Signages Final

Request for Proposal
For
SELECTION OF AGENCY ON A RUNNING RATE CONTRACT (RRC) BASIS TO
DESIGN, PREPARE AND INSTALL CREATIVE SIGNAGES FOR TOURIST CIRCUIT
ROUTE OF EKTA NAGAR
Tender Number: XXXXXXX
Statue of Unity Area Development and Tourism Governance

Authority (SoUADTGA)
New Administrative Building,7th Floor, Ekta Nagar,
Near Ekta mall, Ta. Garudeshvar, Dist. Narmada - 393151
Gujarat, India
RFP for the Selection of Agency on a Running Rate Contract (RRC) basis to Design, Prepare and Install Creative
Signages for tourist circuit route of Ektanagar, Gujarat
Table of Contents
Disclaimer .................................................................................................................. 4
Interpretation: ............................................................................................................ 6
1. INFORMATION TO BIDDERS ............................................................................. 7
1.1. General Conditions ............................................................................................. 7
1.2. Clarifications and Amendment of RFP Documents. ............................................ 8
1.3. Bidding Schedule ................................................................................................ 9
1.4. Preparation of Bids. ........................................................................................... 11
1.5. Submission, Receipt and Opening of Bids ........................................................ 12
2. Bid Evaluation ................................................................................................... 13
2.1. Test of Responsiveness .................................................................................... 13
2.2. Pre-Qualification Evaluation Criteria ................................................................. 14
2.3. Financial Bid Evaluation .................................................................................... 16
2.4. Award of Work................................................................................................... 17
2.5. Confidentiality.................................................................................................... 18
2.6. Right to Rejection .............................................................................................. 18
2.7. Liquidated Damages and Penalties ................................................................... 18
2.8. Documents prepared by the Agency ................................................................. 19
3. Terms of Reference .......................................................................................... 20
3.1. Background ....................................................................................................... 20
3.2. Scope of Work................................................................................................... 20
3.2.1. Terms and Conditions: ................................................................................... 22
3.2.2. Bidder’s Obligations ....................................................................................... 68
3.2.3. Obligation of Authority .................................................................................... 69
3.2.4. SOUADTGA’s right to award the contract to one or more bidders ................. 69
3.2.5. Ownership of the proposal ............................................................................. 70
3.2.6. Proprietary information ................................................................................... 70
3.2.7. Code of ethics ................................................................................................ 70
3.2.8. Contract award............................................................................................... 70
3.2.9. Completion of Contract .................................................................................. 70
3.2.10. Unforeseeable Difficulties .............................................................................. 71
3.2.11. Patent Rights ................................................................................................. 71
3.2.12. Acceptance and Quality Check ...................................................................... 71
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3.2.13. Termination of the Contract............................................................................ 71

3.2.14. No Claim Certificate ....................................................................................... 72
3.2.15. Suspension .................................................................................................... 72
3.2.16. Ownership of design and asset ...................................................................... 72
3.2.17. Details to be kept confidential ........................................................................ 72
3.2.18. Transfer of Rights .......................................................................................... 73
3.2.19. Terms of Payment: ......................................................................................... 73
3.2.20. Other special condition of tender ................................................................... 73
3.2.21. Commission and Omission of the Project ...................................................... 74
3.2.22. General Terms regarding the scope .............................................................. 74
3.3. Performance Guarantee .................................................................................... 74
3.4. Security Deposit / Retention Money .................................................................. 75
3.5. Defect Liability Period........................................................................................ 75
3.5.1. Making Good.................................................................................................. 75
3.5.2. Notice of Defects............................................................................................ 75
3.5.3. Failure to Remedy Defects............................................................................. 75
3.5.4. Defects Liability Certificate ............................................................................. 76
FORM 1: Technical Proposal Submission Form ......................................................... 79
FORM 2: Format for Power of Attorney for Authorised Representative ...................... 82
FORM 3: Financial capacity of the Bidder ................................................................... 84
FORM 4: Format for Letter of Undertaking.................................................................. 85
FORM 5: Format for Showcasing Experience ............................................................. 87
FORM 6: Format for Bank Guarantee ......................................................................... 88
ANNEXURE – 1: Technical Specifications .................................................................. 28
ANNEXURE 2: DOCUMENTS REQUIRED FOR QUALIFYING ................................. 99
ANNEXURE 3: AFFIDAVIT ....................................................................................... 100
ANNEXURE 4: LIST OF BANKS .............................................................................. 101
ANNEXURE 5: FORMAT FOR PRE-BID QUERIES ................................................. 102
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Disclaimer
1. The Request for Proposal (RFP) is issued by the Statue of Unity Area Development
and Tourism Governance Authority (SoUADTGA) or the “Authority”.
2. The information contained in this RFP is selective and is subject to updating,
expansion, revision, and amendment. It does not and does not purport to contain all
the information that a Bidder may require. Neither Authority nor any of its officers;
employees nor any of its advisors/consultants undertakes to provide any prospective
bidder with access to any additional information or to update the information in this
RFP or to correct any inaccuracies therein which may become apparent. Each
prospective bidder must conduct its analysis of the information contained in this RFP
or correct any inaccuracies therein that may this RFP and is advised to carry out its
own investigation into the proposed Project, the legislative and regulatory regime
which applies thereto and by and all matters pertinent to the proposed Project and to
seek its own professional advice on the legal, financial, regulatory and taxation
consequences of entering into any agreement or arrangement relating to the proposed
Project.
3. This RFP is neither an agreement nor an offer by the Authority to the prospective
Bidders or any other person. The purpose of this RFP is to provide interested parties
with information that may be useful to them in making/submitting their Bids (technical
and financial bids) pursuant to this RFP. This RFP includes statements, which reflect
various assumptions and assessments arrived at by the Authority in relation to the
Project. Such assumptions, assessments and statements do not purport to contain all
the information that each Bidder may require. This RFP may not be appropriate for all
persons, and it is not possible for the Authority, its employees, or advisors to consider
the investment objectives, financial situation and particular needs of each Bidder who
reads or uses this RFP. The assumptions, assessments, statements, and information
contained in the Bidding Documents, may not be complete, accurate, adequate, or
correct. Each Bidder should, therefore, conduct its own investigations and analysis
and should check the accuracy, adequacy, correctness, reliability and completeness
of the assumptions, assessments, statements, and information contained in this RFP
and obtain independent advice from appropriate sources.
4. Information provided in this RFP to the Bidder(s) is on a wide range of matters, some
of which may depend upon the interpretation of the law. The information given is not
intended to be an exhaustive account of statutory requirements and should not be
regarded as a complete or authoritative statement of law. The Authority accepts no
responsibility for the accuracy or otherwise for any interpretation or opinion on law
expressed herein.
5. The Authority, its employees and advisors make no representation or warranty and
shall have no liability to any person, including any applicant or Bidder under any law,
statute, rules or regulations or tort, principles of restitution or unjust enrichment or
otherwise for any loss, damages, cost, or expense which may arise from or be incurred
or suffered on account of anything contained in this RFP or otherwise, including the accuracy,
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adequacy, correctness, completeness or reliability of the RFP and any assessment,

assumption, statement, or information contained therein or deemed to form part of this RFP
or arising in any way for participation in this bid stage.
6. The Authority also accepts no liability of any nature whether resulting from negligence
or otherwise howsoever caused arising from reliance of any Bidder upon the
statements contained in this RFP.
7. The Authority may in its absolute discretion prior to the Bid Due Date, but without being
under any obligation to do so, update, amend or supplement the information,
assessment or assumptions contained in this RFP at any time during the Bidding
Process.
8. The issue of this RFP does not imply that the Authority is bound to select a Bidder or
to appoint the Selected Bidder, as the case may be, for the Project and the Authority
reserves the right to reject all or any of the Bidders or Bids without assigning any
reason whatsoever. Mere submission of a responsive Bid does not ensure the
appointment of the bidder as Preferred / Selected Bidder.
9. The Bidder shall bear all its costs associated with or relating to the preparation and
submission of its Bid including but not limited to preparation, copying, postage,
delivery fees, expenses associated with any demonstrations or presentations which
may be required by the Authority, or any other costs incurred in connection with or
relating to its Bid. All such costs and expenses will remain with the Bidder and the
Authority shall not be liable in any manner whatsoever for the same or for any other
costs or other expenses incurred by a Bidder in preparation or submission of the Bid,
regardless of the conduct or outcome of the Bidding Process.
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Interpretation:
In the interpretation of this RFP, unless the context otherwise requires:

1. The singular of any defined term includes the plural and vice versa, and any word
or expression defined in the singular has the corresponding meaning used in the
plural and vice versa.
2. Reference to any gender includes the other genders.
3. Unless otherwise stated, a reference to a Clause, Sub-Clause, Paragraph, Sub-
paragraph, Annex, Exhibit, Attachment, Schedule, or Recital is a reference to a
Clause, Sub-Clause, Paragraph, Subparagraph, Annex, Exhibit, Attachment,
Schedule, or Recital of this RFP.
4. A reference to any agreement is a reference to that agreement and all annexes,
attachments, exhibits, schedules, appendices, and the like incorporated therein,
as the same may be amended, modified, supplemented, waived, varied, added to,
substituted, replaced, renewed, or extended, from time to time, in accordance with
the terms thereof.
5. The terms “include” and “including” shall be deemed to be followed by the words
“without limitation”, whether or not so followed.
6. Any reference to a person shall include such person’s successors and permitted
assigns.
7. A reference to “writing” or “written” includes printing, typing, lithography and other
means of reproducing words in a visible form.
8. Any date or period set forth in this RFP shall be such date or period as may be
extended pursuant to the terms of this RFP.
9. A reference to “month” shall mean a calendar month, a reference to “week” shall
mean a calendar week and a reference to “day” shall mean a calendar day, unless
otherwise specified.
10. The terms “hereof”, “herein”, “hereto”, “hereunder” or similar expressions used in
this RFP mean and refer to this RFP and not to any particular Article, Clause, or
Section of this RFP. The terms “Article”, “Clause”, “Paragraph” and “Schedule”
mean and refer to the Article, Clause, Paragraph and Schedule of this RFP so
specified.
11. In the case of any conflict, discrepancy, or repugnancy between the provisions of
the RFP documents, provisions of the Agreement shall prevail over and supersede
the provisions of other documents.
12. The descriptive headings of Articles and Sections are inserted solely for
convenience of reference and are not intended as complete or accurate
descriptions of content thereof and shall not be used to interpret the provisions of
the Agreement; and
13. All capitalized words and expressions used in the RFP but not defined therein shall
have the same meaning as ascribed to them in the Agreement.
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1. INFORMATION TO BIDDERS
1.1. General Conditions
1.1.1. Bidders who wish to participate in the online tender will have to procure / should
have a legally valid Digital Certificate as per Information Technology Act - 2000
using which they can sign their electronic bids. Bidders can procure the same
from any of the license certifying Authority of India or can contact (n)code
solution-a division of GNFC Ltd., who are licensed Certifying Authority by the
Government of India.
1.1.2. In case Bidders need any clarifications or if training is required to participate in
online tenders, they can contact (n)Procure Support team: -
(n)Code Solutions - A Division of GNFC Ltd., (n)Procure Cell 304, GNFC Info
tower, S. G. Road, Bodakdev,
Ahmedabad – 380 054 (Gujarat) Contact Details:
TOLL-FREE NUMBER: 7359 021 663
E-mail: [email protected]
1.1.3. The Bidder should be a Single Entity. Bidders shall furnish all relevant
information, as per the formats provided in the Request for Proposal (the “RFP”).
1.1.4. The Bidder shall have to submit a Technical Bid, Financial Bid, Qualifying
documents, Demand Drafts of EMD and Bid Processing fees in electronic format
on www.nprocure.com web site, on or before the specified last date and time for
submission. SoUADTGA shall not be responsible for the slow or non-working of
the website.
1.1.5. Technical Bid, Price Bid and other qualifying documents in physical form shall
not be accepted in any case after the Last Date and Time for submission online
and physically. E.M.D., Bid Processing Fees and Affidavit are to be submitted in
softcopy as well as in hardcopy.
1.1.6. The Bid Processing Fees, EMD and the Affidavit in hardcopy shall have to be
submitted in a sealed cover to Statue of Unity Area Development and Tourism
Governance Authority Ekta Nagar, Gujarat- 393151 by R.P.A.D./Speed Post
through Government Postal Authority or Courier. The tenderer shall have to
mention the name and address of the tenderer, Tender Notice Number and
Name of the Work on the main cover. SoUADTGA shall not be responsible for
any postal delay.
1.1.7. The Bid Processing fee is not refundable. The amount of the E.M.D. shall be
forfeited in case the bidder withdraws his competency from the work before or
after his tender is accepted & the tenderer does not complete the Contract
documents and pay the amount of Security Deposit mentioned elsewhere of the
tendered value, within the specified time. Otherwise, the E.M.D. shall be
refunded.
Bid Processing fee and Earnest Money Deposit and other technical documents
in a physical form specifically listed in this bid document shall be submitted to
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the Office of Chief Executive Officer, Statue of Unity Area Development and
Tourism Governance Authority, New Administrative Building, Room No. 322,
Ekta Nagar, Ta. Garudeshvar, Dist. Narmada - 393151, Gujarat, India, Mob.:
8799696050.
1.1.8. Bids, as submitted by the Bidders, shall have a Bid Validity of 180 Days (or
“Calendar Days”) from the last date of Bid Submission. During this period,
Bidders shall maintain the availability of Professional staff nominated in the Bid.
The Authority will make its best effort to complete negotiations within this period.
Should the need arise, however, the Authority may request Bidders to extend the
validity period of their Bids.
1.1.9. SoUADTGA reserves the right to accept or reject any or all the received tender/s
without assigning any reasons thereof. SoUADTGA also reserves every right to
decrease the quantity and scope of work or to assign the work to more than one
agency.
1.1.10. Bids received from a joint venture/consortium shall not be considered.
1.1.11. Bidders are advised to submit their bids on time. SoUADTGA shall not be
responsible for slow working/non-working of site/non-submission of tender.
1.1.12. Bidders who agree to such extension shall confirm that they maintain the
availability of the Professional staff nominated in the Bid, or in their confirmation
of the extension of validity of the Bid, Bidders could submit a CV of new staff,
being proposed in replacement, who would be considered in the final
Consultancy Agreement, after the evaluation of the Curriculum Vitae (CV).
Bidders who do not agree have the right to refuse to extend the validity of their
Bids.
1.1.13. No alteration in the Technical/Price Bid shall be allowed.
1.1.14. If the bidder finds any deviation or anomaly, he shall intimate the same to the
invitee in writing or e-mail.
1.1.15. The Bidder shall submit Bid Processing fees, EMD and Affidavit in a sealed cover
with the Name of the Work, Tender ID written on the outside of all the envelope
1.2. Clarifications and Amendment of RFP Documents.
1.2.1. Bidders may request clarification on any of the points contained in RFP
documents up to the number of days indicated below. Any request for clarification
must be sent in writing by paper, mail, or electronic mail to the Authority's address
as indicated. The Authority will upload a response to all such requests received
by it on the websites of https://www.nprocure.com and/ or
https://www.statueofunity.in
1.2.2. Queries, if any, proposed to be raised at the pre-bid conference by the Bidder/s
should be submitted in writing as per the attached format in Annexure-5 (over
email or a letter) at least two (2) working days before the date of the Pre- Bid
Conference to the Official as below:
1.2.3. In case if company intending to participate in this bidding process for selection
and appointment of bidders needs any further information, they are requested to
ask the following officer or his authorized representative in the SoUADTGA, to
familiarize themselves with the aims and objectives of the assignment. The
interested bidders may also visit the site as many times, if they so desire, in
consultation with the officer nominated herein below:
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Deputy Collector (Unit-2),

Statue of Unity Area Development and Tourism Governance Authority,
New Administrative Building, Room No. 322,
Ekta Nagar, Ta. Garudeshvar, Dist. Narmada - 393 151,
Gujarat, India
Email: [email protected];
1.2.4. A maximum of two representatives of each Bidder shall be allowed to participate

in the production of an Authorization letter from the Bidder.
1.2.5. At any time before the submission of Bids, the Authority may for any reason,
whether at its own initiative or in response to a clarification requested by a Bidder,
modify the RFP documents by amendment. Any such amendment shall be
issued in writing through Corrigenda. Corrigenda shall be uploaded in N-procure
and shall be binding on all Bidders. The Authority may at its discretion extend
the deadline for the submission of Bids.
1.3. Bidding Schedule
Sr. Event Key Date Time

No
1. Date of Uploading of 27/08/2023
Tender Document
2. Last date for sending 04/09/2023 up to 18:00
Pre- Bid queries Hrs.
3. Pre-Bid Meeting 05/09/2023 at 12:00
Venue for Offline Meeting: noon
Chamber of CEO,
Statue of Unity Area Development and
Tourism Governance Authority,
7th Floor, New Administrative Building,
Ekta Nagar Ta. Garudeshvar,
Dist. Narmada - 393 151 Gujarat, India
Online Meeting Link:

https://meet.google.com/xnh-kpdw-rdn
4. Last date of up to 18:00
downloading of 11/09/2023 Hrs.
Tender Document
5. Last date for online up to 18:00
submission of tender 11/09/2023 Hrs.
i.e., last date of
receipt of tender
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Sr. Event Key Date Time

No
6. Physical Submission Till 14/09/2023, up to 16:00 Hrs.
of Bid Processing (During working hours as per the
Fee, EMD and Other Government of Gujarat only) Only
Documents Technical Bids including Bid Processing
Fee and EMD to be submitted in the
office of:
Office of Executive Engineer Division-

2,
New Administrative Building, Room No.
308, Ekta Nagar, Ta. Garudeshvar,
Dist. Narmada - 393 151, Gujarat, India
7. On-line verification of On 14/09/2023 at 11:00
submitted Hrs.
documents (EMD, onwards (if
Bid Processing Fees possible)
and other
Documents)
8. Online Opening of Bids will be opened at the office of
Technical Bids
New Administrative Building, Room No.
308, Ekta Nagar, Ta. Garudeshvar,
Dist. Narmada - 393 151, Gujarat, India.
9. Online Opening of To be Intimated
Price Bids of
qualified bidders only
10. Award of Work Order To be Intimated
11. Queries to be Executive Engineer (Unit-2),
addressed to Statue of Unity Area Development and
New Administrative Building,
Ekta Nagar, Ta. Garudeshvar,
Dist. Narmada - 393151, Gujarat, India.
Email – [email protected]
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1.4. Preparation of Bids.
1.4.1. The Bidders are required to submit the Bid in two parts in two separate
envelopes/parts and put them together in one single outer envelope. The two parts
shall be captioned as follows on the respective envelopes:
i. Part 1: Bid Processing Fee & EMD and
ii. Part 2: Technical Bid (Original)
The Financial Bid needs to be submitted online on nprocure.com only.
The Bid shall be written in English only.
The Part-1 submission shall contain the following information as described in the
ensuing sections.
PART 1: BID PROCESSING FEE and EMD (as per details provided in RFP)
1.4.2. Bids submitted without Bid Processing Fee or EMD shall be summarily rejected
and will not be evaluated.
PART 2: TECHNICAL BID
1.4.3. In preparing the Technical Bid, Bidders are expected to examine the submission
documents/ format/ enclosures etc., comprising this RFP in detail. Material
deficiencies in providing the information requested may result in the rejection of
the Bid.
1.4.4. The Technical Bid must provide the following information, using but not limited to
the formats as indicated below:
 Form 1: Technical Proposal Submission Form
 Form 2: Format for Power of Attorney for Authorized Representative
 Form 3: Format for Letter of Undertaking
 Form 4: Format for Bank Guarantee (if applicable)
1.4.5. The Technical Bid must not include any financial information.
PART 3: FINANCIAL BID – to be strictly submitted online only.
1.4.6. In preparing the Financial Bid, Bidders are expected to take into account the
requirements and conditions of the RFP documents. It should include all costs
associated with the Project, including but not limited to;
i. Design, supply, installation, Testing and Commissioning, O&M,
remuneration to the staff and (b) rentals / fixed rates / reimbursable such
as subsistence (per diem, housing), transportation (for mobilization and
demobilization), services and equipment (vehicles, office equipment,
furniture, and supplies), office rent, insurance, the printing of documents,
and surveys, training, software license, etc. as components of this Project.
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1.4.7. The Financial Bid should clearly identify and include all the taxes, duties, fees,
levies, and other charges imposed under the applicable law, on the Bidders, and
their personnel, and include as part of their offer except GST.
1.4.8. Bidders must express the price of their services for all the items/products
described in the Annexure 1 – Technical Specification. (to be submitted online
only on n procure website).
1.4.9. Conditional Bids shall not be accepted.
1.5. Submission, Receipt and Opening of Bids
1.5.1. The Bid shall be prepared in indelible ink. It shall contain no inter-lineation or
overwriting, except as necessary to correct errors made by the Bidder. Any such
corrections must be initialed by the person who signs the Bids.
1.5.2. Each of the bids, along with their relevant enclosures should be bound, paginated,
with an index of submission on the first page.
1.5.3. An authorized representative of the Bidder shall initial all the forms of the Technical
Bid in original. For the supporting documents, a scanned signature shall suffice.
The representative's authorization shall be in the form of a written power of
attorney accompanying the Bid, or in any other form demonstrating that the
representative has been duly authorized to sign.
1.5.4. The Bid Processing Fee and the EMD must be in one Envelope (Cover-1) and
Technical Bid must be in another Envelope (Cover-2). The envelope must be
clearly marked on top as "Technical Bid”.
1.5.5. The two separate envelopes containing the Bid Processing Fee & EMD and
Technical Bid, should be placed on one cover and addressed to the Authority (as
per the given detailed address) and labelled with the Project name clearly. The
Bid shall be sent to the following address to:
Office of Executive Engineer, Division-2

Statue of Unity Area Development and Tourism Governance Authority,
Room No. 308, New Administrative Building, Ekta Nagar
Ta. Garudeshvar, Dist. Narmada - 393 151 Gujarat, India
1.5.6. The completed Bids must be delivered/submitted on or before the submission time
and date as stated in Bidding Schedule. The Authority shall not be responsible for
misplacement, losing or pre-matured opening, if the outer envelope is not sealed
and or not marked as stipulated.
1.5.7. All Documents must be coloured scanned to be seen as original. Scanning in
Black and White or grey shall not be acceptable.
1.5.8. If the original copy is not scanned, the documents to be uploaded must be
notarized with clearly display the stamp, number, and name of the notary. No
photocopy of notarized documents shall be acceptable.
1.5.9. After the deadline for submission of Bids, the Technical Bid envelope shall be
opened in the presence of the Bidders / their Authorized Representatives who
choose to attend on the date and time indicated in the Bidding Schedule.
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Important Note:
a. Bidders are required to upload Technical as well as financial bid on the n procure
website as per the terms of this RFP.
i. Technical Bid (including Undertaking, Letter, etc), as being uploaded by the Bidder
shall also be submitted in the Hard copy.
ii. Financial Bids are to be uploaded on the website only as mentioned in the RFP.
b. The Financial Bid shall not be submitted with the Technical Bid. Submission of
Financial Bid along with Technical Bid (in hard copy) will lead to disqualification of the
Bidder.
c. The following documents shall be submitted in Hard Copy to the Statue of Unity Area
Development and Tourism Governance Authority by all the bidders:
 Earnest Money Deposit as mentioned in the RFP document (i.e., DD / Bank
Guarantee)
 Bid Processing Fees as mentioned in the tender.
 Stamped and Signed Corrigendum (if any)
 Technical Bid and Qualification documents are mentioned in the document.
 Financial Bids are Not to be submitted in physical form.
2. Bid Evaluation
The responsive bids shall be evaluated on L1 (Lowest) basis as detailed in RFP.

