attention to students’ needs and responses.
5.8 Maximizes instructional learning time while working with students individually,
in small groups, and/or whole groups.
the standard…
performance.
The teacher creates a The teacher uses The teacher is The teacher
dynamic learning resources, routines, inconsistent in using inadequately addresses
environment that and procedures to resources, routines, and student behavior,
maximizes learning provide a respectful, procedures and in displays a detrimental
opportunities within an positive, safe, student- providing a respectful, attitude with students,
environment in which centered environment positive, safe, student- and/or ignores safety
students self-monitor that is conducive to centered environment. standards.
behavior. learning.

 Cares about students as individuals and makes them feel valued.24
 Adapts teaching to address student learning styles.25
 Acknowledges his or her perspective and is open to hearing students’ worldviews.26
 Is culturally competent.27
 Seeks to know about the cultures and communities from which students come.28

The teacher maintains a commitment to professional ethics and the school’s
mission, takes responsibility for and participates in professional growth, and
maintains effective communication with students, families, colleagues, and
community.
The teacher:
6.1 Carries out duties in accordance with established school board policies, regulations,
practices, federal and state laws, and ethical guidelines.
6.2 Maintains professional demeanor and behavior. Serves as a role model both in and out of
the classroom, teaching by example the shared values of a civilized social order
6.3 Respects and maintains confidentiality.
6.4 Evaluates and identifies areas of personal strengths and weaknesses related to
professional skills and their impact on student learning and sets goals for improvement.
6.5 Participates in ongoing professional growth activities and incorporates learning into
instructional practice.
6.6 Uses verbal and non-verbal communication techniques to foster positive interactions and
promote learning in the classroom and school environment.
6.7 Demonstrates consistent proficiency of standard oral and written English in all
communication.
6.8 Builds positive and professional relationships with parents/guardians through frequent
and effective communication concerning students’ progress.
6.9 Works in a collegial and collaborative manner with administrators, other school
personnel, and the community.
6.10 Maintains professional boundaries in the student-teacher relationship.
6.11 Collaborates with colleagues and community to reach educational decisions that
enhance and promote student learning.
6.12 Demonstrates flexibility in adapting to school change.

the standard…
performance.
The teacher continually The teacher maintains The teacher The teacher shows a
engages in high level a commitment to inconsistently practices disregard toward
personal/professional professional ethics professional ethics and professional ethics or
growth and application and the school’s support of the school’s the school’s mission,
of skills; contributes to mission, takes mission, seldom rarely takes advantage
the development of responsibility for and participates in of professional growth
others and the well- participates in professional growth opportunities, or
being of the school; and professional growth, opportunities, or repeatedly demonstrates
communicates and maintains inconsistently inadequate or
frequently and clearly effective communicates with detrimental
with students, communication with students, families, communication with
colleagues and families students, families, colleagues, and students, families,
in a variety of ways. colleagues, and community. colleagues, and
community. community.

 Recognizes the levels of involvement, ranging from networking to collaboration.29
 Uses multiple forms of communication between school and home.30
 Acknowledges his or her perspective and is open to hearing students’ worldviews.31
 Is culturally competent.32
 Seeks to know about the cultures and communities from which students come.33

Note: Performance Standard 7: If a teacher effectively fulfills all previous standards, it
is likely that the results of teaching -- as documented in Standard 7: Student Academic
Progress -- would be positive. The Virginia teacher evaluation system includes the
documentation of student growth as indicated within Standard 7 and recommends that the
evidence of progress be reviewed and considered throughout the year.

The instructional efforts of the teacher result in reasonable, measurable student
progress based on established standards and goals.
The teacher:
7.1 Sets measurable, reasonable, and appropriate achievement goals for student
progress.
7.2 Assesses prerequisite knowledge and skills to determine initial level of
understanding and content readiness.
7.3 Monitors student progress through the use of formative and summative
assessments.
7.4 Identifies and establishes additional means of support to increase achievement
levels for all students.
7.5 Provides evidence that students are meeting measurable, reasonable, and
appropriate achievement goals.
Exemplary* Proficient Developing/ Needs

In addition to meeting Proficient is the expected Unacceptable
the standard… level of performance. Improvement
The instructional The instructional efforts The instructional efforts The instructional
efforts of the teacher of the teacher result in of the teacher result in efforts of the teacher
result in a high level of reasonable, measurable some student progress, do not result in
student progress with student progress based but more progress is often reasonable student
all populations of on established standards needed to meet progress.
learners. and goals. established standards,
school division goals, or
school goals.

 Knows the students’ abilities and sets realistic goals.34
 Raises the achievement levels for all groups of students in the classroom.35
 Identifies and establishes additional means of support for students, such as peer study
groups, to advance toward learning goals.36

PART III: FORMS AND LOGS
INTRODUCTION
Part III contains copies of forms used during the supervision of teachers. The evaluator
and the teacher use the forms to provide evidence of the quality of work performed. The
evaluator maintains the forms and provides copies to the teacher. At a minimum, the
evaluator retains copies of the completed Student Progress Goal Setting Form, Teacher
Documentation Log Cover Sheet, Observation Forms, Interim Performance Report,
Teacher Reflections Form, Summative Evaluation Form, and Performance Improvement
Plan (if needed).
Figure 10: Items Used as Evidence of Quality Work Performance

Documentation
Completed by
Evaluator
Form
Teacher
Goal Setting for Student Progress Form  
Observation Form 
Documentation Log (and examples of artifacts/evidence) 
Student Surveys (optional)
K-2 Survey
3-5 Survey 
6-8 Survey
9-12 Survey
Student Survey Summary Form (optional) 
Interim Performance Report 
Teacher Reflections Form  
Summative Evaluation Report 
Performance Improvement Plan (if needed) 

GOAL SETTING PROCESS
Student achievement goal setting involves several steps, beginning with knowing where students
are in relation to what is expected of them. Then, teachers can set specific, measurable goals
based on both the demands of the curriculum and the needs of the students. The next part of the
process is recursive in that the teacher creates and implements strategies and monitors progress.
As progress is monitored, the teacher makes adjustments to the teaching and learning strategies.
Finally, a summative judgment is made regarding student learning for a specific period of time.
Figure 11 depicts theses steps.
Figure 11: Student Achievement Goal Setting Process37
Step 3: Step 4: Step 5:

Step 2: Create and Monitor student
Step 1: Determine
Create specific implement progress
Determine student
learning goals teaching and through on-
Needs achievement
based on pre- learning going formative goal
assessment strategies assessment attainment
Each teacher, using the results of an initial assessment, sets an annual goala for improving
student achievement. The evaluator and the teacher meet to discuss data from the initial
assessment and review the annual goal. A new goal is identified each year. The goal should be
customized for the teaching assignment and for the individual learners. The Goal Setting for
Student Progress Form may be used for developing and assessing the annual goal. Student
progress goals measure where the students are at the beginning of the year, where they are at
mid-year, where they are at the end of the year, and student growth over time.
Appropriate measures of student learning gains differ substantially based on the learners’ grade
level, content area, and ability level. The following measurement tools are appropriate for
assessing student progress:
 criterion-referenced tests,
 norm-referenced tests,
 standardized achievement tests,
 school adopted interim/common/benchmark assessments, and
 authentic measures (e.g., learner portfolio, recitation, performance).
a
The form for Goal Setting for Student Progress incorporates the individual professional development plan as
teachers determine an annual goal and identify resources and strategies to address the goal.

