BIDDING DOCUMENTS PROCUREMENT FOR THE LEASE OF MULTI-FUNCTIONAL PRINTER FOR THE PROCUREMENT SERVICE- DEPARTMENT OF BUDGET AND MANAGEMENT (PS-DBM) PUBLIC BIDDING NO: 008-2023 Sixth Edition July 2020Table of Contents Glossary of Acronyms, Terms, and Abbreviations Section I. Invitation to Bid Section II. Instructions to Bidders Scope of Bid Funding Information Bidding Requirements Corrupt, Fraudulent, Collusive, and Coercive Practices Eligible Bidders Origin of Goods Subcontract Pre-Bid Conference Clarification and Amendment of Bidding Documents Documents comprising the Bid: Eligibility and Technical Components Documents comprising the Bid: Financial Component Bid Prices Bid and Payment Currencies Bid Security Scaling and Marking of Bids Deadline for Submission of Bids Opening and Preliminary Examination of Bids Domestic Preference Detailed Evaluation and Comparison of Bids Post-Qualification Signing of the Contract Section III, Bid Data Sheet Section IV. General Conditions of Contract L wep 6. Scope of Contract ‘Advance Payment and Terms of Payment Performance Security Inspection and Tests Warranty Liability of the Supplier Section V. Special Conditions of Contract Section VI. Schedule of Requirements ul 12 12 12 12 12 13 13 4 14 14 14 15 15 16 16 16 16 16 7 7 7 18 2 2 2 2 22 23 23 24 28Section VIL. Technical Specifications Section VIII. Checklist of Technical and Financial Documents Annex A Annex B Annex C Annex C-1 Annex D Annex E Annex F Annex G Annex H 29 35, 38 42 45 46 a7 52 53 54 56Glossary of Acronyms, Terms, and Abbreviations ABC ~Approved Budget for the Contract. BAC ~ Bids and Awards Committee, id — A signed offer or proposal to undertake a contract submitted by a bidder in response to and in consonance with the requirements of the bidding documents. Also referred to as Proposal and Tender: (2016 revised IRR, Section 5[c]) Bidder — Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the Bidding Documents. (2016 revised IRR, Section S{d]) Bidding Documents ~ The documents issued by the Procuring Entity as the bases for bids, furnishing all information necessary for a prospective bidder to prepare a bid for the Goods, Infrastructure Projects, and/or Consulting Services required by the Procuring Entity. (2016 revised IRR, Section Sfe]) BIR ~ Burcau of Intemal Revenue BSP — Bangko Sentral ng Pilipinas. Consulting Services — Refer to services for Infrastructure Projects and other types of projects ot activities of the GOP requiring adequate external technical and professional expertise that are beyond the capability and/or capacity of the GOP to undertake such as, but not limited to: (i) advisory and review services; (ii) pre-investment or feasibility studies; (iii) design; (iv) construction supervision; (v) management and related services; and (vi) other technical services or special studies, (2016 revised IRR, Section 5[i]) CDA - Cooperative Development Authority Contract ~ Refers to the agreement entered into between the Procuring Entity and the Supplier or Manufacturer or Distributor or Service Provider for procurement of Goods and Services; Contractor for Procurement of Infrastructure Projects; or Consultant or Consulting Firm for Procurement of Consulting Services; as the case may be, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein, CIF — Cost Insurance and Freight. CIP — Carriage and Insurance Paid. CPI - Consumer Price Index. DDP ~ Refers to the quoted price of the Goods, which means “delivered duty paid.”DTI ~ Department of Trade and Industry. EXW ~ Ex works. FCA ~ “Free Carrier” shipping point, FOB ~ “Free on Board” shipping point. Foreign-funded Procurement or Foreign-Assisted Project-Refers to procurement whose funding source is from a foreign government, foreign or intemational financing institution as specified in the Treaty or International or Executive Agreement. (2016 revised IRR, Section S[b]). Framework Agreement ~ Refers to a written agreement between a procuring entity and a supplier or service provider that identifies the terms and conditions, under which specific purchases, otherwise known as “Call-Ofi,” are made for the duration of the agreement. It is in the nature of an option contract between the procuring entity and the bidder(s) granting the procuring entity the option to either place an order for any of the goods or services identified in the Framework Agreement List or not buy at all, within a minimum period of one (1) year to a ‘maximum period of three (3) years. (GPPB Resolution No. 27-2019) GFI — Government Financial Institution. GOCC -Government-owned and/or ~controlled corporation, Goods — Refer to all items, supplies, materials and general support services, except Consulting Services and Infrastructure Projects, which may be needed in the transaction of public businesses or in the pursuit of any government undertaking, project o activity, whether in the nature of equipment, furniture, stationery, materials for construction, or personal property of any kind, including non-personal or contractual services such as the repair and maintenance of equipment and furniture, as well as trucking, hauling, janitorial, security, and related or analogous services, as well as procurement of materials and supplies provided by the Procuring Entity for such services. The term “related” or “analogous services” shall include, but is not limited to, lease or purchase of office space, media advertisements, health maintenance services, and other services essential to the operation of the Procuring Entity. (2016 revised IRR, Section 5[r]) GOP — Government of the Philippines. GPPB — Government Procurement Policy Board. INCOTERMS - International Commercial Terms. Infrastructure Projects — Include the construction, improvement, rehabilitation, demolition, repair, restoration or maintenance of roads and bridges, railways, airports, seaports, communication facilities, civil works components of information technology projects, intigation, flood control and drainage, water supply, sanitation, sewerage and solid waste management systems, shore protection, energy/power and electrification facilities, national buildings, school buildings, hospital buildings, and other related construction projects of the government. Also referred to as civil works or works. (2016 revised IRR, Section S{u})LGUs — Local Government Units. NFCC - Net Financial Contracting Capacity. NGA — National Government Agency. PhilGEPS - Philippine Government Electronic Procurement System, Procurement Project — refers to a specific or identified procurement covering goods, infrastructure project or consulting services. A Procurement Project shall be described, detailed, and scheduled in the Project Procurement Management Plan prepared by the agency which shall be consolidated in the procuring entity's Annual Procurement Plan. (GPPB Circular No. 06-2019 dated 17 July 2019) PSA ~ Philippine Statistics Authority. SEC ~ Securities and Exchange Commission. SLCC — Single Largest Completed Contract.\] Supplier ~ refers to a citizen, or any corporate body or commercial company duly organized and registered under the laws where it is established, habitually established in bi and engaged in the manufacture or sale of the merchandise or performance of the general services covered by his bid. (Item 3.8 of GPPB Resolution No. 13-2019, dated 23 May 2019). Supplier as used in these Bidding Documents may likewise refer to a distributor, manufacturer, contractor, or consultant. UN — United Nations. 