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    Summarising & Informal Email Tips

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    thethmusan.2007
    The document discusses the challenges of summarizing texts, including reshaping the text in one's own words while preserving meaning, determining relevance, and maintaining coherence and brevity. It then provides steps for writing a summary: 1) carefully reading the question and underlining key points, 2) using synonyms when possible, 3) organizing points as directed, 4) writing a topic sentence, 5) directly stating points in one's own words and order, 6) using the third person, 7) employing linking words, 8) not adding extra information or opinions, and 9) staying within the word limit.

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    Summarising & Informal Email Tips

    Uploaded by

    thethmusan.2007
    15 views3 pages
    The document discusses the challenges of summarizing texts, including reshaping the text in one's own words while preserving meaning, determining relevance, and maintaining coherence and brevity. It then provides steps for writing a summary: 1) carefully reading the question and underlining key points, 2) using synonyms when possible, 3) organizing points as directed, 4) writing a topic sentence, 5) directly stating points in one's own words and order, 6) using the third person, 7) employing linking words, 8) not adding extra information or opinions, and 9) staying within the word limit.

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    Summarising & informal email tips

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    The document discusses the challenges of summarizing texts, including reshaping the text in one's own words while preserving meaning, determining relevance, and maintaining coherence and brevity. It then provides steps for writing a summary: 1) carefully reading the question and underlining key points, 2) using synonyms when possible, 3) organizing points as directed, 4) writing a topic sentence, 5) directly stating points in one's own words and order, 6) using the third person, 7) employing linking words, 8) not adding extra information or opinions, and 9) staying within the word limit.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    15 views3 pages

    Summarising & Informal Email Tips

    Uploaded by

    thethmusan.2007
    The document discusses the challenges of summarizing texts, including reshaping the text in one's own words while preserving meaning, determining relevance, and maintaining coherence and brevity. It then provides steps for writing a summary: 1) carefully reading the question and underlining key points, 2) using synonyms when possible, 3) organizing points as directed, 4) writing a topic sentence, 5) directly stating points in one's own words and order, 6) using the third person, 7) employing linking words, 8) not adding extra information or opinions, and 9) staying within the word limit.

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    Summarising

    The challenges of summarising


    • Reshaping the text in their own words while preserving its original meaning
    • Discriminating between what is relevant to the summary question and what is irrelevant
    • Connecting the summary grammatically
    • Keeping to a word limit

    After reading the summaries submitted by some of the students, I’d like to remind you to follow
    these steps in writing a summary.
    1. Read the question carefully and according to the instruction, underline the points you will
    include in the summary.
    2. Try to find words and phrases in similar meaning for each underlined point wherever
    possible.
    3. Put the points in the order as instructed in the question.
    4. Start your summary with a topic sentence, explaining what the paragraph is about. (You
    don’t need to write two or three sentences as the introduction.)
    5. Go straight to the points, using your own words wherever possible. (These points may or
    may not be in the same order as in the original text.)
    6. Write your summary from the third person point of view even if the original text is written
    from the first person point of view.
    7. Use appropriate linking words to make your summary coherent and well-organized.
    8. Don’t add any extra information nor your own idea/opinion apart from these points.
    9. Keep to the word limit. (You can use up to 120 words.)

    Writing an informal email


    • communicate information/ideas/opinions clearly, accurately and effectively
    • organise ideas into coherent paragraphs using a range of appropriate linking devices
    • use a range of grammatical structures accurately and effectively/ descriptive words as well
    • show control of punctuation and spelling
    • use appropriate register and style/format for the given purpose and audience

    Using too many adjectives before a noun is confusing. (Three


    is usually enough.)
    • Break up a long description by adding a clause instead in order
    to create a more mature style.

    After reading the emails submitted by some of the students, I’d like to remind you to follow these steps in writing an
    informal email.

     Read the question carefully, and underline the following points:


    o what the situation is
    o who you are writing to (for appropriate style and tone)
    o what the main points are (check whether you have included all these main points when you edit the
    mail)
     Look at the pictures (if given) and check whether they can support any ideas for your writing, and add some
    more ideas of your own.
     Use the same format you learnt in writing an informal letter.
    o greeting (Dear -------- (first name))

     Dear Nic,
     To Nic,
     Hi Nic,
     Hey Nic!
    o introduction to the main part of the email (not a long introduction)
    o the main points given in the question (in different paragraphs)
    o ending (a short sentence like a concluding sentence)
    o finishing off

     Thanks again for your help.


     I hope to hear from you soon.
     See you soon.
     Write soon.
     Keep in touch!
    o closing with a signature
     Love,
     Lots of love,
     Best wishes,
     Yours,
     All the best,
     Keep to the word limit (150-200)
     Don’t be too informal as if you are speaking to a friend. (Don’t use
     shortened words/ text message phonetics)

    Additional additionally; also; moreover; furthermore; again; further; then; besides; too; similarly;
    comments or correspondingly; indeed; regarding.
    ideas
    Alternatives whereas; conversely; in comparison; by contrast; another view is…;
    alternatively; although; otherwise; instead.

    therefore; accordingly; as a result of; the result is/results are; the consequence is; resulting from;
    consequently; it can be seen; evidence illustrates that; because of this; thus; hence; for this reason;
    Analysing results owing to x; this suggests that; it follows that; otherwise; in that case; that implies;
    Author (year) suggests that;

    Cause / Reason as a result of; because (mid-sentence only)

    Compare compared with; in the same way; likewise

    Contrast by contrast; although; compared with; conversely; despite; however, nevertheless; yet

    Effect / Result As a result; therefore; thus

    Emphasising
    however; nonetheless; furthermore; in the final analysis; despite x; notwithstanding x; in
    earlier statements
    spite of x; while x may be true, nonetheless
    although; though; after all; at the same time; even if x is true; count

    Introducing for example; for instance; namely; such as; as follows; as exemplified by; such as; including;
    examples especially; particularly; in particular; notably; mainly;

    Re-phrasing in other terms; rather; or; better; in view of this; in contrast

    first (ly); second (ly); third (ly); another; additionally; finally moreover; also; subsequently;
    Sequencing
    eventually; next; then

    Summary or in conclusion; therefore; to conclude; on the whole; hence; thus to summarise; altogether; overall; …
    Conclusion following the research of…after analysis

    Conjunction Function
    for connects a reason to a result

    and connects equal and similar ideas

    nor connects two negative ideas

    but connects equal but different ideas

    or connects two equal choices

    yet connects equal and contrasting ideas

    so connects a result to a reason

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