The following procedure shall be adopted in evaluating the bids:
2.1. Test of Responsiveness
2.1.1. Prior to the evaluation of the documents contained in the Technical Bid envelope,
the Authority shall determine whether each Bid is responsive to the requirements
set out in this Tender. A Bid shall be considered responsive only if:
 It is received by the Bid Due Date including any extensions thereof.
 The Part-1 submission (Cover-1) shall contain the Bid Processing Fee and
EMD as defined under:
 Bid Processing Fee: Bidder must furnish, as part of its submission, a non-
refundable Bid Processing Fee amounting to Rs. 2,000/- (Rupees Two
Thousand only). The Bid Processing Fee shall be submitted in the form of
a Demand Draft (DD) drawn in favour of the CEO, SoUADTGA, payable at
Ekta Nagar / Rajpipla.
 Earnest Money Deposit: Bidder must furnish, as part of its submission,
Bid Security / Earnest Money Deposit amounting to Rs. 2,00,000/- (Rupees
Two Lakh only) in the form of either Bank Guarantee (BG) or Fixed Deposit
Receipt or a DD (In case the Bidder is submitting the EMD in the form of a
BG, the same shall be done as per the Format for Bank Guarantee at Form
8 and from the list of banks as per Annexure-4 favouring CEO,
SoUADTGA, payable at Ekta Nagar / Rajpipla. The validity period of the
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Bid Security, in case of Demand Draft, shall not be less than 180 (One
Eighty) days from the Bid Due Date (which shall be extended on mutual
agreement) and in case of a Bank Guarantee / FDR shall not be less than
180 (one hundred and eighty) days from the Bid Due Date, and may be
extended as may be mutually agreed between the Authority and the Bidder
from time to time. The EMD of the unsuccessful bidders shall be returned
by the Authority preferably within 15 days from the date of signing of the
contract agreement with the Successful Bidder. The EMD of the successful
bidder shall be returned upon submission of the Performance Guarantee.
 The bidders are also required to bring forth all the required documents
mentioned in Annexure 2 of the RFP document, to be considered for the
technical evaluation stage.
Note: Bidders must ensure that the purchaser of the DD towards the Bid Processing
Fee and Earnest Money Deposit should be by the Bidder. DDs purchased by any
other unauthorized purchaser may render the bid irresponsive.
 It does not contain any condition or qualifications, and it is not non-responsive

in terms hereof.
Responsive Bids, fulfilling the criteria given above, shall be evaluated as per the
pre-qualification criteria given below:
Note: Bidders must take utmost care that the submission made by them
shall also adhere to the following:
 It is signed, sealed, bound together, and marked as stipulated in this Request
for Proposal document.
 It is received as per the formats prescribed in the Technical Bid Forms of the
Request for Proposal document.
 It contains information in formats the same as those specified in this Request
for Proposal document.
 It contains the necessary documentary proof as specified in the checklist
mentioned in the Request for Proposal document.
 The documents, especially the scanned copies should be clearly readable.
Submission of non-legible documents might lead to the bid being rejected.
2.2. Pre-Qualification Evaluation Criteria
Bidders who comply with the following basic criteria are eligible for participation
in this tender:
2.2.1. The Applicant should have a minimum of 5 years’ experience prior to Proposal
Due Date in designing, preparing and installing creative signages in India.
2.2.2. The bidder should have a minimum average annual turnover of Rs 50 Lakh in
the last “Three Financial Years” ended by 31st March 2022.
2.2.3. Experience of having successfully completed 5 similar works during the last 5
years ending the last day of the previous month to the one in which applications
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are invited to be following:

 Bidder should have at least 5 (five) completed work of designing, preparing
and installing creative signages along the roads and highways with project cost
not less than Rs. 50.00 lakhs for a Government/Semi-Government.
Note:
 Work order and completion certificate both must be required from the client's
letterhead. Authority of the Executive Engineer or higher must be required for
a certificate.
 The applicant shall provide information pertaining to similar works completed
in the last 5 years from Proposal due date.
2.2.4. Bids qualifying as per the PQ Criteria, given above, will be eligible for the next
stage of evaluation, which is Technical Bid Evaluation.
2.3. Technical Bid Evaluation
2.3.1. The Authority will carry out an evaluation of Technical Bids, based on the marking
system as specified in the Table below. Each pre-qualified bid shall be attributed
a Technical Score. The Bidders are also required to give a presentation detailing
various aspects as per the details included in the Table below. Marks out of 100
shall be awarded as per the Technical Bid Evaluation and the presentation before
the Evaluation Committee. All the bidders scoring at least 60% marks, the
“Technically Eligible Bidders” shall only be considered responsive for
Financial Evaluation.
S. Description Max Marking Criteria

No. Marks
1. Average Annual Turnover in 20  INR 50 Lakhs to INR 2.5 crore = 10
the last three financial years. marks
(i.e., 2019-20, 2020-21,  More than INR 2.5 crore to INR 5.0
2021-22) Cr = 15 marks
 More than INR 5 Cr = 20 marks
2. Net worth as on 31st March 10  INR 25 Lakhs to INR 75 Lakhs = 5
2022 marks
 More than INR 75 lakhs to INR 1.5
Cr = 7.5 marks
 More than INR 1.5 Cr = 10 marks
3. Experience of bidder in 30  Additional work costing not less
similar works during the last than INR 50 lakhs (10 marks each,
5 (five) years from the bid maximum up to 30 marks)
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S. Description Max Marking Criteria

No. Marks
due date.  Additional work costing not less
than INR 1 Crore (15 marks each,
maximum up to 30 marks)
 Additional work costing not less
than INR 2 Crore (30 marks,
maximum up to 30 marks)
4. Presentation to SoUADTGA 40 Scores will be given by Technical-
on approach & methodology, Evaluation Committee of SoUADTGA on
proposed design and following parameters:
showcasing experience on  Experience and Understanding of the
similar project. project requirements
 Proposed Design (including all
technical aspects & it`s suitability to
the site and project requirements)
 Execution Methodology and
Capability
Video or images for Proposed Design for
this project (PPT)
Total 100
Qualifying Marks 60
Note:
1. For all the submitted projects, documentary evidence to substantiate the scope of
work, successful completion, horizon period, project fee, multi-sectoral approach and
any other aspect for which marks are being sought in the form of Work Order,
Agreement, Completion Certificate from the Client side is mandatory.
2. The decision of the Authority towards adjudging eligible projects shall be final and
binding on the bidders.
3. All the documents to be submitted must be original or duly notarized. Simple
photocopies of documents shall not be considered.
4. Bidders are instructed to read each requirement of qualification very carefully and
submit adequate, appropriate, and certified information. Documents without adequate
and appropriate information shall not be considered. No communication shall be made
or paid attention to at a later stage.
2.4. Financial Bid Evaluation
2.4.1. After the evaluation of the Technical Bid is complete, the Authority will notify,
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before the date of financial bid opening, those Bidders whose Technical Bids were
considered responsive and who have qualified in the Technical Bid. All the
bidders found compliant will be considered responsive for Financial
Evaluation.
2.4.2. It is expected that Bidders shall determine all the costs appropriately and shall
take necessary care in allocating budgets adequately to major components of the
study.
2.4.3. The Evaluation Committee shall consider the price quote (Percentage ‘%’ above
or below) and the Technically Eligible Bidder based on Lowest (L1) Based
Selection.
2.5. Negotiations
2.5.1. Prior to the expiration of period of validity of Bid, Authority shall notify the
successful Bidder who has emerged the L1 bidder and invite them to negotiate.
2.5.2. The invited consultant will, as a pre-requisite for attending negotiations, confirm
availability of all nominated experts / key personnel and satisfy other pre-
negotiation requirements as may be specified by Authority. The aim is to reach
agreement on all points.
2.5.3. Negotiations shall commence with discussions on the proposed methodology
(work plan), staffing and any suggestions, which may have been made to improve
the ToR. Agreement must then be reached on the final ToR, the staffing which
shall indicate staff months, logistics and reporting.
2.5.4. Unless there are exceptional reasons, the financial negotiations will not involve
any discussions on either the remuneration rates for staff or other proposed unit
rates.
2.5.5. Changes agreed upon shall then be reflected in the Financial Bid, using proposed
unit rates.
2.5.6. If negotiations fail, Authority will invite the second ranked bidder, who has quoted
the 2nd lowest rates (L2 Bidder), to negotiate.
2.6. Award of Work
2.6.1. After completion of the evaluation process, the Authority shall award the work to
Lowest (L1) bidder by issuing a Letter of Award. If required, then the authority may
award the work to other bidders as well on the rates quoted by L1 bidder.
2.6.2. The Successful Bidder {(L1) Bidder} with whom the Contract Agreement (the
“Agreement”) is signed and is expected to commence the work on the date and at
the location specified as indicated by the Authority.
2.6.3. The successful bidder shall be required to submit a Performance Guarantee as
mentioned in clause 3.3 in the form of a Bank Guarantee OR Fixed Deposit
Receipt as a pre-requisite to signing of the Contract Agreement.
2.6.4. The Performance Guarantee, as submitted, shall have to be renewed by the
agency before 90 days of its expiry (if required by the authority).
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2.7. Confidentiality
Information relating to the examination, clarification, evaluation, and

recommendation for the selection of Bidder(s) shall not be disclosed to any person
who is not officially concerned with the process or is not a retained professional
adviser advising the SOUADTGA in relation to matters arising out of or concerning
the Public Procurement Process. The SOUADTGA shall treat all information,
submitted as part of the Proposal, in confidence and shall require all those who
have access to such material to treat the same in confidence. The SOUADTGA
may not divulge any such information unless it is directed to do so by any statutory
entity that has the power under law to require its disclosure or to enforce or assert
any right or privilege of the statutory entity and/or the SOUADTGA or as may be
required by law or in connection with any legal process.
2.8. Right to Rejection
2.8.1. Authority reserves the right to reject any or all Bids, to waive any informality in
such Bids, to request new Bids, to revise the RFP prior to, and including, the pre-
bid meeting date, to proceed to do the work otherwise, withdraw this RFP, not
award the work, or not award a portion of work at any time.
2.8.2. The receipt of bids shall not in any way, obligate the Authority to enter into a
Contract Agreement or any other agreement of any kind with the Bidder. All
submitted copies of the bids shall become the property of the Authority.
2.8.3. The bid will be rejected for the award if it is determined that the Bidder
recommended for the award has, directly or through an agent, engaged in corrupt,
fraudulent, collusive, or coercive practices in competing for the project in question.
2.8.4. A Bidder will be declared ineligible, either indefinitely or for a stated period of time,
to be awarded a project if Authority at any time determines that the Bidder has
engaged in corrupt or fraudulent practices in competing for or in executing a
project; and
2.8.5. A Bidder may be declared ineligible and/or blacklisted from further bidding with
Authority for a period as deemed fit by Authority in case any misrepresentation of
facts / details is found in the bid as submitted by them at any point in time.
2.9. Liquidated Damages and Penalties
2.9.1. Liquidated Damages for delay: In case of delay in completion of contract,

liquidated damages (for repair works) not exceeding an amount equal to 0.2%
(zero-point two per cent) of the contract value per day, subject to a maximum of
10% (ten per cent) of the Contract value will be imposed and shall be recovered
by an appropriation from the Performance Security or otherwise. However, in case
of delay due to reasons beyond the control of the agency, a suitable extension of
time shall be granted on written request justifying the cause of such act.
2.9.2. Encashment and appropriation of Performance Security: The Authority shall have
the right to invoke and appropriate the proceeds of the Performance Security, in
whole or in part, without notice to the agency in the event of a breach of this
18 | P a g e
Agreement or for recovery of liquidated damages specified in this Clause.

2.9.3. Penalty for deficiency in Services: In addition to the liquidated damages not
amounting to penalty, as specified in this Clause, a warning may be issued to the
agency for minor deficiencies on its part. In the case of significant deficiencies in
services causing adverse effects on the Project or on the reputation of the
Authority, other penal action including debarring for a specified period may also
be initiated as per policy of the Authority. If a major deficiency of significant nature
in the services is observed, an additional levy of compensation up to a maximum
of 5% of the contract value shall be made on the agency. In this regard, the
decision of the Authority will be final and binding. In case the penalty exceeds to
its maximum value, Authority (SoUADTGA) shall have the right to carry out /
complete the work by another agency at the risk & cost of Original
Agency/Selected bidder, and the original Agency’s SD/Performance Security shall
be forfeited.
2.10. Documents prepared by the Agency
2.10.1. All drawings, specifications, maps, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the “documents
and materials”) prepared by the Agency, its employees, sub-contractors and
agents in the performance of this Agreement shall be the property of Authority and
shall be delivered to Authority upon request of the Competent Officer or upon the
termination of the Agreement, and Agency shall have no claim for further
employment or additional compensation as a result of the exercise by Authority of
its full rights of ownership use, reuse, or assignment of the documents and
materials hereunder. In the event of termination, all finished or unfinished
documents and other materials, if any, at the option of the Authority, and to the
extent permitted by law, shall become the property of the Authority. Agency may
retain copies thereof for its files and internal use. Any publication of information
directly derived from work performed or data obtained in connection with services
rendered under this Agreement must be first got approved by Authority.
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3. Terms of Reference
3.1. Background
Ekta Nagar, located in the tribal areas of District Narmada in South Gujarat, is a famous
tourist location, as the Statue of Unity is located here. The most prolific creation in recent
times, the Statue of Unity, is the World’s Tallest Monument. It is one of the top leisure
tourist destinations in the State which has crossed more than 1 Crore tourist footfall
recently.
The Statue of Unity Area Development and Tourism Governance Authority (the
“Authority” or “SoUADTGA”) has been created under The Statue of Unity Area
Development and Tourism Governance Act, 2019. It is the Statutory Authority to prepare
and implements development plans and oversees the overall development of the
destination.
The Statue of Unity is emerging as one of the most prominent tourism destinations in the
country. Around the Statue is the town of Ekta Nagara (previously known as Kevadiya)
a famous tourist attraction spot around the Sardar Sarovar dam. Ekta Nagar has several
tourist attractions. It has seven theme-based gardens, Narmada Ghat, four infotainment
parks, eco-tourism, night tourism, adventure sport, recreational areas and multiple
sightseeing location.
The aim to achieve with the above project is to install and commission directional and
informative signages which shall build a brand value for Ektanagar and will relay
important information to the tourist thereby enhancing the overall experience of the tourist
visiting the Statue of Unity.
3.2. Scope of Work
 For signage and For LED Unipole.:-
All bidders are instructed to have personal site visit before keeping proposal for the same.
The broad scope of work is as follows:
Work - 1 - Identifying the spot for signage and LED Unipole fixation in consultation with
the SOUADTGA
Work - 2 - Conceptualizing and Designing various signages and LED Unipole.
Work - 3 - Preparing and Installation of Signage and LED Unipole.
Work - 4 - Maintenance support of signage and LED Unipole during warranty period
Work – 5 - Removal of identified Signage and LED Unipole (if required and on permission
of authority)
The rates for different varieties of signage and LED Unipole have been asked for.
The following section of the document describes the scope of work for design,
manufacture, supply, installation & commissioning for the Tourist Circuit Route:
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A. Scope of Identifying the Spot for installation of Signage and LED Unipole.
 The successful bidder has to survey the sites and identify the specific location for
installation of and finalize it in consultation with the Authority.
 The prior approval of the authority shall be obtained by the successful bidder before
installing the signage and LED Unipole at specific location.
 Bidder shall prepare the application for obtaining permission from the concerned
authority for installation of signage and LED Unipole and follow up for obtaining the
same.
 The mandatory charges for the permission shall be provided by the SOUADTGA upon
obtaining requisite demand note from the respective authority having jurisdiction over
land/site. The correspondence with statutory authorities will be carried out by agency.
.
B. Scope of Design Work
 The bidder has to develop the concept for the signages and LED Unipole and prepare
the design for the same.
 The bidder has to design the sample signages and LED Unipole for each type of
signages and LED Unipole.
 The sample signages and LED Unipole shall be approved by Authority.
 The language, size of letters, colour and LED Unipole combinations etc. will be
approved by the authority and in line with the norms of Indian Road Congress (IRC).
C. Scope of Preparing and Fixing Signage and LED Unipole

 The approved signages and LED Unipole shall be prepared as per the specification
provided in this document.
 The Signages and LED Unipole need to be fixed at the specific location as approved
by the Authority.
D. Maintenance Support during Warranty period

 All Necessary warranty papers to be submitted at the end of the contract and before
releasing of bank guarantee and security deposit.
 The bidder shall obtain at least three (3) years warranty in original from the
manufacture of un-metalized Micro prismatic Retro reflective sheeting for satisfactory
field performance including stipulated retro reflectance of the retro reflective material.
An undertaking to this effect shall be submitted along with the technical proposal.
 The bidder shall also furnish a certificate for the materials supplied against the
assigned work meets all the stipulated requirements and warranty. The warranty shall
also cover the replacements obligations by the sheeting manufacturer as well as
bidder for replacement/repairing/restoration of the retro reflective efficiency. The vinyl,
UV printing and over laminate to be used shall be with 5 years warranty from
manufactures and bidder.
 All sign boards and LED Unipole to be dated during fabrication with indelible marking
to indicate the date of manufacture of the road sign and actual date of installation at
site in an unprotected outdoor exposure. Warranties should be given in original and
should have legal jurisdiction in India. Warranties given by power of attorney holders
will not be acceptable.
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 Without additional cost to the Authority, the successful Bidder shall repair or replace,
including installation, any defective signs or hardware which develop during the
warranty period and repair any damage to other work due to such imperfections. The
successful Bidder will be required to fully replace all signs that are in error relative to
the working documents (sign message schedule and sign type drawings) that will be
submitted to the successful Bidder upon award of contract.
E. Removal of identified signage