In addition to teacher-generated measures of student performance gains, administrators may
conduct school-wide reviews of test data to identify patterns in the instructional program. Such
reports are useful for documenting student gains and for making comparisons.
Developing Goals
Goals are developed early in the school year. The goals describe observable behavior and/or
measurable results that would occur when a goal is achieved. The acronym SMART (Figure 12)
is a useful way to self-assess a goal’s feasibility and worth.
Figure 12: Acronym for Developing Goals
Specific: The goal is focused, for example, by content area, by learners’ needs.
Measurable: An appropriate instrument/measure is selected to assess the goal.
Appropriate: The goal is within the teacher’s control to effect change.
Realistic: The goal is feasible for the teacher.
Time limited: The goal is contained within a single school year.
Figure 13 contains samples of the goals that teachers may develop. They are intended to serve as
models for how goals may be written.
Figure 13: Sample Goals

Fourth Grade Sample Goal:
All of my students will demonstrate growth of one academic year on the Gates Reading
Inventory. Also, at least 80 percent of my students will be reading on or above grade
level by the end of this school year.
Grade 7 Mathematics Sample Goal:
All students will demonstrate mastery on the end of year Math 7 Benchmark Test.
Also, at least 90 percent of my students will demonstrate proficiency on the Grade 7
Math SOL Test.
High School English Sample Goal:
Ninety percent of Grade 12 English students will score 80% or higher on English 12
Common Assessments.
Middle School Self-Contained Special Education Sample Goal:
The students will increase their Brigance Age Equivalents by an average of 6 months.

Submission of the Goal Setting for Student Progress Form
Teachers complete a draft of their goals and schedule a meeting with their evaluators to look at
the available data from performance measures and discuss the proposed goal. Each year,
teachers are responsible for submitting their goals to their evaluator within the first month of the
school year.
Mid-Year Review of Goal

A mid-year review of progress on the goal is held for all teachers. At the principal’s discretion,
this review may be conducted through peer teams, coaching with the evaluator, sharing at a staff
meeting or professional day, or in another format that promotes discussion, collegiality, and
reflection. The mid-year review should be held within 30 days of the end of the first semester. It
is the principal’s responsibility to establish the format and select the time of the review.
End-of-Year Review of Goal

By the appropriate date, as determined by the principal, each teacher is responsible for assessing
the professional growth made on the goal and for submitting documentation to the principal. A
teacher may find it beneficial to draft the next year’s goal as part of the reflection process in the
event the goal has to be continued and/or revised. By mutual agreement, administrators and
individual teachers may extend the due date for the end-of-year reviews in order to include the
current year’s testing data or exam scores.
Goal Setting Form Explanation

The following describes the sections of the Goal Setting for Student Progress Form.
I. Setting: Describe the population and special circumstances of the goal setting.
II. Identify the content area: The area/topic addressed based on learner achievement, learner or
program progress, or observational data.
III. Provide baseline data: Determine the learners’ baseline data (where they are now) using the
following process:
 Collect and review data.
 Analyze the data.
 Interpret the data.
 Determine needs.

Examples of data sources for monitoring student progress can be found in Figure 14.
Figure 14: Examples of Data Sources for Monitoring Student Progress

 Advanced Placement Tests
 AIMS Web
 Authentic assessments/portfolios/ writing samples/running records
 Benchmark Tests
 Brigance
 Checklist of Skills/Competencies
 Developmental Reading Assessment 2 (DRA2)
 Division Benchmark Tests based on the standards (pre, mid, post)
 Dolch Word recognition
 Fitnessgram
 Grade analysis by nine weeks/ interim reports
 Industry Certifications
 Portfolio of Student Work (i.e. RAMP, product, performance)
 Phonological Awareness Literacy Screening (PALS)
 Pre-/post-testing
 President's Physical Fitness Tests
 Qualitative Reading Inventory (QRI)
 Quizzes
 Reading for Concepts Skills Assessment
 Rigby
 Semester/end-of-course examinations
 Slosson Math
 SMART Music
 Star Math
 Star Reader (reading levels)
 Study Island
 Teacher Assessments
 Virginia Alternate Assessment Program VAAP)
 Virginia Grade Level Alternative (VGLA)
 Virginia Modified Achievement Standards Test (VMAST)
 Virginia Standards of Learning (SOL)
 Virginia Substitute Evaluation Program (VSEP)
 WIDA ACCESS for ELL’s
 Wilson
 Writing Prompts

IV. Write goal statement: What do you want learners to accomplish?
 Select an emphasis for your goal, focusing on the classroom/teacher level.
 Develop an annual goal.
V. Means for attaining the goal: Activities used to accomplish the goals including how
progress is measured and target dates. Examples of strategies to improve student learning
are shown in Figure 15.
Figure 15: Examples of Strategies to Improve Student Learning

 Modified teaching/work arrangement
 Cooperative planning with master teachers, team members, department members
 Demonstration lessons/service delivery by colleagues, curriculum specialists, teacher
mentors
 Visits to other classrooms
 Use of instructional strategies (e.g., differentiation, interactive planning)
 Focused classroom observation
 Development of curricular supplements
 Completion of workshops, conferences, coursework
 Co-teaching; collaborative teaching
VI. Mid-year review: The accomplishments of the learner are reviewed after the second quarter
student interim progress reports are issued and before the end of the semester. If needed,
make adjustments to the professional development strategies, etc.
VII. End-of-year data results: The accomplishments of the learner are reviewed at the end of the
year.
The Goal Setting for Student Progress Form follows.

Page 1 of 2
Goal Setting for Student Progress Form
Teacher’s Name: __________________________________________

Subject/Grade: ____________________________________ School Year: ____ ‐____
Directions: This form is a tool to assist teachers in setting a goal that results in measurable learner
progress. NOTE: When applicable, learner achievement/progress should be the focus of the goal. Enter
information electronically into the cells (the boxes will expand to fit the text).
Initial Goal Submission (due by _____________ to the evaluator)
I. Setting (Describe the population and

special learning circumstances.)
II. Content/Subject/Field Area (The
area/topic addressed based on
learner achievement, data analysis,
or observational data)
III. Baseline Data (What is shown by
the current data?)
Data attached
IV. Goal Statement (Describe what
you want learners/program to
accomplish.)
V. Means for Attaining Goal (Strategies used to accomplish the goal)
Strategy Evidence Target Date
Teacher’s Signature _____________________________________________ Date

Evaluator’s Signature ____________________________________________ Date

Page 2 of 2
VI. Mid-Year Review (Describe goal progress Mid-year review conducted on____________
and other relevant data.)
Initials: _____(teacher) _____(evaluator)
Data attached
VII. End- of-Year Review (Describe results as related to the goal)
Appropriate Data Received
Strategies used and data provided demonstrate appropriate Student Growth Yes No
Evaluator Comments:
Teacher’s Signature _________________________________________ Date _____________________
Evaluator’s Signature ________________________________________ Date _____________________

Page 1 of 4
Formal Classroom Observation Form
Directions: This form is to be used for probationary teachers and teachers with continuing
contract status. Observers should use the form to provide feedback to teachers about the
observation.
Teacher’s Name Date Observed Time
The teacher is:  Probationary

 Continuing Contract
Observer’s Name
1. Professional Knowledge
The teacher demonstrates an understanding of the curriculum, subject content, and the developmental needs of
students by providing relevant learning experiences.
 Addresses appropriate curriculum standards and  Exhibits pedagogical skills relevant to the
integrates key content elements. subject area(s) taught and best practice based on
 Facilitates students’ use of higher-level thinking current research.
skills in instruction  Bases instruction on goals that reflect high
 Demonstrates ability to link present content with past expectations for all students.
and future learning experiences, other subject areas,  Displays an understanding of the intellectual,
and real world experiences and applications. social, emotional, and physical development of
 Demonstrates accurate and current knowledge of the the age group.
subject matter.
Comments:
2. Instructional Planning
The teacher plans using the Virginia Standards of Learning, the school’s curriculum, state competencies, effective
strategies, resources, and data to meet the needs of all students.
 Analyzes and uses student learning data to  Aligns and connects lesson objectives to
inform planning. Virginia Standards of Learning, state
 Plans and adjusts instruction effectively competencies, and/or the school division’s
for content mastery, pacing, and curriculum.
transitions.  Develops appropriate course, unit, and daily
 Plans for differentiated instruction. plans, and is able to adapt plans when
needed.
Comments:

Winchester Public Schools Teacher Performance Evaluation System
Page 2 of 4
3. Instructional Delivery
The teacher engages students in learning by using a variety of effective instructional strategies in order to meet
individual learning needs.
 Engages and maintains students in active learning.  Uses a variety of effective instructional strategies
 Builds upon students’ existing knowledge and and resources.
skills.  Uses instructional technology to enhance student
 Differentiates instruction to meet the students’ learning.
needs.  Communicates and presents material clearly, and
 Reinforces learning goals consistently throughout checks for understanding.
lessons.  Engages students in higher-order thinking and/or
application of performance skills.
Comments:
4. Assessment of and for Student Learning

The teacher systematically gathers, analyzes, and uses relevant data to measure student academic progress, guide
instructional content and delivery methods, and provide timely constructive feedback to both students and parents
throughout the school year.
 Uses pre-assessment data to develop learning  Gathers, analyzes, and uses data systematically to
goals for students, to differentiate instruction, and measure student progress and to inform
to document learning. instructional decision-making.
 Involves students in setting learning goals and  Uses assessment tools for both formative and
monitoring their own progress. summative purposes to inform, guide, and adjust
 Creates or selects valid and appropriate students’ learning.
assessments.  Gives frequent constructive feedback to students
 Aligns student assessment with established on their learning and progress toward their
curriculum standards and benchmarks. learning goals.
 Uses a variety of formal and informal assessment  Uses grading practices that report progress
strategies for instructional planning. toward mastery in relationship to content goals
and objectives.
Comments:

Page 3 of 4
5. Learning Environment
The teacher uses resources, routines, and procedures to provide a respectful, positive, safe, student-centered
environment that is conducive to learning.
 Arranges the classroom to maximize learning  Promotes cultural sensitivity.

while providing a safe environment.  Respects students’ diversity, including language,
 Establishes clear expectations, with student input, culture, race, gender, and special needs.
for classroom rules and procedures early in the  Actively listens and pays attention to students’
school year, and enforces them consistently and needs and responses.
fairly.  Maximizes instructional learning time while
 Maximizes instructional time and minimizes working with students individually, in small groups,
disruptions. and/or whole groups.
 Establishes a climate of trust and teamwork by
being fair, caring, respectful, and enthusiastic.
Comments:
6. Professionalism
The teacher maintains a commitment to professional ethics and the school’s mission, takes responsibility for and
participates in professional growth, and maintains effective communication with students, families, colleagues, and
community.
 Carries out duties in accordance with established  Demonstrates consistent proficiency of standard
school board policies, regulations, practices, oral and written English in all communication.
federal and state laws, and ethical guidelines.  Builds positive and professional relationships with
 Maintains professional demeanor and behavior. parents/guardians through frequent and effective
Serves as a role model both in and out of the communication concerning students’ progress.
classroom, teaching by example the shared values  Works in a collegial and collaborative manner with
of a civilized social order. administrators, other school personnel, and the
 Respects and maintains confidentiality. community.
 Evaluates and identifies areas of personal strengths  Maintains professional boundaries in the teacher-
and weaknesses related to professional skills and student relationship.
their impact on student learning and sets goals for  Collaborates with colleagues and community to
improvement. reach educational decisions that enhance and
 Participates in ongoing professional growth promote student learning.
activities and incorporates learning into  Demonstrates flexibility in adapting to school
instructional practice. change.
 Uses verbal and non-verbal communication
techniques to foster positive interactions and
promote learning in the classroom and school
environment.
Comments:

Page 4 of 4
7. Student Academic Progress

The instructional efforts of the teacher result in reasonable, measurable student progress based on established
standards and goals.
 Sets measurable, reasonable, and appropriate  Identifies and establishes additional means of
achievement goals for student progress. support to increase achievement levels for all
 Assesses prerequisite knowledge and skills to students.
determine initial level of understanding and  Provides evidence that students are meeting
content readiness. measurable, reasonable, and appropriate
 Monitors student progress through the use of achievement goals.
formative and summative assessments.
Comments:
Observer Comments (What went well and what are areas of needed improvement?):
Teacher Comments (What went well and what would you do differently?):
Next Steps (Suggestions for Development/Improvement):
Teacher’s Name ___________________________________________________________
Teacher’s Signature ___________________________________ Date _______________
Observer’s Name _________________________________________________________
Observer’s Signature ___________________________________ Date

Page 1 of 2
Walk-through/Informal Observation/Visit
Directions: Evaluators use this form to document the informal observations of the teacher. Some standards
may not be documented in a single observation. A copy of this form will be given to the teacher.
Teacher: Date:
Observer: Class/Time:
1. Professional Knowledge Specific Examples:

 Addresses appropriate curriculum standards
 Facilitates students' use of higher level thinking
skills
 Links present content with past and future learning
 Demonstrates accurate and current knowledge of
the subject matter
 Demonstrates pedagogical skills relevant to the
subject area(s) taught
 Uses best practices based on current research
 Bases instruction on goals that reflect high
expectations for all students
 Uses instruction that is developmentally
appropriate
2. Instructional Planning Specific Examples:

 Plans time for realistic pacing
 Plans for differentiated instruction
 Posts learning goals/agenda for lesson
 Develops lesson plan/agenda for the day/week’s
activities
3. Instructional Delivery Specific Examples:

 Engages students physically and cognitively
 Builds on prior knowledge
 Differentiates instruction
 Reinforces learning goals
 Uses a variety of strategies/resources
 Uses instructional technology
 Communicates clearly
 Checks for understanding

Winchester Public Schools Teacher Performance Evaluation System Page 2 of 2
4. Assessment of and for Student Learning Specific Examples:

 Involves students in setting learning goals
 Uses valid, appropriate assessments for
formative/summative purposes
 Uses a variety of assessment strategies
 Gives constructive feedback
5. Learning Environment Specific Examples:

 Arranges the classroom to maximize learning
 Provides a safe environment
 Establishes clear expectations
 Maximizes instruction/minimal disruption
 Establishes a climate of trust/teamwork
 Promotes cultural sensitivity/respects diversity
 Listens and pays attention to students' needs and
responses
 Maximizes instructional learning time by working
with students individually and in groups
6. Professionalism Specific Examples:

 Maintains professional demeanor and behavior
 Uses verbal and non-verbal communication
techniques to foster positive interactions and promote
learning
 Demonstrates consistent proficiency of standard oral
and written English in all communication
 Maintains professional boundaries in the teacher-
student relationship
7. Student Academic Progress Specific Examples:

 Sets student achievement goals
 Monitors and documents student progress
 Provides evidence of goal attainment
Observer’s Signature:
Teacher’s Signature:

Pre-Observation Conference Record
Teacher: School:
Grade/Subject: School Year:
Pre Conference Date: Observation Date:
Post Conference Date: Observer:
Inquiries Notes
1. Describe students’ familiarity with the

material presented in the lesson. How
will prior knowledge be established for
those students who require extra
background information?
2. What skills should the students

understand by the end of the lesson?
3. What is the plan of instruction for

student learning?
4. What engagement strategies will you

use?
5. What will students do? Will students

work in small groups or independently?

Winchester Public Schools Teacher Performance Evaluation System Page 2 of 2
6. What is your plan of support and/or

differentiation strategies for:
 learners with special needs (SPED,
ESOL, etc)?
 learners who are struggling with the
content?
 learners who require behavior
support?
 learners who have shown mastery
of the content?
7. How and when will you know whether

the students learned the intended
outcome?
8. What will students take away from the

lesson that demonstrates knowledge and
application of the concept?
9. Other – any additional areas specific to

the teacher or the subject.