6Section I. Invitation to BidInvitation To Bip FOR THE PROCUREMENT FOR THE LEASE OF MULTI-FUNCTIONAL PRINTERS FOR THE PROCUREMENT SERVICE - DEPARTMENT OF BUDGET AND MANAGEMENT (PS-DBM) PUBLIC BIDDING NO. 008-2023 FUNDING SOURCE: Govenwuenr oF tux pausemses (GOP) minoven 2023 APPROVED BUDGET OF THE PROCUREMENT SERIICE (PS) The PROCUREMENT SERVICE - DEPARTMENT OF BUDGET AND MANAGEMENT (PS-DBM), invites PhilGEPS registered suppliers to bid for the following items in accordance with the provisions of the Revised IRR of R.A. 9184: “Approved ca Lot | Qty |p, = Unit Price | Budget for the — oe x Jeseription Cee jocuments Please refer to Lease of Section 1 | toc | Muldi-funetionat | P 4.675,200.00 |p 4,675,200.00 | P5,000.00 | Vi Printer Schedule of Requirem ents Bids received in excess of the total amount shall be automatically rejected. ‘The PS-DBM now invites bids for the Lease of Multi-Functional Printer. Delivery of the Goods is required within the delivery period stated in Section VI Schedule of Requirements of the Bidding Documents. Bidders should have completed, within 5 years from the date of submission and receipt of bids, a contract similar to the Project. ‘The description of an cligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders), The summary of the bidding activities is as follows: Advertisement/Posting of Invitation to Bid March 24, 2023 Issuance and Availability of Bid Documents March 24, 2023, Pre-Bid Conference ‘Mareh 31, 2023 ‘Last day of Submission of Written Clarification ‘April 4, 2023, Last day of Issuance of Bid Bulletin April 5, 2023 Deadline for Submission April 12, 2023 Opening of Bids Immediately after the Deadline of Submission of Bids tT10. 1. 12, Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or orga with at least sixty percent (60%) interest or outstanding capital stock belonging to the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183, Interested bidders may obiain further information from the Procurement Service and inspect the Bidding Documents at the address given below during office hours. A complete set of Bidding Documents may be acquired by interested Bidders from the PS Cashier’s Office and upon payment of a nonrefundable fee in amounts pursuant to the Schedule. It may also be downloaded free of charge from the website of the Procurement Service — DBM (PS-DBM), provided that Bidders shall pay the nonrefundable fee for the Bidding Documents not later than the submission of their bids. The PS-DBM will hold a Pre-Bid Conference on March 31, 2023; 10:00 A.M, at PS Complex, Cristobal St., Paco, Manila which shall be open to prospective bidders. Bids must be duly received by the IBAC Secretariat through manual submission at the office address indicated below on or before April 12, 2023: 10:30 A.M. Late bids shall not be accepted. Unsealed or unmarked bid envelopes shall also be rejected. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. Bid opening shall be on April 12, 2023; 10:30 A.M. at Conference Room, PS Conference Room, PS Complex Cristobal St., Paco, Manila, Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity in person or via Google Meet. Late bids shall not be accepted. Unsealed or unmarked rejected. envelopes shall also be Bidders shall drop their duly accomplished eligibility requirements, technical and financial proposals in two separate scaled envelopes in the designated bid box located at the 2" Floor of the Procurement Service. The PS-DBM reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA 9184, without thereby incurring any liability to the affected bidder or bidders, For further information, please refer to:PS-Internal Bids and Awards Committee Secretariat, Internal BAC General Administrative Division 2nd Floor, PS Complex Procurement Service-PhilGEPS Cristobal Street, Paco, Manila internal-bacsec@ps-philgey rov.ph Bro M\NAVARRETE, JR. Bids and Awards Committee Erion ENGR. JAIM| Chairperson, Intern 10Section I. Instructions to Bidders1 2. 3. 4. 5. Scope of Bid The Procuring Entity, Procurement Service - DBM wishes to receive Bids for the Procurement for the Rental of Multi-functional Printers for the Procurement Service - Department of Budget and Management (PS-DBM) under a RA 9184, with Public Bidding No, 008-2023. ‘The Procurement Project (referred to herein as “Project”) is composed of one (1) lot, the details of which are described in Section VII (Technical Specifications) Funding Information 2.1. ‘The Government of the Philippines (GOP) through the source of funding as indicated below for 2023 in the amount of Four Million Six Hundred Seventy Five Thousand Two Hundred Pesos (P4,675,200.00). 2.2. The source of funding is PS-DBM Revolving Fund. Bidding Requirements The Bidding for the Project shall be governed by all the provisions of RA No. 9184 and its 2016 revised IRR, including its Generic Procurement Manuals and associated policies, rules and regulations as the primary source thereof, while the herein clauses shall serve as the secondary source thereof. Any amendments made to the IRR and other GPPB issuances shall be applicable only to the ongoing posting, advertisement, or IB by the BAC through the issuance of a supplemental or bid bulletin. The Bidder, by the act of submitting its Bid, shall be deemed to have verified and accepted the general requirements of this Project, including other factors that may affect the cost, duration and execution or implementation of the contract, project, or work and examine all instructions, forms, terms, and project requirements in the Bidding Documents. Corrupt, Fraudulent, Collusive, and Coercive Practices The Procuring Entity, as well as the Bidders and Suppliers, shall observe the highest standard of ethics during the procurement and execution of the contract, They or through an agent shall not engage in corrupt, fraudulent, collusive, coercive, and obstructive practices defined under Annex “I” of the 2016 revised IRR of RA No. 9184 or other integrity violations in competing for the Project. Eligible Bidders 5.1. Only Bids of Bidders found to be legally, technically, and financially capable will be evaluated.6. % 5.2. 53. 5.4. Foreign ownership exceeding those allowed under the rules may participate pursuant to: When a Treaty or Intemational or Executive Agreement as provided in Section 4 of the RA No. 9184 and its 2016 revised IRR allow foreign bidders to participate; ii, Citizens, corporations, o associations of a country, included in the list issued by the GPPB, the laws or regulations of which grant reciprocal rights or privileges to citizens, corporations, or associations of the Philippines; iii, When the Goods sought to be procured are not available from local suppliers; or iv, When there is a need to prevent situations that defeat competition or restrain trade. Pursuant to Section 23.4.1.3 of the 2016 revised IRR of RA No. 9184, the Bidder shall have an SLCC that is at least one (1) contract similar to the Project the value of which, adjusted to current prices using the PSA’s CPI, must be at least equivalent to: For the procurement of Non-expendable Supplies and Services: The Bidder must have completed a single contract that is similar to this Project, equivalent to at least fifty percent (50%) of the ABC. ‘The Bidders shall comply with the eligibility criteria under