 The Signage need to be removed at the specific location as approved by the
Authority.
Classification of
Signages as per
design
Sr Classification Design no. Design Description
No (as per
. Technical
Specification)
1 Way finding Design no. 1a Shoulder Mounted Way Finder on
Signages Diamond Grade retro- reflective sheeting
size – 4’ x 3’
Design no. 1b Shoulder Mounted Way Finder on Diamond
Grade retro-
reflective sheeting size – 3’ x 3’
Design no. 1c Shoulder Mounted Way Finder on High
Intensive Prismatic (HIP) Grade retro-
Design no. 1d Shoulder Mounted Way Finder on High
Intensive Prismatic (HIP) Grade retro-
Design no. 1e Overhead/Hanging Way finder Reflective
Sheeting Series 3930 Signage size –
2387.6mm x 375mm
Design no. 1f Way finding Signages as per instruction of
SOUADTGA (Rate in Sqft)
2 Name Plate Design no. 2a Name plate Signage with SS Etching Plate
Signages
Incumbency chart with Wooden Plate
54 inches (height) x 36 inches
Design no. 2b (width)(customize designee will be provide
by Authority)
18 mm waterproof standard wooden sheet

(customize designee will be provide by Authority)
3 Road Side/ Design no. 3a Shoulder Mounted Road / Highway signage
Highway/ on Diamond grade retro-reflective sheeting
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Destination (Single side), Size – 8’ x 4’

signages Retro
reflective Design no. 3b Shoulder Mounted Road / Highway signage
sheeting on Diamond grade retro-reflective sheeting
(Double side), Size – 8’ x 4’
Design no. 3c Shoulder Mounted Road / Highway signage

on Diamond grade retro-reflective sheeting
(Single side), Size – 12’ x 4’
Design no. 3d Shoulder Mounted Road / Highway signage
Design no. 3e Shoulder Mounted Road / Highway signage
Design no. 3f Shoulder Mounted Road / Highway signage
Design no. 3g Shoulder Mounted Road / Highway signage
on HIP grade retro-reflective sheeting (Single
side), Size – 8’ x 4’
Design no. 3h Shoulder Mounted Road / Highway signage
on HIP grade retro-reflective sheeting (Double
Design no. 3i Shoulder Mounted Road / Highway signage
Design no. 3J Shoulder Mounted Road / Highway signage
Design no. 3k Shoulder Mounted Road / Highway signage
on HIP grade retro-reflective sheeting (Double
Design no. 3L Shoulder Mounted Road / Highway signage
Design no. 3m Shoulder Mounted Road / Highway signage
Design no. 3n Cantilever type signage on Road / Highway
signage on Diamond Grade retro-reflective
sheeting (Single side), Size – 16’ x 8’
Design no. 3o Cantilever LED Screen type signage on Road /
Highway signage on (Single side), Size – 16’ x 8’
Design no. 3p Gantry Mounted Road / Highway signage on
Diamond grade retro-reflective sheeting, Size –
13250 mm X 2440mm
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Design no. 3Q Foundation Mounted Road / Highway signage

on LED Light Signage, Size – 3m X 3m
(Operation & Maintenance should be done by
bidder for 3 years. Bidder should include the
cost of O&M for 3 years)
Design no. 3R (Active LED Screen) Pixel P6 Extreme Climate –
Screen Specs
Design no. 3S (Active LED Screen) Pixel P4 Extreme Climate –
Screen Specs
Design no. 3T Shoulder Mounted Way Finder on Diamond
Grade retro-reflective sheeting Signage Board
per Sqft
Design no. 3U Shoulder Mounted Way Finder on High Intensive
Prismatic (HIP) Grade retro-reflective sheeting
per Sqft.
Design no. 3V Diamond grade retro-reflective sheeting on
already existing structure
(Per sq. ft.)
Design no. 3W HIP grade retro-reflective sheeting (Double side)
on already existing structure
(Per sq. ft.)
4 Permanent Design no. 4a for advertisement board of Size 20' X 10' as

Hoarding : per IS supported on a mild steel truss member
Providing and
erecting Design no. 4b for advertisement board of Size 30' X 15' as
Hoarding per IS supported on a mild steel truss member
Truss
Structure Design no. 4c for advertisement board of Size 40' X 20' as
per IS supported on a mild steel truss member
Design no. 4d for advertisement board of Size as per
requirements of SOUADTGA IS supported on a
mild steel truss member
(Rate should be in Sq.ft.)
Design no. 4e Providing & Fixing Banners on already existing
frame structure. (per Sqft)
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5 Flex Banners Design no. 5a Installation of printed flex with Metal frame ( to be
on Metal installed at various places as instructed) Use of
Frame. M.S Section for erection General Dimensions:
3x3 ft
Design no. 5b Installation of printed flex with Metal frame ( to be

installed at various places as instructed) Use of
M.S Section for erection General Dimensions:
3x6 ft
Design no. 5c Installation of printed flex with Metal frame ( to be

6x6 ft
Design no. 5d Installation of printed flex with Metal frame ( to be
10x10 ft
Design no. 5e Installation of printed flex with Metal frame ( to be
15x10 ft
Design no. 5f Installation of printed flex with Metal frame ( to be
20x10 ft
Design no. 5g Installation of printed flex with metal frame (to be
installed at various places as instructed. Use of
15x30 ft
Design no. 5h Installation of printed flex with metal frame (to be
installed at various places as instructed. Use of
20x50 ft
Design no. 5i Flex Banners with Metal Frame of size as per
requirement of SOUADTGA (per Sqft)
Design no. 5j Removal of Flex Banners on already existing
Design no. 5k Providing & Fixing Flex Banners on already
existing frame structure. (per Sqft)
6 Flags Design no. 6a Paper Flags : Multi Colour Printing
Size: 4X6 Inch
Design no. 6b Original Country Flags & Installation With
Protocol, High Quality
Size: 3X2 ft
Design no. 6c Original Country Flags & Installation With
Size: 6X4 ft
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Design no. 6d Original Country Flags & Installation With

Size: 8X4 ft
Design no. 6e Flag with Silky Material With Powder Coated
Metal Pipe With Digital Embroidery Work
Suggestive Flag Size: 3x2Ft.
Design no. 6f Flag with Silky Material With Powder Coated
Design no. 6g Flag with Silky Material With Powder Coated
7 Posters. Design no. 7a Posters of Vinyl with Foam sheet.
General Dimensions: 3x3 ft
Design no. 7b Posters of Vinyl with Foam sheet.

Design no. 7c Posters of Vinyl with Foam sheet.

Design no. 7d Posters of Vinyl with Foam sheet.
Design no. 7e Posters of Vinyl with Foam sheet.
Design no. 7f Posters of Vinyl with Foam sheet.
Design no. 7g Sandwich Posters with Acrylic sheet.
Design no. 7h Sandwich Posters with Acrylic sheet.

Design no. 7i Sandwich Posters with Acrylic sheet.

Design no. 7j Sandwich Posters with Acrylic sheet.
8 Pamphlets / Design no. 8a Pamphlets.
Leaflets. Size: A-4, 80 Gsm Art Paper, Multi Color
Printing
Design no. 8b Leaflets

Size: A-4, 130 Gsm Art Paper, Multi Color
Printing
9 Standee Design no. 9a 6x3 Flex Roll up standee (Standee Media with
Eco Solvent printing)
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Design no. 9b 6x3 Flex Roll up standee (Star/Jindal/Ace/Neo

Flex Solvent printing)
Design no. 9c 6x2.5 Flex Roll up standee (Star/Jindal/Ace/Neo
Flex Solvent printing)
Design no. 9d 6x2.5 Flex Roll up standee (Standy Media with
Eco Solvent Printing)
Design no. 9e Roll Up Standee Print Change (6x3/6x2.5
Star/Jindal/Ace/Neo Flex)
Design no. 9f Standee Size As Per Requirement in Sqft.
10 Cut-Out Design no. 10 a Cut-Out : Multi Colour Digital Printing with

Foamsheet and Structure
(Rate in Sq. Ft)
Design no. 10 b Cut-Out : Multi Colour Digital Printing with
Wooden sheet and Structure
(Rate in Sq. Ft)
Design no. 10 c Conceptual Cut-Out : Designing, Mirror work,
Handwork, Multi Colour Digital Printing with
Wooden sheet
(Rate in Sq. Ft)
11 Vehicle Design no. 11 a Per Square feet basis
Branding
12 Alphabets with Design no. 13 a Providing design conceptualize the alphabet
LED light including supporting structure led lights in sides
and overall installation
Per Square feet basis
NOTE: - All frames for the structure should be colored (i.e. primer & two coat of oil
paint should be done by bidder before providing of site.)
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Technical Specifications
(All bidders are instructed to have personal site visit before submitting proposal for the
same)
Desig Name of Item Description

n No. Signage
1a Shoulder Manufacturing and installing of destination picture and logo sign board on
Mounted Diamond grade retro-reflective sheeting with 10 years of warranty, of size
Way 48’’ x 36’’ ’ respectively as per Indian Road Congress (IRC) Guidelines with
Finder on information on one side made out of Class C micro prismatic grade retro-
Diamond reflective sheeting conforming to ASTM D4956-09, mounted over hard and
Grade corrosion resistant aluminium composite material of 4 mm thick 0.5 pvdf
retro- conforming to ASTM (ASTM D903, ASTM C393, ASTM D732, ASTM E8).
reflective The signage to be fixed and back supported by frames made of 40mm
sheeting square hollow iron pipe of 3.2 mm thick all-round riveted board using
size – 4’ x aluminium rivets of diameter 5mm and supported on a MS Iron pipe
3’ supporting post of 100NB with sufficient mild steel angle and mild steel flat
iron sections fixed using welds, nuts & bolts, erected vertically by
embedding the base in concrete M25 of size 24”x24” x 40’’ foundation.
Destination names, arrows, numerals, symbols, pictures, logos etc of
specified shape and size as mentioned in drawings should be with Type XI
micro prismatic grade retro-reflective sheeting materials.
The destination picture and logos in the signboard should be vinyl UV
printed covered with appropriate overlay film.
The rate includes the cost of labour for taking pit in all classes of soil,
concreting, fixing the posts with base plates welded at bottom for
anchorages and painting all exposed non reflective faces, support
structure and connections with epoxy paint two coat over epoxy primer,
including all conveyance of material to the site etc complete as per the
approved detailed design drawing (Design) and as directed by the officer-
in-charge.
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n No. Signage
1b Shoulder Manufacturing, installing and maintaining of destination picture and

Mounted overhead sign board on Diamond grade retro-reflective sheeting with 10
Way years of warranty, of size 36” x 36’’ as per Indian Road Congress (IRC)
Finder on 672012, with information on two side made out of Class C micro prismatic
Diamond grade retro-reflective sheeting conforming to Type XI, ASTM D4956-09,
Grade mounted over hard and corrosion resistant aluminium composite material
retro- of 4 mm thick conforming to ASTM (ASTMD903, ASTM C393, ASTM
reflective D732, ASTM E8).
sheeting The signage to be fixed and back supported by frames made of 40mm
size – 3’ x square hollow iron pipe of 3.2 mm thick all-round riveted board using
3’ aluminium rivets of diameter 5mm and supported on a MS iron pipe
supporting structure post of 350NB diameter with sufficient mild steel
angle, mild steel cleat and mild steel flat iron the supporting post with cleats
and base plates with suitable foundation.
printed covered with appropriate overlay film, including the cost of labour
for taking pit in all classes of soil, concreting, fixing the posts with base
plates for anchorages and painting all exposed non reflective faces,
support structure and connections with epoxy paint two coat over epoxy
primer, including all conveyance of material to the site etc. complete as per
the approved detailed design drawing (Design) and as directed by the
officer-in-charge.
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n No. Signage
1c Shoulder Manufacturing and installing of destination picture and logo sign board on
Mounted High Intensive Prismatic (HIP) Grade type retro-reflective sheeting with 10
Way years of warranty, of size 48’’ x 36’’ ’ respectively as per Indian Road
Finder on Congress (IRC) Guidelines with information on one side made out of Class
High C micro prismatic grade retro-reflective sheeting conforming to 3930 Type
Intensive 4, mounted over hard and corrosion resistant aluminium composite
Prismatic material of 4 mm thick 0.5 pvdf conforming to ASTM (ASTM D903, ASTM
(HIP) C393, ASTM D732, ASTM E8).
Grade The signage to be fixed and back supported by frames made of 40mm
retro- square hollow iron pipe of 3.2 mm thick all-round riveted board using
reflective aluminium rivets of diameter 5mm and supported on a MS Iron pipe
sheeting supporting post of 100NB with sufficient mild steel angle and mild steel flat
size – 4’ x iron sections fixed using welds, nuts & bolts, erected vertically by
3’ embedding the base in concrete M25 of size 24”x24” x 40’’ foundation.
specified shape and size as mentioned in drawings should be with Type IV
in-charge.
30 | P a g e

n No. Signage
1d Shoulder Manufacturing and installing of destination picture and logo sign board on
Mounted High Intensive Prismatic (HIP) Grade type retro-reflective sheeting with 10
Way years of warranty, of size 36’’ x 36’’ respectively as per Indian Road
Finder on Congress (IRC) Guidelines with information on one side made out of Class
High C micro prismatic grade retro-reflective sheeting conforming to ASTM
Intensive 3930, mounted over hard and corrosion resistant aluminum composite
Prismatic material of 4 mm thick 0.5 pvdf conforming to ASTM (ASTM D903, ASTM
(HIP) C393, ASTM D732, ASTM E8).
Grade The signage to be fixed and back supported by frames made of 40mm
size – 3’ x iron sections fixed using welds, nuts & bolts, erected vertically by
3’ embedding the base in concrete M25 of size 24”x24” x 40’’ foundation.
in-charge.
31 | P a g e

n No. Signage
1e Overhead Internal structure to be made from 3”x1” Aluminium rectangular pipe,

/Hanging cladding with 4 mm 05 mm pvdf Aluminium Composite Panels silver color,
Way on the Top of Reflective Sheeting Series 3930 retro reflective, top side
finder hanging with ss rod of 2ft. Size – 2387.6mm x 375mm
Reflective
Sheeting
Series
3930
Signage
size –
2387.6m
m x
375mm
1f Way Manufacturing and installing of destination picture and logo sign board on
Finding High Intensive Prismatic (HIP) Grade type retro-reflective sheeting with 10
Signages years of warranty, of sizeas per SOUADTGA’ ’ respectively as per Indian
Road Congress (IRC) Guidelines with information on one side made out of
Class C micro prismatic grade retro-reflective sheeting conforming to 3930
32 | P a g e

n No. Signage
Type 4, mounted over hard and corrosion resistant aluminium composite
material of 4 mm thick 0.5 pvdf conforming to ASTM (ASTM D903, ASTM
C393, ASTM D732, ASTM E8).
The signage to be fixed and back supported by frames made of 40mm
square hollow iron pipe of 3.2 mm thick all-round riveted board using
aluminium rivets of diameter 5mm and supported on a MS Iron pipe
supporting post of 100NB with sufficient mild steel angle and mild steel flat
iron sections fixed using welds, nuts & bolts, erected vertically by
embedding the base in concrete M25 of size foundation as per requirement
of SOUADTGA.
in-charge.
2a Name supply the stainless-steel SS-304 2B grade Silver Matt finish 3 mm timing
plate boards with engraving letter back font as per bank’s logo colour. The SS-
Signage 304 2B grade plate should be of A/4 and 11.7” X 16.5” strictly as per
with SS technical specifications with stainless steel flush type screws and plate
Etching should be corner round & punching to the RBOs
Plate
2b Incumben Size of Incumbency board – 54 inches (height) x 36 inches (width)

cy chart (customize designee will be provide by Authority) 18 mm waterproof
33 | P a g e

n No. Signage
with standard wooden sheet (customize designee will be provide by Authority)
Wooden
Plate
3a Shoulder Manufacturing and installing of destination picture and logo sign board on
Mounted Diamond Grade type retro-reflective sheeting with 10 years of warranty, of
Road / size 96”x48” single sided respectively as per Indian Road Congress (IRC)
Highway Guidelines with information on one side made out of Class C micro
signage prismatic grade retro-reflective sheeting conforming to ASTM D4956-09,
on mounted over hard and corrosion resistant aluminium composite material
Diamond of 4 mm thick 0.5 pvdf conforming to ASTM (ASTM D903, ASTM C393,
grade ASTM D732, ASTM E8).
retro- The signage to be fixed and back supported by frames made of 40mm
reflective square hollow iron pipe of 3.2 mm thick ,2 nos all round riveted board using
sheeting aluminium rivets of diameter 5mm, and supported on a MS Iron pipe
(Single supporting post of 100NB with sufficient mild steel angle and mild steel flat
side), iron sections fixed using welds, nuts & bolts, erected vertically by
Size – 8’ x embedding the base in concrete M25 of size 24”x24” x 40’’ foundation.
4’ Destination names, arrows, numerals, symbols, pictures, logos etc of
34 | P a g e

n No. Signage
in-charge.
3b Shoulder Manufacturing and installing of destination picture and logo sign board on
Road / size 96”x48” – Double Sided respectively as per IRC Guidelines with
Highway information on one side made out of Class C micro prismatic grade retro-
signage reflective sheeting conforming to ASTM D4956-09, mounted over hard and
on corrosion resistant aluminium composite material of 4 mm thick 0.5 pvdf
Diamond conforming to ASTM (ASTM D903, ASTM C393, ASTM D732, ASTM E8).
grade The signage to be fixed and back supported by frames made of 40mm
retro- square hollow iron pipe of 3.2 mm thick ,2 nos all round riveted board using
reflective aluminium rivets of diameter 5mm, and supported on a MS Iron pipe
(Double iron sections fixed using welds, nuts & bolts, erected vertically by
side), embedding the base in concrete M25 of size 24”x24” x 40’’ foundation.
Size – 8’ x Destination names, arrows, numerals, symbols, pictures, logos etc of
4’ specified shape and size as mentioned in drawings should be with Type XI
in-charge.
35 | P a g e

n No. Signage
3c Shoulder Manufacturing and installing of destination picture and logo sign board on
Mounted Diamond Grade type retro-reflective sheeting with 10 years of warranty of
Road / size 144”x48” respectively as per IRC Guidelines with information on one
Highway side made out of Class C micro prismatic grade retro-reflective sheeting
signage conforming to ASTM D4956-09, mounted over hard and corrosion resistant
on aluminium composite material of 4 mm thick 0.5 pvdf conforming to ASTM
Diamond (ASTM D903, ASTM C393, ASTM D732, ASTM E8).
(Single iron sections fixed using welds, nuts & bolts, erected vertically by
Size – 12’ Destination names, arrows, numerals, symbols, pictures, logos etc of
x 4’ specified shape and size as mentioned in drawings should be with Type XI
in-charge.
36 | P a g e

n No. Signage
3d Shoulder Manufacturing and installing of destination picture and logo sign board on
Road / size 72”X48” Single sided respectively as per IRC Guidelines with
signage reflective sheeting conforming to ASTM D4956-09 mounted over hard and
4’ specified shape and size as mentioned in drawings should be with Type
X1 micro prismatic grade retro-reflective sheeting materials.
in-charge.
37 | P a g e

n No. Signage
3e Shoulder Manufacturing and installing of destination picture and logo sign board on
Road / size 72”X48” – Double Sided respectively as per IRC Guidelines with
signage reflective sheeting conforming to ASTM D4956-09 mounted over hard and
(Double iron sections fixed using welds, nuts & bolts, erected vertically by
4’ specified shape and size as mentioned in drawings should be with Type
X1 micro prismatic grade retro-reflective sheeting materials.
in-charge.
38 | P a g e

n No. Signage
3f Shoulder Manufacturing and installing of destination picture and logo sign board on
Mounted Diamond Grade type retro-reflective sheeting with 10 years of warranty of
Road / size 120”x48” respectively as per IRC Guidelines with information on one
Highway side made out of Class C micro prismatic grade retro-reflective sheeting
signage conforming to ASTM D4956-09, mounted over hard and corrosion resistant
on aluminium composite material of 4 mm thick 0.5 pvdf conforming to ASTM
Diamond (ASTM D903, ASTM C393, ASTM D732, ASTM E8).
Size – 10’ Destination names, arrows, numerals, symbols, pictures, logos etc of
x 4’ specified shape and size as mentioned in drawings should be with Type XI
in-charge.
39 | P a g e

n No. Signage
3g Shoulder Manufacturing and installing of destination picture and logo sign board on
Mounted HIP Grade type retro-reflective sheeting with 10 years of warranty of size
Road / 96”x48” Single sided respectively as per IRC Guidelines with information
Highway on one side made out of Class C micro prismatic grade retro-reflective
signage sheeting conforming to ASTM 3930 mounted over hard and corrosion
on HIP resistant aluminium composite material of 4 mm thick 0.5 pvdf conforming
grade to ASTM (ASTM D903, ASTM C393, ASTM D732, ASTM E8).
Size – 8’ x embedding the base in concrete M25 of size 24”x 24” x 40’’ foundation.
in-charge.
40 | P a g e