Documentation Log
Directions: This form is used by the Teacher to document the evidence for each performance standard. Some standards may be
documented through observation and others require additional evidence. Attach actual examples of evidence.
Teacher: School Year: _________
Standards Examples of Evidence Evidence Included
1. Professional Can include:

Knowledge  Transcripts of coursework
 Professional Development certificates
 Annotated list of instructional activities
 Lesson/intervention plan
 Journals/notes that represent reflective thinking and professional growth
 Samples of innovative approaches developed by teacher
 Observations
 Summary of plan for integrating instruction

2. Instructional Can include:

Planning  Differentiation in lesson planning and practice
 Analysis of classroom assessment
 Data driven curriculum revision work
Examples:
- Sample lesson or unit plan
- Course syllabus
- Intervention plan
- Substitute lesson plan
- Annotated learning objectives
- CTE Competencies
- Pacing Guides
- IEP’s
3. Instructional Can include (but not required):

Delivery  Annotated photographs of class activities
 Handouts or sample work
 Video/audio samples of instructional units
 Student Surveys
 Observations
 Differentiated lessons
 Teacher narrative case study
4. Assessment of Can include:

and for Student  Samples of baseline and periodic assessments given
Learning  Samples of both formative and summative assessment
 Student Portfolio
 Observations
 Graphs or tables of student results
 Records within electronic curriculum mapping tool
Examples:
- Brief report describing your record keeping system and how it is used
to monitor student progress

- Copy of scoring rubrics
- Photographs or photocopies of student work with written comments
- Samples of educational reports, progress reports or letters prepared
for parents or students
- Copy of disaggregated analysis of student achievement scores on
standardized test
- Copy of students’ journals of self-reflection and self-monitoring
5. Learning Can include:

Environment  Student survey summary information
 List of classroom rules with brief explanation of the procedures used to
develop and reinforce them
 Photos of the classroom and the elements of the classroom
 Videos of class
 Schedule of daily classroom routines
 Explanation of behavior management philosophy and procedures
6. Professionalism Can include:

 Parent Surveys
 Progress towards recertification
 Record of participation in extracurricular activities and events
 Record of professional development taken or given
 Examples of collaborative work with peers
 Evidence of communication with students, families, colleagues and
community
Examples:
- Copy of classroom newsletter or other parent information documents
- Sample copy of interim reports

7. Student  Student Achievement Goal Setting Document – Revised at midterm and

Academic end of year
Progress  Category 1 Assessment Results (page 9 Teacher Evaluation Handbook)
 Category 2 Assessment Results (page 9 Teacher Evaluation Handbook)


Communication Log
Teacher: School Year: -

Date Person Purpose Mode Notes
Conference
Email
Note/Letter
Telephone
Conference
Email
Note/Letter
Telephone
Conference
Email
Note/Letter
Telephone
Conference
Email
Note/Letter
Telephone
Conference
Email
Note/Letter
Telephone
Conference
Email
Note/Letter
Telephone
Conference
Email
Note/Letter
Telephone
Conference
Email
Note/Letter
Telephone
Conference
Email
Note/Letter
Telephone
Conference
Email
Note/Letter
Telephone
Conference
Email
Note/Letter
Telephone
Conference
Email
Note/Letter
Telephone

Virginia Teacher License – Recertification WPS Renewal Activity

Options
Print Full Name: ___________________________________School: ____________________________
 NOTE: A separate form should be submitted for each activity.
 Verification of the activity must be attached to the renewal activity form.
 Prior approval required for all options with the exception of 4 and 5 (publication of an article or book).
 For internal WPS programs, please submit WPS CERTIFICATES with this form.
No. 1 College Credit No. 1 College Credit Maximum Points: 180
1 semester hour = 30 points 1 quarter hour = 20 points
Course #:________________________________ Verification: Official Transcript
Course Title:_____________________________ Criteria:
1) Must be course work (3 semester hr) taken in the content area of
Credit Hours:__________________ (semester) the endorsement on the license and/or teaching assignment if
Institution:_______________________________ license holder does not have a masters degree.
2) Must be earned at a regionally accredited 4-year college/university,
Level: graduate/undergraduate /vocational two-year college; or must be earned at a vocational education
(2yr / 4 yr) circle one workshop.
Date Completed:__________________________ 3) Must result in a passing grade or “pass” for courses taken on a
“pass” or fail basis.
No. 2 Professional Conference No. 2 Professional Conference Maximum Points: 45
Point Assignment: 5 points per day, 15 points per presentation
Title:____________________________________ Verification:
Location: _______________________________  Conference Program
Date(s):__________________________________  Letter of invitation, acceptance, & thank you
 Employing educational agency approved leave request
Circle one: participant / presenter
 Conference participants list
 Certificate of attendance/completion
Criteria:
1) Must be 4 or more hours in length.
2) Must include only time spent in those portions of the conference
program that contribute to the participant’s professional knowledge,
competence, performance, or effectiveness in education.
3) Must have prior approval from the chief executive officer of
designee.
4) Must be local, regional, state, national or international in scope.
No. 3 Curriculum Development No. 3 Curriculum Development Maximum Points: 90
Point Assignment: 1 point per clock hour, Minimum of 5 points.
Activity: _________________________________ Verification:
Date:____________________________________  Employing educational agency’s participation list
 Curriculum guide
 Committee assignment list
Criteria:
1) Must be a minimum of 5 hours per activity. The 5 hours do not have
to be consecutive.
2) Must have prior approval from the chief executive officer or
designee.
3) Must be coordinated by the employing educational agency or other
state, national, or international educational agency or organization.
No. 4 Publication of Article No. 4. Publication of Article Maximum Points: 90
Point Assignment: 45 points per article
Title:____________________________________ Verification:
Publisher:________________________________  Copy of the published article
Date:____________________________________  Copy of the final grant report.
 Publisher’s letter of publication date
Criteria:
1) Must be published in a professional journal or a publication
sanctioned by the employing educational agency.
2) If a grant, it must be approved by the employing educational
agency.
3) Must contribute to the effective practice of the educational
profession and/or to the body of knowledge of the endorsement
area(s).

No. 5 Publication of Book No. 5 Publication of Book Maximum Points: 90

Point Assignment: 90 points per book
Title:____________________________________
Verification:
Publisher:________________________________  Copy of the published book.
Date:____________________________________  Copyright for the completed work in the field of
theatre, fine
arts, or music.
 Copyright for instructional program.
Criteria:
1) Must be published for purchase.
2) Must contribute to the educational profession and/or to the
body of knowledge of the endorsement area(s).
3) In the case of revision, should represent a substantive
change of the original text.
No. 6 Mentorship/Supervision No. 5 Mentorship/Supervision Maximum Points: 90
Verification:
Person Assisted:___________________________  Participant list from college/university.
Date:_____________________________________  Employing educational agency assignment list.
Criteria:
1) Must assist an undergraduate or graduate intern, pre-
service student teacher/beginning teacher, or beginning
administrator.
designee.
3) Must be in conjunction with an approved teacher/principal
preparation program, undergraduate/graduate degree
program, or a clinical faculty/mentor program sponsored by
the employing educational agency.
No. 7 Educational Project No.7 Educational Project Maximum Points: 90
Point Assignment: 1 point per clock/contact hour
Project Title:_______________________________ Verification:
Date:______________________________________  Acceptance for exchange program from
college/university, or business.
 Written summary/journal of project activities.
Criteria:
1) Must be a minimum of 5 hours per activity. The 5 hours do
not have to be consecutive.
designee.
3) Must result in a written report or other tangible product.
No. 8 Professional Development No 8. Professional Development Maximum Points: 180
Point Assignment: 1 point per clock/contact hour,
Activity:___________________________________ Minimum of 5 points (per event)
Date:_____________________________________ Verification:
Comments:______________________________  Participant’s list from employing educational agency.
 Certificate of completion/attendance.
__________________________________________ Criteria:
__________________________________________ 1) Must be minimum of 5 hours per activity. The 5 hours do no
__________________________________________ 2)
not have to be consecutive.
Must have prior approval from the chief executive officer or
designee. ((WPS programs must be approved by
Department of Instruction prior to program being delivered)
THIS FORM MUST BE SIGNED BY YOUR PRINCIPAL
Approved:_____________________________________ Date Granted: _______________________

Principal or Designee
Prior Approval Received: _____ YES _____ NO
Please insure that all verification documents are attached to this form.