Section 23.4.1 of the 2016 IRR of RA No. 9184. Origin of Goods There is no restriction on the origin of goods other than those prohibited by a decision of the UN Security Coun taken under Chapter VII of the Charter of the UN, subject to Domestic Preference requirements under ITB Clause 18. Subcontracts 7 72. ‘The Bidder may subcontract portions of the Project to the extent allowed by the Procuring Entity as stated herein, but in no case more than twenty percent (20%) of the Project. ‘The Procuring Entity has prescribed that: Subcontracting is not allowed. Subcontracting of any portion of the Project does not relieve the Supplier of any liability or obligation under the Contract. The Supplier will be responsible for the acts, defaults, and negligence of any subcontractor, its agents, servants, or workmen as fully as if these were the Supplier’s own acts, defaults, or negligence, or those of its agents, servants, or workmen.Pre-Bid Conference The Procuring Entity will hold a pre-bid conference for this Project on the specified date and time and either at its. physical address and/or through videoconferencing/webcasting} as indicated in paragraph 6 of the IB. 9. Clarification and Amendment of Bidding Documents Prospective bidders may request for clarification on and/or interpretation of any part of the Bidding Documents. Such requests must be in writing and received by the Procuring Entity, either at its given address or through electronic mail indicated in the IB, at least ten (10) calendar days before the deadline set for the submission and receipt of Bids. 10. Documents comprising the Bid: Eligibility and Technical Components 10.1. The first envelope shall contain the eligibility and technical documents of the Bid as specified in Section VII (Checklist of Technical and Financial Documents). 10.2, The Bidder’s SLCC as indicated in ITB Clause 5.3 should have been completed within five (5) years prior to the deadline for the submission and receipt of bids. 10.3. If the eligibility requirements or statements, the bids, and all other documents for submission to the BAC are in foreign language other than English, it must be accompanied by a translation in English, which shall be authenticated by the appropriate Philippine foreign service establishment, post, or the equivalent office having jurisdiction over the foreign bidder's affairs in the Philippines. Similar to the required authentication above, for Contracting Parties to the Apostille Convention, only the translated documents shall be authenticated through an Apostille pursuant to GPPB Resolution No. 13-2019 dated 23 May 2019. The English translation shall govern, for purposes of interpretation of the bid. 11. Documents comprising the Bid: Financial Component ILI. The second bid envelope shall contain the financial documents for the Bid as specified in Section VII (Checklist of ‘Technical and Financial Documents). 112. If the Bidder claims preference as a Domestic Bidder or Domestic Entity, a certification issued by DTI shall be provided by the Bidder in accordance with Section 43.1.3 of the 2016 revised IRR of RA No. 9184. 11.3. Any bid exceeding the ABC indicated in paragraph 1 of the IB shall not be accepted, 41a. ILS. For Foreign-funded Procurement, a ceiling may be applied to bid prices provided the conditions are met under Section 31.2 of the 2016 revised IRR of RA No. 9184. Financial proposals for single or multi-year Framework Agreement shall be submitted before the deadline of submission of bids as prescribed in the IB. For multi-year Framework Agreement, evaluation of the financial proposal during this stage is for purposes of determining eligibility and whether or not such financial proposal is within the ABC. 12. Bid Prices - 12.1 Prices indicated on the Price Schedule shall be entered separately in the following manner: a. For Goods offered from within the Procuring Entity’s country: i. The price of the Goods quoted EXW (ex-works, ex-factory, ex-warehouse, ex-showroom, or off-the-shelf, as applicable); ji, The cost of all customs duties and sales and other taxes already paid or payable; iii, The cost of transportation, insurance, and other costs incidental to delivery of the Goods to their final destination; and iv. The price of other (incidental) services, if any, listed in the BDS. b. For Goods offered from abroad: i. Unless otherwise stated in the BDS, the price of the Goods shall be quoted delivered duty paid (DDP) with the place of destination in the Philippines as specified in the BDS. In quoting the price, the Bidder shall be free to use transportation through carriers registered in any eligible country. Similarly, the Bidder may obtain insurance services from any eligible source country. i, The price of other (incidental) services, if any, as listed in Section VII (Technical Specifications). 13. Bid and Payment Currencies 13.1 13.2. For Goods that the Bidder will supply from outside the Philippines, the bid prices may be quoted in the local currency or tradeable currency accepted by the BSP at the discretion of the Bidder. However, for purposes of bid evaluation, Bids denominated in foreign currenci¢ shall be converted to Philippine currency based on the exchange rate as published in the BSP reference rate bulletin on the day of the bid opening. Payment of the contract price shalll be made in Philippine Pesos 1s14. Bid Security 14.1 The Bidder shall submit a Bid Securing Declaration or any form of Bid Security in the amount indicated in the BDS, which shall be not less than the percentage of the ABC in accordance with the schedule in the BDS. The Bid and bid security shall be valid for 120 calendar days from the deadline of submission of bids. Any Bid not accompanied by an acceptable bid security shall be rejected by the Procuring Entity as non-responsive. 15. Sealing and Marking of Bids Each Bidder shall submit one copy of the first and second components of its Bid ‘The Procuring Entity may request additional hard copies and/or electronic copies of the Bid. However, failure of the Bidders to comply with the said request shall not be a ground for disqualification, If the Procuring Entity allows the submission of bids through online submission or any other electronic means, the Bidder shall submit an electronic copy of its Bid, which must be digitally signed. An electronic copy that cannot be opened or is corrupted shall be considered non-responsive and, thus, automatically disqualified. 16. Deadline for Submission of Bids 16.1 The Bidders shall submit on the specified date and time and either at its physical address or through online submission as indicated in paragraph 7 of the IB 17. Opening and Preliminary Examination of Bids 7.1 17.2. ‘The BAC shall open the Bids in public at the time, on the date, and at the place specified in paragraph 9 of the IB. The Bidders’ representatives who are present shall sign a register evidencing their attendance. In. case videoconferencing, webcasting or other similar technologies will be used, attendance of participants shall likewise be recorded by the BAC Secretariat. In case the Bids cannot be opened as scheduled due to justifiable reasons, the rescheduling requirements under Section 29 of the 2016 revised IRR of RA No. 9184 shall prevail The preliminary examination of bids shall be governed by Section 30 of the 2016 revised IRR of RA No. 9184. 