State of North Carolina
State of North Carolina
State of North Carolina
For internal State agency processing, including tabulation of proposals in the Interactive Purchasing
System (IPS), please provide Vendor’s Federal Employer Identification Number or alternate identification
number (e.g. Social Security Number). Pursuant to G.S. 132-1.10(b) this identification number shall not be
released to the public. This page will be removed and shredded, or otherwise kept confidential, before
the procurement file is made available for public inspection.
ID Number:
Vendor Name
STATE OF NORTH CAROLINA
Central Piedmont Community College
Refer ALL Inquiries regarding this RFP to: Request for Proposal # 88-170041TC-DH
Proposals will be publicly opened: 05/08/2017
Dawn Horner
Contract Type: Open Market
Sr. Buyer Commodity No. and Description: Risk Management,
Phone: 704-330-6074 Insurance and Brokerage Services
Email: [email protected] Using Agency: Central Piedmont Community College
Requisition No.: N/A
EXECUTION
In compliance with this Request for Proposals, and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein. By
executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without collusion (G.S.
143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of
Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it
is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this proposal,
the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended,
proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or
agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract
awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the
requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees
through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State
Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering public
Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the State, or from
any person seeking to do business with the State. By execution of this response to the RFP, the undersigned certifies, for his or her
entire organization and its employees or agents, that Vendor is not aware that any such gift has been offered, accepted, or promised
by any employees of Vendor’s organization.
Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED. Late
proposals cannot be accepted.
VENDOR:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #10):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR: FAX NUMBER:
Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: days. After this time, any
withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If any or all parts of this proposal are accepted by the State of North Carolina, an authorized representative of Central Piedmont
Community College shall affix his/her signature hereto and this document and all provisions of this Request For Proposal along with
the Vendor proposal response and the written results of any negotiations shall then constitute the written agreement between the
parties. A copy of this acceptance will be forwarded to the successful Vendor(s).
FOR STATE USE ONLY: Offer accepted and Contract awarded this day of , 20 , as indicated on
Table of Contents
1.0 PURPOSE AND BACKGROUND.............................................................................................. 4
5.2 GENERAL................................................................................................................................... 16
5.3 INSURANCE PROVIDER RESPONSIBILITIES ..................................................................... 16
5.4 ACCEPTANCE OF WORK .................................................................................................... 17
5.5 TRANSITION ASSISTANCE...................................................................................................... 17
Exposures ......................................................................................................................................... 43
The College is a comprehensive public two-year college serving approximately 70,000 community residents annually
and has approximately 2,800 full and part-time employees in nine locations including six campuses in the Charlotte-
Mecklenburg region of North Carolina. The College offers a broad range of college transfer, associate and technical
degree programs. The College offers over 300 degree, diploma and certification programs, customized corporate
training, market-focused continuing education, and special interest classes. The College consistently ranks among the
leaders of community colleges nationally in terms of quality of academic offerings and workforce development. The
College is also comprised of the Middle College- collaboration between Charlotte-Mecklenburg schools and CPCC.
Central Piedmont Community College holds the license for WTVI and operates public television station WTVI and cable
channel 17 CPCC TV to serve the public interest and to further the mission of CPCC.WTVI’s primary mission as a
broadcast station operating on a channel reserved for noncommercial use is to promote education, culture, and
citizenship across all electronic media platforms. Due to WTVI's unique characteristics its insurance is provided under
separate policies as shown on the property schedule.
The College’s current net position increased by $13,282,867 in fiscal year 2016. The increase in unrestricted net position
is primarily attributable to the increase in student tuition and fees and the increase in State and County appropriations.
Enterprise Risk management at CPCC is a collaborative effort involving personnel at various levels and within various
departments across the enterprise. The enterprise risk financing and this RFP initiative are under the direction of the
Executive Director of Enterprise Risk Management and various internal associates are utilized in the review of all lines
of coverage. Including, but not limited to these individuals, in house and outsourced professionals with expertise in
insurance, law, claims management, finance, business interruption, business continuity and loss control, comprise the
full CPCC’s risk management team. Enclosed are schedules of the current risk program. Schedules are located under
Section 7. The coverages involved are the property, casualty, executive risk, and loss prevention insurance programs.
The intent of CPCC is to make a single award for all coverages; however multiple awards may be awarded in the best
interest of the college. CPCC’s current premiums total approximately $990,000.
The risk management strategy of CPCC is to maintain a broad based risk financing program that is cost effective and
efficient and to provide on-going risk management and support services. The program design must support the
enterprise’s business objectives and the needs of our internal and external customers. The risk management team is
measured on its ability to implement the strategy, our success in minimizing the impact of risk on the enterprise, and on
the value the team adds to the college. In the area of traditional hazard/insurable risk, the risk management philosophy
of CPCC includes the following objectives:
A. Select a well-qualified insurance broker to assist with the continued development, implementation, and maintenance
of an effective risk management program, as well as the design of cost-effective risk retention/risk transfer
methodologies.
C. Ensure appropriate procedures and guidelines are in place to eliminate any actual or potential conflicts of interest.
D. Evaluate and identify a risk brokerage team with the capabilities to design and implement specialty coverages such
as Multi Media, Cyber Risk, Violent Event Response, Professional Liability, Student Accident and alternative risk
financing arrangements and strategies for CPCC’s risks.
E. Identify a partner with the expertise and desire to examine and, if appropriate, assist with the redesign of its existing
risk financing arrangements with the goal of minimizing the enterprise’s total cost of risk.
F. Identify a partner with the capability, expertise, and willingness to work with the CPCC risk management team to
identify opportunities and to add additional value to the organization. (i.e. business continuity, risk assessments)
The RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award.
All attachments and addenda released for this RFP in advance of any Contract award are incorporated herein by
reference.
It shall be the Vendor’s responsibility to read the Instructions, the State’s terms and conditions, all relevant exhibits and
attachments, and any other components made a part of this RFP, and comply with all requirements and specifications
herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be
issued in connection with this RFP.
If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this RFP,
those must be submitted as questions in accordance with in the instructions in Section 2.5 PROPOSAL QUESTIONS.
If the State determines that any changes will be made as a result of the questions asked, then such decisions will be
communicated in the form of an RFP addendum. The State may also elect to leave open the possibility for later
negotiation and amendment of specific provisions of the Contract that have been addressed during the question and
answer period. Other than through this process, the State rejects and will not be required to evaluate or consider any
additional or modified terms and conditions submitted with Vendor’s proposal. This applies to any language appearing
in or attached to the document as part of the Vendor’s proposal that purports to vary any terms and conditions or Vendors’
instructions herein or to render the proposal non-binding or subject to further negotiation. Vendor’s proposal shall
constitute a firm offer. By execution and delivery of this RFP Response, the Vendor agrees that any additional or
modified terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect, and will be
disregarded. Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to
reject Vendor’s proposal as nonresponsive.
If a Vendor desires modification of the terms and conditions of this solicitation, it is urged and cautioned to inquire during
the question period, in accordance with the instructions in this RFP, about whether specific language proposed as a
Contact with anyone working for or with the State regarding this RFP other than the State Contract Specialist named on
the face page of this RFP in the manner specified by this RFP shall constitute grounds for rejection of said Vendor’s
offer, at the State’s election.
