Occupat

ionalSt
andar
d:Account
sandBudgetSuppor
tLev
elI
II

Uni
tTi
tl
e Admi
nist
erSubsi
diar
yAccount
sandLedger
s

Uni
tCode EI
SACB3020812

Uni
tDescr
ipt
or Thisunitdescr
ibestheperformanceoutcomes, ski
ll
sand
knowledgerequiredtoreconcil
eandmoni t
orfinanci
alaccount
s
recei
vablesyst
ems, i
dentifybadanddoubtfuldebtsandplana
recover
yactionandr emitpaymentst
osundr ycredit
ors.
El
ement
s Per
for
manceCr
it
eri
a

1.Review
Receipt
senteredint
oaccountsrecei
vablesystem ar
echecked
accounts foraccuracy
,consi
stencyandthoroughness
receiv
abl
e
process I
ncor
rectent
ri
esareident
if
iedandaccur
atel
yrecor
dedaccor
ding
t
otypeandsourceofrecei
pt
Di
screpanciesbetweenmoni esowedandmoniespai
dare
i
dentif
iedandi nv
esti
gatedaccor
dingt
oorgani
zat
ionpol
i
cy,
proceduresandguidel
ines
Recei
ptsenter
edint
oaccount
srecei
vablesy
stem ar
eamended
accor
dingtoest
abl
ishedpr
ocedures
2.I
denti
fybadand Debt
orsledgeri
sregul
arlyrevi
ewedi naccordancewith
doubt
fuldebt
s organi
zati
onpoli
cyandgui deli
nestoidenti
fyoutst
andi
ng
moniesandfurt
herinformation,i
frequi
red,soughtf
rom
rel
evantsour
ces
Badordoubt
ful
debtst
atusi
sver
if
iedt
hroughl
i
aisonwi
th
debt
ors
Repor
tingproceduresandappr
opri
atedocumentat
ionforbadand
doubtf
ul debt
sar ecompl
etedi
naccordancewith
organi
zationpoli
cyandgui
deli
nes
3.Review Cl
i
ent sindefaultoftradingter
msar ecorrectl
yidenti
fied
compl i
ancewit
h accor di
ngtoor ganizati
onoper at
ingpr oceduresand
termsand cont act
edpr ompt l
yandcour teouslyt
omakesat i
sfactor
y
conditi
onsand arrangement stopaymoni esoutstanding
planrecover
y
Moniesowi ngthatconst it
utebreachesofor ganizati
oncr edi
t
acti
on
policyareact edi
naccor dancewi thorganizati
onpol i
cyand
procedures
 Pr
eviousacti
vi
ti
esandcommuni cat
ionwit
hcl
ientsarethoroughly
revi
ewedtoestabli
shadequacyoffoll
ow-
uppr ocedures,and
whetheral
lusualorgani
zat
ionrecover
yavenueshav ebeen
exhaust
ed
Pl
ansaredev el
opedtopursuedebtrecover
yortoi
nit
iat
elegal
acti
onwi t
hmeasurestocol l
ectmoni
escomplet
edin
accordancewit
horganizat
ionpoli
cy,
guidel
i
nesandtimeli
nes
4.Prepar
ereport
s Reportsarepreparedwhi
chdocumentaccountsr
eceivabl
e,debt
andfil
e recoverytype,
causeandrecover
yplananddi
str
ibutedto
documentat
ion supervisor
s,managersandotherr
elev
antpar
ti
es
Document
ati
oni
sfi
ledpr
ompt
lyi
naccor
dancewi
thor
gani
zat
ion
pol
i
cyandpr
ocedur
es
5.Distr
ibut
e I
nvoi
cedi
screpanci
esarei
denti
fi
ed,
inv
esti
gatedandr
ect
if
iedand
credi
tors i
nvoi
cesencodedandrecor
dedcorr
ect
ly
i
nv oi
cesfor
authori
zati
on Aut
hori
zat
ionforpay
menti
srequest
edf
rom appr
opr
iat
e
per
sonnel
6.Remitpayment
s Chequerequi
sit
ioniscorr
ectl
ydrawnupandauthor
izedandt
he
tocr
edit
ors cor
rectgeneral
ledgertobedrawnagai
nsti
dent
ifi
ed
Cor
rectaccounti
sdebit