18. Domestic Preference 18.1 The Procuring Entity will grant a margin of preference for the purpose of comparison of Bids in accordance with Section 43.1.2 of the 2016 revised IRR of RA No. 9184 1619. Detailed Evaluation and Compa: 20. 21, 19.1 19.3. 19.4, 19.5. on of Bids ‘The Procuring BAC shall immediately conduet a detailed evaluation of all ids rated “passed,” using non-discretionary pass/fail criteria, The BAC shall consider the conditions in the evaluation of Bids under Section 32.2 of the 2016 revised IRR of RA No. 9184, If the Project allows partial bids, bidders may submit a proposal on any of the lots or items, and evaluation will be undertaken on a per lot or item basis, as the case may be. In this case, the Bid Security as required by ITB Clause 14 shall be submitted for each lot or item separately. The descriptions of the lots or items shall be indicated in Section VIL (Technical Specifications), although the ABCs of these lots or items are indicated in the BDS for purposes of the NFCC computation pursuant to Section 23.4.2.6 of the 2016 revised IRR of RA No. 9184. The NFCC must be sufficient for the total of the ABCs for all the lots or items participated in by the prospective Bidder. ‘The Project shall be awarded as follows: One Project having several items that shall be awarded as one contract. Except for bidders submitting a committed Line of Credit from a Universal or Commercial Bank in lieu of its NFCC computation, all Bids must include the NEFCC computation pursuant to Section 23.4.1.4 of the 2016 revised IRR of RA No. 9184, which must be sufficient for the total of the ABCs for all the lots or items participated in by the prospective Bidder. For bidders submitting the committed Line of Credit, it must be at least equal to ten percent (10%) of the ABCs for all the lots or items participated in by the prospective Bidder. Post-Qualification 20.1 Within @ non-extendible period of five (5) calendar days from receipt by the Bidder of the notice from the BAC that it submitted the Lowest Calculated Bid, the Bidder shall submit its latest income and business tax returns filed and paid through the BIR Electronic Filing and Payment System (eFPS) and other appropriate licenses and permits required by law and stated in the BDS. Signing of the Contract 2uA. The documents required in Section 37.2 of the 2016 revised IRR of RA No, 9184 shall form part of the Contract. Additional Contract documents are indicated in the BDS.Section IIT. Bid Data SheetBid Data Sheet 33 For this purpose, contracts similar to the Project shall be a Loti: Any Lease/rental of multi-functional printers. 4, Completed within five (5) years prior to the deadline for the submission and receipt of bid for Lot 1 7A Subcontracting is not allowed. 12 The price of the Goods shall be quoted DDP PS Warehouse, PS Complex, RR Road Cristobal St., Paco, Manila or the applicable International Commercial Terms (INCOTERMS) for this Project. 141 The bid security shall be in the form of a Bid Securing Declaration, or any of the following forms and amounts: Surety bond Amount callable upon Cash, Cashier’s/ | demand issued by | pig securing Manager's a surety or esinewtion Check, Bank nsurance teamanst Lot | Item/Deseription Draft’ company duly aoe No. Guarantee’ | certified by the * Resolution No. Irrevocable Insurance Osa012 Letter of Credit 2%) Please see Lease of Multi 9 . Section VIII "J functional Printer |? 9550400 Bees attached as Annex “H” The bid security in the form of cashier’s/manager’s check shall be payable to PROCUREMENT SERVICE, 15 Each Bidder shall submit one (1) original and one (1) copy of the first and second components of its bid. ‘The duplicates- ie. copy 1, must include the same documents as that of the original set of documents. In case, however, a bidder opts to submit cash as bid security, copy 1 need not contain photocopies of the same. 193 The NFCC computation, if applicable, must be sufficient for all the lots or contracts to be awarded to the Bidder: “Approved Lot No. Quantity Item/Deseription Budget for the Contraet TEASE OF 1 4,870,000 pages* MULTI-FUNCTIONAL _ | P.4,675,200.00 PRINTER*The contract shall be for the lease of Multi-functional Printers of PS-DBM for a period of two (2) years from the receipt of Notice to Proceed or upon consumption of the total budget allotted, whichever comes first. 20.2 For purposes of Post-qualification, the following document(s) shall be required: Latest Income Tax Retumns for the year 2021 (BIR Form 1701 or 1702) Latest Value Added Tax Retums (Form 2550Q) or Percentage Tax Returns (Form 2551M). For this requirement, the latest VAT or Percentage tax returns shall cover the previous six (6) months prior to the deadline for submission of bids. For those with Jess than six (6) months of operations, this refers to the monthly business tax returns filed to date. The income tax and business tax returns stated above should have been filed through the Electronic Filing and Payment System (EFPS). However, exceptions issued by the BIR are recognized subject to validation and verification, Proof of completion of the SLCC as identified in the Statement of SLCC, which shall be a verifiable copy of the following documents: 1. Any of the following: a. Contraet/s or Purchase Order/s; b. corresponding Sales Invoice/s; or ©. Official Receipt/Cash Receipt/Collection Receipt 2. Certificate of Completion Warranty Certificate Brochure or Technical Data Sheet, or equivalent ‘Submission of pieces of evidence as proof of compliance if applicable. ith the bidder’s actual offer, In the column "Bidder’s Compliance”, the bidder must state “comply” against each of the individual parameters of each specification corresponding to performance parameter of equipment offered. Statement of "comply" must be supported by evidence in a bidders bid and cross-referenced to that evidence. Evidence shall be in the form of manufacturer's or distributor's un-amended sales literature, unconditional statements or specification and compliance issued by the manufacturer or distributor, samples, independent test data ete., as appropriate. In case the PhiGEPS Certificate of Registration or any of the documents listed under its Annex A has expired after the bid opening, the bidder is required to submit the said documents anytime during the post-qualification stage. Note: Documents submitted during post-qualification as part of post-qualification documents must be certified by the authorized representative to be true copyiies of the original, 201 ‘No further instructions. 