Written questions sh88-170041TC-DH Questions” as the subject for the email. Questions submittals should include a
reference to the applicable RFP section and be submitted in a format shown below:
Questions received prior to the submission deadline date, the State’s response, and any additional terms deemed
necessary by the State will be posted in the form of an addendum to the Interactive Purchasing System (IPS),
http://www.ips.state.nc.us, and shall become an Addendum to this RFP. No information, instruction or advice provided
orally or informally by any State personnel, whether made in response to a question or otherwise in connection with this
RFP, shall be considered authoritative or binding. Vendors shall rely only on written material contained in an Addendum
to this RFP.
IMPORTANT NOTE: All proposals shall be physically delivered to the office address listed above on or before the
proposal deadline in order to be considered timely, regardless of the method of delivery. This is an absolute
requirement. All risk of late arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service, courier
or other delivery service is entirely on the Vendor. It is the sole responsibility of the Vendor to have the proposal physically
in this Office by the specified time and date of opening. The time of delivery will be marked on each proposal when
received, and any proposal received after the proposal submission deadline will be rejected. Sealed proposals, subject
to the conditions made a part hereof, will be received at the address indicated in the table in this Section, for furnishing
and delivering the commodity as described herein.
Note that the U.S. Postal Service generally does not deliver mail to specified street address but to the State’s Mail Service
Center. Vendors are cautioned that proposals sent via U.S. Mail, including Express Mail, may not be delivered by the
Mail Service Center to the agency’s purchasing office on the due date in time to meet the proposal deadline. All Vendors
are urged to take the possibility of delay into account when submitting a proposal. Attempts to submit a proposal via
facsimile (FAX) machine, telephone or electronic means, including but not limited to email, in response to this
RFP shall NOT be accepted.
a) Submit two (2) signed, original executed proposal responses, [1] of photocopies, [1] un-redacted electronic copies
on CD, DVD or flash drive and, if required, [1] redacted electronic (Proprietary and Confidential Information Excluded)
copies on CD, DVD or flash drive of Vendor’s proposal simultaneously to the address identified in the table above.
b) Submit Vendor’s proposal in a sealed package. Clearly mark each package with: (1) Vendor name; (2) the RFP
number; and (3) the due date. Address the package(s) for delivery as shown in the table above. If Vendor is
submitting more than one (1) proposal, each proposal shall be submitted in separate sealed envelopes and marked
accordingly. For delivery purposes, separate sealed envelopes from a single Vendor may be included in the same
outer package. Proposals are subject to rejection unless submitted with the information above included on the
outside of the sealed proposal package.
c) The electronic copies of Vendor’s proposal must be provided on separate read-only CD’s, DVD’s or flash drives.
The files on the discs shall NOT be password protected, shall be in .PDF or .XLS format, and shall be capable of
being copied to other media including readable in Microsoft Word and/or Microsoft Excel.
Disc One must contain the entire Technical and Cost Proposal including any proprietary information and have the
following label affixed to the disc: 1) Vendor name; (2) the RFP number; (3) the due date; and (4) the words “Disc One -
Technical and Cost Proposal Non-Redacted.”
Disc Three (or, Disc two if one-step method is used), if required for confidentiality, must contain the Technical (and
Cost—if one-step method is used) Proposal excluding any proprietary information identified as confidential and
proprietary in accordance with Attachment A, Paragraph 11 of the Instructions to Vendors. Central Piedmont Community
College, in responding to public records requests, will release the information on this disc. It is the sole responsibility of
the Vendor to ensure that this disc complies with the requirements of A, Paragraph 11 of the Instructions to Vendors.
The following label must be affixed to the disc: (1) Vendor name; (2) the RFP number; (3) the due date; and (4) the words
“Disc Three Technical and Cost Proposal– Redacted Copy”.
a) Cover Letter
b) Title Page: Include the company name, address, phone number and authorized representative along with the
Proposal Number.
c) Completed and signed version of EXECUTION PAGES, along with the body of the RFP (pages 2-20), and signed
receipt pages of any addenda released in conjunction with this RFP (if required to be returned).
d) ATTACHMENT A: INSTRUCTIONS TO VENDORS
e) ATTACHMENT B: NORTH CAROLINA GENERAL CONTRACT TERMS AND CONDITIONS
f) Completed version of ATTACHMENT C: PRICING
g) Completed and signed version of ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR
h) Completed and signed version of ATTACHMENT E: CERTIFICATION OF FINANCIAL CONDITION
i) Completed and signed version of ATTACHMENT F: IRAN DIVESTMENT ACT CERTIFICATION
j) ATTACHMENT G: CERTIFCATE OF INSURANCE REQUIREMENTS
k) Completed version of ATTACHMENT H: BROKER INFORMATION
l) Exhibit 1
While the intent of this RFP is to award a Contract(s) to a single Vendor, the State reserves the right to make separate
awards to different Vendors for one or more line items, to not award one or more line items or to cancel this RFP in its
entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so.
The status of a Vendor’s E-Procurement Services account(s) shall be considered a relevant factor in determining whether
to approve the award of a contract under this RFP. Any Vendor with an E-Procurement Services account that is in
arrears by 91 days or more at the time of proposal opening may, at the State’s discretion, be disqualified from further
evaluation or consideration.
The State reserves the right to waive any minor informality or technicality in proposals received.
During the evaluation period—from the date proposals are opened through the date the contract is awarded—each
Vendor submitting a proposal (including its representatives, sub-contractors and/or suppliers) is prohibited from having
any communications with any person inside or outside the using agency, issuing agency, other government agency
office, or body (including the purchaser named above, department secretary, agency head, members of the general
assembly and/or governor’s office), or private entity, if the communication refers to the content of Vendor’s proposal or
qualifications, the contents of another Vendor’s proposal, another Vendor’s qualifications or ability to perform the
contract, and/or the transmittal of any other communication of information that could be reasonably considered to have
the effect of directly or indirectly influencing the evaluation of proposals and/or the award of the contract. A Vendor not
in compliance with this provision shall be disqualified from contract award, unless it is determined in the State’s discretion
that the communication was harmless, that it was made without intent to influence and that the best interest of the State
would not be served by the disqualification. A Vendor’s proposal may be disqualified if its sub-contractor and supplier
engage in any of the foregoing communications during the time that the procurement is active (i.e., the issuance date of
the procurement to the date of contract award). Only those discussions, communications or transmittals of information
authorized or initiated by the issuing agency for this RFP or general inquiries directed to the purchaser regarding
requirements of the RFP (prior to proposal submission) or the status of the contract award (after submission) are
excepted from this provision.
Proposals will be received from each responsive Vendor in a sealed envelope or package.
Ver: 9/30/16 Page 9 of 45
Proposal Number:88-170041TC-DH Vendor:
All proposals must be received by the issuing agency not later than the date and time specified on the cover sheet
of this RFP.
At that date and time, the package containing the proposals from each responding firm will be opened publicly and
the name of the Vendor and total cost offered will be announced. Interested parties are cautioned that these costs
and their components are subject to further evaluation for completeness and correctness and therefore may not be
an exact indicator of a Vendor’s pricing position.
At their option, the evaluators may request oral presentations or discussion with any or all Vendors for the purpose
of clarification or to amplify the materials presented in any part of the proposal. Vendors are cautioned, however,
that the evaluators are not required to request presentations or other clarification—and often do not. Therefore, all
proposals should be complete and reflect the most favorable terms available from the Vendor.
Proposals will generally be evaluated according to completeness, content, and experience with similar projects,
ability of the Vendor and its staff, and cost. Specific evaluation criteria are listed in 3.6 EVALUATION CRITERIA,
below.