n No. Signage
3h Shoulder Manufacturing and installing of destination picture and logo sign board on
Mounted HIP Grade type retro-reflective sheeting with 10 years of warranty, of size
Road / 96”x48” Double sided respectively as per IRC Guidelines with information
(Double supporting post of 100NB with sufficient mild steel angle and mild steel flat
41 | P a g e

n No. Signage
in-charge.
3i Shoulder Manufacturing and installing of destination picture and logo sign board on
Road / 144”x48” respectively as per IRC Guidelines with information on one side
Highway made out of Class C micro prismatic grade retro-reflective sheeting
signage conforming to ASTM 3930 mounted over hard and corrosion resistant
aluminium composite material of 4 mm thick 0.5 pvdf conforming to ASTM
42 | P a g e

n No. Signage
on HIP (ASTM D903, ASTM C393, ASTM D732, ASTM E8).
Size – 12’
x 4’ Destination names, arrows, numerals, symbols, pictures, logos etc of
approved detailed design drawing (Design-9) and as directed by the
officer-in-charge.
3j Shoulder Manufacturing and installing of destination picture and logo sign board on
Road / 72”x48” Single Sided respectively as per IRC Guidelines with information
reflective square hollow iron pipe of 3.2 mm thick all-round riveted board using
sheeting aluminium rivets of diameter 5mm and supported on a MS Iron pipe
43 | P a g e

n No. Signage
in-charge.
3k Shoulder Manufacturing and installing of destination picture and logo sign board on
Road / 72”x48” Double Sided respectively as per IRC Guidelines with information
sheeting aluminium rivets of diameter 5mm and supported on a MS Iron pipe
(Double supporting post of 100NB with sufficient mild steel angle and mild steel flat
44 | P a g e

n No. Signage
in-charge.
3l Shoulder Manufacturing and installing of destination picture and logo sign board on
Road / 120”x48” respectively as per IRC Guidelines with information on one side
signage conforming to ASTM 3930, mounted over hard and corrosion resistant
on HIP aluminum composite material of 4 mm thick 0.5 pvdf conforming to ASTM
grade (ASTM D903, ASTM C393, ASTM D732, ASTM E8).
sheeting aluminum rivets of diameter 5mm and supported on a MS Iron pipe
Size – 10’ embedding the base in concrete M25 of size 26”x26” x 40’’ foundation.
x 4’ Destination names, arrows, numerals, symbols, pictures, logos etc of
45 | P a g e

n No. Signage
in-charge.
3m Shoulder Manufacturing and installing of destination picture and logo sign board on
Road / 72”x72’’ respectively as per IRC Guidelines with information on one side
signage conforming to ASTM 3930, mounted over hard and corrosion resistant
on HIP aluminum composite material of 16 gaze galvanized sheet
reflective aluminum rivets of diameter 5mm and supported on a MS Iron pipe
side), embedding the base in concrete M25 of size 24”x24”” x 40’’ foundation.
6’ specified shape and size as mentioned in drawings should be with Type IV
in-charge.
46 | P a g e

n No. Signage
3n Cantilever Manufacturing and installing of destination picture and logo sign board on
type Diamond Grade type retro-reflective sheeting with 10 years of warranty of
signage size 188”x90” respectively as per IRC Guidelines with information on one
on Road / side made out of Class C micro prismatic grade retro-reflective sheeting
Highway conforming to ASTM D4956-09, mounted over hard and corrosion resistant
signage aluminum composite material of 4 mm thick 0.5 pvdf conforming to ASTM
on (ASTM D903, ASTM C393, ASTM D732, ASTM E8).
Diamond The signage to be fixed and back supported by frames made of 40mm
Grade square hollow iron pipe of 6 mm thick all-round riveted board using
retro- aluminum rivets of diameter 5mm, and supported on a MS Iron pipe
reflective supporting post of 300 NB with sufficient mild steel angle and mild steel
sheeting flat iron sections fixed using welds, nuts & bolts, erected vertically by
(Single embedding the base with foundation of 8ft
side), Destination names, arrows, numerals, symbols, pictures, logos etc of
Size – 16’ specified shape and size as mentioned in drawings should be with Type XI
x 8’
approved detailed design drawing and as directed by the officer-in-charge.
47 | P a g e

n No. Signage
3o Cantilever The signage to be fixed and back supported by frames made of 40mm
LED square hollow iron pipe of 6 mm thick all-round riveted board using
Screen aluminium rivets of diameter 5mm, and supported on a MS Iron pipe
type supporting post of 350 NB with sufficient mild steel angle and mild steel
signage flat iron sections fixed using welds, nuts & bolts, erected vertically by
on Road / embedding the base with foundation of 8ft
Highway Note – Software Development & Operational and Maintenance cost extra
signage
on (Single
side), Detail description is given below:
Size – 16’ Outdoor P6 Full Colour LED Display (SMD 3 in 1)
x 8’ LED Encapsulation – SMD2727
LED Brand – Nationstar
Power Supply – ADS Brand
Driving IC – FM6124
Module Size – 192mm x 192mm
Module Resolution – 32dots x 32dots
Screen Size – 16ft x 8ft
Configuration – 1RGB
Density of Pixel – 27777 dots/m2
Brightness, Luminance – 5500 cd/m2
Hor. Viewing Angle – H: 1200
Vert. Viewing Angle – V: 1200
Operating Humidity: - 10-95%
Storage Humidity: - 10-95%
Refresh Rate - >_ 960 HZ
Viewing Distance - >_ 6m
Lifetime – 100,000 hrs.
48 | P a g e

n No. Signage
Control Method: Synchronization System
Max Power Consumption – 950 W/m2
Working Voltage – 220 VAC, 50/60 HZ
Drive Method – 1/8 Scan Method
Temperature Range – Storage: - 200C – 650C Working: - 200C – 500C
3p Gantry Providing, Designing & Fixing New Overhead gantries with horizontal part
Mounted including bracings with fully galvanized and Vertical post of Mild Steel with
Road / application of tack coat & 2 coats of enamel paint of approved brand (as
Highway per drawing ) made out of 3mm thick Aluminium composite Panel,
signage reflectorized with retro reflective micro prismatic grade sheeting confirming
on to ASTM D-4957-2001 (type-IX) and as per clause 801 of MOSRT&H,
Diamond screen printed or covered with Electro Cuttable translucent film as per
grade drawing and display matter given by the engineer in charge, framed in
retro- suitable sized frame depending upon board size and dimension; supported
reflective with two vertical poles as per design including bracings, Nut, Bolts, fixing
sheeting, etc. all complete including all structures, foundation. The aluminium
Size – composite Material shall be routed, folded and fixed on the top, bottom and
13250 sides of the MS angle iron frame in such a way that no riveting shall be
mm X seen on front face of sign board. MS tabular structure made out as per
2440mm design Drawings the structure duly painted including shoe plate, top plate,
bottom stiffening etc and erected on two nos. R.C.C foundations
constructed at site as per drawing with M-20 cement concrete including
transportation to site handling charges and crane charges. The work also
includes the cost of nuts & bolts, washers etc. complete in all respect as
per drawing and to the entire satisfaction of Engineer-In-Charge.
OVER HEAD GANTRY FULL WIDTH-13250 mm X 2440mm (including
start and end of road)
49 | P a g e

n No. Signage
3q Foundatio LED Backlit Display Panel, Size of the Panel should be 3M x 3M with
n structure made of MS angles, Display Fascia should be made of aluminium
Mounted Composite Panel with 0-40 step cut acrylic sheet and Vinyl sheet of
Road / respective branding, LEDs should be used Ultra Bright LED, LED modules
Highway body should be made of aluminium PCB, PC Lens, Plastic Injection
signage process, LED’s should have wide beam angle in range of 140-160 degree
on LED with uniform illumination, LED make Nichia/ Osram/ Lumiled/Citizen.
Light Ingress protection rating (DIN EN 60529): IP65, impact resistance level
Signage, should be suitable to site condition, The LED system with control gear unit
Size – 3m is suitable for operation on direct voltage supply grids. The luminaire
X 3m should be provided with Electrical safety class I. Power Efficiency: >85%,
Operating Temperature: -
10°C to +55°C, Operating Humidity : 10%-90%, Visibility of the display
should be at Day time and night time, Panel should have 75MM thickness
edge on all 4 sides with illumination of 30-35MM Round shaped Dot White
50 | P a g e

n No. Signage
LEDs, Ingress protection of Dot LED should be IP68, outer shell of Dot
LEDs should be made of modified transparent PVC, Pixel Module Wattage
: 0.48W, Input Voltage : DC12V, Light Angle : 120-180°, Electrical Grade :
Class III, Protection Grade : IP68, Flame Retardant Grade : V-0, Spacing
between two dots should be 100mm
3R (Active Supply, Installation, Testing and Commissioning of LED Videowall Size

LED 4.80 x 2.88m (w x h), Pixel Pitch 6.6mm with resolution 720 x 432, 3 in
Screen) 1 SMD Copper, cabinet sizes should be 960mm x 960mm, Material –
Pixel P6 Magnesium alloy, White Balance Brightness (Nit) ≥6500cd, Brightness
Extrime uniformity should be >97%, Contrast ratio – 5000:1, View Angle H140
Climate – and V140 degree, Refresh rate should be ≥1920Hz, Maximum power
Screen
consumption should be 860W/sqm, Average power consumption
Specs
should be 360w/sqm, Life of the screen should be more then 100000
hours, Operating temperature should be -35°C to + 60°C, Operating
Humidity -10% to 95%, Front screen of the screen should be IP65 and
back side should be IP65, Pixel density should not less than
20736pixel/sq. mtr.. Makes: Barco / NEC / Qlite / Christie/LG.
Video processer and Controller should have input resolution upto 1920
x 1200 @60 Hz, Maximum Width: 3840 Pixels and Maximum Height:
1920 Pixels. Dual USB2.0 for high speed configuration, 1xHDMI,
1xSDI, 1xDVI, 1xVGA, 1xCVBS, Gray-scale control at low brightness,
Need HDCP 1.4 support. Makes: Nova Star / Qlite / Colarlight.
MS Structure frame designed fabrication and installation along with

required brackets, Power Cables, Junction Boxes, Rack for LED Display
and other electrical components as per approval of Engineer In charge /
Consultant.
3S (Active Supply, Installation, Testing and Commissioning of LED Videowall Size
51 | P a g e

n No. Signage
LED 4.80 x 2.88m (w x h), Pixel Pitch 4mm with resolution 1200 x 720, 3 in 1
Screen) SMD Copper, cabinet sizes should be 960mm x 960mm, Material –
Pixel P4 Magnesium alloy, White Balance Brightness (Nit) ≥6500cd, Brightness
Extrime uniformity should be >97%, Contrast ratio – 5000:1, View Angle H140 and
Climate – V140 degree, Refresh rate should be ≥1920Hz, Maximum power
Screen consumption should be 860W/sqm, Average power consumption should
Specs be 360w/sqm, Life of the screen should be more then 100000 hours,
Operating temperature should be -35°C to + 60°C, Operating Humidity -
10% to 95%, Front screen of the screen should be IP65 and back side
should be IP65, Pixel density should not less than 20736pixel/sq. mtr.
Makes : Barco / NEC / Qlite / Christie/LG.
Video processer and Controller should have input resolution upto 1920
x 1200 @60 Hz, Maximum Width: 3840 Pixels and Maximum Height:
1920 Pixels. Dual USB2.0 for high speed configuration, 1xHDMI,
1xSDI, 1xDVI, 1xVGA, 1xCVBS, Gray-scale control at low brightness,
Need HDCP 1.4 support. Makes: Nova Star / Qlite / Colarlight.
MS Structure frame designed fabrication and installation along with

required brackets, Power Cables, Junction Boxes, Rack for LED Display
and other electrical components as per approval of Engineer In charge /
Consultant.
3T Shoulder Shoulder Mounted Way Finder on Diamond Grade retro-reflective
Mounted sheeting size as per requirement(any size decide by SOUADTGA)
Way Manufacturing and installing of destination picture and logo sign board
Finder on on Diamond grade retro-reflective sheeting with 10 years of warranty,
Diamond of size as per requirement(any size decide by SOUADTGA)’
Grade
respectively as per IRC Guidelines with information on one side made
retro-
reflective out of Class C micro prismatic grade retro-reflective sheeting
sheeting conforming to ASTM D4956-09, mounted over hard and corrosion
resistant aluminium composite material of 4 mm thick 0.5 pvdf
conforming to ASTM (ASTM D903, ASTM C393, ASTM D732, ASTM
E8). The signage to be fixed and back supported by frames made of
40mm square hollow iron pipe of 3.2 mm thick all-round riveted board
using aluminium rivets of diameter 5mm and supported on a MS Iron
pipe supporting post of 100NB with sufficient mild steel angle and mild
steel flat iron sections fixed using welds, nuts & bolts, erected vertically
by embedding the base in concrete M25 of size 24”x24” x 40’’
foundation. Destination names, arrows, numerals, symbols, pictures,
logos etc of specified shape and size as mentioned in drawings should
be with Type XI micro prismatic grade retro-reflective sheeting
materials.
printed covered with appropriate overlay film. The rate includes the cost
52 | P a g e

n No. Signage
of labour for taking pit in all classes of soil, concreting, fixing the posts
with base plates welded at bottom for anchorages and painting all
exposed non reflective faces, support structure and connections with
epoxy paint two coat over epoxy primer, including all conveyance of
material to the site etc complete as per the approved detailed design
drawing (Design) and as directed by the officer-in-charge.
3U Shoulder Shoulder Mounted Way Finder on High Intensive Prismatic (HIP) Grade
Mounted retro-reflective sheeting sheeting size as per requirement(any size
Way decide by SOUADTGA)
Finder on Manufacturing and installing of destination picture and logo sign board
High on High Intensive Prismatic (HIP) Grade type retro-reflective sheeting
Intensive
with 10 years of warranty, of sheeting size as per requirement(any size
Prismatic
(HIP) decide by SOUADTGA)’ respectively as per IRC Guidelines with
Grade information on one side made out of Class C micro prismatic grade
retro- retro-reflective sheeting conforming to 3930 Type 4, mounted over hard
reflective and corrosion resistant aluminium composite material of 4 mm thick 0.5
sheeting pvdf conforming to ASTM (ASTM D903, ASTM C393, ASTM D732,
ASTM E8).
The signage to be fixed and back supported by frames made of 40mm
square hollow iron pipe of 3.2 mm thick all-round riveted board using
aluminium rivets of diameter 5mm and supported on a MS Iron pipe
supporting post of 100NB with sufficient mild steel angle and mild steel
flat iron sections fixed using welds, nuts & bolts, erected vertically by
embedding the base in concrete M25 of size 24”x24” x 40’’ foundation.
specified shape and size as mentioned in drawings should be with Type
IV micro prismatic grade retro-reflective sheeting materials.
approved detailed design drawing (Design) and as directed by the
officer-in-charge.]
3V Diamond grade retro-reflective sheeting on already existing structure
(Per sq. ft.)
3W HIP grade retro-reflective sheeting (Double side) on already existing
structure
(Per sq. ft.)
4a Permanent for advertisement board of Size 20' X 10' as per IS supported on a mild
Hoarding :
53 | P a g e
Providing steel truss member as Two Vertical Square 0.45 x 0.45 m Joist framed by ISA
and 75x75x6 mm & all internal bracings by ISA 50x5x6 mm at every 0.45 m all four
erecting sides, Two Horizontal Beam framed by ISA 75x75x6 mm & all internal
Hoarding bracings by ISA 50x5x6 mm at every 0.45 mall four sides, lower horizontal
Truss
beam shall be 4.5 m above ground level & Base support for fixing Board
Structure
shall be framed by ISA 50x50x6 both way at every 0.6 m distance with
applying a priming coat of red lead paint & two coats of oil paint & Covering
board Size 20'X 10' fixed with 1 mm thick plain G.I. Sheet, Entire Frame
structure shall be firmly fixed to the ground by two vertical square joist
by means of properly designed foundation with CC 1:1:2 (M250) grade
Ordinary cement concrete 0.9 x 0.9 x 1.2 m for each vertical member, 1.0 m
below ground level etc. complete as per approved drawing & as per instruction
of Engineer Incharge.
4B for advertisement board of Size 30' X 15' as per IS supported on a
mild steel truss member as Two Vertical Square 0.45 x 0.45 m Joist
framed by ISA 75x75x6 mm & all internal bracings by ISA 50x5x6 mm at
every 0.45 m all four sides, Two Horizontal Beam framed by ISA
75x75x6 mm & all internal bracings by ISA 50x5x6 mm at every 0.45 mall
four sides, lower horizontal beam shall be 4.5 m above ground level
& Base support for fixing Board shall be framed by ISA 50x50x6 both way
at every 0.6 m distance with applying a priming coat of red lead paint &
two coats of oil paint & Covering board Size 20'X 10' fixed with 1 mm thick
plain G.I. Sheet, Entire Frame structure shall be firmly fixed to the
ground by two vertical square joist by means of properly designed
foundation with CC 1:1:2 (M250) grade Ordinary cement concrete 0.9 x
0.9 x 1.2 m for each vertical member, 1.0 m below ground level etc.
complete as per approved drawing & as per instruction of Engineer
Incharge.
4c for advertisement board of Size 40' X 20' as per IS supported on a
mild steel truss member as Two Vertical Square 0.45 x 0.45 m Joist
every 0.45 m all four sides, Two Horizontal Beam framed by ISA 75x75x6
mm & all internal bracings by ISA 50x5x6 mm at every 0.45 mall four
sides, lower horizontal beam shall be 4.5 m above ground level &
Base support for fixing Board shall be framed by ISA 50x50x6 both way
at every 0.6 m distance with applying a priming coat of red lead paint &
two coats of oil paint & Covering board Size 40'X 20' fixed with 1 mm thick
plain G.I. Sheet, Entire Frame structure shall be firmly fixed to the
ground by two vertical square joist by means of properly designed
foundation with CC 1:1:2 (M250) grade Ordinary cement concrete 0.9
x 0.9 x 1.2 m for each vertical member, 1.0 m below ground level etc.
complete as per approved drawing & as per instruction of Engineer
Incharge.
4d for advertisement board of Size as per requirements of SOUADTGA,
As per IS supported on a mild steel truss member as Two Vertical Square
0.45 x 0.45 m Joist framed by ISA 75x75x6 mm & all internal bracings by
ISA 50x5x6 mm at every 0.45 m all four sides, Two Horizontal Beam
every 0.45 mall four sides, lower horizontal beam shall be 4.5 m above
ground level & Base support for fixing Board shall be framed by ISA
54 | P a g e
50x50x6 both way at every 0.6 m distance with applying a priming coat
of red lead paint & two coats of oil paint & Covering board Size as per
requirements of SOUADTGA fixed with 1 mm thick plain G.I. Sheet, Entire
Frame structure shall be firmly fixed to the ground by two vertical
square joist by means of properly designed foundation with CC 1:1:2
(M250) grade Ordinary cement concrete 0.9 x 0.9 x 1.2 m for each
vertical member, 1.0 m below ground level etc. complete as per approved
drawing & as per instruction of Engineer Incharge.
4e Providing & Fixing Banners as per specification mentioned in item 4a to
4d on already existing frame structure. (per Sqft)
5a Flex MS frame Structure with MS Square Pole 3 inch x 3 in or 4 inch x 4 inch
Banners on to be used in foundation with size of 150 mm x 150 mm X 300 mm
Metal Foundation at least 0.76 Meter below the ground in C:M (M15) and base
Frame. of the frame should be at least 1.05 Meter above ground
Use of MS frame section for erection general dimension Size:- 3ft x 3ft
5b MS frame Structure with MS Square Pole 4 inch x 4 inch to be used in
foundation with size of 150 mm x 150 mm X 300 mm Foundation at least
0.76 Meter below the ground (M15) and base of the frame should be at
least 1.05 Meter above ground
5c MS frame Structure with MS Square Pole 4 inch x 4 inch to be used in
5d MS frame Structure with MS Square Pole 4 inch x 4 inch to be used in
Use of MS frame section for erection general dimension Size:- 10ft x
10ft
5e MS frame Structure with MS Square Pole 4 inch x 4 inch to be used in
10ft
5f MS frame Structure with MS Square Pole 4 inch x 4 inch to be used in
10ft
5g MS frame Structure with MS Square Pole 4 inch x 4 inch to be used in
55 | P a g e
30ft
5h MS frame Structure with MS Square Pole 4 inch x 4 inch to be used in
50ft
5i MS frame Structure with MS Square Pole as per requirement to be used
in foundation with size of as per requirement Foundation at least 0.76
Meter below the ground (M15) and base of the frame should be at least
1.05 Meter above ground
Use of MS frame section for erection general dimension Size:- as per
requirement
5j Removing of Flex Banners on already existing frame structure. (per Sqft)
5k Providing & Fixing Flex Banners on already existing frame structure. (per
Sqft)
6a Flags Paper Flags: Multi Colour Printing
Size: 4X6 Inch should be provided with stick to hold the flag.
6b Original Country Flags & Installation With Protocol, High Quality
Size: 4X3 Inch should be provided with stick to hold the flag (Made with
international standard quality material with respective protocol and
minimum Dia 40 mm Round MS Pole Installation MS Pole length up to
5.10 Meter to be used Foundation depth at least 0.75 Meter below the
ground.)
6c Flag with Silky Material With Powder Coated Metal Pipe With Digital
Embroidery Work Suggestive Flag Size: 8x4Ft. should be provided with
stick to hold the flag (Silky/satin Material Multi Colour Printing with
minimum 40mm dia Round MS Pole Installation MS Pole length up to 6.10
Meter to be used with Foundation depth at least 0.75 Meter below the
ground.)
6d Flag with Silky Material With Powder Coated Metal Pipe With Digital
Embroidery Work Suggestive Flag Size: 6x3Ft., should be provided with
stick to hold the flag(Silky/satin Material Multi Colour Printing with
ground.)
6e Flag with Silky Material With Powder Coated Metal Pipe With Digital
Embroidery Work Suggestive Flag Siz e: 4x2.5 Ft. should be provided with
stick to hold the flag(Silky/satin Material Multi Colour Printing with
ground.)
7a Posters. Posters of Vinly with Foam sheet.
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7b Posters of Vinly with Foam sheet.