20Section IV. General Conditions of ContractScope of Contract ‘This Contract shall include all such items, although not specifically mentioned, that can be reasonably inferred as being required for its completion as if such items were expressly mentioned herein. All the provisions of RA No. 9184 and its 2016 revised IRR, including the Generic Procurement Manual, and associated issuances, constitute the primary source for the terms and conditions of the Contract, and thus, applicable in contract implementation. Herein clauses shall serve as the secondary source for the terms and conditions of the Contract. This is without prejudice to Sections 74.1 and 74.2 of the 2016 revised IRR of RA No. 9184 allowing the GPPB to amend the IRR, which shall be applied to all procurement activities, the advertisement, posting, or invitation of which were issued after the effectivity of the said amendment. Additional requirements for the completion of this Contract shall be provided in the Special Conditions of Contract (SCC). Advance Payment and Terms of Payment 2.1 Advance payment of the contract amount is provided under Annex “D” of the revised 2016 IRR of RA No, 9184 2.2 The Procuring Entity is allowed to determine the terms of payment on the partial or staggered delivery of the Goods procured, provided such partial payment shall correspond to the value of the goods delivered and accepted in accordance with prevailing accounting and auditing rules and regulations. The terms of payment are indicated in the SCC. Performance Security Within ten (10) calendar days from receipt of the Notice to Award by the Bidder from the Procuring Entity but in no case later than prior to the signing of the Contract by both parties, the successful Bidder shall furnish the performance security in any of the forms prescribed in Section 39 of the 2016 revised IRR of RA No. 9184. Inspection and Tests The Procuring Entity or its representative shall have the right to inspect and/or to test the Goods to confirm their conformity to the Project specifications at no extra cost to the Procuring Entity in accordance with the Generic Procurement Manual. In addition to tests in the SCC, Section VII (Technical Specifications) shall specify what inspections and/or tests the Procuring Entity requires, and where they are to be conducted. The Procuring Entity shall notify the Supplier in writing, in a timely ‘manner, of the identity of any representatives retained for these purposes. All reasonable facilities and assistance for the inspection and testing of Goods, including access to drawings and production data, shall be provided by the Supplier to the authorized inspectors at no charge to the Procuring Entity.Warranty 5.1 In order to assure that manufacturing defects shall be corrected by the Supplier, a warranty shall be required from the Supplier as provided under Section 62.1 of the 2016 revised IRR of RA No. 9184, 5.2 The Procuring Entity shall promptly notify the Supplier in writing of any claims arising under this warranty. Upon receipt of such notice, the Supplier shall, repair or replace the defective Goods or parts thereof without cost to the Procuring Entity, pursuant to the Generic Procurement Manual. Liability of the Supplier The Supplier's liability under this Contract shall be as provided by the laws of the Republic of the Philippines. Ifthe Supplier is a joint venture, all partners to the joint venture shall be jointly and. severally liable to the Procuring EntitySection V. Special Conditions of ContractSpecial Conditions of Contract GCC Cause The Delivery Site is: DDP PS Warehouse, PS Complex, RR Road Cristobal St., Paco, Manila. Delivery and Documents — For purposes of the Contract, “EXW, “DDP” and other trade terms used to describe the obligations of the parties shall have the meanings assigned to them by the current edition of INCOTERMS published by the International Chamber of Commerce, Paris. The Delivery terms of this Contract shall be as follows: [For Goods supplied from abroad, state:] “The delivery terms applicable to the Contract are DDP delivered [indicate place of destination]. In accordance with INCOTERMS.” [For Goods supplied from within the Philippines, state:] “The delivery terms applicable to this Contract are delivered [indicate place of destination}. Risk and title will pass from the Supplier to the Procuring Entity upon receipt and final acceptance of the Goods at their final destination.” Delivery of the Goods shall be made by the Supplier in accordance with the terms specified in Section VI (Schedule of Requirements). For purposes of this Clause the Procuring Entity’s Representative at the Project Site is Engr. Neil Christian C. Dag-uman, OIC-Chief, GSD. Incidental Services — ‘The Supplier is required to provide all of the following services, including additional services, if any, specified in Section VI. Schedule of Requirements: performance or supervision of on-site assembly and/or start-up of the supplied Goods; b. furnishing of tools required for assembly and/or maintenance of the supplied Goods; ¢. fumishing of a detailed operations and maintenance manual for cach appropriate unit of the supplied Goods; and 4. performance or supervision or maintenance and/or repair of the supplied Goods, for a period of time agreed by the parties, provided that this service shall not relieve the Supplier of any warranty obligations under this Contract. and 25. training of the Procuring Entity’s personnel, at the Supplier’s plant and/or on-site, in assembly, start-up, operation, maintenance, and/or repair of the supplied Goods. ‘The Contract price for the Goods shall include the prices charged by the Supplier for incidental services and shall not exceed the prevailing rates charged to other parties by the Supplier for similar services. Packaging — The Supplier shall provide such packaging of the Goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in this Contract. ‘The packaging shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit, and open storage. Packaging case size and weights shall take into consideration, where appropriate, the remoteness of the Goods” final destination and the absence of heavy handling facilities at all points in transit. The packaging, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract, including additional requirements, if any, specified below, and in any subsequent instructions ordered by the Procuring Entity. Please refer to Section VII: Technical Specifications on the detailed instruetions for packaging. ‘A packaging list identifying the contents and quantities of the package is to be placed on an accessible point of the outer packaging if practical. If not practical the packaging list is to be placed inside the outer packaging but outside the secondary packaging ‘Transportation — Where the Supplier is required under Contract to deliver the Goods CIF, CIP, or DDP, transport of the Goods to the port of destination or such other named place of destination in the Philippines, as shall be specified in this Contract, shall be arranged and paid for by the Supplier, and the cost thereof shall be included in the Contract Price. Where the Supplier is required under this Contract to transport the Goods to a specified place of destination within the Philippines, defined as the Project Site, transport to such place of destination in the Philippines, including insurance and storage, as shall be specified in this Contract, shall be arranged by the Supplier, and related costs shall be included in the contract price. 26Where the Supplier is required under Contract to deliver the Goods CIF, CIP or DDP, Goods are to be transported on carriers of Philippine registry. In the event that no carrier of Philippine registry is available, Goods may be shipped by a carrier which is not of Philippine registry provided that the Supplier obtains and presents to the Procuring Entity certification to this effect from the nearest Philippine consulate to the port of dispatch. In the event that carriers of Philippine registry are available but their schedule delays the Supplier in its performance of this Contract the period from when the Goods were first ready for shipment and the actual date of shipment the period of delay will be considered force majeure. The Procuring Entity accepts no liability for the damage of Goods during transit other than those prescribed by INCOTERMS for DDP deliveries. In the case of Goods supplied from within the Philippines or supplied by domestic Suppliers risk and title will not be deemed to have passed to the Procuring Entity until their receipt and final acceptance at the final destination, Intellectual Property Rights — The Supplier shall indemnify the Procuring Entity against all third-party claims of infringement of patent, trademark, or industrial design rights arising from use of the Goods or any part thereof. 