Vendors are cautioned that this is a request for offers, not an offer or request to contract, and the State reserves the
unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the
State.
At their sole option, the evaluators may request oral presentations or discussion with any or all Vendors for the
purpose of clarification or to amplify the materials presented in any part of the proposal. Vendors are cautioned,
however, that the evaluators are not required to request presentations or other clarification—and often do not;
therefore, all proposals must be complete and reflect the most favorable terms available from the Vendor.
Proposals will generally be evaluated according to completeness, content, experience with similar projects, ability of
the offer or and its staff, and cost. Specific evaluation criteria are listed section 3.6 EVALUATION CRITERIA, below.
Vendors are cautioned that this is a request for proposals, not a request to contract, and the State reserves the
unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the
State.
The State reserves the right to reject all original offers and request one or more of the Vendors submitting proposals
to submit best and final offers (BAFOs), prepared in collaboration with the State after the initial responses to the
RFP have been evaluated.
The State reserves the right to reject all original offers and request one or more of the Vendors submitting proposals
within a competitive range to submit a best and final offer (BAFO), based on discussions and negotiations with the
State, if the initial responses to the RFP have been evaluated and determined to be unsatisfactory.
Upon completion of the evaluation process, the State will make Award(s) based on the evaluation and post the
award(s) to IPS under the RFP number for this solicitation. Award of a Contract to one Vendor does not mean that
the other proposals lacked merit, but that, all factors considered, the selected proposal was deemed most
advantageous and represented the best value to the State.
Criteria Points
Cost 30
Technical Proposal 45
Total 100
4.0 REQUIREMENTS
This Section lists the requirements related to this RFP. By submitting a proposal, the Vendor agrees to meet all stated
requirements in this Section as well as any other specifications, requirements and terms and conditions stated in this
RFP. If a Vendor is unclear about a requirement or specification or believes a change to a requirement would allow for
CPCC to receive a better proposal, the Vendor is urged and cautioned to submit these items in the form of a question
during the question and answer period in accordance with Section 2.4.
At the end of the Contract’s current term, the State shall have the option, in its sole discretion, to renew the Contract on
the same terms and conditions for up to a total of two additional one-year terms. The State will give the Vendor written
notice of its intent whether to exercise each option no later than 60 days before the end of the Contract’s then-current
term. In addition, the State reserves the right to extend a contract term for a period of up to 180 days in 90-day-or-less
increments.
4.2 PRICING
Proposal price shall constitute the total cost to Buyer for complete performance in accordance with the requirements and
specifications herein, including all applicable charges handling, administrative and other similar fees. Vendor shall not
invoice for any amounts not specifically allowed for in this RFP. Complete ATTACHMENT C: PRICING FORM and
include in Proposal.
4.3 INVOICES
a) Invoices must be submitted to the following address:
Central Piedmont Community College, Enterprise Risk Management
PO Box 35009
Charlotte, NC 28235
b) Invoices must bear the correct contract number and purchase order number to ensure prompt payment. The
Vendor’s failure to include the correct purchase order number may cause delay in payment.
c) Invoices must include an accurate description of the work for which the invoice is being submitted, the invoice date,
the period of time covered, the amount of fees due to the Vendor and the original signature of the Vendor’s project
manager.
Such fee should be a base fee for services and should assume that Vendor will not be entitled to any
commissions for any coverage procured on behalf of CPCC. Indicate any exceptions to this requirement. In the
event that a particular insurance company whose coverage is most advantageous to CPCC will not write
coverage net of commission, commissions received for the coverage procured by the broker shall be disclosed
and credited against the fees. Such fees and commissions will be subject to audit at the discretion of CPCC.
In this section of Vendor’s response, Vendor shall include a discussion of the following services Vendor provides and
how Vendor will apply them to CPCC.
• Risk financing, including risk retention capacity, reserve analysis, etc.
• Loss control engineering services and support on all coverage lines.
• Claims management services and support.
• Risk management services and consulting. (i.e. risk assessment, exposure identification)
• Support system of resources, including legal, communications, etc.
• Depth of resources sufficient to meet CPCC needs within prescribed deadlines.
• Dedicated manager who will have oversight of all services within firm.
• Access to databases and other resources to identify market trends and best practices.
• Recent College and/or not-for-profit experience (provide references).
If Vendor will have any difficulty in providing any of these services, this shall be noted in Vendor’s proposal.
4.8 REFERENCES
Vendors shall provide at least three (3) references for which Vendor has provided services of similar size and scope to
that proposed herein. Include references from Higher Education institutes. CPCC may contact these users to determine
the services provided are substantially similar in scope to those proposed herein and Vendor’s performance has been
satisfactory. Any information obtained may be considered in the evaluation of the proposal.
4.9 BACKGROUND
The account executives assigned must be experienced senior executives who are knowledgeable about all lines of
insurance and have experience handling higher educational institutions. CPCC will expect direct access to the account
executives on all matters. In this section of Vendor’s response, please provide a brief description of the following:
a) History and description of Vendor, its management and organization structure, including number of employees,
total premium volume, areas of specialization, recent or planned acquisitions, mergers, sales, downsizing, and/or
restructuring, and how this may impact the services Vendor provides to its clients.
c) Name of firm, address and telephone number of Vendor’s local office that will service account. Name and
experience of individuals who will be responsible to service this account and the accounts they currently handle.
This should include account executives, marketing personnel, technical representatives, and others that will be
actively involved. Also, list subsidiary or associate companies of Vendor that Vendor intends to or contemplates
it may utilize in servicing this account.
d) Vendor’s corporate philosophy regarding selection and assignment of account executives and other personnel
and the type of work that they perform.
f) A copy of a current insurance certificate evidencing the coverage Vendor carries to protect it and its clients.
g) A list of higher educational institutions and other clients with similar exposures that Vendor’s local office handles.
i) How does Vendor assist its clients if problems develop with insurers?
j) Describe Vendor’s current information technology strategy and how Vendor use technology to improve internal
operations and client services.
4.10 PERSONNEL
Vendor shall not substitute key personnel assigned to the performance of this Contract without prior written approval by
the Contract Lead. Vendor and CPCC will agree upon key personnel after the contract is awarded. Vendor shall notify
the Contract Lead of any desired substitution, including the name(s) and references of Vendor’s recommended substitute
personnel. The State will approve or disapprove the requested substitution in a timely manner. The State may, in its
sole discretion, terminate the services of any person providing services under this Contract. Upon such termination, the
State may request acceptable substitute personnel or terminate the contract services provided by such personnel.
a) Vendor warrants that qualified personnel shall provide services under this Contract in a professional manner.
“Professional manner” means that the personnel performing the services will possess the skill and competence
consistent with the prevailing business standards in the industry. Vendor agrees that it will not enter any agreement
with a third party that may abridge any rights of the State under this Contract. Vendor will serve as the prime
contractor under this Contract and shall be responsible for the performance and payment of all subcontractor(s) that
may be approved by the State. Names of any third party Vendors or subcontractors of Vendor may appear for
b) If any services, deliverables, functions, or responsibilities not specifically described in this Contract are required for
Vendor’s proper performance, provision and delivery of the service and deliverables under this Contract, or are an
inherent part of or necessary sub-task included within such service, they will be deemed to be implied by and
included within the scope of the contract to the same extent and in the same manner as if specifically described in
the contract. Unless otherwise expressly provided herein, Vendor will furnish all of its own necessary management,
supervision, labor, facilities, furniture, computer and telecommunications equipment, software, supplies and
materials necessary for the Vendor to provide and deliver the Services and Deliverables.
c) Vendor warrants that it has the financial capacity to perform and to continue perform its obligations under the
contract; that Vendor has no constructive or actual knowledge of an actual or potential legal proceeding being
brought against Vendor that could materially adversely affect performance of this Contract; and that entering into
this Contract is not prohibited by any contract, or order by any court of competent jurisdiction.