7c Posters of Vinly with Foam sheet.
7d Posters of Vinly with Foam sheet.
7e Posters of Vinly with Foam sheet.
7f Posters of Vinly with Foam sheet.
7g Sandwich Posters with Acrylic sheet.
7h Sandwich Posters with Acrylic sheet.
7i Sandwich Posters with Acrylic sheet.
7j Sandwich Posters with Acrylic sheet.
8a Pamphlet Pamphlets.
Size: A-4, 80 Gsm Art Paper, Multi Color Printing
8b Leaflets
Size: A-4, 130 Gsm Art Paper, Multi Color Printing
9a Standee 6x3 Flex Roll up standee (Standee Media with Eco Solvent printing)
9b 6x3 Flex Roll up standee (Star/Jindal/Ace/Neo Flex Solvent printing)
9c 6x2.5 Flex Roll up standee (Star/Jindal/Ace/Neo Flex Solvent printing)
9d 6x2.5 Flex Roll up standee (Standy Media with Eco Solvent Printing)
9e Roll Up Standee Print Change (6x3/6x2.5 Star/Jindal/Ace/Neo Flex)
9f display Standees ,Designing Printing & Supplying , Installation & Size As
Per Requirment per sqft
10a Cut-Out Cut-Out : Multi Colour Digital Printing with Foamsheet and Structure
(Rate in Sq. Ft) Multi Colour Digital Printing on Eco Vinyl paste on 5 mm /
10 MM Foam sheet and MDF WITH Metal Structure Installation as
directed by Engineer in Charge. and including Dismantling after
Competition on hire basis as directed by Engineer in Charge.
10b Cut-Out : Multi Colour Digital Printing with Wooden sheet and Structure
10c Conceptual Cut-Out : Designing, Mirror work, Handwork, Multi Colour
Digital Printing with Wooden sheet
11 Vehicle Eco Friendly UV Printing on 3M White Vinyl for Vehicle wraps, window
Branding graphics, Indoor and Outdoor Branding.
12 Design of Providing design conceptualize the alphabet including supporting structure
alphabets led lights in sides and overall installation.
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with LED Per Square feet basis.

light
CLAUSE-2: Specification of Material/ Work/ Condition

 Diamond grade Type: It is a full cube prismatic reflective sheeting that returns almost
60% of the available light to vehicle drivers which is about double what HIP reflective
sheeting reflects.
 DG3 reflective sheeting meets the specifications of ASTM Type XI standard. It is likely
with pending legislation in the US, that this material will be required to replace many
existing signs.
 Currently all new “critical” traffic control signs (such as Stop signs, speed limit signs,
etc.) are required to utilize this sheeting.
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 Similar to the other two sheeting aforementioned, diamond grade reflective sheeting
has a pressure sensitive adhesive and is applied to (typically) anodized aluminum
 sheeting either with a hand roller or a mechanical squeeze roll laminator/applicator.
 This material can be decorated either using screen printing or by using transparent film
that comes in various highway sign colors.
 DG3 sheeting was engineered to reflect the newer headlights in late-model
automobiles, as well as to help older drivers with greater luminescence, as well as truck
drivers whose lights are able to pick up signs that utilize DG3 better and at greater
distances.
 Available stock colors include white, yellow, orange, red, green, blue, and brown.
Another color, fluorescent yellow green, is also available and is used primarily in school
zones, and has superior luminescence both during the daytime and night
 High Intensity Prismatic (HIP) Sheeting meets ASTM requirement standards for
D4956-09 Type III and Type IV, as well as ASTM 4956-07 Type X. It is a non-metallized
micro prismatic lens reflective sheeting that is used mainly for reflective traffic and road
signs, barricades or other road construction zone devices, and traffic delineators such
as cones or barrels.
 HIP sheeting is highly reflective, and its durable topcoat protects signs and other traffic
control devices against scratches and abrasion. Not only is it highly reflective at night,
but it also commands attention during the day as well.
 HIP Reflective Sheeting is used for more permanent traffic signs, work zone devices,
etc., and comes in white, yellow, red, orange, blue, green, and brown.
 The manufacturing process for HIP sheeting is also considered to be more “green” as
it produces 97% fewer VOC emissions than engineer grade reflective sheeting, and
72% less energy to manufacture. However, the reflectivity value stands alone as a
better reason to use HIP.
 HIP reflective sign materials will last longer than its EG reflective film counterpart. This
material is considered to be mid to long-range durability, and typically will last about 10
years.
The signages for the Tourist circuit route have to be prepared as per the specification laid
down in this document:
Sr. Particulars Specifications

No.
1 Size As per requirement, it should be approved in writing from the
Authority as per drawing.
2 Letter (English, Hindi, Gujarati etc) as per IRC-67-2001 or design and
Height drawing provided/directed by the Authority
3 Location As directed by the Authority.
4 Sign Face Front and back face wherever required to be fully covered with
High Intensity un-metalized retroreflective sheetings Type XI to
be pasted by pressure sensitive adhesive backing over base
sheeting.
5 Top Face Coloured or Transparent UV Stable High Gloss Cast Overlay
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Film For electro-cut lettering, messages, symbols etc. or for

printing & protecting the Retro Reflective Sheeting.
6 Base of 4 mm thick Aluminum Composite Material conforming to the
Sheeting specification given in Chapter V-Technical Specification, Clause
2.5. Preferably of make Alucobond, Aludecor, Alstone or
equivalent.
7 Back Sign plate shall be fixed either by screw, rivets or bolts & nuts of
Support suitable size of aluminum alloy or VHB Tape made to the base
frame sheet fixed to the structural framework with theft resistant
measures for boards.
Other Specifications:
The work shall be carried out as per the specification given below and IRC norms.
1) Concrete: Concrete shall be of M25 grade.
2) Reinforcing Steel: Reinforcing steel shall conform to the requirements of IS 1786
unless otherwise specified.
3) Bolts, Nuts and Washers: High strength bolts shall conform to IS 1367 whereas
precision bolts, nuts, etc. shall conform to IS 1364.
4) Plates and Supports: Plates and support sections for the signposts shall conform to
IS 226 and IS 2062 or any other stated IS specification.
5) Substrate
a. Aluminium: Aluminium sheets used for sign boards shall be of smooth, hard
and corrosion resistant aluminium alloy conforming to IS: 736 - Material
Designation 24345 or 1900.
b. Aluminium Composite Materials (ACM): ACM sheets used for sign boards is
a sandwiched construction with a thermoplastic core of ‘Low Density
Polyethylene’ (LDPE) between two thick skins/sheets of Al with overall thickness
of 4 mm and 3 mm, Al skin thickness of 0.5 mm and 0.3 mm respectively on both
sides. The mechanical properties of 4mm ACM and that of its Aluminium skin
shall conform to the requirement given in Table 6.1, when tested in accordance
with the test methods mentioned against each of them.
Specifications for Aluminium Composite Material (ACM)

Sr. No. Description Specification
Standard Test Acceptable Value
A. Mechanical Properties of ACM
1 Peel off strength with retro reflective ASTM D903 Min. 4 N/mm
sheeting. (Drum Peel Test)
2 Tensile strength ASTM E8 Min. 40 N/mm2
3 0.2% Proof Stress ASTM E8 Min. 34 N/mm2
4 Elongation ASTM E8 Min. 6 %
5 Flexural strength ASTM C393 Min. 130 N/mm2
6 Flexural modulus ASTM C393 Min. 44,000 N/mm2
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7 Shear strength with Punch shear ASTM D732 Min. 30 N/mm2

test
B. Properties of Aluminum Skin
1 Tensile strength (Rm) ASTM E8 Min. 65 N/mm2
2 Modulus of elasticity ASTM E8 Min. 70,000 N/mm2
3 Elongation ASTM E8 A50 Min. 2%
4 0.2 % Proof Stress ASTM E8 Min. 10 N/mm2
6) Plate Thickness: Shoulder mounted ground signs with a maximum side dimension not
exceeding 600 mm shall not be less than 1.5 mm thick with Aluminum and 3 mm thick
with Aluminum Composite Material. All other signs shall be at least 2 mm thick with
Aluminum and 4 mm thick with Aluminum Composite Material. The thickness of the
sheet shall be related to the size of the sign and its support and shall be such that it
does not bend or deform under prevailing wind and other loads. All overhead signs
made with Aluminum Composite Material shall be minimum 4 mm thick to withstand
wind and other loads without deformation.
7) Retro Reflective sheeting: The retro reflective sheeting used on the signs shall
consist of white or red sheeting having a smooth outer surface which has the property
of retro reflection over its entire surface. It shall be weather resistant and exhibit
fastness. It shall be new and unused and show no evidence of cracking, scaling, and
pitting, blistering, edge lifting or curling and shall have negligible shrinkage or
expansion. In India a certificate of having the sheeting tested for coefficient of retro
reflection, daytime color and luminance, shrinkage, flexibility, liner removal, adhesion,
impact resistance, secular gloss and fungus resistance, three years outdoor weathering
and its having passed these tests shall be obtained from International/Government
Laboratory/Institute by the manufacturer of the sheeting. Retro reflective sheeting is
divided into three classes as follows:
a. CLASS A SHEETING: - Engineering and Super Eng. Grade sheeting as per
ASTM D 4956-09 Type I and II.
b. CLASS B SHEETING: - High Intensity and High Intensity Prismatic grade
sheeting as per ASTM D 4956-09 Type III and IV.
c. CLASS C SHEETING: - All Micro prismatic grades sheeting as per ASTM D
4956-09 Type VIII, IX and XI.
The Class of the Sheeting will depend upon type, functional hierarchy and importance of
road. Table gives the Recommended Applications for Retro-Reflective Sheeting.
Class of Sheeting Category of Road

National / Major Rural Urban Expressw
State District Roads Roads ays
Highways Roads
Class A - - - -
(Type I and II)
Class B* -
(Type III and IV)
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Class C - -
(Type VIII, IX and XI)
* Type III sheeting is available both as glass beaded and micro prismatic technology as
per ASTM D4956-09. The light reflecting efficiency of glass beaded sheeting is lower than
the micro prismatic sheeting.
Note: The authority for selecting type of sheeting between classes or within a class would
rest with the client.
Type IV High Intensity Micro-Prismatic Grade Sheeting (HIP): This sheeting shall be of
high intensity retro-reflective sheeting made of micro-prismatic retro reflective element
material coated with pressure sensitive adhesive. The retro reflective surface after cleaning
with soap and water and in dry condition shall have the minimum co-efficient of retro-
reflection (determined in accordance with ASTM D 4956-09) as indicated in Table
Acceptable Minimum Coefficient of Retro-Reflection for Type IV High Intensity

Micro-Prismatic Grade Sheeting (Candelas Per Lux Per Square Meter)
Angle Florescent
Angle Florescent Florescent
Observ White Yellow Orange Green Red Blue Brown Yellow-
Entrance Yellow Orange
ed Green
0.1°B - 4° 500 380 200 70 90 42 25 400 300 150
0.1°B +30° 240 175 94 32 42 20 12 185 140 70
0.2° - 4° 360 270 145 50 65 30 18 290 220 105
0.2° +30° 170 135 68 25 30 14 8.5 135 100 50
0.5° - 4° 150 110 60 21 27 13 7.5 120 90 45
0.5° +30° 72 54 28 10 13 6 3.5 55 40 22
A Minimum Coefficient of Retro reflection (RA)(cd.lx-1.m-2).
B Values for 0.1o observation angles are supplementary requirements that shall apply
only when specified by the purchaser in the contract or order.
When totally wet, the sheeting shall show not less than 90 percent of the values of retro
reflection indicated in above Table. At the end of 7 years, the sheeting shall retain at least
80 percent of its original retro-reflectance.
Type XI Micro Prismatic Grade Sheeting: Retro reflective sheeting typically

manufactured as a cube corner. The reflective sheeting shall be retro reflective sheeting
made of micro prismatic retro reflective material. The retro reflective surface, after cleaning
with soap and water and in dry condition shall have the minimum co-efficient of retro
reflection (determined in accordance with ASTM D 4956-09) as indicated in Table
Acceptable Minimum Coefficient of Retro-Reflection for Type XI prismatic Grade

Sheeting (Candelas Per Lux Per Square Meter)
Angle Florescent
Angle Florescent Florescent
Observ White Yellow Orange Green Red Blue Brown Yellow-
Entrance Yellow Orange
ed Green
0.1°B - 4° 500 380 200 70 90 42 25 400 300 150
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0.1°B +30° 240 175 94 32 42 20 12 185 140 70

0.2° - 4° 360 270 145 50 65 30 18 290 220 105
0.2° +30° 170 135 68 25 30 14 8.5 135 100 50
0.5° - 4° 150 110 60 21 27 13 7.5 120 90 45
0.5° +30° 72 54 28 10 13 6 3.5 55 40 22
A Minimum Coefficient of Retro reflection (RA)(cd.lx-1.m-2).
B Values for 0.1o observation angles are supplementary requirements that shall apply
only when specified by the purchaser in the contract or order.
When totally wet, the sheeting shall show not less than 90 percent of the values of retro
reflection indicated in above Table. At the end of 10 years, the sheeting shall retain at least
80 percent of its original retro-reflectance.
8) Over laminates: The over-laminates will be UV stable high gloss cast Type, colored or
transparent film to be used for electro-cut lettering, messages, symbols etc. or for
printing and protecting the Retro Reflective Sheeting.
9) Adhesives: The sheeting shall have a pressure-sensitive adhesive of the aggressive-

tack type requiring no heat, solvent or other preparation for adhesion to a smooth clean
surface, in a manner recommended by the sheeting manufacturer. The adhesive shall
be protected by an easily removable liner (removable by peeling without soaking in
water or other solvent) and shall be suitable for the type of material of the base plate
used for the sign. The adhesive shall form a durable bond to smooth, corrosion and
weather resistant surface of the base plate such that it shall not be possible to remove
the sheeting from the sign base in one piece by use of sharp instrument. The sheeting
shall be applied in accordance with the manufacturer’s specifications.
10) Specifications for VHD Acrylic foam Tape
i. Size: - 2.3mm thick and 24mm wide, liner with red polyethylene film
ii. Density: - 720 Kg/m3 iii. Peel adhesion: - (a). For stainless steel 350N/100mm (b).
For Aluminium 415 K Pa iv. Temperature Resistance: - 93°C-121°C Guarantee: -
Seven years from date of completion of work.
11) Fabrication: Surface to be reflectorized shall be effectively prepared to receive the