22 Billing shall be made on a monthly basis. 4 The inspections and tests that will be conducted shall be in accordance with Section VIL. Technical Specifications. 31 Warranty Retention: One (1) year afier acceptance by the Procuring Entity of the delivered Goods or after the Goods are consumed, whichever is earlier. In accordance with Section 62.1 of the 2016 revised IRR of RA No. 9184, the obligations of the warranty shall be covered by either retention money in an amount equivalent to one percent (1%) of each payment, or special bank guarantee equivalent to one percent (1%) of the total contract price. The said amounts shall only be released after the lapse of the warranty period.Section VI. Schedule of Requirements Lot No. Qty. Item Description Delivery Period 4,870,000 pages* LEASE OF MULTI-FUNCTIONAL PRINTER Within three (3) Calendar Days from the issuance of Notice to Proceed. “The contract shall be for the lease of Multi-functional Printers of PS-DBM for a period of ‘vo (2) years from the receipt of Notice to Proceed or upon consumption of the total budget allotted, whichever comes first. I hereby commit to comply and deliver all the above requirements in accordance with the above-stated schedule. Name of Company Signature Over Printed Name of ‘Authorized Representative 28 DateSection VIL Technical SpecificationsLOTNO.1 PROCUREMENT FOR THE LEASE OF MULTI-FUNCTIONAL PRINTERS FOR THE PROCUREMENT SERVICE - DBM QUANTITY/UOM 4,870,000 pages UNIT PRICE Php 0.96 APPROVED BUDG! FOR THE CONTRACT Php 4,675,200.00 ‘TECHNICAL SPECIFICATION Statement of Bidders Brand & Model: Branded, brand new, complies with the following minimum requirements: Contract Duration: 2 years or 4,870,000 copies whichever comes] rst for all units. Quantity: 15 units Printer Type: Brand New, ‘Complies with the minimum requirements: Duty Rating: Heavy Duty - Monthly capacity rating of not less than 50,000 Print and Copy Speed: Heavy Duty - Monochrome, 50 pages per minute Resoluti 600 dpi x 600 dpi Paper Size: A4, B5, Letter, A3, Legal Paper Capacity: At least 1,000 sheets, with 2 tray cassettes (500 sheets per tray) and 100 sheets bypass tray Output Tray Capacity: 250 sheets ‘Automatic Duplex: With Automatic Duplex Document Feeder: 50 Sheets Duplex Single Pass Feeder (DPSF), Auto back to back copies Printing: Support Network Printing Software: Support Windows 11, 10, 8, 7 and 10S Operating System Scanning: Support Network Scanning, Monochrome Scanning Location: 304, Philippine Government Electronic Procurement System (PhiIGEPS), Sth Floor, AAP Tower, 683 Aurora Boulevard, New Manila Quezon City, Metro Manila 2. Procurement Service (PS), RR Road, Cristobal Street, Paco, Manila Inclusive: Free genuine replacement of parts and consumables (Grums and toners); Free delivery and network installation; Free basic Training; free repairs and preventive maintenance Print, Scan, Copy Printing Tech: Inkjet or Laser *The contract shall be for the lease of Multi-functional Printers of PS-DBM for a period of two (2) years from the receipt of Notice to Proceed or upon consumption of the total budget allotted, whichever comes first. T hereby certify that the statement of compliance to the foregoing technical specifications are true and correct, otherwise, if found (0 be false either during bid evaluation or post-qualification, the same shall give rise to automatic disqualification of our bid. Signature Over Printed Name of Date Authorized Representative 31TERMS OF REFERENCE Rental of Multi-functional Printers for PS-DBM Offices for Two (2) Years INTRODUCTION The Procurement Service (PS), an attached agency of the Department of Budget and Management, whose mandate is to operate a government-wide procurement system for Common-Use Supplies and Equipment. Aside from this mandate, PS is also being tapped by various agencies to act as a procurement agent for their procurement projects. OBJECTIVE To hire a Contractor or service provider for the Rental of Multi-functional Printer conducive to the current requirement of Procurement Service. CONTRACT DURATION The contract shall be for the lease of Multi-functional Printers of PS-DBM for a period of two (2) years from the receipt of Notice to Proceed or upon consumption of the total budget allotted, whichever comes first. APPROVED BUDGET FOR THE CONTRACT The cost for the rental of multi-functional printers and other services including annual administrative services is Php 4,675,200.00 for 2 years, inclusive of 12% VAT and other related fees and charges. SPECIFICATION OF THE MULTI-FUNCTIONAL PRINTER Printer Type Branded, Brand New Complies with the following minimum requirements Function Print, Copier, Scanner Duty Rating Heavy Duty ~ Monthly copy capacity rating of not less than 50,000 Print and Copy Speed Heavy Duty - Monochrome,50 pages per minute Resolution : 600 dpi x 600 dpi Paper Size 1 A4, BS, Letter (8 Ye" x 11”), A3 (11” x17”), Legal Paper Capacity : Atleast 1,000 sheets, with 2 tray cassettes (500 sheets per tray) and 100 sheets bypass tray Output tray capacity : 250 sheets Automatic Duplex : With Automatic duplex Document feeder : 50 Sheets Duplex Single Pass Feeder (DPSF), Auto back to back copies Support Network printing Support Windows 11,10,8,7 and IOS Operating System Scanning : Support Network Scanning, Monochrome Scanning 32Location : a. Philgeps Office, Sth Floor AAP Tower, Aurora Blvd New Manila Quezon City b. Procurement Service, RR Road Cristobal St., Paco, Manila Inclusive : Free genuine replacement of parts and consumables (drums and toners); Free delivery and network installation; Free basic training; free repairs and preventive maintenance. SCOPE OF WORKS Installation Site ‘The Contractor shall install and place the multi-functional printer in the following PS — PhilGEPS Office: Procurement Service (PS), RR Road, Cristobal Street, Paco, Manila ‘* Inspection Division, Ground Floor Old Building ~ 1 unit Marketing Division, Ground Floor New Building ~ 1 unit, Warehousing and Logistics Division, Ground Floor, New Building — 1 unit Procurement Group, Second Floor, New Building - 4 units Comptroller, IT, and Internal Audit, Ground Floor, New Building - 2 units General Services Division, 2"! Floor New Building - 2 units Resident COA Office, Ground Floor, Old Building ~ 1 unit HRDD and Planning ~ 1 unit Philippine Government Electronic Procurement System (PhiIGEPS), 5th Floor AAP ‘Tower, Aurora Blvd, New Manila Quezon City © 2Units ‘Total number of units = 15 units Service Level Agreement ‘* The Contractor shall assign a dedicated Account Manager to provide a single point of contact to answer all queries regarding complaints and technical problems; The Contractor shall train personnel as the Client will assign to operate the multi-functional printer free of charge; * The contractor