CPCC is conducting a bidding process for risk management, insurance, and brokerage services. The competition will
focus on the broker’s capabilities, team members, use of technology to add value to CPCC, program cost and broker
compensation.
D. SUPPORT SERVICES
Vendor shall provide consultation and professional expertise with respect to CPCC’s risk issues, including the
following:
E. MEETINGS:
Vendor shall participate in meetings to:
1. Assess current coverages and conditions and recommend possible modifications.
2. Help establish objectives for pending renewals.
3. Organize and participate in underwriter meetings to facilitate marketing CPCC’s coverages to insurers.
4. Provide other underwriting-related assistance, as requested.
If Vendor will have any difficulty in providing these services, the difficulty must be explained in Vendor’s proposal.
Within twenty (20) business days of the award of the Contract the Vendor shall submit a final work plan and a sample
report, both to the designated Contract Lead for approval.
7.0 SPECIFICATIONS
BELOW IS A LIST OF CURRENT PROPERTY AND CASUALTY POLICIES VENDOR CAN EXPECT TO WORK
ON:
PROFESSIONAL LIABILITY
Insure students along with faculty members who supervise or direct student’s clinical experience. This will meet
contractual agreements between CPCC and outside facilities.
Each person limit $1,000,000
Total limit $5,000,000
WORKERS’ COMPENSATION
FY 16 Payroll
Clerical: $2,911,955
Student Enrollment:
1. READ, REVIEW AND COMPLY: It shall be the Vendor’s responsibility to read this entire document, review all
enclosures and attachments, and any addenda thereto, and comply with all requirements specified herein,
regardless of whether appearing in these Instructions to Vendors or elsewhere in this RFP document.
2. LATE PROPOSALS: Late proposals, regardless of cause, will not be opened or considered, and will automatically
be disqualified from further consideration. It shall be the Vendor’s sole responsibility to ensure delivery at the
designated office by the designated time.
3. ACCEPTANCE AND REJECTION: The State reserves the right to reject any and all proposals, to waive any
informality in proposals and, unless otherwise specified by the Vendor, to accept any item in the proposal. If either
a unit price or an extended price is obviously in error and the other is obviously correct, the incorrect price will be
disregarded.
4. BASIS FOR REJECTION: Pursuant to 01 NCAC 05B .0501, the State reserves the right to reject any and all offers,
in whole or in part, by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered,
non-compliance with the requirements or intent of this solicitation, lack of competitiveness, error(s) in specifications
or indications that revision would be advantageous to the State, cancellation or other changes in the intended project
or any other determination that the proposed requirement is no longer needed, limitation or lack of available funds,
circumstances that prevent determination of the best offer, or any other determination that rejection would be in the
best interest of the State.
5. EXECUTION: Failure to sign EXECUTION PAGE in the indicated space will render proposal non-responsive, and it
shall be rejected.
6. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this solicitation or those in any
resulting contract, the order of precedence shall be (high to low) (1) any special terms and conditions specific to this
RFP, including any negotiated terms; (2) requirements and specifications in Sections 4, 5 and 6 of this RFP; (3)
North Carolina General Contract Terms and Conditions in ATTACHMENT B: NORTH CAROLINA GENERAL
CONTRACT TERMS AND CONDITIONS; (4) Instructions in ATTACHMENT A: INSTRUCTIONS TO VENDORS;
and (5) Vendor’s Proposal.
7. INFORMATION AND DESCRIPTIVE LITERATURE: Vendor shall furnish all information requested and in the
spaces provided in this document. Further, if required elsewhere in this proposal, each Vendor must submit with
their proposal sketches, descriptive literature and/or complete specifications covering the products offered.
Reference to literature submitted with a previous proposal or available elsewhere will not satisfy this provision.
Proposals that do not comply with these requirements shall be subject to rejection without further consideration.
8. SUSTAINABILITY: To support the sustainability efforts of the State we solicit Vendor’s cooperation in this effort.
Pursuant to Executive Order 156 (1999), it is desirable that all responses meet the following:
9. HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to General Statute 143-48 and Executive Order #150
(1999), the State invites and encourages participation in this procurement process by businesses owned by
minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and severely
disabled.
11. CONFIDENTIAL INFORMATION: To the extent permitted by applicable statutes and rules, the State will maintain
confidential trade secrets that the Vendor does not wish disclosed. As a condition to confidential treatment, each
page containing trade secret information shall be identified in boldface at the top and bottom as “CONFIDENTIAL”
by the Vendor, with specific trade secret information enclosed in boxes or similar indication. Cost information shall
not be deemed confidential under any circumstances. Regardless of what a Vendor may label as a trade secret, the
determination whether it is or is not entitled to protection will be determined in accordance with G.S. 132-1.2. Any
material labeled as confidential constitutes a representation by the Vendor that it has made a reasonable effort in
good faith to determine that such material is, in fact, a trade secret under G.S. 132-1.2. Vendors are urged and
cautioned to limit the marking of information as a trade secret or as confidential so far as is possible.
12. PROTEST PROCEDURES: When a Vendor wishes to protest a Contract resulting from this solicitation that is
awarded by the Division of Purchase and Contract, or awarded by an agency in an awarded amount of at least
$25,000, a Vendor shall submit a written request addressed to the State Purchasing Officer at Purchase and
Contract, 1305 Mail Service Center, Raleigh, NC 27699-1305. A protest request related to an award amount of less
than $25,000 shall be sent to the purchasing officer of the agency that issued the award. The protest request must
be received in the proper office within thirty (30) consecutive calendar days from the date of the Contract award.
Protest letters shall contain specific grounds and reasons for the protest, how the protesting party was harmed by
the award made and any documentation providing support for the protesting party’s claims. Note: Contract award
notices are sent only to the Vendor actually awarded the Contract, and not to every person or firm responding to a
solicitation. Proposal status and Award notices are posted on the Internet at https://www.ips.state.nc.us/ips/. All
protests will be handled pursuant to the North Carolina Administrative Code, 01 NCAC 05B .1519.
13. MISCELLANEOUS: Masculine pronouns shall be read to include feminine pronouns, and the singular of any word
or phrase shall be read to include the plural and vice versa.
14. COMMUNICATIONS BY VENDORS: In submitting its proposal, the Vendor agrees not to discuss or otherwise
reveal the contents of its proposal to any source, government or private, outside of the using or issuing agency until
after the award of the Contract or cancellation of this RFP. All Vendors are forbidden from having any
communications with the using or issuing agency, or any other representative of the State concerning the solicitation,
during the evaluation of the proposals (i.e., after the public opening of the proposals and before the award of the
Contract), unless the State directly contacts the Vendor(s) for purposes of seeking clarification or another reason
permitted by the solicitation. A Vendor shall not: (a) transmit to the issuing and/or using agency any information
commenting on the ability or qualifications of any other Vendor to provide the advertised good, equipment,
commodity; (b) identify defects, errors and/or omissions in any other Vendor’s proposal and/or prices at any time
during the procurement process; and/or (c) engage in or attempt any other communication or conduct that could
influence the evaluation and/or award of the Contract that is the subject of this RFP. Vendors not in compliance with
this provision may be disqualified, at the option of the State, from the Contract award. Only those communications
with the using agency or issuing agency authorized by this RFP are permitted.