Grade K-2 Student Survey

Directions:
As your teacher reads the sentence, color the face that shows what you think.
Teacher_______________________ Date___________________
Some-
Yes No
times
  
1. My teacher listens to
me.
  
2. My teacher gives me
help when I need it.
  
3. I learn new things in my
class.
  
4. I know what the rules
are in my class.
  
5. I am able to do the work
my teacher gives me.
  
6. I am happy when I am in
class.
  
*
  
*

Grade 3-5 Student Survey

Directions:
DO NOT PUT YOUR NAME ON THIS SURVEY: Follow along as
your teacher reads the statements. Respond to the statements by placing
a checkmark () beneath the response—“YES,” “SOMETIMES,” or
“NO”—that best describes how you feel about the statement.
Teacher School Year
Some-
Yes No
times
My teacher listens to me.
My teacher gives me help when I need it.
I am able to do the work given to me.
Students are respectful to each other in my class.
I feel free to ask and answer questions.
My teacher helps me understand things when I
make mistakes.
My teacher shows respect to all students.
My teacher helps me to be organized.
My teacher allows me to demonstrate my learning
in a variety of ways.
*
*Add other elements if needed, such as school-wide goals, or subject-specific elements.


The purpose of this survey is to allow you to give your teacher ideas about how
this class might be improved.
Directions: DO NOT PUT YOUR NAME ON THIS SURVEY. Write your teacher’s name,
school year, and class/period in the space provided. Listed below are several statements about
this class. Indicate your agreement with each statement by placing a check (√) in the appropriate
box. If you wish to comment, please write your comments at the end of the survey.
Teacher’s Name School Year Class/Period
Applicable
Disagree
Disagree
Strongly
Strongly
Agree
Agree
Not
My teacher gives clear instructions.
My teacher helps me to be organized.
The amount of homework in this class is about
right.
My teacher returns my work within a few days.
My teacher sets high learning standards for the
class.
My teacher allows me to demonstrate my
learning in a variety of ways.
My teacher helps me outside of class time when
needed.
My teacher handles classroom disruptions well.
My teacher is respectful to my culture.
I feel my teacher values me as a person.
I feel comfortable sharing my ideas in class.
*



The purpose of this survey is to allow you to give your teacher ideas about how this class might
be improved.
Directions: DO NOT PUT YOUR NAME ON THIS SURVEY. Write your teacher’s name,
school year, and class period in the space provided. Listed below are several statements about
this class. Indicate your agreement with each statement by placing a check (√) in the appropriate
box. If you wish to comment, please write your comments at the end of the survey.
Teacher’s Name School Year Class Period
Applicable
Disagree
Disagree
Strongly
Strongly
Agree
Agree
Not
My teacher communicates clearly.
My teacher is knowledgeable about the subject area
he/she teaches.
The workload in this class is manageable.
My teacher gives feedback on work and exams in a
timely manner.
I get helpful feedback from my teacher.
My teacher handles classroom disruptions
effectively.
My teacher allows me to demonstrate my learning
in a variety of ways.
I feel challenged in this class.
I feel comfortable sharing my ideas in class.
My teacher helps me outside of class time when
needed.
My teacher respects my culture.
I feel my teacher values me as a person.
*
*
Comments:

Student Survey Summary
Teacher’s Name: School Year:

Grade(s) Subject(s):
Survey Version Given:  Grades K-2  Grades 3-5  Grades 6-8  Grades 9-12
1. How many surveys did you distribute?
2. How many completed surveys were returned?
3. What is the percentage of completed questionnaires you received (#2 divided by #1)?
____________%
Student Satisfaction Analysis

4. Describe your survey population(s) (i.e. list appropriate demographic characteristics such as
grade level and subject for students).
5. List factors that might have influenced the results (e.g. survey was conducted as the bell rang
for dismissal).
6. Analyze survey responses and answer the following questions:

A) What did students perceive as your major strengths?
B) What did students perceive as your major weaknesses?
C) How can you use this information for continuous professional growth?
You may include a copy of the Student Survey Summary in the Learning Environment section of the Documentation
Log.)

Teacher Self Reflections

Directions: Teachers use this form annually to reflect on the effectiveness and adequacy of their
practice based on each performance standard.
Teacher: Date:
1. Professional Knowledge-The teacher Areas of Strength:

demonstrates an understanding of the curriculum,
subject content, and the developmental needs of students Strategies for Improving Performance:
by providing relevant learning experiences.
2. Instructional Planning - The teacher plans using Areas of Strength:

the Virginia Standards of Learning, the school’s
curriculum, state competencies, effective strategies, Strategies for Improving Performance:
resources, and data to meet the needs of all students.
3. Instructional Delivery - The teacher engages Areas of Strength:

students in learning by using a variety of effective
instructional strategies in order to meet individual Strategies for Improving Performance:
learning needs.
4. Assessment of and for Student Learning -The Areas of Strength:

teacher systematically gathers, analyzes, and uses
relevant data to measure student academic progress, Strategies for Improving Performance:
guide instructional content and delivery methods, and
provide timely constructive feedback to both students
and parents throughout the school year.
5. Learning Environment - The teacher uses Areas of Strength:
resources, routines, and procedures to provide a
respectful, positive, safe, student-centered environment Strategies for Improving Performance:
that is conducive to learning.
6. Professionalism -The teacher maintains a Areas of Strength:

commitment to professional ethics and the school’s
mission, takes responsibility for and participates in Strategies for Improving Performance:
professional growth, and maintains effective
communication with students, families, colleagues, and
community.
7. Student Academic Progress - The Areas of Strength:
instructional efforts of the teacher result in
reasonable, measurable student progress based on Strategies for Improving Performance:
established standards and goals.
Teacher’s Signature:

Page 1 of 4
Teacher Interim Performance Report
Teacher __________________________________ School Year(s) _________________

Grade/Subject _____________________________ School ________________________
Documentation Reviewed:  Goal Setting Form  Documentation Log

 Observation Form (s)  Other _________________________________
Directions: Evaluators use this form to maintain a record of evidence documented for each
teacher performance standard. Evidence can be drawn from formal observations, informal
observations, documentation log review, and other appropriate sources. This report is shared at
a meeting with the teacher held within appropriate timelines.
Strengths/Commendations:
Areas Noted for Improvement:
Evaluator Comments:
Teacher Comments:
Recommended for placement on a Performance Improvement Plan. (Two or more “Not

Evident” ratings)
Teacher’s Name _______________________________________________________________
Teacher’s Signature _______________________________________ Date ________________
Evaluator’s Name ______________________________________________________________
Evaluator’s Signature ______________________________________ Date _______________

Page 2 of 4
1. Professional Knowledge
The teacher demonstrates an understanding of the curriculum, subject content, and the developmental needs of
students by providing relevant learning experiences.
 Addresses appropriate curriculum standards and  Exhibits pedagogical skills relevant to the
integrates key content elements. subject area(s) taught and best practice based on
 Facilitates students’ use of higher-level thinking current research.
skills in instruction.  Bases instruction on goals that reflect high
 Demonstrates ability to link present content with past expectations for all students.
and future learning experiences, other subject areas,  Displays an understanding of the intellectual,
and real world experiences and applications. social, emotional, and physical development of
 Demonstrates accurate and current knowledge of the the age group.
subject matter.
Comments:
 Evident  Not Evident

2. Instructional Planning
The teacher plans using the Virginia Standards of Learning, the school’s curriculum, state competencies,
effective strategies, resources, and data to meet the needs of all students.
 Analyzes and uses student learning data to  Aligns and connects lesson objectives to
inform planning. Virginia Standards of Learning, state
 Plans and adjusts instruction effectively for competencies, and/or the school division’s
content mastery, pacing, and transitions. curriculum.
 Plans for differentiated instruction.  Develops appropriate course, unit, and daily
plans, and is able to adapt plans when
needed.
Comments:

3. Instructional Delivery
The teacher engages students in learning by using a variety of effective instructional strategies in order to meet
individual learning needs.
 Engages and maintains students in active  Uses a variety of effective instructional

learning. strategies and resources.
 Builds upon students’ existing knowledge and  Uses instructional technology to enhance
skills. student learning.
 Differentiates instruction to meet the students’  Communicates and presents material clearly,
needs. and checks for understanding.
 Reinforces learning goals consistently  Engages students in higher-order thinking
throughout lessons. and/or application of performance skills.
Comments:

Page 3 of 4
4. Assessment of and for Student Learning

The teacher systematically gathers, analyzes, and uses relevant data to measure student academic progress, guide
instructional content and delivery methods, and provide timely constructive feedback to both students and parents
throughout the school year.
 Uses pre-assessment data to develop learning  Gathers, analyzes, and uses data systematically to
goals for students, to differentiate instruction, and measure student progress and to inform
to document learning. instructional decision-making.
 Involves students in setting learning goals and  Uses assessment tools for both formative and
monitoring their own progress. summative purposes to inform, guide, and adjust
 Creates or selects valid and appropriate students’ learning.
assessments.  Gives frequent constructive feedback to students
 Aligns student assessment with established on their learning and progress toward their
curriculum standards and benchmarks. learning goals.
 Uses a variety of formal and informal assessment  Uses grading practices that report progress
strategies for instructional planning. toward mastery in relationship to content goals
and objectives.
Comments:

5. Learning Environment
The teacher uses resources, routines, and procedures to provide a respectful, positive, safe, student-centered
environment that is conducive to learning.
 Arranges the classroom to maximize learning  Promotes cultural sensitivity.

while providing a safe environment.  Respects students’ diversity, including language,
 Establishes clear expectations, with student input, culture, race, gender, and special needs.
for classroom rules and procedures early in the  Actively listens and pays attention to students’
school year, and enforces them consistently and needs and responses.
fairly.  Maximizes instructional learning time while
 Maximizes instructional time and minimizes working with students individually, in small groups,
disruptions. and/or whole groups.
 Establishes a climate of trust and teamwork by
being fair, caring, respectful, and enthusiastic.
Comments:

Page
Page 4 of
4 of 44
6. Professionalism
The teacher maintains a commitment to professional ethics and the school’s mission, takes responsibility for and
participates in professional growth, and maintains effective communication with students, families, colleagues, and
community.
 Carries out duties in accordance with established  Demonstrates consistent proficiency of standard
school board policies, regulations, practices, oral and written English in all communication.
federal and state laws, and ethical guidelines.  Builds positive and professional relationships with
 Maintains professional demeanor and behavior. parents/guardians through frequent and effective
Serves as a role model both in and out of the communication concerning students’ progress.
classroom, teaching by example the shared values  Works in a collegial and collaborative manner with
of a civilized social order. administrators, other school personnel, and the
 Respects and maintains confidentiality. community.
 Evaluates and identifies areas of personal strengths  Maintains professional boundaries in the teacher-
and weaknesses related to professional skills and student relationship.
their impact on student learning and sets goals for  Collaborates with colleagues and community to
improvement. reach educational decisions that enhance and
 Participates in ongoing professional growth promote student learning.
activities and incorporates learning into  Demonstrates flexibility in adapting to school
instructional practice. change.
 Uses verbal and non-verbal communication
techniques to foster positive interactions and
promote learning in the classroom and school
environment.
Comments:

7. Student Academic Progress
The instructional efforts of the teacher result in reasonable, measurable student progress based on established
standards and goals.
 Sets measurable, reasonable, and appropriate  Identifies and establishes additional means of
achievement goals for student progress. support to increase achievement levels for all
 Assesses prerequisite knowledge and skills to students.
determine initial level of understanding and  Provides evidence that students are meeting
content readiness. measurable, reasonable, and appropriate
 Monitors student progress through the use of achievement goals.
formative and summative assessments.
Comments:

Page 1 of 6
Teacher Summative Performance Report
Teacher: School:
Grade/Subject: School Year: -
Contract Status:
Documentation Reviewed:  Documentation Log  Goal Setting Form

 Observation Form  Other
Directions: Evaluators use this form at the end of the school year to provide probationary teachers and continuing
contract teachers in their summative year with an assessment of performance. The teacher should receive a copy of
the form. The signed form is submitted to the site administrator within 10 calendar days of the summative evaluation
meeting.
Exemplary* Proficient Developing/Needs

In addition to meeting the Proficient is the expected Unacceptable
standard… level of performance. Improvement
The teacher consistently The teacher The teacher inconsistently The teacher bases
demonstrates extensive demonstrates an demonstrates instruction on material
curriculum, subject understanding of the understanding of the that is inaccurate,
content and pedagogical curriculum, subject curriculum, content, inappropriate, or out-of-
knowledge, and regularly content, pedagogical pedagogical knowledge, date and/or inadequately
enriches the curriculum.. knowledge, and the and student development addresses the
developmental needs of or lacks fluidity in using developmental needs of
students by providing the knowledge in practice. students.
relevant learning
experiences.
Developing
Needs Improvement
Comments:

Page 2 of 6

The teacher actively seeks The teacher plans using The teacher inconsistently The teacher does not plan,
and uses alternative data the Virginia Standards uses the Virginia or plans without
and resources, and of Learning, state Standards of Learning, adequately using the
consistently differentiates competencies, the state competencies, the Virginia Standards of
plans and modifies school’s curriculum, school’s curriculum, Learning, state
instruction to meet the effective strategies, effective strategies, competencies, the
needs of all students. resources, and data to resources, or data in school’s curriculum,
meet the differentiated planning to meet the effective strategies,
needs of all students. needs of all students. resources, or data to meet
the needs of all students.
Developing
Needs Improvement
Comments:

The teacher optimizes and The teacher engages The teacher inconsistently The teacher’s instruction
extends students’ students in learning by uses effective inadequately addresses
opportunities to learn. using a variety of instructional strategies students’ individual
effective instructional that meet individual learning needs.
strategies in order to learning needs.
meet individual learning
needs.
Developing
Needs Improvement
Comments:

Page 3 of 6

The teacher uses a variety The teacher The teacher uses a limited The teacher uses an
of informal and formal systematically gathers, selection of assessment inadequate variety of
assessments based on analyzes, and uses strategies, inconsistently assessment sources,
intended learning relevant data to measure links assessment to assesses infrequently,
outcomes to assess student academic intended learning does not use data to
student learning and progress, guide outcomes, and/or does not inform instructional
teaches students how to instructional content use assessment to decisions, and/or does not
monitor their own and delivery methods, plan/modify instruction. report on student progress
academic progress. and provide timely in a constructive or timely
constructive feedback to manner.
both students and
parents throughout the
school year.
Developing
Needs Improvement
Comments:

The teacher creates a The teacher uses The teacher is The teacher inadequately
dynamic learning resources, routines, and inconsistent in using addresses student
environment that procedures to provide a resources, routines, and behavior, displays a
maximizes learning respectful, positive, safe, procedures and in detrimental attitude with
opportunities within an student-centered providing a respectful, students, and/or ignores
environment in which environment that is positive, safe, student- safety standards.
students self-monitor conducive to learning. centered environment.
behavior.
Developing
Needs Improvement
Comments:

Page 4 of 6

The teacher continually The teacher maintains a The teacher inconsistently The teacher shows a
engages in high level commitment to practices professional disregard toward
personal/professional professional ethics and ethics and support of the professional ethics or the
growth and application of the school’s mission, school’s mission, seldom school’s mission, rarely
skills; contributes to the takes responsibility for participates in takes advantage of
development of others and participates in professional growth professional growth
and the well-being of the professional growth, and opportunities, or opportunities, or
school; and communicates maintains effective inconsistently repeatedly demonstrates
frequently and clearly communication with communicates with inadequate or detrimental
with students, colleagues students, families, students, families, communication with
and families in a variety colleagues, and colleagues, and students, families,
of ways. community. community. colleagues, and
community.
Developing
Needs Improvement
Comments:
Exemplary* Proficient Developing/ Needs

The instructional efforts The instructional efforts The instructional efforts The instructional efforts
of the teacher result in a of the teacher result in of the teacher result in of the teacher do not
high level of student reasonable, measurable some student progress, result in reasonable
progress with all student progress based but more progress is often student progress.
populations of learners. on established standards needed to meet
and goals. established standards,
school division goals, or
school goals.
Developing
Needs Improvement
Comments:

Page 5 of 6
Summative Rating
The summative rating is calculated by applying the respective weighting for the performance standard to the points
earned on each of the seven standards for a point total.
Standard Exemplary Proficient Developing/Needs Unacceptable Points