shall ensure 70% uptime as measured quarterly. At first instance that the unit failed to meet this requirement, the contractor will be asked to implement a performance improvement plan, * Failure to raise the performance to the previously stated uptime target, the equipment will be replaced with equal or greater capabilities, The Contractor will make such inspection and preventive maintenance as frequent as necessary to keep the multi-functional printers in good working order; 33* Response time on repair and maintenancé shall be within twenty-four (24) hours after receipt of incident report from General Services Division of Procurement Service; Servicing shall be done during regular working hours only; Replacement parts for the multi-functional printer shall be supplied and repaired by the Contractor without charge; ‘¢ The Contractor shall supply genuine consumables for the multi-functional printer; ‘© Unserviceable units identified by the contractor's technician/s shall be replaced within 72 hours. Calculations of Charges Rental service Charges are computed from the date of installation of the multi-functional printers as evidenced by the Delivery Receipt form signed by the Client upon installation; The Client’s and the Contractor’s representatives shall in each month of the date of closing on the meter reading card, enter the meter reading for the month in the card, and certify thereunto; Unit copy charge is based on the number of net copies reported monthly on the meter reading card; The Client will be allowed automatic copy spoilage of 2% of gross copies per month, or actual spoiled copies, whichever is lesser, upon presentation of spoilage to Contractor's authorized representatives; No charges for scanning of documents. Performance Review and Assessment The GSD shall conduct a quarterly review and assessment of the performance of the Contractor. Based on its assessment, the PS-DBM may cause the termination of the contract for the project in case of failure of the Contractor to perform its obligations. Payment Terms a. Billing shall be made on a monthly basis. b. The following documentary requirements shall be submitted to the PS-DBM GSD for purposes of billing and payment, subject to pertinent accounting and auditing rules and regulations: i. Details of meter reading card (per machine) evidencing actual consumption during the applicable month; and li, Invoice/s and Statement/s of Account for the covered period. This Terms of Reference is subject to laws, rules, and regulations. 34Section VII. Checklist of Technical and Financial Documents 35Checklist of Technical and Financial Documents 1. TECHNICAL COMPONENT ENVELOPE Class “A” Documents Legal Documents O (@) Valid PhilGEPS Registration Certificate (Platinum Membership) (all pages) in accordance with Section 8.5.2 of the IRR; Technical Documents 2 (b) Statement of the prospective bidder of all its ongoing government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid; and 1 (Statement of the bidder's Single Largest Completed Contract (SLCC) similar to the contract to be bid, except under conditions provided for in Sections 23.4.1.3 and 23.4.2.4 of the 2016 revised IRR of RA No. 9184, within the relevant period as provided in the Bidding Documents; And 1D (@) Original copy of Bid Security. If in the form of a Surety Bond, submit also a certification issued by the Insurance Commission; or Original copy of Notarized Bid Securing Declaration; and, © (e) Conformity with the Schedule of Requirements and Technical Specifications, which may include production/delivery schedule, manpower requirements, and/or after-sales/parts, if applicable; and_ OW Original duly signed Omnibus Swom Statement (OSS); and if applicable, Original Notarized Secretary's Certificate in case of a corporation, partnership, or cooperative; or Original Special Power of Attorney of all members of the joint venture giving full power and authority to its officer to sign the OSS and do acts to represent the Bidder. Financial Documents O () The prospective bidder's computation of Net Financial Contracting Capacity (NFCC); NFCC = [(Current assets minus current liabilities) (15)] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started, coinciding with the contract to be bid. 36or A committed Line of Credit from a Universal or Commercial Bank in lieu of its NECC computation. If the prospective bidder opts to submit a committed Line of Credit, it must be at least equal to ten percent (10%) of the ABC to be bid. If issued by a foreign universal or commercial bank, it shall be confirmed or authenticated by a local universal or commercial bank. Class “B” Documents 2 () applicable, a duly signed joint venture agreement (IVA) in ease the joint venture is already in existence; or duly notarized statements from all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful. Other documentary requirements under RA No, 9184 (as applicable! 2 @ [For foreign bidders claiming by reason of their country® extension of reciprocal rights to Filipinos] Certification from the relevant goverment office of their country sta government procurement activities for the same item or product, ing that Filipinos are allowed to participate in 1 G) Certification from the DTI if the Bidder claims preference as a Domestic Bidder or Domestic Entity. II FINANCIAL COMPONENT ENVELOPE 1 (a) Original of duly signed and accomplished Financial Bid Form; and 1 (b) Original of duly signed and accomplished Price Schedule(s). 37Annex A BID FORM. Date: Invitation to Bid No: PB No. 008-2023 To: DBM-PS IBAC Chairperson Procurement Service PS Complex, RR Road Cristobal St, Paco, Manila Gentlemen and/or Ladies: Having examined the Bidding Documents including Bid Bulletin Numbers /___, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to PROCUREMENT FOR THE LEASE OF MULTI-FUNCTIONAL PRINTERS FOR THE PROCUREMENT SERVICE - DBM in conformity with the said Bidding Documents, Tot ; a UNIT : Ne | Qo/Unit | ITEMS/DESCRIPTION | Wty, | TOTAL PRICE LEASE OF acl gaeuern MULTI-FUNCTIONAL pe PRINTER | ‘Notes For purposes of bid evaluation, bidders are advised to use va (3) decimal places i setting up Wel Od prices, TOTAL PRICE IN WORDS: Item No. 1: We undertake, if our Bid is accepted, to deliver the goods in delivery schedule specified in the Section VI. Schedule of Requirements. dance with the If our Bid is accepted, we undertake to provide a performance security in the form, amounts, and within the times specified in the Bidding Documents, We agree to abide by this Bid for the Bid Validity Period specified in BDS provision for ITB Clause 14.2 and it shall remain binding upon us and may be accepted at any time before the expiration of that period, Until a formal Contract is prepared and executed, this Bid, together with your written acceptance thereof, shall be binding upon us. We understand that you are not bound to accept the Lowest Caleulated Bid or any Bid you may receive. We certify/confirm that we comply with the eligibility requirements as per ITB Clause 5 of the Bidding Documents. 