15. TABULATIONS: Proposal tabulations can be electronically retrieved at the Interactive Purchasing System (IPS),
https://www.ips.state.nc.us/ips/BidNumberSearch.aspx. Click on the IPS BIDS icon, click on Search for Bid, enter
the proposal number, and then search. Tabulations will normally be available at this website not later than one
working day after the proposal opening. Lengthy or complex tabulations may be summarized, with other details not
made available on IPS, and requests for additional details or information concerning such tabulations cannot be
honored.
16. VENDOR REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM: The North Carolina electronic Vendor
Portal (eVP) allows Vendors to electronically register free with the State to receive electronic notification of current
procurement opportunities for goods and services of potential interests to them available on the Interactive
Purchasing System, as well as notifications of status changes to those solicitations. Online registration and other
purchasing information is available at the following website https://www.ips.state.nc.us/.
17. WITHDRAWAL OF PROPOSAL: a Proposal may be withdrawn only in writing and actually received by the office
issuing the RFP prior to the time for the opening of Proposals identified on the cover page of this RFP (or such later
date included in an Addendum to the RFP). A withdrawal request must be on Vendor’s letterhead and signed by an
18. INFORMAL COMMENTS: The State shall not be bound by informal explanations, instructions or information
given at any time by anyone on behalf of the State during the competitive process or after award. The State is
bound only by information provided in this RFP and in formal Addenda issued through IPS.
19. COST FOR PROPOSAL PREPARATION: Any costs incurred by Vendor in preparing or submitting offers are the
Vendor’s sole responsibility; the State of North Carolina will not reimburse any Vendor for any costs incurred prior
to award.
20. VENDOR’S REPRESENTATIVE: Each Vendor shall submit with its proposal the name, address, and telephone
number of the person(s) with authority to bind the firm and answer questions or provide clarification concerning the
firm's proposal.
21. SUBCONTRACTING: Unless expressly prohibited, a Vendor may propose to subcontract portions of the work to
identified subcontractor(s), provided that its proposal clearly describe what work it plans to subcontract and that
Vendor includes in its proposal all information regarding employees, business experience, and other information for
each proposed subcontractor that is required to be provided for Vendor itself.
22. INS PECT ION AT VEN D OR’S SIT E: The State reserves the right to inspect, at a reasonable time, the
equipment/item, plant or other facilities of a prospective Vendor prior to Contract award, and during the Contract
term as necessary for the State determination that such equipment/item, plant or other facilities conform with the
specifications/requirements and are adequate and suitable for the proper and effective performance of the Contract.
1. PERFORMANCE AND DEFAULT: If, through any cause, Vendor shall fail to fulfill in timely and proper manner the
obligations under this contract, the State shall have the right to terminate this contract by giving written notice to the
Vendor and specifying the effective date thereof. In that event, all finished or unfinished deliverable items under this
contract prepared by the Vendor shall, at the option of the State, become its property, and the Vendor shall be
entitled to receive just and equitable compensation for any acceptable work completed on such materials.
Notwithstanding, Vendor shall not be relieved of liability to the State for damages sustained by the State by virtue of
any breach of this contract, and the State may withhold any payment due the Vendor for the purpose of setoff until
such time as the exact amount of damages due the State from such breach can be determined. The State reserves
the right to require at any time a performance bond or other acceptable alternative performance guarantees from a
Vendor without expense to the State.
In case of default by the Vendor, the State may procure the goods and services necessary to complete performance
hereunder from other sources and hold the Vendor responsible for any excess cost occasioned thereby. In addition,
in the event of default by the Vendor under this contract, or upon the Vendor filing a petition for bankruptcy or the
entering of a judgment of bankruptcy by or against the Vendor, the State may immediately cease doing business
with the Vendor, immediately terminate this contract for cause, and may act to debar the Vendor from doing future
business with the State.
2. GOVERNMENTAL RESTRICTIONS: In the event any Governmental restrictions are imposed which necessitate
alteration of the material, quality, workmanship or performance of the goods or services offered prior to their delivery,
it shall be the responsibility of the Vendor to notify, in writing, the Contract Lead at once, indicating the specific
regulation which required such alterations. The State reserves the right to accept any such alterations, including any
price adjustments occasioned thereby, or to cancel the Contract.
3. AVAILABILITY OF FUNDS: Any and all payments to the Vendor shall be dependent upon and subject to the
availability of funds to the agency for the purpose set forth in this contract.
a. G.S. 143-59.1 bars the Secretary of Administration from entering into Contracts with Vendors if the Vendor
or its affiliates meet one of the conditions of G.S. 105-164.8(b) and refuses to collect use tax on sales of
tangible personal property to purchasers in North Carolina. Conditions under G.S. 105-164.8(b) include: (1)
Maintenance of a retail establishment or office, (2) Presence of representatives in the State that solicit sales
or transact business on behalf of the Vendor and (3) Systematic exploitation of the market by media-
assisted, media-facilitated, or media-solicited means. By execution of the proposal document the Vendor
certifies that it and all of its affiliates, (if it has affiliates), collect(s) the appropriate taxes.
b. All agencies participating in this Contract are exempt from Federal Taxes, such as excise and transportation.
Exemption forms submitted by the Vendor will be executed and returned by the using agency.
c. Prices offered are not to include any personal property taxes, nor any sales or use tax (or fees) unless
required by the North Carolina Department of Revenue.
5. SITUS: The place of this Contract, its situs and forum, shall be North Carolina, where all matters, whether sounding
in Contract or tort, relating to its validity, construction, interpretation and enforcement shall be determined.
6. GOVERNING LAWS: This Contract is made under and shall be governed, construed and enforced in accordance
with the laws of the State of North Carolina, without regard to is conflict of laws rules.
7. PAYMENT TERMS: Payment terms are Net not later than 30 days after receipt of correct invoice or acceptance of
goods, whichever is later. The using agency is responsible for all payments to the Vendor under the Contract.
Payment by some agencies may be made by procurement card, if the Vendor accepts that card (Visa, MasterCard,
etc.) from other customers, and it shall be accepted by the Vendor for payment under the same terms and conditions
8. AFFIRMATIVE ACTION: The Vendor will take affirmative action in complying with all Federal and State
requirements concerning fair employment and employment of people with disabilities, and concerning the treatment
of all employees without regard to discrimination by reason of race, color, religion, sex, national origin or disability.
9. INTELLECTUAL PROPERTY INDEMNITY: Vendor shall hold and save the State, its officers, agents and
employees, harmless from liability of any kind, including costs and expenses, resulting from infringement of the rights
of any third party in any copyrighted material, patented or unpatented invention, articles, device or appliance
delivered in connection with this contract.
10. ADVERTISING: Vendor agrees not to use the existence of this Contract or the name of the State of North Carolina
as part of any commercial advertising or marketing of products or services. A Vendor may inquire whether the State
is willing to act as a reference by providing factual information directly to other prospective customers.