(4) (3) Improvement (1) Awarded
(2)
Standard 1
Weighted 10% 4 3 2 1
Standard 2
Standard 3
Standard 4
Standard 5
Standard 6
Standard 7
Weighted 40% 16 12 8 4
Cumulative
Summary Total Points
Rating
The summative point total results in an overall rating as follows:

35-40 Exemplary
26-34 Proficient
Regardless of the overall total points earned:
1. If the employee has an “unacceptable” rating on two or more of the seven performance standards, the
individual will receive an overall performance rating of “not proficient.”
2. If the employee has three or more “developing/needs improvement” ratings from among the seven
performance standards, the individual will be rated as “not proficient.”
Page 6 of 6

Evaluation Summary
Recommended for continued employment.
Recommended for placement on a Performance Improvement Plan. (Two or more standards

are Unacceptable, or three or more standards are Developing/Needs Improvement.)
Recommended for Dismissal/Non-renewal. (The teacher has failed to make progress on a

Performance Improvement Plan, or the teacher consistently performs below the established
standards, or in a manner that is inconsistent with the school’s mission and goals.)
Commendations:
Areas Noted for Improvement:
Teacher Comments:
Overall Evaluation Summary Criteria

35-40 Exemplary
26-34 Proficient
__________________________________ _________________________________
Employee’s Signature/Date Administrator’s Signature/Date


Teacher: School:
Grade/Subject: School Year: -
Performance
Performance Deficiencies within Resources/Assistance Provided
Standard Target Dates
the Standard to be Corrected Activities to be Completed by the Employee
Number
The teacher’s signature denotes receipt of the form, and

acknowledgment that the evaluator has notified the employee
of unacceptable performance.
_________________________________ __________________________________
Evaluator’s Signature/Date Initiated Teacher’s Signature/Date Initiated
Results of Performance Improvement Plan1:

Performance
Performance Deficiencies within
Standard Comments Review Dates2
the Standard to be Corrected
Number
Final recommendation based on outcome of Improvement Plan:

 The performance deficiencies have been satisfactorily corrected: The teacher is no longer on a Performance
Improvement Plan.
 The deficiencies were not corrected: The teacher is recommended for non-renewal/dismissal.
______________________ ___________________
Evaluator’s Signature/Date Reviewed Teacher’s Signature/Date Reviewed
Signature denotes the review occurred, not
necessarily agreement with the final recommendation.
1
These sections are to be completed collaboratively by the evaluator and the teacher. Pages may be added, if needed.
2
Review dates should be prior to target dates for each improvement objective. Each review is intended to document support
and assistance provided to the teacher. ___ Additional Pages Attached
References
Bloom, B. S. (1984). The search for methods of group instruction as effective as one-to-one
tutoring. Educational Leadership, 41(8), 4-17.
Buttram, J. L., & Waters, J. T. (1997). Improving America’s schools through standards-based
education. Bulletin, 81(590), 1-5.
Cawelti, G. (1999). Handbook of research on improving student achievement (2nd ed.).
Arlington, VA: Educational Research Service.
Collinson, V., Killeavy, M., & Stephenson, H. J. (1999). Exemplary teachers: Practicing an
ethic of care in England, Ireland, and the United States. Journal for a Just and Caring
Education, 5 (4), 349-366.
Cotton, K. (2000). The schooling practices that matter most. Portland, OR: Northwest
Regional Educational Laboratory and Alexandria, VA: ASCD.
Covino, E. A., & Iwanicki, E. (1996). Experienced teachers: Their constructs on effective
teaching. Journal of Personnel Evaluation in Education, 11, 325-363.
Cruickshank, D. R., & Haefele, D. (2001). Good teachers, plural. Educational Leadership,
58(5), 26-30.
Darling-Hammond, L. (2001). The challenge of staffing our schools. Educational
Leadership, 5(8), 12-17.
Education USA Special Report. (n. d.). Good teachers: What to look for. Rockville, MD:
National School Public Relations Association.
Educational Review Office. (1998). The capable teacher. Retrieved from http://www.ero
.govt.nz/Publications/eers1998/98no2hl.html
Eisner, E. W. (1999). The uses and limits of performance assessment. Phi Delta Kappan,
80(9), 658-660.
Emmer, E. T., Evertson, C. M., & Anderson, L. M. (1980). Effective classroom management
at the beginning of the year. The Elementary School Journal, 80(5), 219-231.
Good, T. L., & Brophy, J. E. (1997). Looking in classrooms (7th ed.). New York: Addison-
Wesley.
Gronlund, N. E. (2002). Assessment of student achievement (7th ed.). Boston: Allyn & Bacon.
Johnson, B. L. (1997). An organizational analysis of multiple perspectives of effective
teaching: Implications for teacher evaluation. Journal of Personnel Evaluation in
Education, 11, 69-87.
Marzano, R. J., Norford, J. S., Paynter, D. E., Pickering, D. J., & Gaddy, B. B. (2001). A
handbook for classroom instruction that works. Alexandria, VA: ASCD.
Marzano, R. J., Pickering, D., & McTighe, J. (1993). Assessing student outcomes:
Performance assessment using the dimensions of learning model. Alexandria, VA:
ASCD.

McAllister, G., & Irvine, J. J. (2000). Cross cultural competency and multicultural teacher
education. Review of Educational Research, 70(1), 3-24.
McEwan, E. K. 2002. 10 traits of highly effective teachers: How to hire, coach, and mentor
successful teachers. Thousand Oaks, CA: Corwin Press.
National Association of Secondary School Principals (NASSP). (1997). Students say: What
makes a good teacher? Schools in the Middle, 6(5), 15-17.
Panasuk, R., Stone, W., & Todd, J. (2002). Lesson planning strategy for effective
mathematics teaching. Education, 2(2), 714, 808-827.
Peart, N. A., & Campbell, F. A. (1999). At-risk students’ perceptions of teacher
effectiveness. Journal for a Just and Caring Education, 5(3), 269-284.
Rockwell, R. E., Andre, L. C., & Hawley, M. K. (1996). Parents and teachers as partners:
Issues and challenges. Fort Worth, TX: Harcourt Brace College.
Shellard. E., & Protheroe, N. (2000). Effective teaching: How do we know it when we see it?
The Informed Educator Series. Arlington, VA: Educational Research Service.
Stronge, J. H. (2007). Qualities of effective teachers (2nd Ed). Alexandria, VA: ASCD.
Stronge, J. H. (2010). Evaluating what good teachers do: Eight research-based standards for
assessing teacher excellence. Larchmont, NY: Eye on Education.
Stronge, J. H., & Grant, L. W. (2009). Student achievement goal setting: Using data to
improve teaching and learning. Larchmont, NY: Eye on Education.
Swap, S. A. (1993). Developing home-school partnerships from concepts to practice. New
York: Teachers College Press.
Tobin, K. (1980). The effect of extended teacher wait-time on science achievement. Journal
of Research in Science Teaching, 17, 469-475.
Tucker, P. D., & Stronge, J. H. (2005). Linking teacher evaluation and student achievement.
Alexandria, VA: Association for Supervision and Curriculum Development.
Wang, M., Haertel, G. D., & Walberg, H. (1993). What helps students learn? Educational
Leadership, 51(4), 74-79.
Weinsten, C., Curran, M., & Tomlinson-Clarke, S. (2003). Culturally responsive classroom
management: Awareness into action. Theory Into Practice, 42(4), 269-276.
Wright, S. P., Horn, S. P., & Sanders, W. L. (1997). Teacher and classroom context effects
on student achievement: Implications for teacher evaluation. Journal of Personnel
Evaluation in Education, 11, 57-67.