retro-reflective sheeting. The aluminum sheeting shall be de-greased either by acid or
hot alkaline etching and all scale/dust removed to obtain a smooth plain surface before
the application of retro-reflective sheeting. If the surface is rough, approved surface
primer may be used. After cleaning, metal shall not be handled, except by suitable
device or clean canvas gloves, between all cleaning and preparation operation and
application of reflective sheeting/primer. There shall be no opportunity for metal to
come in contact with grease, oil or other contaminants prior to the application of
retroreflective sheeting. Complete sheets of the material shall be used on the signs
except where it is unavoidable. At splices, sheeting with pressure-sensitive adhesives
shall be overlapped not less than 5 mm. Where screen printing with transparent colors
is proposed, only butt joint shall be used. The material shall cover the sign surface
evenly and shall be free from twists, cracks and folds. Cut-outs to produce legends and
63 | P a g e
borders shall be bonded with the sheeting in the manner specified by the manufacturer.
12) Messages/Borders: The messages (legends, letters, numerals, etc.) and borders
shall either be screen-printed or of cut out from durable transparent overlay or cut out
from the same type of reflective sheeting for the cautionary/mandatory sign boards.
Screen printing shall be processed and finished with materials and in a manner
specified by the sheeting manufacturer. For the informatory and other sign boards, the
messages (legends, letters, numerals etc.) and borders shall be cut out from durable
transparent overlay film or cut-out from the same reflective sheeting only. Cut-outs shall
be from durable transparent overlay materials as specified by the sheeting
manufacturer and shall be bonded with the sheeting in the manner specified by the
manufacturer. For screen-printed transparent colored areas on white sheeting, the co-
efficient of retroreflection shall not be less than 50 per cent of the corresponding values
in the tables relevant to type of material. Cut-out messages and borders, wherever
used, shall be either made out of retro-reflective sheeting or made out of durable
transparent overlay except those in black which shall be of non-reflective sheeting or
opaque in case of durable transparent overlay.
13) Installation: Signpost: "Their foundation and sign mountings shall be so constructed
as to hold these in a proper and permanent position against the normal storm wind load
or displacement with vandalism. Sign supports and foundation shall be shown in the
contract drawing or as approved by the In-Charge. The signs wherever applicable shall
Page 46 of 46 be fixed to the posts by welding and/or bolts and washers/ VHB tape as
shown in the drawings. After the nuts have been tightened, the tails of the bolts shall
furred over with a hammer to prevent removal. Signposts shall be placed as proposed
on location as approved by the Department of Tourism.
14) Foundation:
Concrete Work: PCC - M-25 grade cement concrete to be used for foundation work
with reinforcement for stability.
Reinforcement: Providing cold twisted steel reinforcement of 8, 10-12 and 16 mm dia.
bars as per approved design and drawing to work site cutting, bending, and binding
including centering and placing in position as per specification or directions
15) Design of single pipe led Unipole structure
A. The design of the Single pipe structures should be high strength, sturdy and durable
and should resist wind speed at 120 km/h. These should be of anti-rust, anticorrosion
surface. The surface should prevent wind abrasion and sustain high temperature.
B. After completing the installation/erection Single pipe structures must be painted with
color specified by SOUADTGA. The Structural Engineer of the firm shall be accountable
in case of any structural disability of the Single pipe structures. Certified structural engineer
should do the annual audit of the single pipe structure’s and report should be submitted to
competent authority else the penalty will be imposed.
Note: Bidder(s) are required to quote their rates in Percentage above / below for all the
individual items/ products listed in the table above (online only).
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Important Note: The Authority shall endeavour to give feedback, if any, on each submittal
within 15 days of the submission, after which the Agency shall re-submit the revised
reports and drawings. Payments shall be released as mentioned in clause no 3.2.19 by
the Authority after 60 days from successful acceptance. In case the payment is delayed
for reasons beyond the reasonable control of SoUADTGA, no interest thereon shall be
paid to the Agency.
Any expenses which may accord during site visits, fieldwork, or meetings at SoUADTGA
at Ekta Nagar or at anywhere shall be borne by the Bidder, and no residential
accommodation shall be provided by the authority, and it shall be made by/arranged by
the Bidder at own cost.
Terms and Conditions:
1. The rate quoted by the bidder shall be valid for 3 years of contractual period, i.e., the
bidder will not be liable for any annual increment in any fee/charges during the
contract period.
2. For any additional of items prior approval of Authority shall be taken before execution.
3. Authority shall have the right to carry out / complete the work by another agency at
the risk & cost of Original Agency/Selected bidder, and the original Agency’s
SD/Performance Security shall be forfeited.
4. The Agency shall ensure that all the equipment’s and manpower associated with this
project including O & M period is fully insured from time to time at its own cost and
expenses against all the risks of fire and extended cover thereof, earthquake, flood,
cyclone, strikes riots, insurgency, civil strife commotion, terrorism, electrical fire
machinery equipment break down. A copy of each renewed policy(ies) cover note
will be furnished to the Authority on every renewal. However, the Agency shall
immediately take measures to have the insurance claim processed and re-
construction/ renovation of the project shall be commenced within 30 days of
occurrence of the incident and shall be completed in such time as may be determined
by the Authority and any other insurance that may be necessary to protect the
Authority and Agency and its employees, including all Force Majeure Events.
5. The Agency shall arrange onsite operator/wireman during the O&M period of three
(3) years as per requirement of the site & it will be as per the approval of the Authority.
Agency shall deploy personnel as required by the Project to ensure completion of
the work in accordance with the contract.
6. It is mandatory for the Agency to prepare detailed Drawings of the Entire Installation
indicating framework for signages and take the approval for the same from the
authority before execution of the same.
7. The bidder shall not demolish, remove or alter structures or other facilities on the site
without prior approval of Authority.
8. The bidder shall be responsible for ensuring the fitness and safety of all persons
employed at work. In this regard, the supervisor must be present on site at all times
65 | P a g e
of work to carry out safety audit checks to ensure safety requirements are properly
observed. Smoking & Consumption of Liquor, NARCO drugs, etc. in any form is not
allowed on site.
9. The bidder is responsible to ensure that necessary and adequate personal protective
equipment are all the times available for the service personnel working.
10. The bidder’s supervisor is responsible for ensuring that the workers comply with the
safety rules at work.
11. The carrying and consumption of intoxicating liquor, drugs or other substances that
may affect the proper performance is strictly prohibited in the depots.
12. Assume that overhead wires & cables are live at all times and must not work near or
on them.
13. It shall be the sole responsibility of the bidder to adopt all the safety measures &
deploy personnel who are adequately trained. If any accident occurs due to
operations or due to negligence on the part of the bidder’s personnel, it shall be the
full responsibility of the Bidder. If any damage occurs to the structures/ material &
equipment to erection operations, the cost of damage will be recovered from the
bidder’s bill.
14. The bidder shall make his own arrangement of electrical power and any other
services required by the bidder for Execution of “Work”.
15. Transportation of manpower, machinery, equipment’s, temporary setups, containers,
materials, etc. are in the scope of the Agency.
16. Bidder may visit and survey the site before participating in bidding process. The cost
of site visit shall be borne by bidder only.
17. Agency shall be bound to follow the safety procedure as per Government norms and
ensure the safety of labour staff working under this work project.
18. Agency shall be bound to use standard materials and maintain work quality for
execution of work.
19. The Agency has to provide the manpower as per instruction from the authority to
meet the requirement.
20. The bidder shall not sub-contract any part of his obligation to any third party without
prior approval of the SOUADTGA.
21. As per requirement, the SOUADTGA will give separate work order periodically and
the bidder does not have right to reject or cancel the work order.
22. SITC: SITC should be as per the given data sheet submitted by bidders.
23. The prices filled in should be inclusive of all applicable taxes, levies, transportation
& other unforeseen charges excluding GST.
24. Safety Clause: Safety will be checked strictly by the SoUADTGA and there will be no
relaxation for the same. The Agency shall comply with all applicable laws/ rules
including those relating to local building regulations, safety, health, sanitation,
environment, labor, and hazardous/ dangerous materials during, operation and
maintenance of the project for three years of the contract period.
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25. The Agency will be responsible for any kind of fatal/non-fatal incidence that might
occur on the project site during the execution of the SITC work & during the O&M
three years.
26. The Agency shall have to take all necessary steps and precautions to safeguard the
lives of the manpower working on site. If in case any incidence happens, the entire
responsibility of the same would be with the agency, to deal with any of the legal
proceedings which may arise, including police case, court case, compensation,
insurance to settle the matter. Authority will not be held responsible for any of such
incidence which arises during the contract period including SITC and O&M three
years.
27. In the accommodation facility of any outbreak of illness of an epidemic nature, the
bidder shall comply with and carry out such regulations, orders and requirements as
may necessary and issued by the Government, or the local medical or sanitary
authorities, for the purpose of dealing with and overcoming the same.
28. During the execution of the project, agency must use barricading for safety
precaution and equipment.
29. Law Governing Contract: This Contract, its meaning and interpretation, and the
relation between the Parties and all disputes shall be governed by the applicable Law
of India and the State of Gujarat, Rajpipla court jurisdiction.
30. Agency shall have to carry out routine preventive maintenance and repairing during
the complete O&M period of three (3) years.
31. Agency shall have to arrange and deploy necessary manpower & trained personnel
for the execution of the project.
32. Any repairs are to be attended on top priority for effective show without any
compromise on the performance of the illumination.
33. Payments shall be made as per actual execution of items and as per payment
schedule finalized by department.
34. The materials specified in tender shall be transported immediately to the site and
within the time limit as instructed by Engineer-in-charge of the authority. To and fro
material transportation to site and its cost is in the scope of bidder only.
35. Agency has to start the work immediately on as and when required basis as per the
instruction of Engineer-in-charge.
36. During the work/event, if any material is missing or any material is damaged, in such
event, the agency shall be responsible for it.
37. All the material should be of high quality and should be properly cleaned and as per
the instruction and approval given by Engineer-in-charge. Please note that no
exemption shall be allowed in this matter.
38. The behavior of the staff, workers/labours appointed by the agency must be polite
and respectful towards SOUADTGA (The Authority) officials or other officials/
employees and other dignitaries.
39. The agency shall be fully responsible for any occurrence of accident due to
negligence.
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40. The Agency shall take care that any existing installation shall not be damaged due
to accident or accidental fire (like short circuit fire), natural disaster.
41. The Agency will have to work as per provision of Labour (Regulation and Abolition)
Act 1970, under the provision of 1972 of Gujarat Rules and worker’s compensation
rules and regulation including any recent amendments. Agency shall provide the
facilities to workers as per relevant laws and regulations. In case of any
incidence/accident or any Staff/worker gets injured, the agency shall be liable for the
compensation.
42. The agency shall not deploy any person in connection with any activity under the
scope of this work, who is minor according to the Law.
43. The persons of the agency shall be covered by the Rules and Regulations of the
SOUADTGA to carry out the work, which may change from time to time, and they
should follow the instructions given by the nominated officers of the SOUADTGA
from time to time.
i. The agency shall abide by all the rules and regulations, codes and conducts
of the employer’s laid down by the Government from time to time.
ii. If any SOUADTGA property gets damaged by the agency, then the agency is
responsible for repairing the same and handing it over to the authority in
original condition. If the authority repairs the same, the cost of the damaged
items and repair of such damage will be recovered from the agency.
iii. The agency shall make its own arrangement for camp equipment, resident
arrangements, all tools, torch with cells, lathes, umbrella, raincoat, footwear,
safety equipment, dress, safety equipment, required for deployed person in
water etc. for their personnel at its own cost.
44. All these works include designing and conceptualization by bidder. No extra
payment shall be given to bidders for designing and conceptualization.
Bidder’s Obligations
 The bidder shall follow and adhere to industry standard for designing, preparing
and installing signages & LED.
 The bidder shall submit the progress report as and when required to the Authority.
 In no case, the Authority will be liable or required to make any payment whether to
any Government authority or any person in connection with the employment of
personnel by the bidder in connection with the said services.
 The bidder shall enforce discipline and good order among its employees. The
bidder shall forthwith remove from the premises any employee of bidder whom the
Authority reasonably objects to.
 The bidder shall perform the said services effectively and efficiently with due
diligence and care, adhering to the specifications laid by the Authority and to the
fullest satisfaction of the Authority.
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 Bidder shall appoint an authorized person not lower than the rank of Senior
Manager as “Coordinator – Bidder” to co-ordinate with the Authority in all matters
related to personnel provided and to be responsible for all necessary exchange of
information.
 The bidder shall be held responsible for the losses or damages, or penalty incurred
due to damage to equipment/ tools and/or on account of violation of safety rules
and safety norms by the personnel deputed by the bidder. All the said losses and/or
damages and/or penalty shall be recovered forthwith from the bidder. The losses
shall include without limitation all losses, costs, expenses (including court costs and
attorney’s fees, interest and profits) claims, demands, fines, penalties, suits by any
persons, injuries, damages or death and other liabilities of whatsoever kind in
nature.
 The bidder shall defend, indemnify and at all times keep the Authority, its officers,
agents, consultants and employees protected from and against all losses arising
directly or indirectly during or out of the performance of or failure to perform by
bidder or anyone directly or indirectly employed by them or associated with them.
 Information, material of SOUADTGA event/ destination/exhibition/seminar etc.
borrowed by the Bidders, if any, shall remain the property of the SOUADTGA and
shall be provided by the SOUADTGA for information, solely for the purpose of
execution of this Contract. All such borrowed material shall be sole property of the
SOUADTGA and shall be returned to SOUADTGA after submission of the bids.
 The bidder has to bear in mind that if selected for the award of contract he shall
have to ensure that in any case no damage is caused to the environment while
executing the work.
 The bidder if selected shall ensure that while operation for execution of works,
habitat animals are not disturbed.
 The successful bidder shall make his own arrangements for all the materials, power
and water required for all purposes in connection with the execution of work. If
possible, the SOUADTGA shall help for obtaining such facilities at an appropriate
cost, which will be recovered, from the bidder in a suitable way.
Obligation of Authority
 SOUADTGA shall appoint an authorized person as ‘Coordinator – SOUADTGA to
coordinate with the Bidder in all matters related to project for the successful
execution of the work and to be responsible for all necessary exchange of
information required.
 The Authority will make timely payment to the bidder on its fulfilling all the required
documents as per the payment terms and conditions.
 The Authority shall grant in a timely manner all such approvals, permissions and
authorizations which the Bidder may require or is obliged to seek from in connection
with implementation of the project and the performance of the Bidder obligations.
SOUADTGA’s right to award the contract to one or more bidders
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 SOUADTGA reserves the right to award the contract to one or more than one Bidder
and split the order among different Bidders.
Ownership of the proposal
 All proposals submitted in response to this tender shall become the property of the
SOUADTGA regardless of the rejection/acceptance of any proposal.
Proprietary information
 Any information considered as a legitimate trade secret or non-published financial
information must be clearly marked in the Proposal and will be treated as such in
accordance with the laws of the State of Gujarat and the Government of India. A
proposal that is entirely marked as confidential will be Rejected.
Code of ethics
 The Bidder(s) must ascertain that there is no conflict of interest or violation of ethics.
If they are awarded the contract for these works. The Bidder(s) also pledge that all
information included in their proposal are accurate and correct to the best of their
knowledge. Any falsification of facts or deceiving information may be grounds for
rejection.
Contract award
 As per evaluation process mentioned in this RFP, selected bidder would be issued
a Work Order and invited to sign the Contract Agreement. The selected bidder shall
be required to return a duplicate copy of Work Order/LOA as issued by the authority,
duly signed by authorized signatory within 7 (seven) days from the date of issue as
a token of acceptance of the work. Within 15 days from the date of issue of work
order, the selected bidder shall sign the contract agreement with authority failing
which the work order shall stand cancelled / withdrawn without any liability on
Authority and the EMD of such bidder shall stand forfeited.
 The SOUADTGA reserves the right to award partial list of services/works offered in
the Tender. The tender and the Bidder(s) proposal shall become part of the contract
between the SoUADTGA and the Bidder(s).
 If the Bidder(s) fails to execute/sign the contract with the SoUADTGA within 15
business days, the SoUADTGA may elect to cancel the selection and award to the
next highest-ranking applicant.
Completion of Contract
 On the date of Contract Completion or if the Contract is terminated, all the
installations, works and equipment placed under the bidder’s responsibility shall be
handed over to the SOUADTGA, at no cost, in good working order, except for
normal wear and tear.
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 SOUADTGA may perform any inspections, tests or expert appraisals he shall

consider necessary with a view to checking that the property is in good working
order.
Unforeseeable Difficulties
 Preliminary data/survey data generated by the SOUADTGA is available for the
guidance of the bidder. However, SOUADTGA does not take any responsibility of
its correctness.
 The bidder shall carry out independent additional investigations and surveys to
collect the data required to design and construction of above/below ground (sub-
soil) structures/facilities if he considers necessary for his own satisfaction at his own
cost without any liability whatsoever on the employer. The bidder shall make
provision in his bid for any unforeseen sub-soil condition encountered at the time
of execution of the Works separately and it shall be loaded during his price
evaluation.
Patent Rights
 Bidder shall indemnify the Authority against all third-party claims of infringement of
patent, trademark/ copyright arising from the use of services or any part thereof.
Acceptance and Quality Check

 The SOUADTGA at its discretion will cross check the quality of work/methodology
adopted for execution of work. If found lacunae the SOUADTGA will take
appropriate action.
Termination of the Contract

 If Authority finds that during the Contract Period, there are substantial deviations
from tender specifications and the bidder’s Proposal, it shall ask for rectification
within a reasonable time frame. On failure of Bidder to do so, it may terminate the
contract after giving adequate notice.
 At any time during the Contract Period, Authority has the right to cancel the Contract
after giving a notice of 30 days, if the Bidder commits breach of any or all conditions
of the contract and fails to remedy the breach within the time frame given by the
Authority. Breach of Contract includes, but not limited to, the following:
o Bidder stops work and such stoppage has not been 71uthorize71 by the
Authority.
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o Bidder may become bankrupt or goes into liquidation other than for project
or amalgamation.
o Authority gives notice to correct a particular defect/ irregularity and the
Bidder fails to correct such defects/ irregularity within a reasonable period of
time determined by the Authority.
o Serious misconduct/ accident on part of the Bidder.
No Claim Certificate
 The Bidder shall not be entitled to make any claim, whatsoever, against the
Government /SOUADTGA, under or by virtue of or arising out of this Contract, nor
shall the Government /SOUADTGA entertain or consider any such claim, if made
by the Bidder and the Bidder shall have signed a “No Claim” Certificate in favour of
the Government /SOUADTGA in such forms as shall be required by him after the
works are finally accepted.
Suspension
 SOUADTGA may, by a written notice of suspension to the Bidder, suspend the
Contract if the Bidder fails to perform any of its obligations under this Contract
(including the carrying out of the services) provided that such notice of
suspension:
a) shall specify the nature of the failure and
b) shall specify the suspension period
c) Shall request the bidder to make good such failure within a specified period
from the date of receipt of such notice of suspension by the bidder.
Ownership of design and asset

 The ownership of design and assets as and when created in the course of the
execution of the work under this tender during the contract period without any
liability will be automatically vested with the Authority.
Details to be kept confidential

 The Bidder shall treat the details of the contract as private and confidential, save in
so far as may be necessary for the purposes thereof, and shall not publish or
disclose the same or any particulars thereof in any trade or technical paper or
elsewhere without the previous consent in writing of the Government. If any dispute
arises as to the necessity of any publication or disclosure for the purpose of the
Contract the same shall be referred to the Government whose decision shall be
final.
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 The Bidder or his representative should neither disclose the data of project nor sell
the data or use it for commercial exploitation or research work without the written
permission of the SOUADTGA.
Transfer of Contract
 The Bidder shall not transfer the Contract to anybody except with the prior
permission of the SOUADTGA/its Authority.
Terms of Payment:
 Payment to the Bidder shall be made as follows:
o The work of the designing, preparing and installing of Signages & LED will
be allotted on Running Rate Contract (RRC) basis.
o The work during the contract period will be issued on individual work order
basis as per the requirement of the Authority.
o The payment shall be made As soon as possible after completion of work as
per work order. The GST shall be paid extra over agreed payment.
 Payments will be made based on progress percentage of total project cost as per
the schedule provided below.
(a) On submission and approval of Design and drawings necessary for the
project in consultation with the Authority: 5% of the item rate as mentioned in
Schedule-A
(b) On Delivery of Items/ Materials/ Equipment’s Mentioned in Schedule-A: 40%
of item rates shall be paid on receipt of supplying approved Items/ Materials/
Equipment’s on site with required submission of the certificates and documents.
(c) On Erection /Installation Testing & Commissioning of Items/ Material/
Equipment’s Mentioned in Schedule-A: 40% of item rates shall be paid after
successful erection/Installation of Items/ Materials/ Equipment’s on site.
(d) Operation & Maintenance: 15% (5% at the end of each year) of item rates shall
be paid after successfully completion.
Reimbursable Expenses
 All the expenses, other (then GST) taxes, fees etc. towards the work shall be borne
by bidder.
 No other expenses incurred by the bidder shall be entitled for reimbursement.
Other special condition of tender

 The agency will have to be present and will have to accept any project assigned in
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a short time by SOUADTGA.

 Separate work order will be issued for each work.
 The bidder shall not assign sub-let or transfer their interest in this agreement
without written consent of SOUADTGA. Though he may outsource the particular
task in consultation with SOUADTGA.
 SOUADTGA reserves the rights to award the contract/work in full or in parts to any
Agency and also terminate the contract/work at any stage if the performance of the
Agency is found to be Not Satisfactory.
 SOUADTGA is not bound to accept the lowest quotation and/or assign any reasons
for rejecting any or all the bids. The lowest quoted bids may not fetch award of
contract if the Committee is not convinced with the details and proofs submitted by
the agencies.
 The L1 bidder is bound to accept the tender, enter into an agreement and failing
which the Earnest Money Deposit shall be forfeited.
 In case the L1 bidder for some reason is not interested to take up the work order
for a particular item, the work can be offered to another bidder at the L1 rates. In
any case the responsibility of L1 bidder to execute the work remains.
 In case the L1 rates are found absurdly upward, the SOUADTGA will have a right
to negotiate the rates.
Commission and Omission of the Project

 The Authority reserves the right to make changes to the project including revision
in the total value of the project. The Authority shall pay such charges to Bidder for
additional works, if any, at the same rate as agreed by the authority and the agency.
 In the event of the discontinuation of the project, the payment would be made to the
Agency according to the services rendered at the various stages.
General Terms regarding the scope

 The SOUADTGA shall communicate all changes, decisions, etc., in writing as
shortest in time as possible.
 Concept & Approved Drawings, plans and specifications are the property and
ownership of the SOUADTGA, irrespective of whether the work for which they are
made has been executed or not.
 The assigned project is to be completed within a period specified in the works
contract of RFP, with effect from the LOA to the Agency.
Performance Guarantee
 Authority shall issue a work order/LoA to the selected bidder post opening of the
financial bid as set out in this RFP. Within 15 days from the date of issue of work
order, the selected bidder is required to submit a performance security either in the
form of an irrevocable and unconditional Bank Guarantee or Fixed Deposit Receipt
(FDR) issued from nationalized bank or scheduled bank acceptable to the authority
in favour of “CEO, SoUADTGA”, payable at Ekta Nagar / Rajpipla and sign the
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Contract Agreement with the Authority. The Performance Security shall be for an
amount of equivalent to 5% of the value/aggregate cost of the contract, which shall
be valid for a period of not less than 60 (sixty) days beyond the date of completion
of all contractual obligations of the agency, including Defect Liability Period (DLP).
 The Performance Security should be issued from any scheduled commercial bank
acceptable to the Authority (in the format provided as part of Annexure 4).
 The performance security shall be forfeited at the sole discretion of Authority
towards any liquidated damages that may be payable by the selected bidder, under
the terms and conditions of the RFP and the Contract Agreement.
 If the Performance Security is not paid within 15 days from the date of issue of the
“Work Order”, then the penalty @0.05% of the performance security amount shall
be charged. If the Performance security is not paid within one month from the date
of the “Work Order”, necessary action as per the Conditions of Contract shall be
taken.
Security Deposit / Retention Money

 In addition to Performance Security an amount of 5% of each running bill is to be
withheld as Security Deposit/ retention money until final acceptance. The Earnest
Money Deposit (EMD), instead of being released to the agency, may form part of
the security deposit.
Defect Liability Period