edinati
melymannerandinaccor
dance
wit
hlegisl
ati
veandcompl
iancer
equi
rements
Cr
edi
tor
spay
ment
sar
epr
epar
edi
nanaccur
atemanner
7.Prepare Dat
ai scol
lect
edandenteredontospr
eadsheetgi
vi
ngdetai
l
sof
accountspai
d credi
torsandamountspaidandareportpr
eparedf
or
reportand rati
fi
cati
onbyappr
opriatemanagement
reconcil
e
balances St
atementsofoutstandi
ngbalancesar
esoughtf
rom suppli
ers
outstandi
ng whererequir
edandbalancesoutst
andi
ngarereconci
l
edt o
inv
oicesrecei
ved
Var
iabl
e Range
Receipt
smay banker sor der s
i
nclude: cash
cashj our nal ent ry
cheques:
per sonal
bank
credi tcar ds:
direct
mai l
telephone
directdebi ts
directdr awi ng
post al or der
Discrepancies deduct ionofbr oker soragent scommi ssions
betweenmoni es i
ncor rectaccountal location
owedandmoni es keyst rokeer rors
paidmayoccuras ov erpay ment s
aresul tof: par tpay ment s
sy stem er r
or s
termi nat ionofpol icies
underpay ment s
Organisat i
onpoli
cy, comput ersy stem document ati
on
procedur esand i
nt ernal cont rolgui deli
nes
guideli
nesmay l
egal obl igations
i
ncl ude: oper at i
onsmanual s
ov erallor gani sat i
ongoal sandobj ect
ives
suspensi onofcr edi tfacili
ti
es
tradingt ermsandcr edi tli
mits
Badordoubt ful banksf orgoi ngov erdraf t
s
debt sareidenti
fi
ed cl osur eofbusi ness
through: dishonour edcheques
gazet t
el istings
l
et tersf rom sol icitor s/l
egal r
epresentati
vesoraccount
ant
s
not i
cesofadmi ni stration
returnedmai l
sher iff/policenot i
cesoradv ert
isement s
utili
tiesbei ngcutof f
Cl
ientsmay account ants
i
nclude: agent s
broker s
cust omer s
i
nt ermedi aries
policyhol der s
solicitors/legalrepr
esent
ati
ves
Reportsmaybe consumerst atements
peri
odicoron l
egi slativerequir
ements
demand, manual
or statisticalandf i
nanci
alormanagementr
epor
ts
comput er userr epor t
s
generated,
andmay
i
nclude:
Recov eryplanand adv icet osuper v isors/ manager s/legalof
fi
cers
measur estocollect dunni ng/ banki ngl etters
moni esmay l
egal action
i
nclude: l
et tersofdemandwi t houtpr ej
udice
l
et tersofnot i
ce
l
iaisonwi thcl i
ent s
plaint
retur nofgoods
summons
thirdpar tyi nterv ent i
on
wr it
e-of f
s
Appropr i
ate i
ndust ryandor gani sat i
onr equirements,andmayi ncl
ude:
personnel would theboar dofdi rect ors;or
dependon: adesi gnat edgr oupf rom theboar dofdi r
ector
ssuchast he
execut i
ve
Relevantlegisl
ati
ve consumer :
andcompl i
ance Tr adepr act iceandconsumerpr otecti
onprocl
amat i
on
requi
r ement smay ConsumerCr edi tCode
i
nclude: compet i
tion:
Tr adepr act iceandconsumerpr otecti
onAuthori
ty
prudent i
al:
Pr event i
onandsuppr essionofmoneyl aunder
ingandt he
financi ngoft err orism pr oclamat i
on.
ChequesandPay mentOr dersmanual s
Commer cial codeofEt hiopia
Financi al InstitutionsCode
Fi
nanci
alTr
ansacti
onRepor
tsmanual
s
I
ncomeTaxProclamat
ion.