38WWe likewise certify/eonfirm that the undersigned, /for sole proprietorships, insert]: as the ‘owner and sole proprietor or authorized representative of /Name of Bidder], has the full power and authority to participate, submit the bid, and to sign and execute the ensuing contract, on the latter's behalf for the Procurement for the Lease of Multi-Functional Printers for the Procurement Service ~ tof Budget and Management PS-DBM) Or; WWe likewise certifylconfirm that the undersigned, (for partnerships, corporations, cooperatives, or joint ventures, insert]: is granted full power and authority by the (Name of Bidder], to participate, submit the bid and to sign and execute the ensuing contract on the latter's behal? for Procurement for the Lease of Multi-Functional Printers for, the Procurement Service ~ cet and Management PS-DBM) We acknowledge that failure to sign each and every page of this Bid Form, including the attached Schedule of Prices, shall be a ground for the rejection of our bid Dated this__ day of 20, Bignature] in the capacity off Duly authorized to sign Bid for and on behalf of.Schedule of Prices for Goods Offered From Abroad ‘Name of Bidder: PBNo, 008-2023 | Page of __ 1 2 3 4 3 6 7 8 9 Gage arnorT T : entry apeitypordor | Toate oe | sk pice niprice | Toa rmce Counry conmedpiace | crpaceper | elves tien | Dessripion unity Deine Duy | Delivered Du ; ores «stron | emico’# | Pepe) | anatoony” | PDP ls destination [signature] Tin the capacity off Duly authorized to sign Bid for and on behalf of.Schedule of Prices for Goods Offered From Within the Philippines Name of Bidder PB No. 008-2023 | Page of 1 2 3 4 5 6 7 8 9 10 Settee | St | con “ual re vem | pec | 029% | quay | Uatamer | eater | ercae | dation, | animes, | der int orn item | incident | COMMS | gore, or | (col S8¢748) | (cal) x (col Sinepene | mene | “Se » [signature] Tin the capacity off Duly authorized to sign Bid for and on behalf of. 41Annex B Omnibus Sworn Statement (Revised) ‘shall be submitted withthe Bid) REPUBLIC OF THE PHILIPPINES ) CITY/MUNICIPALITY OF ____) SS. AFFIDAVIT 1, [Name of Affiant], of legal age, [Civil Status}, [Nationality], and residing at [Address of Affiant], after having been duly swom in accordance with law, do hereby depose and state that 1, [Select one, delete the other:] [if a sole proprietorship:) I am the sole proprietor or authorized representative of [Name of Bidder with office address at [address of Bidder]; Lf a partnership, corporation, cooperative, or joint venture:] 1 am the duly authorized and designated representative of [Name of Bidder] with office address at [address of Bidder}; 2, [Select one, delete the other: Lif.a sole proprietorship:] As the owner and sole proprietor, or authorized representative of [Name of Bidder], I have full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached duly notarized Special Power of Attomey; [Ifa partnership, corporation, cooperative, or joint venture:] Lam granted full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached [state title of attached document showing proof of authorization (e.g, duly notarized Secretary's Certificate, Board/Partnership Resolution, or Special Power of Atiorney, whichever is applicable;)]; 3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board, by itself or by relation, membership, association, affiliation, or controlling interest with another blacklisted person or entity as defined and provided for in the Uniform Guidelines on Blacklisting 4, Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and corre: 425. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verity all the documents submitted; 6. [Select one, delete the rest:] Lf « sole proprietorship:] The owner or sole proprietor is not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; Lif a parmership or cooperative:] None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; Lif @ corporation or joint venture:] None of the officers, directors, and controlling stockholders of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; 7. [Name of Bidder} complies with existing labor laws and standards; 8. (Name of Bidder] is aware of and has undertaken the responsibilities as a Bidder in compliance with the Philippine Bidding Documents, which includes: a. Carefully examining all of the Bidding Documents; b. Acknowledging all conditions, local or otherwise, affecting the implementation of the Contract; c. Making an estimate of the facilities available and needed for the contract to be bid, if any; and d, Inquiring or securing Supplemental/Bid Bulletin(s) issued for the [Name of the Project]. 9. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government in relation to any procurement project or activity; 10. In case advance payment was made or given, failure to perform or deliver any of the obligations and undertakings in the contract shall be sufficient grounds to constitute criminal liability for Swindling (Estafa) or the commission of fraud with unfaithfulness or abuse of confidence through misappropriating or converting any payment received by a person of entity under an obligation involving the duty to deliver certain goods or services, to the prejudice of the public and the government of the Philippines pursuant to Article 315 of Act No. 3815 s, 1930, as amended, or the Revised Penal Code; 11. {Name of Bidder] hereby assigns the following contact number/s and e-mail address/es as the official telephone/fax number and contact reference of the company where the PS BAC and PS notices may be transmitted, aTelephone Nois. Fax Noi’. mail Addi, Mobile No. It is understood that notices/s transmitted in any of the above-stated telephone/fax numbers and/or e-mail address/es are deemed received as of its transmittal, and the reckoning period for the reglementary periods stated in the bidding documents and the 2016 revised Implementing Rules and Regulations of Republic Act No. 9184 shall commence from receipt thereof. IN WITNESS WHERFOF, I have hereunto set my hand this _ day of __, ; Philippines. 20__ at Bidder’s Representative/ Authorized Signatory SUBSCRIBED AND SWORN to before me this __day of [month] [year] at [place of execution}, Philippines, Affiant/s known to me, and known to be the same person/s in the exhibited [insert type of government identification card used], with hivher photograph and signature appearing thereon, with no, issued on at Witness my hand and seal this __day of [month] [year] NAME OF NOTARY PUBLIC Serial No. of Commission Notary Public for _ until Roll of Attorney's No. : PTR No. [date issued), [pla issued) TBP No. [date issued), (place issued] Doe. No. Page No. Book No. Series of. *The identification card shall be atleast one of those acceptable proofs of identity as identified under the provisions ofthe 2004 Rules on Notarial Practice, “Sec. 12. Competent Evidence of Identity ~The phrase “competent evidence of idemity” refers to the identification of an individual based on: At least one current identification document issued by an official agency bearing the photograph and Signarwre of the individual, such as but not limited 10, passport, driver's license, Professional Regulations Commission 1D, National Bureau of Investigation clearance, police clearance, postal ID, voter's 1D, Barangay cerdificarion, Government Service and Insurance Sysiem (GSIS) e-card, Social Security System (SSS) card, Philhealth card, senior citizen card, Overseas Workers Welfare Administration (OWWA) ID, OFW ID, seaman’s book, alien certificate of registration/immigrant certificate of registration, government office ID, certification from the National Council forthe Welfare of Disabted Persons (NCWDP), Department of Social Welfare and Development (DSWD) certification: 44