 Defect liability period for the work is 36 months. It shall be counted after the
successful trial run or till prescribed parameters are attained & whichever is later.
During the defect liability period the bidder(s) shall be responsible for repair and
replacement of any defective material used on the entire work & he will carry the
full liability to make good to the complete satisfaction of the engineer.
Making Good
 The Bidder(s) shall be responsible for making good any defect in Defects or
damage to any part of the Works which may appear or occur during the Defects
Liability Period, and which arises from, either:
o Any defective materials, workmanship or design, or
o Any act or omission of the Bidder(s) during the Defects Liability Period.
 The Bidder(s) shall make good the defect or damage as soon as practicable and at
his own cost
Notice of Defects
o If any such defect appears or damage occurs, SOUADTGA shall forthwith notify the
Contract thereof.
Failure to Remedy Defects

o If the Bidder(s) fails to remedy a defect or damage within a reasonable time, the
Employer may. Carry out the work himself or by others at the Bidder(s)’s risk and
cost.
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Defects Liability Certificate

o When the Defects Liability Period for the Works has expired, and the Bidder(s) has
fulfilled all his obligations under the Contract for defects in the Works the Engineer
shall issue within 28 days to the Employer and the Bidder(s) a Defects Liability
Certificate to that effect.
TIME FOR COMPLETION AND EXTENSION OF TIME
o The contractor shall commence the work immediately upon the notification of award
and proceed in accordance with the time schedule furnished pursuant to schedule
given by Contractor and complete the work in all respects within given time limit
from notification of award. If the contractor desires for an extension of time for
completion of the work on the ground of his having been unavoidable hindered in
its execution or any other ground, he shall apply in writing to the Engineer–In–
Charge before the expiry of the period stipulated in the tender or the expiry of 30
days from the date on which he was hindered whichever is earlier and the
competent authority of SOU ADTGA may, if in their opinion, believes that there are
reasonable grounds for granting the extension, grant such extension, as he thinks
necessary or proper. The decision of the competent authority of SOU ADTGA in
this matter shall be communicated to the Contractor by the Engineer–In–Charge
and shall be final.
DUE DILIGENCE
o The Bidder is expected to examine all instructions, forms, terms and specifications
in the RFP. The Bid should be precise, complete and in the prescribed format as
per the requirement(s) of the RFP. Failure to furnish all information required by the
RFP or submission of a Bid not responsive to the RFP in every respect will be at
the Bidder‟s risk and may result in rejection of the Bid.
SITE VISIT AND VERIFICATION OFINFORMATION

o While preparing the Bid, the Bidder shall consider the information provided in this
RFP in totality and is expected to examine carefully the contents of all the
documents provided. Failure to comply with the requirements of the RFP will be at
the bidder’s own risk and may lead to disqualification of the bid as being non
responsive.
o The technical details given in Sections of this RFP are based on the site status and
assumptions of SOUADTGA. However, the Bidders shall be wholly responsible for
all the details of their Bids, the physical and site conditions, etc. In essence, after
the Bid is submitted, the Bidder shall be the „owner‟ of all the data, which forms the
basis of the Bid and shall have no claims whatsoever on SOUADTGA or its
agencies or its Advisors regarding the accuracy of the data or designs, information,
etc. furnished in the RFP.
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o It would be deemed that prior to the submission of the Proposal, the Bidder has:
o Made a complete and careful examination of requirements and other
information set forth in this RFP document.
o Examined all the relevant information as it has received from SOUADTGA
in respect of the project.
Made a complete and careful examination to determine the difficulties and matters
incidental to the performance of its obligations under the Authorization Agreement,
including but not limited to
o The Project Site(s)
o Availability of suitable materials and technology for construction and
operation.
o All other matters that might affect its performance under the
Authorization Agreement
o Bidders shall carry out any surveys, investigations etc. at their own
cost and risk.
o Bidders are encouraged to submit their respective Proposals after
visiting the earmarked locations and ascertaining for themselves with
the site conditions, traffic, location, 26 surroundings, climate, access
to the sites, availability of information with the SOUADTGA,
Applicable Laws and regulations or any other matter considered
relevant by them.
DISPUTES
o If any dispute or difference or claims of any kind arises between the Parties in
connection with construction, interpretation or application of any terms and
conditions or any matter or thing in any way connected with or in connection with
or arising out of the Authorisation Agreement for the ― SELECTION OF AGENCY
ON A RUNNING RATE CONTRACT (RRC) BASIS TO DESIGN, PREPARE AND
INSTALL CREATIVE SIGNAGES FOR TOURIST CIRCUIT ROUTE OF EKTA
NAGAR or the rights, duties or liabilities of any Party under the Authorisation
Agreement, whether before or after the termination of the Authorization Agreement,
then the Parties shall meet together promptly, at the request of any Party, in an
effort to resolve such dispute, 36 difference or claim by discussion between them.
There shall be a Dispute Settlement Committee, which shall try to settle all disputes
at the first stage.
o SOUADTGA shall chair the Dispute Settlement Committee. The authorized
representative of the Authorisee will be allowed to participate in the Dispute
Settlement procedure. Whose decision in this regard shall be final and binding on
both the Parties. The existence of any dispute or reference of the same for redressal
in any forum shall not absolve the Authorisee of its liability to continue make the
payment of the license fee as stipulated in the Authorization Agreement.
TAXES
o The Authorisee shall be responsible for all the income tax, statutory taxes, statutory
dues, local levies, Service tax, etc., to be paid to Government / Statutory bodies /
Authorities, etc., for the services rendered by it. There will be no tax liability upon
the SOUADTGA whatsoever on any account.
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o The Authorisee indemnifies SOUADTGA from any claims that may arise from the
statutory authorities in connection with this License.
o The Authorisee should ensure enforcement of Applicable Laws including Labour
Laws, Minimum Wages Laws , etc., and at no point of time should the SOUADTGA
be drawn into litigation on these counts.
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FORM 1: Technical Proposal Submission Form

(To be printed on Letter Head)
[Location, Date]
To:
Chief Executive Officer,
Statue of Unity Area Development and Tourism Governance Authority
New Administrative Building, Ekta Nagar
Ta. Garudeshvar, Dist. Narmada – 393
151 Gujarat, India
Subject: Selection of Agency on a Running Rate Contract (RRC) basis to Design,

Prepare and Install Creative Signages for tourist circuit route of Ekta
Nagar, Gujarat
Dear Sir,
1. We, the undersigned, offer to provide services for the captioned project in
accordance with your Request for Proposal dated [Date], and our Bid. We are
hereby submitting our Bid which includes this Technical Bid sealed under an
envelope.
2. If a Bidder is nominated as a Selected Bidder, we understand that it is on the basis
of the technical, financial & organizational capabilities and experience of the Bidder
taken together. We understand that the basis for our qualification will be the
complete Bid documents submitted along with this letter and that any circumstance
affecting our continued eligibility as per RFP or any circumstance which would lead
or have led to our disqualification shall result in our disqualification under this
Bidding process.
3. We undertake, if our Bid is accepted, to complete the Project within the stipulated
time.
4. We agree to abide by this Bid for a period of 180 (one hundred and eighty) days
from the Bid Due Date fixed for receiving the same and it shall remain binding upon
us and may be accepted at any time before the expiry of that period.
5. In the event of our Bid is accepted, we agree to enter into a formal Contractual
Agreement with the Authority, incorporating the conditions of the Bid including the
addendum, if issued. This Bid and the LOA/Work Order issued by the Authority in
lieu of its acceptance shall form part of the Agreement to be signed between the
Selected Bidder (the “Agency”) and the Authority.
6. We agree that if we fail to fulfil any of the conditions mentioned in the RFP (or any
subsequent modification/addendum/corrigendum), Authority has the right to forfeit
the Bid Security being furnished by us along with this Bid.
7. Notwithstanding any qualifications of conditions, whether implied or otherwise,
contained in our Bid we hereby represent and confirm that our Bid is unqualified
and unconditional in all respects.
8. We understand that Authority is not bound to accept any or all Bids it may receive.
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9. We declare that we have disclosed all material information, facts, and

circumstances, which would be relevant to and have a bearing on the evaluation of
our Bid and selection as a agency.
10. We do also certify that all the statements made and/or any information provided in
our Bid are true and correct and complete in all aspects.
11. We declare that in the event that Authority discovers anything contrary to our above
declarations, it is empowered to forthwith disqualify us and our Bid from further
participation in the Bid evaluation process and forfeit our Bid Security (EMD).
12. If negotiations are held during the period of validity of the Bid, we undertake to
negotiate on the basis of the rates quoted. Our Bid is binding upon us and subject
to the modifications resulting from negotiations.
13. We understand you are not bound to accept any Bid you receive.
14. Our organization details are as follows:
S. No. Particulars Details of the Bidder

1 Basic information about the Bidder
a.) Name of Bidder
b.) Country of incorporation
c.) Address of the corporate headquarters and its
branch office(s), if any, in India
d.) Offices in Gujarat, if yes, provide details
e.) Date of incorporation and/ or commencement
of business
f.) Bidder is a Private/Public Limited Company or
Partnership Firm (including LLP).
Please give details and enclose relevant
papers/certificates
g.) Details of Income Tax Registration (Enclose
PAN / GST Details)
h.) *Ownership of the Organization
(List of stakeholders/members who own 10%
or more stocks & their interest in the company
i.) List of Current Directors
j.) Other key management personnel
2 Brief description of the Company including
details of its main lines of business.
3 Details of the individual (s) who will serve as
the point of contact/ communication within the
Company:
(a) Name
(b) Designation
(c) Address
(d) Telephone Number / Mobile
I E-Mail Address
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*Bidders may choose not to furnish such details, only in case such information is
confidential in nature and cannot be disclosed. The same should be duly mentioned.
Yours sincerely,
Authorized Signature [In full and initials]:

Name and Title of Signatory:
Name of Firm:
Address:
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FORM 2: Format for Power of Attorney for Authorised Representative

(To be submitted on a Non-judicial Stamp Paper of Minimum value of INR 100/-)
Know all men by these presents, We, [name of organization and address of the
registered office] do hereby constitute, nominate, appoint and 82uthorize Mr. / Ms.
[name], son/ daughter/ wife of [name], and presently residing at [address], who is
presently employed with/ retained by us and holding the position of [designation] as
our true and lawful attorney (hereinafter referred to as the “Authorised
Representative”), with power to sub-delegate to any person, to do in our name and
on our behalf, all such acts, deeds and things as are necessary or required in
connection with or incidental to submission of our Bid for and selection as and Agency
for [name of Project], by the Authority including but not limited to signing and
submission of all applications, proposals and other documents and writings,
participating in pre-bid and other conferences and providing information / responses
to the Authority, representing us in all matters before the Authority, signing and
execution of all Agreement and undertakings consequent to acceptance of our bid
and generally dealing with the Authority in all matters in connection with or relating
to or arising out of our Bid for the said Project and / or upon award thereof to us until
the entering into of the Consultancy Agreement with the Authority.
AND, we do hereby agree to ratify and confirm all acts, deeds and things lawfully
done or caused to be done by our said Authorised Representative pursuant to and in
the exercise of the powers conferred by this Power of Attorney and that all acts, and
deeds and things done by our said Authorised Representative in the exercise of the
powers hereby conferred shall and shall always be deemed to have been done by
us.
IN WITNESS WHEREOF WE, [name of organization], THE ABOVE-NAMED

PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS [date in
words] DAY OF [month] [year in “YYYY” format].
For
[Name and registered address of organization]
[Signature]
[Name]
[Designation]
Witnesses:
1. [Signature, name and address of witness]
2. [Signature, name and address of witness]
Accepted
[Signature]
[Name]
[Designation]
[Address]
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Notes:
1. The mode of execution of the Power of Attorney should be in accordance with the
procedure, if any, laid down by the applicable law and the charter documents of
the executant(s) and when it is so required the same should be under seal affixed
in accordance with the required procedure.
2. Wherever required, the Bidder should submit for verification the extract of the
charter documents and other documents such as a resolution/power of attorney
in favour of the person executing this Power of Attorney for the delegation of
power hereunder on behalf of the Bidder.
3. For a Power of Attorney executed and issued overseas, the document will also
have to be legalised by the Indian Embassy and notarised in the jurisdiction where
the Power of Attorney is being issued.
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FORM 3: Financial capacity of the Bidder

(On the letterhead of the CA / Statutory Auditor)
Sr. Financial Year Standalone Revenue (INR)

No
1.
2.
3.
[Average Annual
[Indicate the sum of the above divided by 3]
Turnover]
Note: Bidders are required to provide data for the last three years ending 31st March 2020
/ 2021 and 2022. Bidders must fill in the exact figures towards the turnover and ensure the
details match online (shall be verified through UDIN). Audited Balance Sheets are also
required to be submitted for the same.
UDIN No:
Certificate from the Statutory Auditor

This is to certify that [name of Bidder] [registered address] has Standalone Revenue as
shown above against the respective years.
Name of Authorised Signatory:
Designation:
Name of Bidding firm:

Signature of Authorised Signatory
Seal of Audit firm
Note:
1. The Bidder shall submit audited annual reports (financial statements: balance sheets,
profit and loss account, notes to accounts etc.) in support of the financial data duly
certified by statutory auditor/s. In case, the company does not have a statutory
auditor/s, it shall be certified by the chartered accountant that ordinarily audits the
annual financials of the company.
2. The Document as furnished above shall be verified online through the UDIN and the
Balance Sheets. Bidders are advised to ensure that the details as per this form are
reproduced online accurately.
84 | P a g e
FORM 4: Format for Letter of Undertaking

(To be printed on Letter Head)
[Location, Date]
To:
Chief Executive Officer,
Statue of Unity Area Development and Tourism Governance Authority
New Administrative Building, Ekta Nagar,
Ta. Garudeshvar, Dist.
Narmada – 393 151 Gujarat, India
Subject: Selection of Agency on a Running Rate Contract (RRC) basis to Design,

Prepare and Install Creative Signages for tourist circuit route of Ektanagar,
Gujarat
Sir,
With reference to this tender, I/We confirm the following:
1. Declaration for Not Blacklisted: I / We hereby confirm that our firm has not
been banned or blacklisted by any government organisation / Financial institution
/ Court / Public sector Unit / Central Government / State Government as of the
Bid Submission Date.
We also undertake that in case of banning or blacklisting of our firm/agency, by any

government organisation / Financial institution / Court / Public sector Unit / Central
Government / State Government after the bid submission date but on or before the
Bid Due Date, our bids will not be entertained for evaluation.
2. Indemnity Undertaking:
a) I / We on behalf of our firm, hereby agree and undertake that I / We have
understood all the rules, regulations, guidelines and procedures and all staff
Technical & Non-Technical working on behalf of our firm will abide by all the
rules, regulations, guidelines, and procedures.
b) I / We also declare that our firm will be responsible for any safety
violations/accidents etc. in providing services as per the conditions of the
Agreement. Authority will not be responsible in case of any accident/incident
and will not compensate financially or otherwise. I / we hereby declare that I
am / we are solely responsible on behalf of the firm for giving such declaration.
3. Anti-Collusion Certificate: I / We hereby certify and confirm that in the

preparation and submission of this Bid, we have not acted in concert or in
collusion with any other Bidder or any other person(s) and also have not done
any act, deed or thing which is or could be regarded as anti-competitive,
restrictive, or monopolistic trade practice.
We further confirm that we have not offered nor will offer any illegal gratification
85 | P a g e
in cash or kind to any person or agency in connection with this Bid.
4. History of Litigation: I / We hereby provide details / Information on any history of

litigation or arbitration resulting from contracts in the last five years or currently
under execution/operation, which may have an impact on providing services under
this tender.
Award for /or

Name of Litigation & Disputed
Year against the
Client Dispute Matter Amount in Rs.
bidder
Dated this __Day of_______ ,2023.
Name of the Bidder
Signature of the Authorised Signatory
Name of the Authorised Signatory
86 | P a g e
FORM 5: Format for Showcasing Experience
A. Project Summary Sheet:
Project Fee
S. Name of the Completion Engagement (Annually)
Client
No. Project Date Duration (exclusive of
taxes)
1
2
3
Note: Add rows as required
B. Project Profile Sheet

(To be submitted for each project as per the table above)
S. No Aspect Details
1 Name of the Project
2 Name of Client
3 Start Date and End Date DD/MM/YYYY to DD/MM/YYYY
4 Project Type
Project Fee (exclusive of taxes) Total:
5
Average Annual:
Weather the project is covered in the Yes/No
6
electrical sector
Documentary Evidence being submitted Choose from
▪ Work order
7 ▪ Letter of Invitation / Award
▪ Agreement
▪ Completion Certificate
Note: Each project profile must be duly supported by documentary evidence from the
client side like Work Order, Agreement, and Completion Certificate for being considered
for marking. Projects without evidence may be rejected. Bidders are advised to highlight
relevant sections of the documentary evidence for quick reference of the Authority. Only
eligible projects (as per terms & conditions provided in RFP) shall be considered for
marking.
87 | P a g e
FORM 6: Format for Bank Guarantee

(On requisite Stamp Paper)
This Deed of Guarantee is made on this ______day of __________, 2023 at

________________ by __________________Bank within the meaning of the Reserve
Bank of India Act and constituted under the Banking Companies Acquisition and Transfer
of Undertakings Act, 1970/1980 and having its Registered Office at _______and inter alia
an operational Branch Office at _____, Ekta Nagar / Rajpipla (hereinafter referred to as
“the Bank” or “the Guarantor”, which expression shall unless it be repugnant to the
subject or context hereof be deemed to include its successors and assigns) in favour of
‘CEO, SOUADTGA’ (hereinafter referred to as “SOUADTGA / Authority” which
expression shall unless it be repugnant to the subject or context hereof be deemed to
include its successors and assignees).
WHEREAS, Authority has undertaken the process of competitive bidding for the selection
of an Agency for providing services related to “RFP for Selection of Agency on a
Running Rate Contract (RRC) basis to Design, Prepare and Install Creative
Signages for tourist circuit route of Ektanagar, Gujarat” for which purpose Authority
issued a Request for Proposal (“RFP”) inviting Bids from the Bidders to execute the Scope
of Work specified therein (“Project”);
WHEREAS [name of Bidder] (hereinafter called “the Bidder”) has submitted his Bid dated
[date] for the implementation of the Project (hereinafter called “the Bid”).
1. [name of the Bank] at the request of the Bidder, do hereby in terms of the RFP,
irrevocably, unconditionally and without reservation guarantee the due and faithful
fulfilment and compliance of the terms and conditions of the RFP by the said Bidder
and unconditionally and irrevocably undertake to pay forthwith to Authority an amount
of Rs. …………. (Rupees …………………… only) (hereinafter referred to as the
“Guarantee”) as our primary obligation without any demur, reservation, recourse,
contest or protest and without reference to the Bidder if the Bidder shall fail to fulfil or
comply with all or any of the terms and conditions contained in the said RFP.
2. Any such written demand made by the Authority stating that the Bidder is in default
of the due and faithful fulfilment and compliance with the terms and conditions
contained in the RFP shall be final, conclusive, and binding on the Bank.
3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and
payable under this Guarantee without any demur, reservation, recourse, contest or
protest and without any reference to the Bidder or any other person and irrespective
of whether the claim of Authority is disputed by the Bidder or not, merely on the first
demand from Authority stating that the amount claimed is due to Authority by reason
of the failure of the Bidder to fulfil and comply with the terms and conditions contained
in the RFP including failure of the said Bidder to keep its Bid open during the Bid
validity period as set forth in the said RFP for any reason whatsoever. Any such
demand made on the Bank shall be conclusive as regards the amount due and
payable by the Bank under this Guarantee. However, our liability under this Guarantee
88 | P a g e
shall be restricted to an amount not exceeding Rs. …………. (Rupees

…………………… only).
4. We, the Bank, further agree that Authority shall be the sole judge to decide as to
whether the Bidder is in default of due and faithful fulfilment and compliance with the
terms and conditions contained in the RFP including, inter alia, the failure of the Bidder
to keep its Bid open during the Bid validity period set forth in the said Bidding
Documents, and the decision of Authority that the Bidder is in default as aforesaid
shall be final and binding on us, notwithstanding any differences between Authority
and the Bidder or any dispute pending before any Court, Tribunal, Arbitrator or any
other authority.
5. The Guarantee shall not be affected by any change in the constitution or winding up
of the Bidder or the Bank or any absorption, merger or amalgamation of the Bidder or
the Bank with any other person.
6. In order to give full effect to this Guarantee, Authority shall be entitled to treat the Bank
as the principal debtor. Authority shall have the fullest liberty without affecting in any
way the liability of the Bank under this Guarantee from time to time to vary any of the
terms and conditions contained in the said RFP or to extend time for submission of
the Bids or the Bid validity period or the period for conveying acceptance of Letter of
Award by the Bidder or the period for fulfilment and compliance with all or any of the
terms and conditions contained in the said RFP by the said Bidder or to postpone for
any time and from time to time any of the powers exercisable by it against the said
Bidder and either to enforce or forbear from enforcing any of the terms and conditions
contained in the said RFP or the securities available to Authority , and the Bank shall
not be released from its liability under these presents by any exercise by Authority of
the liberty with reference to the matters aforesaid or by reason of time being given to
the said Bidder or any other forbearance, act or omission on the part of Authority or
any indulgence by Authority to the said Bidder or by any change in the constitution of
Authority or its absorption, merger or amalgamation with any other person or any other
matter or thing whatsoever which under the law relating to sureties would but for this
provision have the effect of releasing the Bank from its such liability.
7. Any notice by way of request, demand or otherwise hereunder shall be sufficiently
given or made if addressed to the Bank and sent by courier or by registered mail to
the Bank at the address set forth herein.
8. We undertake to make the payment on receipt of your notice of claim on us addressed
to [name of Bank along with branch address] and delivered at our above branch which
shall be deemed to have been duly authorised to receive the said notice of claim.
9. It shall not be necessary for Authority to proceed against the said Bidder before
proceeding against the Bank and the guarantee herein contained shall be enforceable
against the Bank, notwithstanding any other security which Authority may have
obtained from the said Bidder or any other person and which shall, at the time when
proceedings are taken against the Bank hereunder, be outstanding or unrealised.
10. We, the Bank, further undertake not to revoke this Guarantee during its currency
except with the previous express consent of Authority in writing.
11. The Bank declares that it has the power to issue this Guarantee and discharge the
obligations contemplated herein, the undersigned is duly authorised and has full
power to execute this Guarantee for and on behalf of the Bank.
12. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted
to Rs. ………Lakhs (Rupees ………………………. Lakhs only). The Bank shall be
89 | P a g e
liable to pay the said amount or any part thereof only if the Utility serves a written claim
on the Bank in accordance with point 8 hereof,
13. This Guarantee will remain in force up to 180 (One hundred and eighty) days from the
Due Date (inclusive of the due date) for submission of the Bid, inclusive of a claim
period of 60 (sixty) days or for such extended period as may be mutually agreed
between Authority and the Bidder, and agreed to by the Bank, and shall continue to
be enforceable till all amounts under this Guarantee have been paid.
14. The jurisdiction in relation to this Guarantee shall be the Courts in Gujarat and Laws
in India shall be applicable.
IN WITNESS WHEREOF the Guarantor has executed this Guarantee on this _____ day
of _______________and year first herein above written.
SIGNED, SEALED AND DELIVERED

