Nazareth School of National University

DATA PRIVACY POLICY AND CONSENT FORM

for Applicants, Students, and Alumni

NAZARETH SCHOOL OF NATIONAL UNIVERSITY (“we” or “us”) respects and is committed to the
protection and security of your personal information and your privacy. This Data Privacy Policy (Notice) is
provided in accordance with the Philippine Republic Act No. 10173 or the “Data Privacy Act of 2012” (DPA
and its Implementing Rules and Regulations (DPA-IRR).

This Data Privacy Policy and Consent Form may be amended at any time without prior notice, and such
amendments will be notified to you or by email.

TYPES OF INFORMATION COLLECTED

The National University – Senior High School collects and maintains student personal information as part of
student records.

The following are types of student personal information collected in NU-SHS:

• Complete Name • Birth Certificate

• Current and/or Previous Address • Picture
• Contact details (e.g. mobile and/or • DepEd School form 9 and School form 10
Landline number, personal e-mail (Formerly Form 138 and 137)
address) • Course description for transferees and
• Date and Place of Birth 2nd degree student
• Age • DepEd voucher
• Civil Status • NCAE Result
• Citizenship • Family background and information
• Religion • Skills Achievement
• Identification Numbers and Information: • Student Medical History
• Student number • Consultation details
• Program • Vital signs
• Contact Person and Contact details • Diagnosis
• Relationship with Contact Person • Laboratory test result [as applicable]
• Educational Background [Pre-elementary, • Alumni employment history
Elementary, Secondary] • Internship history
• Diploma / Certificate of Completion • Tracer study details
• Certificate of Good moral character • Disciplinary records

In some cases, NAZARETH SCHOOL OF NATIONAL UNIVERSITY and its students have exposed and is made
aware of some of the personal information above mentioned, e.g. directly acquired from student over time,
and may receive and/or retain this information in various forms.

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 Nazareth School of National University

PROCESSING OF STUDENT PERSONAL DATA

NSNU uses student data for the following purposes:

• Process application for admissions, scholarship, financial assistance, student, and alumni
identification card, student organization, among other
• Provide access to learning resources [Office365, etc.]
• Academic and non-academic related activities [enrollment, grades encoding, among others]
• Notifications on academic and non-academic concerns [financial related matters, scholarships, career
opportunities, etc.]
• Alumni tracking and tracer study
• Internship to employment tracking
• Graduate directory
• Presentation and publication of exemplary output and achievements
• Printing of student permanent record of courses and subjects taken leading to certificate or diploma.
• Submission to law enforcement and government policies as required by enrollment and graduate
reports to agencies

NSNU will require you to sign a random drug testing and non-fraternity and sorority waivers as applicable.

NSNU may also use information in:

• Confidential references in connection with your applications for scholarship, contests, coordination
with parents, accreditation reports, among others.
• Order to publicly recognize your achievements, accomplishments and celebrations.
• Marketing and promoting NSNU, its students, and other academic and non-academic student and/or
school activities inside and outside the campus.

NSNU may also share your information:

• with third party like our industry partners for internship and employment opportunities and other
agencies who perform services on our behalf, such as community extension services activities
implementation, reviewing and developing our business systems, procedures and infrastructure
(including testing or upgrading our computer systems).
• with other higher education institutions, government agencies and other regulatory bodies such as
but not limited accrediting agencies for the verification of your personal data held by NSNU.
• with our partners in empowerment and development for the implementation and documentation of
our outreach programs (e.g. bloodletting activities, coastal clean-ups, community immersion, among
others).
• with your parents and guardians for monitoring the performance of the students and other related
activities.
• to individuals or institutions conducting research on members of the community subject to the ff:
• Compliance to the existing policies of NSNU
• Research ethics review and approval [as applicable], and
• Approval of the President

Nazareth School of National University will also validate the “captured/recorded” images from the CCTV
camera as needed.

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272 Plaza Sta. Teresita St., Sampaloc, Manila 1008 | +632.310.1699 | [email protected] | www.nu-nazareth.edu.ph
 Nazareth School of National University

CONSENT TO COLLECTION AND USE OF PERSONAL DATA AND INFORMATION

• Collection, use, and disclosure of data and/or information for any official purpose shall only be
performed with the expressed written consent of the student or other party involved.
• NSNU shall seek and secure consent from the student and other party involved prior to collection,
use, and disclosure of information.

HANDLING OF DATA AND RECORDS

• Only authorized personnel are allowed to collect, handle, and view personal records and other
pertinent data, information, or documents.
• Proper handling of data and records should always be practiced by authorized personnel.

DATA COLLECTION

• NSNU has the right to collect pertinent data and information of its students as it deems necessary and
important.
• Collection of information and data shall be accomplished through official means at any point in time
for as long as the connection is maintained between student and NSNU.
• NSNU will also communicate to collect data through social media accounts as needed subject to the
policy of the social media site.

RECORDS KEEPING AND RETENTION

• The student records shall be stored at the Registrar’s office. Physical and digital permanent student
records shall be retained/secured perpetually while other supporting documents shall be discarded a
year after they graduate. Likewise, physical and digital supporting documents of Absent Without
Leave students will only be retained within 10 years.
• All documents, which have collected and stored beyond the prescribed period shall be disposed
immediately.

DISCLOSURE OF DATA AND INFORMATION

• Disclosure of student data and information shall only be done through proper and official means with
approval of the concerned office.
• Official means include, but not limited to, official electronic mail, forms and memorandums, and
bulletin boards, digital platforms, among others.

RECORDS AND DATA DISPOSAL MANAGEMENT

• The disposal of records and data shall be performed by the concerned offices with the use of
approved disposal method, e.g. shredder.

QUESTIONS OR CONCERNS

For questions or concerns on the policies and procedures stipulated in this privacy policy, students and other
parties can contact:
NU Data Protection Office
https://privacy.national-u.edu.ph
Address: 551 MF Jhocson Street, Sampaloc Manila 1008
Email: [email protected]
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272 Plaza Sta. Teresita St., Sampaloc, Manila 1008 | +632.310.1699 | [email protected] | www.nu-nazareth.edu.ph
 Nazareth School of National University

PRIVACY CONSENT

My signature bellows affirms that I have read Nazareth School of National University’s Data Privacy
Notice and express full consent for the school to collect, store, and process my(our) Personal Data set forth in
the notice for the purposes stated therein; primarily, for school administration, and for NSNU to carry out their
responsibility as an educational institution. I have the right to change or access my/my child’s information
whenever needed. I understood that when this information is no longer required, official school procedure will
be followed for its disposal.

________________________ __________________
Printed Name and Signature Date

FOR MINOR STUDENTS:

_________________________ ___________________
Printed Name and Signature of Date
Parents and/or Guardian

SIGNED IN THE PRESENCE OF:

_____________________________ ________________________________

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272 Plaza Sta. Teresita St., Sampaloc, Manila 1008 | +632.310.1699 | [email protected] | www.nu-nazareth.edu.ph