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    New Hire Staffing Request Business Case Template

    Uploaded by

    Lackner Marcelo
    The document outlines a template for creating a business case to justify hiring new employees. It includes sections for explaining the reasons for hiring, new hire requirements, estimated costs, evaluating alternative options like contractors or training existing staff, and recommending a solution. The template requires detailing the short and long-term benefits of hiring and gaining approvals from relevant managers.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    New Hire Staffing Request Business Case Template

    Uploaded by

    Lackner Marcelo
    773 views3 pages
    The document outlines a template for creating a business case to justify hiring new employees. It includes sections for explaining the reasons for hiring, new hire requirements, estimated costs, evaluating alternative options like contractors or training existing staff, and recommending a solution. The template requires detailing the short and long-term benefits of hiring and gaining approvals from relevant managers.

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    New-Hire-Staffing-Request-Business-Case-Template

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    The document outlines a template for creating a business case to justify hiring new employees. It includes sections for explaining the reasons for hiring, new hire requirements, estimated costs, evaluating alternative options like contractors or training existing staff, and recommending a solution. The template requires detailing the short and long-term benefits of hiring and gaining approvals from relevant managers.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    773 views3 pages

    New Hire Staffing Request Business Case Template

    Uploaded by

    Lackner Marcelo
    The document outlines a template for creating a business case to justify hiring new employees. It includes sections for explaining the reasons for hiring, new hire requirements, estimated costs, evaluating alternative options like contractors or training existing staff, and recommending a solution. The template requires detailing the short and long-term benefits of hiring and gaining approvals from relevant managers.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 3

    New Hire/Staffing Business Case Template

    To complete the business case template below, replace all instructional text in dark grey with custom
    responses that apply to your situation.

    New Hire Business Case


    Executive Summary
    Based on your responses below, provide a snapshot of your recommendations. The details will be
    flushed out below.

    Reason for Hiring


    Skill Set Gaps
    Use this section to list all skill-set gaps that must be filled with new hires.
    Insufficient Staff for Current or Increasing Workload
    Use this section to list indicators that staff is exceeding capacity.

    New Hire Requirements: Number of Staff and Skill Sets


    This section justifies the need for new hire(s). Quantify the exact number of resources required and the
    expected skill-set for each to fill the gaps laid out in the previous section. This step will influence the job
    description as well as estimations of total cost and benefits.

    Estimated Expenditure
    Please consult with Human Resources on ascertain the approximate cost range of hiring new
    employee(s). Given the new employee requirements, it is possible to estimate the salary range by looking
    at existing pay bands within the organization or using a salary benchmarking survey. Include a hiring
    timeline for the position.
    The following costs of a new hire should be considered:
    • Salary
    • Benefits
    • Supplies/computer equipment
    • Training
    • Restructuring
    • Estimated start date

    Evaluation of Alternative Options


    Due to the high cost of new hires, alternative options should be evaluated. In the case of new hires, the
    most common alternatives are, hiring contractors, increasing workload for existing employees and/or
    additional training to fill skill-set gaps. By illustrating the pros and cons of these alternatives, an informed

    1
    decision can be made as to whether any of these are viable alternatives to hiring new staff. A five-year
    costing is suggested to demonstrate long-term costs.

    Options Five-Year Salary Costs Pros Cons

    Full-time hire number of positions * average cost Keep knowledge Expensive, may
    of hiring + number of positions * and control within only require short-
    average compensation * 5 years company… term solution…

    Contractor Number of positions * average Short-term Knowledge and


    contractor cost * 5 years obligation, lower control not
    overhead costs… maintained within
    company

    Training existing Number of positions * training and Improved Diverting


    employees to fill development cost per position + workforce, employees’
    skill set gaps average monthly compensation * increased attention from
    ramp-up period in months employee existing
    satisfaction… responsibilities…

    Increased workload Overtime pay Potentially least Decreased


    for existing expensive option. employee
    employees satisfaction may
    increase turnover

    Recommendation
    Based on your responses in the chart above, elaborate on your recommended approach and why it is
    preferred over the alternatives.

    ROI: Short- and Long-Term Benefits/Financial Impacts


    Provide a short-term and long-term cost/benefit analysis (estimated) to support creation of the new
    position. Consider all soft and hard benefits resulting from the new hire(s) which can be included in the
    benefits section. One usually justifies hiring a new employee to get work done that otherwise could not be
    done, but wherever possible attempt to quantify savings or increases in revenue. Some roles will be
    made up entirely of soft benefits. In those cases, the soft benefits should be detailed and linked to more
    measurable outcomes. For example, a member of help desk support may not directly generate revenue
    but their assistance could be frequently solicited to enable revenue generating or cost reducing activities.

    Hiring Plan Checklist


    Complete business case template above.
    Gain funding/hiring approval.
    Create job description in consultation with HR. This includes a tentative job level rating until
    finalized the Job Evaluation Committee.
    Start the recruitment or staffing process with HR.

    2
    Signoff
    This business case must be approved by the Director of your Division along with the Director, Corporate
    Services. For supervisory positions and above, it will also require the approval of the CEO/Registrar.

    ___________________ _____________________ ____________________


    Hiring Manager - Name Signature Date

    ___________________ _____________________ ____________________


    Division Director - Name Signature Date

    ___________________ _____________________ ____________________


    Director, Corporate Services Signature Date

    __________________ _____________________ ____________________


    CEO-Registrar Signature Date

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