11. ACCESS TO PERSONS AND RECORDS: During and after the term hereof, the State Auditor and any using
agency’s internal auditors shall have access to persons and records related to this Contract to verify accounts and
data affecting fees or performance under the Contract, as provided in G.S. 143-49(9).
12. ASSIGNMENT: No assignment of the Vendor’s obligations nor the Vendor’s right to receive payment hereunder
shall be permitted.
However, upon written request approved by the issuing purchasing authority and solely as a convenience to the
Vendor, the State may:
a. Forward the Vendor’s payment check directly to any person or entity designated by the Vendor, and
b. Include any person or entity designated by Vendor as a joint payee on the Vendor’s payment check.
In no event shall such approval and action obligate the State to anyone other than the Vendor and the Vendor shall
remain responsible for fulfillment of all Contract obligations. Upon advance written request, the State may, in its
unfettered discretion, approve an assignment to the surviving entity of a merger, acquisition or corporate
reorganization, if made as part of the transfer of all or substantially all of the Vendor’s assets. Any purported
assignment made in violation of this provision shall be void and a material breach of this Contract.
13. INSURANCE:
COVERAGE - During the term of the Contract, the Vendor at its sole cost and expense shall provide commercial
insurance of such type and with such terms and limits as may be reasonably associated with the Contract. As a
minimum, the Vendor shall provide and maintain the coverage and limits, in accordance with the requirements of
Attachment G: CERTIFICATE OF INSURANCE REQUIREMENTS.
REQUIREMENTS - Providing and maintaining adequate insurance coverage is a material obligation of the Vendor
and is of the essence of this Contract. All such insurance shall meet all laws of the State of North Carolina. Such
insurance coverage shall be obtained from companies that are authorized to provide such coverage and that are
authorized by the Commissioner of Insurance to do business in North Carolina. The Vendor shall at all times comply
with the terms of such insurance policies, and all requirements of the insurer under any such insurance policies,
except as they may conflict with existing North Carolina laws or this Contract. The limits of coverage under each
insurance policy maintained by the Vendor shall not be interpreted as limiting the Vendor’s liability and obligations
under the Contract.
14. GENERAL INDEMNITY: The Vendor shall hold and save the State, its officers, agents, and employees, harmless
from liability of any kind, including all claims and losses accruing or resulting to any other person, firm, or corporation
furnishing or supplying work, services, materials, or supplies in connection with the performance of this Contract,
and from any and all claims and losses accruing or resulting to any person, firm, or corporation that may be injured
or damaged by the Vendor in the performance of this Contract and that are attributable to the negligence or
Ver: 9/30/16 Page 25 of 45
Proposal Number:88-170041TC-DH Vendor:
intentionally tortious acts of the Vendor provided that the Vendor is notified in writing within 30 days that the State
has knowledge of such claims. The Vendor represents and warrants that it shall make no claim of any kind or nature
against the State’s agents who are involved in the delivery or processing of Vendor goods or services to the State.
The representation and warranty in the preceding sentence shall survive the termination or expiration of this
Contract.
15. INDEPENDENT CONTRACTOR: Vendor shall be considered to be an independent contractor and as such shall
be wholly responsible for the work to be performed and for the supervision of its employees. Vendor represents that
it has, or will secure at its own expense, all personnel required in performing the services under this contract. Such
employees shall not be employees of, or have any individual contractual relationship with the State.
16. KEY PERSONNEL: Vendor shall not substitute key personnel assigned to the performance of this contract without
prior written approval by the State’s assigned Contract Lead. The individuals designated as key personnel for
purposes of this contract are those specified in the RFP and persons identified in Vendor’s proposal.
17. SUBCONTRACTING: Work proposed to be performed under this contract by the Vendor or its employees shall not
be subcontracted without prior written approval of the State’s assigned Contract Administrator. Unless otherwise
indicated, acceptance of a Vendor’s proposal shall include approval to use the subcontractor(s) that have been
specified therein in accordance with paragraph 20 of Attachment A: Instructions to Vendor.
18. TERMINATION FOR CONVENIENCE: The State may terminate this contract at any time by providing 30 days’
notice in writing from the State to the Vendor. In that event, all finished or unfinished deliverable items prepared by
the Vendor under this contract shall, at the option of the State, become its property. If the contract is terminated by
the State as provided in this section, the State shall pay for services satisfactorily completed by the Vendor, less any
payment or compensation previously made.
19. CONFIDENTIALITY: Any State information, data, instruments, documents, studies or reports given to or prepared
or assembled by or provided to the Vendor under this contract shall be kept as confidential, used only for the
purpose(s) required to perform this contract and not divulged or made available to any individual or organization
without the prior written approval of the State.
20. CARE OF PROPERTY: The Vendor agrees that it shall be responsible for the proper custody and care of any
property furnished it by the State for use in connection with the performance of this contract or purchased by or for
the State for this contract, and Vendor will reimburse the State for loss or damage of such property while in Vendor’s
custody.
21. PROPERTY RIGHTS: All deliverable items and materials produced for or as a result of this contract shall become
the property of the State, and Vendor hereby assigns all ownership rights in such deliverables, including all
intellectual property rights, to the State; provided, however, that as to any preexisting works imbedded in such
deliverables, Vendor hereby grants the State a fully-paid, perpetual license to copy, distribute and adapt the
preexisting works.
22. OUTSOURCING: Any Vendor or subcontractor providing call or contact center services to the State of North
Carolina shall disclose to inbound callers the location from which the call or contact center services are being
provided.
If, after award of a contract, the contractor wishes to relocate or outsource any portion of the work to a location
outside the United States, or to contract with a subcontractor for the performance of any work, which subcontractor
and nature of the work has not previously been disclosed to the State in writing, prior written approval must be
obtained from the State agency responsible for the contract.
Vendor shall give notice to the using agency of any relocation of the Vendor, employees of the Vendor,
subcontractors of the Vendor, or other persons performing services under a State contract to a location outside of
the United States.
23. COMPLIANCE WITH LAWS: Vendor shall comply with all laws, ordinances, codes, rules, regulations, and licensing
24. ENTIRE AGREEMENT: This RFP and any documents incorporated specifically by reference represent the entire
agreement between the parties and supersede all prior oral or written statements or agreements. This RFP, any
addenda thereto, and the Vendor’s proposal are incorporated herein by reference as though set forth verbatim.
All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained
herein shall survive the contract expiration or termination date unless specifically provided otherwise herein, or
unless superseded by applicable Federal or State statutes of limitation.
25. AMENDMENTS: This contract may be amended only by a written amendment duly executed by the State and the
Vendor. The NC Division of Purchase and Contract shall give prior approval to any amendment to a contract
awarded through that office.
26. WAIVER: The failure to enforce or the waiver by the State of any right or an event of breach or default on one
occasion or instance shall not constitute the waiver of such right, breach or default on any subsequent occasion or
instance.
27. FORCE MAJEURE: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is
prevented from performing such obligations as a result of events beyond its reasonable control, including without
limitation, fire, power failures, any act of war, hostile foreign action, nuclear explosion, riot, strikes or failures or
refusals to perform under subcontracts, civil insurrection, earthquake, hurricane, tornado, or other catastrophic
natural event or act of God.
28. SOVEREIGN IMMUNITY: Notwithstanding any other term or provision in this contract, nothing herein is intended
nor shall be interpreted as waiving any claim or defense based on the principle of sovereign immunity that otherwise
would be available to the State under applicable law.