Endnotes
1
Tucker, P. D. & Stronge, J. H. (2005). Linking teacher evaluation and student achievement.
Alexandria, VA: Association for Supervision and Curriculum Development.
2
Tucker, P. D. & Stronge, J. H. (2005).
3
McEwan, 2002.
4
Marzano, R. J., Pickering, D., & McTighe, J. (1993). Assessing student outcomes:
Performance assessment using the dimensions of learning model. Alexandria, VA: ASCD.
5
Marzano et al., 1993.
6
Panasuk, R., Stone, W., & Todd, J. (2002). Lesson planning strategy for effective
mathematics teaching. Education, 2(2), 714, 808-827.
7
McEwan, E. K. (2002). 10 traits of highly effective teachers: How to hire, coach, and
mentor successful teachers. Thousand Oaks, CA: Corwin Press.
8
Buttram, J. L., & Waters, J. T. (1997). Improving America’s schools through standards-
based education. Bulletin, 81(590), 1-5.
9
Education USA Special Report. (n. d.). Good teachers: What to look for. Rockville, MD:
National School Public Relations Association; Panasuk, Stone, & Todd, 2002.
10
Darling-Hammond, L. (2001). The challenge of staffing our schools. Educational
Leadership, 5(8), 12-17; Educational Review Office. (1998). The capable teacher.
Retrieved January 19, 2002, from
http://www.ero.govt.nz/Publications/eers1998/98no2hl.html
11
Johnson, B. L. (1997). An organizational analysis of multiple perspectives of effective
teaching: Implications for teacher evaluation. Journal of Personnel Evaluation in
12
Shellard & Protheroe, 2000.
13
Covino & Iwanicki, 1996.
14
National Association of Secondary School Principals (NASSP). (1997). Students say:
What makes a good teacher? Schools in the Middle, 6(5), 15-17; Peart & Campbell, 1999;
15
Covino & Iwanicki, 1996; Emmer, E. T., Evertson, C. M., & Anderson, L. M. (1980).
Effective classroom management at the beginning of the year. The Elementary School
Journal, 80(5), 219-231.
16
Shellard, E., & Protheroe, N. (2000). Effective teaching: How do we know it when we see
it? The Informed Educator Series. Arlington, VA: Educational Research Service.
17
Cawelti, G. (1999). Handbook of research on improving student achievement (2nd ed.).
Arlington, VA: Educational Research Service; Cotton, K. (2000). The schooling practices
that matter most. Portland, OR: Northwest Regional Educational Laboratory and
Alexandria, VA: ASCD; Covino & Iwanicki, 1996; Good, T. L., & Brophy, J. E. (1997).
Looking in classrooms (7th ed.). New York: Addison-Wesley; Tobin, K. (1980). The effect
of extended teacher wait-time on science achievement. Journal of Research in Science
Teaching, 17, 469-475; Wang, M., Haertel, G. D., & Walberg, H. (1993). What helps
students learn? Educational Leadership, 51(4), 74-79.
18
Marzano, R. J., Norford, J. S., Paynter, D. E., Pickering, D. J., & Gaddy, B. B. (2001). A
handbook for classroom instruction that works. Alexandria, VA: ASCD.

19
Cotton, K. (2000). The schooling practices that matter most. Portland, OR: Northwest
Regional Educational Laboratory and Alexandria, VA: Association for Supervision and
Curriculum Development.
20
Stronge, J. H. (2007). Qualities of effective teachers (2nd Ed). Alexandria, VA: ASCD.
21
Eisner, E. W. (1999). The uses and limits of performance assessment. Phi Delta Kappan,
80(9), 658-660.
22
Gronlund, N. E. (2002). Assessment of student achievement (7th ed.). Boston: Allyn &
Bacon.
23
Stronge, 2007.
24
Peart, N. A., & Campbell, F. A. (1999). At-risk students’ perceptions of teacher effectiveness.
Journal for a Just and Caring Education, 5(3), 269-284.
25
Covino, E. A., & Iwanicki, E. (1996). Experienced teachers: Their constructs on effective teaching.
Journal of Personnel Evaluation in Education, 11, 325-363.
26
27
Cruickshank, D. R., & Haefele, D. (2001). Good teachers, plural. Educational Leadership, 58(5),
26-30.
28
29
Rockwell, R. E., Andre, L. C., & Hawley, M. K. (1996). Parents and teachers as partners: Issues
and challenges. Fort Worth, TX: Harcourt Brace College.
30
Swap, S. A. (1993). Developing home-school partnerships from concepts to practice. New York:
Teachers College Press.
31
32
Cruickshank, D. R., & Haefele, D. (2001). Good teachers, plural. Educational Leadership, 58(5),
26-30.
33
34
Collinson, V., Killeavy, M., & Stephenson, H. J. (1999). Exemplary teachers: Practicing an ethic of
care in England, Ireland, and the United States. Journal for a Just and Caring Education, 5 (4),
349-366.
35
Wright, S. P., Horn, S. P., & Sanders, W. L. (1997). Teacher and classroom context effects on
student achievement: Implications for teacher evaluation. Journal of Personnel Evaluation in
36
Bloom, B. S. (1984). The search for methods of group instruction as effective as one-to-one
tutoring. Educational Leadership, 41(8), 4-17.
37
Stronge, J. H. & Grant, L. H. (2009). Student achievement goal setting: Using data to improve
teaching and learning. Larchmont, NY: Eye on Education.

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Winchester Public Schools

Winchester Public Schools Teacher Evaluation Handbook

Part I: Introduction and Process

Part II: Performance Standards

Part III: Forms and Logs

Winchester Public Schools Teacher Evaluation Handbook Page 2

Winchester Public Schools Teacher Evaluation Handbook Page 3

The distinguishing characteristics of TPES are:

Winchester Public Schools Teacher Evaluation Handbook Page 4

Performance Standard 1: Professional Knowledge

Performance Standard 2: Instructional Planning

Performance Standard 3: Instructional Delivery

Performance Standard 4: Assessment of and for Student Learning

Performance Standard 5: Learning Environment

Winchester Public Schools Teacher Evaluation Handbook Page 5

Figure 1: Sample of Performance Standard and Indicators

Sample Performance Indicators

Winchester Public Schools Teacher Evaluation Handbook Page 6

Figure 2: Data Sources for Teachers

Data Source Definition

Observations Classroom observations provide key information on several of the specific

Teacher A collection of artifacts that provide evidence of meeting selected

Teacher Self-reflection is a process by which teachers judge the effectiveness and

Winchester Public Schools Teacher Evaluation Handbook Page 7

1. Student learning, as determined by multiple measures of growth, accounts for a total of 40

Winchester Public Schools Teacher Evaluation Handbook Page 8

Content Areas Category 1 Assessments Category 2 Assessments

*Assessments not currently being used in the school division

Winchester Public Schools Teacher Evaluation Handbook Page 9

The Intent of Student Achievement Goal Setting

 make explicit the connection between teaching and learning,

Winchester Public Schools Teacher Evaluation Handbook Page 10

Evaluators use observations as one source of information to determine whether a teacher is

Teacher Documentation Log

Winchester Public Schools Teacher Evaluation Handbook Page 11

Administrators and evaluators review the documentation log annually. Additionally,

A Documentation Log is NOT

Winchester Public Schools Teacher Evaluation Handbook Page 12

Winchester Public Schools Teacher Evaluation Handbook Page 13

Winchester Public Schools Teacher Evaluation Handbook Page 14

Winchester Public Schools Teacher Evaluation Handbook Page 15

Figure 5: Aligning Multiple Data Sources with Performance Standards

and/or Goal Setting

Formal evaluation of performance quality typically occurs at the summative evaluation

Winchester Public Schools Teacher Evaluation Handbook Page 16

Teachers New to Winchester Public Schools

Teachers on Continuing Contract

Winchester Public Schools Teacher Evaluation Handbook Page 17

Mid-year • Probationary teachers will review documentation log Documentation Log  

Winchester Public Schools Teacher Evaluation Handbook Page 18

Responsibility for the Ratings

Winchester Public Schools Teacher Evaluation Handbook Page 19

Winchester Public Schools Teacher Evaluation Handbook Page 20

Sample Performance Indicators

Administrators make decisions about performance of the seven performance standards

Winchester Public Schools Teacher Evaluation Handbook Page 21

Single Summative Rating

Winchester Public Schools Teacher Evaluation Handbook Page 22

Total Points Overall Rating

Teacher’s Signature _____________________ Date _

Evaluator’s Signature ____________________ Date _