For and on behalf of
the BANK by:
(Signature)
(Name)
(Designation)
(Code Number)
(Address)
NOTES:
 The bank guarantee should contain the name, designation and code number of the
officer(s) signing the guarantee.
 The address, telephone number and other details of the Head Office of the Bank as
well as of issuing Branch should be mentioned on the cover letter of issuing Branch.
 Statue of Unity Area Development and Tourism Governance Authority (SOUADTGA)
should be able to invoke the Bank Guarantee at any of the branches of the Bank
located at Ekta Nagar / Rajpipla.
90 | P a g e
FORM 6: Format for Price Bid
Sr. No. Name of Work Above / Below Percentage (%)

1. Selection of Agency on a
Running Rate Contract (RRC)
basis to Design, Prepare and
Install Creative Signages for
tourist circuit route of Ektanagar,
Gujarat
 Bidder(s) are required to quote the bid in (%) Percentage above or below in schedule B
after considering rate mentioned in Annexure-1 of tender (online only) on n procure.
 Quoted amount by Bidder(s) will be for destination prices indicated in schedule B1 are
including material, labour, supervision, liaison, transportation -overheads of GST, TDS
& all applicable government taxes etc. for Annual Rate Contract for the said work under
the Jurisdiction of SoUADTGA , Ekta Nagar ,Gujarat
 Payments will be made on the basis of progress percentage of Particular Work Order
as per the schedule of Work.
 The quote percentage (%) above/below on n-procure in the schedule B (online only) will
be applicable for all items of Schedule B of tender.
91 | P a g e
Annexure-1
Schedule- B
Sr Classification Design no. (as Design Description Rate in Rs. Unit
No. per Technical
Specification)
1 Way finding Design no. 1a Shoulder Mounted Way 16,538.00 No
Signages Finder on Diamond Grade
retro- reflective sheeting
size – 4’ x 3’
Design no. 1b Shoulder Mounted Way 11,200.00 No
Finder on Diamond Grade
retro-
reflective sheeting size – 3’
x 3’
Design no. 1c Shoulder Mounted Way 14,600.00 No
Finder on High Intensive
Prismatic (HIP) Grade retro-
x 3’
Design no. 1d Shoulder Mounted Way 11,200.00 No
Finder on High Intensive
Prismatic (HIP) Grade retro-
x 3’
Design no. 1e Overhead/Hanging Way 14,100.00 No
finder Reflective Sheeting
Series 3930 Signage size –
2387.6mm x 375mm
Design no. 1f Way finding Signages as 1,080.00 Sqft
per instruction of
SOUADTGA (Rate in Sqft)
2 Name Plate Design no. 2a Name plate Signage with 3,186.00 No
Signages SS Etching Plate
Incumbency chart with 3,950.00 No
Wooden Plate
Design no. 2b 54 inches (height) x 36
inches (width)(customize
designee will be provide by
Authority)
18 mm waterproof standard
wooden sheet (customize
designee will be provide by
Authority)
3 Road Side/ Design no. 3a Shoulder Mounted Road / 32,130.00 No
Highway/ Highway signage on
Destination Diamond grade retro-
signages Retro reflective sheeting (Single
reflective side), Size – 8’ x 4’
92 | P a g e
sheeting Design no. 3b Shoulder Mounted Road / 35,200.00 No

Highway signage on
Diamond grade retro-
reflective sheeting (Double
Design no. 3c Shoulder Mounted Road / 39,698.00 No

Highway signage on Diamond
grade retro-reflective sheeting
Design no. 3d Shoulder Mounted Road / 26,347.00 No
Design no. 3e Shoulder Mounted Road / 26,400.00 No
Design no. 3f Shoulder Mounted Road / 38,199.00 No
Design no. 3g Shoulder Mounted Road / 28,703.00 No
Highway signage on HIP grade
retro-reflective sheeting (Single
Design no. 3h Shoulder Mounted Road / 35,200.00 No
retro-reflective sheeting (Double
Design no. 3i Shoulder Mounted Road / 36,343.00 No
Design no. 3J Shoulder Mounted Road / 22,181.00 No
Design no. 3k Shoulder Mounted Road / 38,084.00 No
retro-reflective sheeting (Double
Design no. 3L Shoulder Mounted Road / 33,101.00 No
Design no. 3m Shoulder Mounted Road / 28,417.00 No
93 | P a g e
Design no. 3n Cantilever type signage on Road /2,38,000.00 No

Grade retro-reflective sheeting
Design no. 3o Cantilever LED Screen type 4,22,625.00 No
signage on Road / Highway
signage on (Single side), Size –
16’ x 8’
Design no. 3p Gantry Mounted Road / 7,92,000.00 No
grade retro-reflective sheeting,
Size – 13250 mm X 2440mm
Design no. 3Q Foundation Mounted Road / 1,80,000.00 No
Highway signage on LED Light
Signage, Size – 3m X 3m
(Operation & Maintenance
should be done by bidder for 3
years. Bidder should include
the cost of O&M for 3 years)
Design no. 3R (Active LED Screen) Pixel P6 24,80,000.00 No
Extreme Climate – Screen
Specs
Design no. 3S (Active LED Screen) Pixel P4 23,80,000.00 No
Extreme Climate – Screen
Specs
Design no. 3T Shoulder Mounted Way Finder 1,500.00 Sqft
on Diamond Grade retro-
reflective sheeting Signage
Board per Sqft
Design no. Shoulder Mounted Way Finder 1,400.00 Sqft
3U on High Intensive Prismatic
(HIP) Grade retro-reflective
sheeting per Sqft
Design no. Diamond grade retro-reflective 1,200.00 Sqft
3V sheeting on already existing
94 | P a g e
structure
(Per sq. ft.)
Design no. HIP grade retro-reflective 2,100.00 Sqft
3W sheeting (Double side) on
already existing structure
(Per sq. ft.)
4 Permanent Design no. for advertisement board of Size 2,65,000.00 No

Hoarding : 4a 20' X 10' as per IS supported
Providing on a mild steel truss member
and Design no. for advertisement board of Size 5,96,250.00 No
erecting 4b 30' X 15' as per IS supported
Hoarding on a mild steel truss member
Truss
Structure Design no. 4c for advertisement board of Size 7,95,000.00 No
40' X 20' as per IS supported
on a mild steel truss member
Design no. for advertisement board of Size 1,310.00 Sqft
4d as per requirements of
SOUADTGA IS supported on a
mild steel truss member
(Rate should be in Sq.ft.)
Design no. Providing & Fixing Banners on 65.00 Sqft
4e already existing frame structure.
(per Sqft)
5 Flex Banners Design no. Installation of printed flex with 1,285.00 No

on Metal 5a Metal frame ( to be installed at
Frame. various places as instructed)
Use of M.S Section for erection
Design no. Installation of printed flex with 2,570.00 No

5b Metal frame ( to be installed at
various places as instructed)

5c Metal frame ( to be installed at
5d Metal frame ( to be installed at
5e Metal frame ( to be installed at
95 | P a g e

Design no. 5f Installation of printed flex with 15,600.00 No
Metal frame ( to be installed at
5g metal frame (to be installed at
various places as instructed.
5h metal frame (to be installed at
various places as instructed.
Design no. 5i Flex Banners with Metal Frame 55.00 Sqft
of size as per requirement of
SOUADTGA (per Sqft)
Design no. 5j Removal of Flex Banners on 18.00 Sqft
already existing frame
structure. (per Sqft)
Design no. Providing & Fixing Flex 40.00 Sqft
5k Banners on already existing
6 Flags Design no. Paper Flags : Multi Colour 5.00 No
6a Printing
Size: 4X6 Inch
Design no. Original Country Flags & 1,800.00 No
6b Installation With Protocol, High
Quality
Size: 3X2 ft
6c Installation With Protocol, High
Quality
Size: 6X4 ft
6d Installation With Protocol, High
Quality
Size: 8X4 ft
Design no. Flag with Silky Material With 1,380.00 No

6e Powder Coated Metal Pipe
With Digital Embroidery Work
Design no. 6f Flag with Silky Material With 2,850.00 No
Powder Coated Metal Pipe
96 | P a g e
Design no. Flag with Silky Material With 3,800.00 No

6g Powder Coated Metal Pipe
7 Posters. Design no. Posters of Vinyl with Foam 990.00 No
7a sheet.
Design no. Posters of Vinyl with Foam 1,980.00 No
7b sheet.
7c sheet.
7d sheet.
7e sheet.
Design no. 7f Posters of Vinyl with Foam 22,000.00 No
sheet.
Design no. Sandwich Posters with Acrylic 4,950.00 No
7g sheet.
Design no. Sandwich Posters with Acrylic 9,900.00 No
7h sheet.
Design no. 7i Sandwich Posters with Acrylic 19,800.00 No
sheet.
Design no. 7j Sandwich Posters with Acrylic 55,000.00 No
sheet.
8 Pamphlets / Design no. Pamphlets. 1.70 No
Leaflets. 8a Size: A-4, 80 Gsm Art Paper,
Multi Color Printing
Design no. Leaflets 1.95 No
8b Size: A-4, 130 Gsm Art Paper,
Multi Color Printing
9 Standee Design no. 6x3 Flex Roll up standee 3,000.00 No
9a (Standee Media with Eco
Solvent printing)
Design no. 6x3 Flex Roll up standee 3,000.00 No
9b (Star/Jindal/Ace/Neo Flex
Solvent printing)
Design no. 6x2.5 Flex Roll up standee 2,500.00 No
9c (Star/Jindal/Ace/Neo Flex
Solvent printing)
Design no. 6x2.5 Flex Roll up standee 2,500.00 No
9d (Standy Media with Eco
97 | P a g e
Solvent Printing)
Design no. Roll Up Standee Print Change 900.00 No

9e (6x3/6x2.5 Star/Jindal/Ace/Neo
Flex)
Design no. 9f Standee Size As Per 156.00 Sqft
Requirement in Sqft.
10 Cut-Out Design no. Cut-Out : Multi Colour Digital 145.00 Sqft
10 a Printing with Foamsheet and
Structure
(Rate in Sq. Ft)
Design no. Cut-Out : Multi Colour Digital 240.00 Sqft
10 b Printing with Wooden sheet
and Structure
(Rate in Sq. Ft)
Design no. Conceptual Cut-Out : 280.00 Sqft
10 c Designing, Mirror work,
Handwork, Multi Colour Digital
Printing with Wooden sheet
(Rate in Sq. Ft)
11 Vehicle Design no. Per Square feet basis 330.00 Sqft
Branding 11 a
12 Alphabets Design no. Providing design 2,100.00 Sqft

with LED light 12 a conceptualize the alphabet
including supporting structure
led lights in sides and overall
installation
Per Square feet basis
NOTE: - (1) Bidder(s) are required to quote the bid in (%) Percentage above or
below in schedule B after considering rate mentioned in Schedule B1
of tender (online only) on n procure
(2) All frames for the structure should be coloured (i.e. primer & two coat
of oil paint should be done by bidder before providing of site.)
98 | P a g e
ANNEXURE 2: DOCUMENTS REQUIRED FOR QUALIFYING
The following documents constitute the qualification criteria for this work. Soft (Scanned)
copies of all original documents shall be submitted online. In case, the original document
is not available, a notarized copy shall be submitted. In such cases, notarized documents
should clearly display stamps, numbers, and the name of the notary. Submitted
documents shall be valid and identical to the qualification criteria. Please note that the
absence of the following essential documents shall lead to the bidder to straight
disqualification. No relaxation shall be provided to the bidder at a later stage. All
Documents must be coloured scanned to be seen as original. Scanning in black and
White or grey shall not be acceptable.
 Earnest Money Deposit in the form of demand draft /banker’s cheque

 Bid Processing Fee in the form of demand draft/banker’s cheque
 GST Registration certificate or acknowledgement slip
 PAN Card Copy
 Certificate from Chartered Accountant, showing average annual financial turnover
of last three years.
 Certified copies of experience, namely Work Orders and Certificates of satisfactory
completion. The Agency may also attach certified detailed BOQs of their different
work experiences along with a completion certificate from the source company that
the work has been completed as per BOQ only.
 An authority letter is issued in favour of the person (with a colour photograph and
specimen signature) If the tender is not signed by the owner/partner.
 Partnership deed if participation is from a partnership firm.
 Affidavit on a non-judicial stamp paper of minimum of Rs. 100/- and exactly as per
the format provided in Annexure 2 of this RFP document.
 Any other additional information asked elsewhere in tender documents.
Please note that submission of all listed documents is mandatory, else the bidder may
be liable for rejection and no communication shall be entertained thereof.
99 | P a g e
ANNEXURE 3: AFFIDAVIT
(To be submitted on a Non-judicial Stamp Paper of Minimum value of INR 100/-)
Name of Work: Selection of Agency on a Running Rate Contract (RRC) basis to Design,
Prepare and Install Creative Signages for tourist circuit route of Ektanagar, Gujarat
1. I, the undersigned, do, hereby, certify that all the statements made in the required
attachments are true and correct. I also understand that in case of wrongful/false
information, SOUADTGA is entitled to take any civil & criminal punitive actions against
me/us.
2. The undersigned also, hereby, certifies that neither our firm M/s.____ nor any of its
constituent partners have abandoned any work in India nor has any contract awarded
to us has to be rescinded during the last five years, prior to the date of this bid.
3. The undersigned, hereby, authorize(s) and request(s) any bank, person, authorities,
government or public limited institutions, firm, or corporation to furnish pertinent
information deemed necessary and requested by the SoUADTGA to verify our
statements or our competence and general reputation etc.
4. The undersigned understands and agrees that further qualifying information may be
requested and agrees to furnish any such information at the request of the
SoUADTGA.
5. The SoUADTGA and its authorized representatives are hereby authorized to conduct
any inquiries or investigations to verify the statements, documents and information
submitted in connection with this bid and to seek clarification from our bankers and
clients regarding any financial and technical aspects. This affidavit will also serve as
authorization to any individual or authorized representative to any institution referred
to in the supporting information, to provide such information deemed necessary and
requested by a representative of SoUADTGA to verify statements and information
provided in the tender or with regard to the resources experience and competence of
the applicant.
Signed by an Authorized Signatory/officer of the Firm
Title of Officer
Name of Firm
Date
Note: To be given on non-judicial stamp paper of minimum of INR 100/- duly signed and
attested by an authorized notary & to be submitted online as well as in hardcopy.
100 | P a g e
ANNEXURE 4: LIST OF BANKS
As per the GR No. FD/MSM/e-file/4/2023/0057/DMO dated 21st April 2023 from

Finance Department, wherein the Government has decided that the banks as given
below are the approved Banks whose Bank Guarantees would be accepted for the
period up to March 31, 2024.
 Guarantees issued by the following banks will be accepted as SD/EMD on a
permanent basis.
o All Nationalised Banks
 Guarantees issued by the following Banks will be accepted as SD / EMD for the
period up to March 31, 2023. The validity cut-off date in GR is with respect to the
date of issue of the Bank Guarantee irrespective of the date of termination of the
Bank Guarantee.
1 AXIS Bank 17 Kotak Mahindra Bank

2 AU Small Finance Bank 18 South Indian Bank
3 Bandhan Bank 19 Standard Chartered Bank
4 BNP Paribas 20 Tamilnad Mercantile Bank
5 City Union Bank 21 Utkarsh Small Finance Bank
6 CSB Bank 22 The Kalupur Commercial Co-Op. Bank
7 DBS Bank India Limited 23 Ahmedabad Mercantile Co-Op. Bank
8 DCB Bank 24 Nutan Nagarik Sahakari Bank Ltd.
Equitas Small Finance
9 25 Rajkot Nagarik Sahakari Bank Ltd.
Bank
10 FEDERAL Bank 26 Saraswat Co-Operative Bank Ltd.
11 HDFC Bank 27 SVC Co-Operative Bank Ltd.
12 HSBC Bank 28 The Gujarat State Co-operative Bank
13 ICICI Bank 29 The Mehsana Urban Co-Op. Bank Ltd.
14 IndusInd Bank 30 The Surat District Co-Operative Bank Ltd.
15 Karnataka Bank 31 The Surat People’s Co-Op. Bank Ltd.
16 Karur Vyasa Bank 32 Saurashtra Gramin Bank
All the eligible banks are instructed to collect the original documents/ papers of
guarantee from the concerned tendering authority.
GR can be downloaded from the following link:
https://financedepartment.gujarat.gov.in/Documents/DMO_2631_21-Apr-
2023_872.pdf
101 | P a g e
ANNEXURE 5: FORMAT FOR PRE-BID QUERIES
All queries by the bidders for the pre-bid need to be addressed in the below attached
format.
S. No. Clause No. & Page Clause as per RFP Recommendation/ Queries
No. of the Bidder
1.
2.
3.
4.
102 | P a g e

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Request for Proposal

Tender Number: XXXXXXX

Statue of Unity Area Development and Tourism Governance

3.2.13. Termination of the Contract............................................................................ 71

adequacy, correctness, completeness or reliability of the RFP and any assessment,

In the interpretation of this RFP, unless the context otherwise requires:

1.1. General Conditions

1.2. Clarifications and Amendment of RFP Documents.

Deputy Collector (Unit-2),

1.2.4. A maximum of two representatives of each Bidder shall be allowed to participate

1.3. Bidding Schedule

Sr. Event Key Date Time

Online Meeting Link:

Sr. Event Key Date Time

Office of Executive Engineer Division-

1.4. Preparation of Bids.

PART 2: TECHNICAL BID

PART 3: FINANCIAL BID – to be strictly submitted online only.

1.5. Submission, Receipt and Opening of Bids

Office of Executive Engineer, Division-2

The responsive bids shall be evaluated on L1 (Lowest) basis as detailed in RFP.

2.1. Test of Responsiveness

 It does not contain any condition or qualifications, and it is not non-responsive

2.2. Pre-Qualification Evaluation Criteria

are invited to be following:

2.3. Technical Bid Evaluation

S. Description Max Marking Criteria

S. Description Max Marking Criteria

2.4. Financial Bid Evaluation

2.6. Award of Work

Information relating to the examination, clarification, evaluation, and

2.8. Right to Rejection

2.9. Liquidated Damages and Penalties

2.9.1. Liquidated Damages for delay: In case of delay in completion of contract,

Agreement or for recovery of liquidated damages specified in this Clause.

2.10. Documents prepared by the Agency

3.2. Scope of Work

 For signage and For LED Unipole.:-

C. Scope of Preparing and Fixing Signage and LED Unipole

D. Maintenance Support during Warranty period

E. Removal of identified signage

18 mm waterproof standard wooden sheet

Destination (Single side), Size – 8’ x 4’

Design no. 3c Shoulder Mounted Road / Highway signage

Design no. 3Q Foundation Mounted Road / Highway signage

4 Permanent Design no. 4a for advertisement board of Size 20' X 10' as

Design no. 5b Installation of printed flex with Metal frame ( to be

Design no. 5c Installation of printed flex with Metal frame ( to be

Design no. 6d Original Country Flags & Installation With

Design no. 7b Posters of Vinyl with Foam sheet.

Design no. 7c Posters of Vinyl with Foam sheet.

Design no. 7h Sandwich Posters with Acrylic sheet.

Design no. 7i Sandwich Posters with Acrylic sheet.

Design no. 8b Leaflets

Design no. 9b 6x3 Flex Roll up standee (Star/Jindal/Ace/Neo

10 Cut-Out Design no. 10 a Cut-Out : Multi Colour Digital Printing with

Desig Name of Item Description

Desig Name of Item Description

1b Shoulder Manufacturing, installing and maintaining of destination picture and