$516,497,031 $ $ $
$129,281 $ $ $
Quote $ $ $
$1,000,000/$5,000,000 $ $ $
Payroll: $10,132,004 $ $
$500,000/$500,000/$500,000 $
$1,000,000/2,000,000 $ $ $
$100,000 $ $ $
$10,000,000/ $10,000,000 $ $ $
$1,000,000 $ $ $
$2,000,000 $ $ $
$1,000,000 / $2,000,000
$1,000,000
$5,000,000 $ $
Students:7,000 $
Rate:
$500,000 $ $
(Construction)
$65,721,000 $ $
Rate: Rate:
July 2012 CPCC acquired the 50 year old WTVI a PBS affiliate from Mecklenburg County Board of
Commissioners with the goal of providing new learnings to students in Journalism and continued presence in the
community. With this acquisition special needs arose to ensure continued existence:
• Broadcasters Liability
• Multimedia
Equipment $
Mobile Communications $
Multimedia Broadcasters $_
Liability
Total WTVI Proposal $
Options $
Approximately 30 days prior to the end of the then current year, CPCC reserves the right to negotiate with the
provider(s) to reach agreeable premiums for the next fiscal year.
In accordance with NC General Statute 143-59.4, the Vendor shall detail the location(s) at which performance will occur,
as well as the manner in which it intends to utilize resources or workers outside of the United States in the performance
of this Contract. The State will evaluate the additional risks, costs, and other factors associated with such utilization prior
to making an award. Please complete items a, b, and c below.
a) Will any work under this Contract be performed outside the United States? YES NO
If the Vendor answered “YES” above, Vendor must complete items 1 and 2 below:
1. List the location(s) outside the United States where work under this Contract will be performed by the Vendor,
any sub-Contractors, employees, or other persons performing work under the Contract:
2. Describe the corporate structure and location of corporate employees and activities of the Vendor, its affiliates
or any other sub-Contractors that will perform work outside the U.S.:
b) The Vendor agrees to provide notice, in writing to the State, of the relocation of the
Vendor, employees of the Vendor, sub-Contractors of the Vendor, or other persons YES NO
performing services under the Contract outside of the United States
NOTE: All Vendor or sub-Contractor personnel providing call or contact center services to
the State of North Carolina under the Contract shall disclose to inbound callers the
location from which the call or contact center services are being provided.
c) Vendor shall identify all U.S. locations at which performance will occur:
Name of Vendor:
The Vendor is in sound financial condition and, if applicable, has received an unqualified audit opinion for the
latest audit of its financial statements.
If no audit within last 18 months, explain why:
Date of latest audit:
The Vendor has no outstanding liabilities, including tax and judgment liens, to the Internal Revenue Service or
any other government entity.
The Vendor is current in all amounts due for payments of federal and state taxes and required employment-
related contributions and withholdings.
The Vendor is not the subject of any current litigation or findings of noncompliance under federal or state law.
The Vendor has not been the subject of any past or current litigation, findings in any past litigation, or findings
of noncompliance under federal or state law that may impact in any way its ability to fulfill the requirements of
this Contract.
Note: This is a continuing certification and Vendor shall notify the Contract Lead within 15 days of any material
change to any of the representations made herein.
If any one or more of the foregoing boxes is NOT checked, Vendor shall explain the reason in the space below:
Signature Date
[This Certification must be signed by an individual authorized to speak for the Vendor]
CERTIFICATION OF ELIGIBILITY
Under the Iran Divestment Act
As provided in G.S. 147-86.59, any person identified as engaging in investment activities in Iran, determined by
appearing on the Final Divestment List created by the State Treasurer pursuant to G.S. 147-86.58, is ineligible to contract
with the State of North Carolina or any political subdivision of the State. The Iran Divestment Act of 2015, G.S. 147-
86.55 et seq.* requires that each Vendor, prior to contracting with the State certify, and the undersigned on behalf of the
Vendor does hereby certify, to the following:
1. that the Vendor is not identified on the Final Divestment List of entities that the State Treasurer has determined
engages in investment activities in Iran;
2. that the Vendor shall not utilize on any contract with the State agency any subcontractor that is identified on the
Final Divestment List; and
3. that the undersigned is authorized by the Vendor to make this Certification.
Vendor:
By:
Signature Date
The State Treasurer’s Final Divestment List can be found on the State Treasurer’s website at the address
https://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Iran-Divestment-Act-Resources.aspx,
which will be updated every 180 days. For questions about the Department of State Treasurer’s Iran Divestment
Policy, please contact Meryl Murtagh at [email protected] or (919) 814-3852.
* Note: Enacted by Session Law 2015-118 as G.S. 143C-55 et seq., but renumbered for codification at the direction of
the Revisor of Statutes.
Insurance Requirements
Commercial General Liability (CGL) – $2,000,000 General Aggregate*
(occurrence form) coverage not less than: $2,000,000 Products and Completed Operations
Aggregate
$1,000,000 Each Occurrence
*Including contractual liability, waiver of subrogation,
primary & non-contributory.
Schedule of Endorsements must be provided
GL Policy Number must be listed
Automobile Liability: – Required for all $1,000,000 Combined Single Limit*
Owned Autos or must provide ‘Hired & Or
Non-Owned Auto’ coverage: $1,000,000 Bodily Injury per Accident
$1,000,000 Bodily Injury per Person
$1,000,000 Property Damage
*Including waiver of subrogation in favor of CPCC
Umbrella Liability – Additional coverage $5,000,000 Per occurrence
that can be combined to meet requirements
Workers’ Compensation State Statutory Limits*
Employee Liability $500,000 Each Accident*
$500,000 Disease Policy Limit
$500,000 Disease Each Employee
*Including waiver of subrogation in favor of CPCC
Additional Insured – Central Piedmont – Coverage must be primary and non-contributory above any
Community College (Attach Additional other insurance Central Piedmont Community College may
Insured Endorsement evidencing coverage carry.
of Ongoing Operations and Completed – Waiver of Subrogation on all policies in favor of Central
Operations for the additional insured) Piedmont Community College
– Make subcontractor’s insurance primary
Additional Requirements, When Applicable
Professional Liability (Errors and $1,000,000 Per Occurrence/ $3,000,000 Aggregate
Omissions) —if professional services are
being provided
Contractor’s Pollution Liability — if $5,000,000 Each Pollution Condition/ $10,000,000
applicable Aggregate
Transportation Coverage Endorsement — $1,000,000 Per Occurrence
if applicable
Cyber Liability $3,000,000 Per Occurrence
*Including information security & privacy liability
1) Central Piedmont Community College must be added as an Additional Insured as it pertains to the work
done/service provided and/or product delivered to the College.
3) CPCC requires a COI which shows General Liability, Workers’ Compensation, Automobile Liability and
Umbrella Liability coverages. (The minimum coverages accepted are listed for each.)
a. Enterprise Risk Management may opt to waive the requirements for Automobile Liability or the
Workers’ Compensation—depending on the scope and scale of the job or event.
b. Enterprise Risk Management may opt to waive the requirements for Umbrella Liability in addition to
the GL—depending on the GL coverage as well as the scope and scale of the job or event.
4) Carrier and effective/expiration date must be shown on all coverages listed on COI.
5) If a service is being rendered, Enterprise Risk Management will need to see proof of Professional Liability.
6) If the service being rendered involves waste removal of any kind, Enterprise Risk Management needs to see
Pollution Liability as well as Transportation Liability.
