African National Congress

Table of Content
1. Logging into the system ......................................................................................................... 2
2. Capturing Canvassing Cards and Support information ......................................................... 5
3. LET & BET meeting email reporting ..................................................................................... 13
4. Other reporting .................................................................................................................... 17
5. How to get system access for additional users..................................................................... 19
6. Accessing the IEC Voters’ roll.................................................................................... 21
7. Capturing VD & Voter stats .................................................................................................. 22
8. Capturing VD Election Results .............................................................................................. 23

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 Logging into the system

1. Log into the system

a. Go to ancmanager.info using Internet Explorer or Firefox (but not Chrome)

b. If the Install Microsoft Silverlight logo appears, click on the button and follow the
instructions. After installation, close and restart the browser. Again navigate to
ancmanage.info. (The ANC Manager does not work on Chrome or Edge, please use
Internet Explorer, Firefox or Safari).

c. Follow the prompts to install/update Silverlight.

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d. If the system requests an administrator username and password, it means that you
do not have installation rights on the local PC. The PC is then probably managed by a
PCO IT administrator for example. Contact the PCO IT administrator to get the
administrator username and password.

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e. Once the installation is successful restart the internet browser and go to
ancmanager.info.

f. Wait for the program to load.

g. Enter username & password

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Capturing Canvassing Cards and Supporter information
1. Locate the LET, Ward and Voting District

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2. Capturing and updating LET management details

a. Enter information in relevant fields

b. Save the record

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3. Capturing and updating BET management details

a. Enter information in relevant fields

a.
Save the record

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4. Capturing and updating VD management details

a. Select the correct VD under the relevant Ward

b. Supporters and House Visits are displayed per VD

c. To edit the VD management details click on the Edit icon

d. The Edit Voting District dialog window opens. Update the relevant information. The
record will save and close once the OK button is clicked.

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5. Capturing and updating Supporter information

a. Select the correct VD, click on the relevant supporter record and click on the Edit
icon.

b. The Edit Support dialog window opens up. Update the relevant information and click
OK to save the record

c. To capture a new supporter under the selected VD, click the + icon.

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d. A blank record opens up to be updated and saved.

e. To search for an existing Support, navigate to the relevant VD and type the name or
surname of the supporter in the Search box and press enter. All matching records
will be displayed.

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6. Capturing and updating canvassing card information
a. Select the correct VD, click on the relevant house record and click on the Edit icon.

b. The Edit House Visit dialog window opens up. Update the relevant information and click
OK to save the record. As many voters as required may be loaded or added per house
visit. To add a voters simply start typing in the last line under the Voter Name column.
Complete the detail for each voter. The Canvasser’s detail, date of visit and any
comments must also be captured.

c. To capture a new house visit under the selected VD, click the + icon.

d. A blank record opens up to be completed and saved. The locality information will be
automatically loaded. Complete all relevant fields and save the record.

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e. At the bottom of the screen are 3 buttons. Click Save & Add New if you want to continue
to capture a new canvassing card. Click Save & Close if you want to save the current
record and close the window. Close Close & Discard if you do not want to save the
current record and close the window.

f. To search for an existing Canvassing Card, navigate to the relevant VD and type the
canvassing card number or street name in the Search box and press enter. All matching
records will be displayed.

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 LET & BET meeting email reporting

1. Capturing LET or BET meeting reports

a. Under Election Management navigate to the relevant LET or Ward.

b. Meeting records are sorted so that the latest record displays first on the list.
c. From here you can Add, Edit or Delete a record

2. Add or Edit a meeting record

a. Click on the Add button (blue in the example) to capture a new meeting record.
b. Click on the Edit button (green in the example) to edit an existing meeting record.
c. A meeting record window opens up.

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 d. There are free form fields for the capturing of information regarding Canvassing,
Election Structures, Media issues, Sectors, Events and Deployment. These fields are
all compulsory to complete. The is also a non-compulsory General field for any other
information.
e. There are also compulsory rating fields to be completed for every report. These
ratings rate the status of Structures, Internal Politics, RET/LET involvement, MP/MPL
involvement and Councillors’ involvement.
f. Complete all the relevant fields.
g. Click the OK button to save the record.
h. Click the Cancel button to cancel the saving of the record.

3. Automatic report emailing

a. Once a report is saved and email is sent to the members of the Election Task Team
and the structure(s) above.
b. For a BET report, the report is emailed to the BET Coordinator, BET manager and BET
administrator, LET Coordinator, LET manager and LET administrator.
c. For a LET report, the report is emailed to the LET Coordinator, LET manager, LET
administrator, RET Coordinator, RET manager, RET administrator, PET Coordinator,
PET manager and PET administrator
d. Below is a sample of an email report.

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 Other Reporting
1. Accessing the reporting page

a. Go to LET Reports under ELECTIONS

b. Here you will find a list of reports available on the system.

c. Reporting is based on the canvassing and supporter information which is entered
into the system. The reports are however only updated daily at the end of each
business day. Therefore data that you entered today will only be available the next
day for reporting.

d. Reports are available on a LET level. Therefore navigate to the LET of your choice
and select the report to view.

e. In the case of WARD and VD Profile reports, these are only available as
downloadable PDF documents. Click on the link and the PDF will download to your

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browser. If it is blocked, unblock it and save to your desktop. Open the file with
Adobe Reader to view and print. Your browser might also be set to automatically
open the file (as displayed below). If required you may download Adobe Reader free
from https://get.adobe.com/reader/

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 How to get additional users unto the system
1. Users and their access to the system are based on their role within the ANC. Also only
people who have roles in the Organisation can access the system.
2. This is automatically done by creating accounts for people based on their information in the
system.
3. Yet the system needs a Name, Cell Number and Email address to create a user.
4. For example to add LET Manager to the system, the Name, Cell Number and Email Address
of the person must be entered into the system.

5. Once it is entered, the system will at the end of each business day, pick up the new users,
create accounts for them and assign access to information ONLY applicable to them. The
system will send an email to each user individually (to the email address filled in on the
system).

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6. If a Name, Cell Number of Email Address is missing the account will not be created.
7. Once all information is available the account creation process will be done at the end of
each business day.
8. To add Data Capturers (per LET, RET or PET) please go to the relevant structure under
elections and add the Data capturers under the available tab.

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 Accessing the IEC Voters’ roll
Log in using your normal credentials, go to Reports and then IEC Voters’ roll. Then navigate to the
correct VD and download the document.

Please note that the IEC has only made it available in PDF format (no Excel data).

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 Capturing VD & Voter stats
Election Day stats regarding the status of voting districts, the number of ANC voters, party agents
and deployees needs to be captured on the system at various intervals during election day.

To capture this data on the desktop version:

1. Click on Elections – Election Day Stats

2. Navigate to the relevant Voting District via the Province, LET and Ward.
3. Capture the relevant data

4. Save the record

5. Stats are automatically tallied and reported via LET/RET and PET reports

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 Capturing election results
Election Day stats regarding the election results from each Voting Station need to be captured after
counting.

To capture this data on the desktop version:

1. Click on Elections – Election Day Stats

2. Navigate to the relevant Voting District via the Province, LET and Ward.
3. Capture the relevant data

4. Save the record

5. Stats are automatically tallied and reported via LET/RET and PET reports

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