8) There may be instances where Enterprise Risk Management will require additional insurance and/or
coverages based on the service(s) provided.
Firm Name:
Primary Contact:
Address:
Telephone Number(s):
Fax Number(s):
Founded (date):
Corporate Structure (parent, legal entity, etc.):
Locations:
- Headquarters:
- Other Offices:
- International Offices:
Total Employees:
Total Revenues:
- Brokerage Services:
- Other Services:
Casualty
5 RFP Section 7.0 Is the Medical Errors & Omissions listed in YES.
– Specifications the chart on page 19 of 38 the same as the
Professional Liability as described under the
chart? If not, please advise what the Medical
Errors & Omissions is specifically covering.
6 RFP Section 7.0 What is your 2016 workers compensation We do not have the 2016-2017
– Specifications payroll breakout by class code? (The 2015- payroll breakout as the fiscal year is
(page 20 of 38) 16 term had 4 class codes.) ongoing.
7 Confirm that the Directors & Officers and the Included in the GL package
Employment Practices Liability insurance are
currently included in the GL Package. These
coverages are not specified on page 19 of 38.
8 RFP Section 7.0 Please break out the 74,002 students by full- We don’t provide full time\part time
– Specifications time and part-time. data for the ongoing term, the number
(page 20 of 38) is too volatile during the term
International
Package
9 RFP Section 7.0 Does Central Piedmont CC own any locations NONE
– Specifications overseas? Do you have any business
personal property overseas?
10 How many students travel abroad on behalf 50 to 70 Students annually
of Central Piedmont?
15 RFP Section 7.0 Does Central Piedmont CC have an Included in the GL package policy
– Specifications independent D&O policy? Or is this coverage
included in an Educators Legal Package
Attachment C policy?
(page 29 of 38)
16 Is Central Piedmont CC’s Crime coverage Crime is included in the GL package
placed on an independent policy? Or is this policy.
coverage included in an Educators Legal
Package policy?
17 Does your Crime policy include Social The Crime Policy does not include
Engineering coverage? If so what limit does Social Engineering coverage. CPCC
your policy provide? If not, are you interested is open to receiving coverage
in coverage indications for Social Engineering indications for consideration.
coverage?
18 Does Central Piedmont CC purchase CPCC has a crime policy with limits
Fiduciary coverage? Are you interested in of $100,000. Also, we have a board
coverage indications for Fiduciary coverage? of trustees bond with 10,000
If so, what limit options would you like to see? employee theft coverage
19 Does Central Piedmont CC purchase Kidnap K&R is not coverage for CPCC as the
and Ransom (K&R) coverage? Are you work we do does not present those
interested in coverage indications for K&R concerns.
coverage? If so, what limit options would you
like to see?
Cyber Liability/
Network
Security
20 RFP Section 7.0 Please advise the total number of records on 1.5 million records
– Specifications Central Piedmont CC’s network?
Student
Accident
Coverage
21 Does your current student accident program CPCC believes the coverage
RFP Section 7.0 adequately cover your risk and exposures? adequately covers the risk exposures
– Specifications as the insurance is only open to
participants enrolled in “high risk”
curriculum.
Our desire is to provide coverage for
students enrolled in these high risk
classes. The student purchases at
time of enrollment.
25 Please provide the number of estimated This is blanket insurance for which
renovation projects (that are $500,000 in CPCC does not pre-plan however the
completed value and under) for the upcoming number will never exceed ten (10)
year and the estimated length of the projects within the fiscal calendar.
26 Can you complete insurance applications if We will not complete any
provided? applications until the bid has been
awarded.
27 Please explain if any updated procedures or Procedures are reviewed per
guidelines have been put in place to reduce schedule and if the occurrence
the number of discrimination claims mandates.
28 Please supply the name and credentials of This can be obtained by visiting the
the Title IX Coordinator. How long have they CPCC website.
been in the role and how long has the role http://www.cpcc.edu/titleix
been in existence
29 Can you provide financial statements? Please email Dawn Horner for
financial statements
M ERANCUS CAMPUS…
81535001 BELK CTR FOR JUSTICE 11920 Verhoeff Drive 28078 E NC2 19960101 35085 19970101 0 19980102 0 R 567,188 6,197,812
81535002 CLAYTOR BLDG 11930 Verhoeff Drive 28078 E NC2 19900101 10327 19910102 0 19920103 0 R 231,812 1,810,296
81535003 TRANSPORT SYSTEM BLD 11940 Verhoeff Drive 28078 E NC2 20060901 100000 20070902 0 20080902 0 R 2,901,278 21,135,365
HARPER CAMPUS…
81540001 MAIN BUILDING 315 West Hebron St. 28273 E HP 19990101 99448 NC1 20120716 35657 20130717 0 R 4,461,885 22,309,422
81540002 TRADE STORAGE BLDG 315 West Hebron St. 28273 A F1 19990101 1000 20000102 0 20010102 0 R 6,180 37,908
LEVINE CAMPUS…
81542001 MAIN BUILDING 2800 Campus Ridge Rd. 28105 E HP 19980101 116232 19990102 0 20000103 0 R 1,707,497 18,658,256
81542002 PHASE II 2800 Campus Ridge Rd. 28105 E HP 20040210 110000 20050210 0 20060211 0 R 3,103,827 17,500,640
81542003 J HENDRICK CTR AUTO 2820 Campus Ridge Rd. 28105 E NC2 20060901 35000 20070902 0 20080902 0 R 498,623 5,448,589
WTVI
2016-2017
Line of Coverage # of Losses Open / Closed Paid Reserved Expense Incurred
General Liability 2 2-O $0 $8 $0 $8
Automobile 1 C $0 $0 $0 $0
Workers Compensation 0 N/A $0 $0 $0 $0
Umbrella 0 N/A $0 $0 $0 $0
Builders Risk 0 N/A $0 $0 $0 $0
Fine Art 0 N/A $0 $0 $0 $0
Cyber Liability 1 C $0 $0 $0 $0
International 0 N/A $0 $0 $0 $0
Student Accident 3 2-O/1-C $0 $3,150 $0 $3,150
WTVI 0 N/A $0 $0 $0 $0
2015-2016
Line of Coverage # of Losses Open / Closed Paid Reserved Expense Incurred
General Liability 3 2-O/1-C $0 $8,205 $326 $8,531
Automobile 0 N/A $0 $0 $0 $0
Workers Compensation 0 N/A $0 $0 $0
Umbrella 0 N/A $0 $0 $0 $0
Builders Risk 0 N/A $0 $0 $0 $0
Fine Art 1 C $4,700 $0 $0 $4,700
Cyber Liability 0 N/A $0 $0 $0 $0
International 0 N/A $0 $0 $0 $0
Student Accident 3 C $4,323 $0 $0 $4,323
WTVI 1 C $71,279 $0 $0 $71,279
2014-2015
Line of Coverage # of Losses Open / Closed Paid Reserved Expense Incurred
General Liability 8 C $25,003 $0 $45,647 $70,650
Automobile 0 N/A $0 $0 $0 $0
Workers Compensation 1 C $0 $0 $0 $0
Umbrella 0 N/A $0 $0 $0 $0
Builders Risk 0 N/A $0 $0 $0 $0
Cyber Liability 0 N/A $0 $0 $0 $0
International 0 N/A $0 $0 $0 $0
WTVI 0 N/A $0 $0 $0 $0
$442,183,638
48