BSBPMG430 Task 1
BSBPMG430 Task 1
BSBPMG430 Task 1
Assessment Task 1
Student Declaration
To be filled out and submitted with assessment responses
I declare that this task is all my own work and I have not cheated or plagiarised the work or
colluded with any other student(s).
I understand that if I am found to have plagiarised, cheated or colluded, action will be taken
against me according to the process explained to me.
I have correctly referenced all resources and reference texts throughout these assessment
tasks.
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Assessor declaration
I hereby certify that this student has been assessed by me and that the assessment has been
carried out according to the required assessment procedures.
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A copy of this page must be supplied to the office and kept in the student’s file with the evidence.
review the advice to students regarding answering knowledge questions in the Business
Works Student User Guide
comply with the due date for assessment which your assessor will provide
i
Assessment information
Information about how you should complete this assessment can be found in Appendix
A of the Business Works Student User Guide. Refer to the appendix for information on:
Note: You must complete and submit an assessment cover sheet with your work. A
template is provided in Appendix C of the Student User Guide. However, if your RTO
has provided you with an assessment cover sheet, please ensure that you use that.
1. List five project management tools and explain their use in project management.
Gantt charts: Gantt charts are a visual way to represent a project schedule. They
show the tasks that need to be completed, the order in which they need to be
completed, and the estimated time for each task. Gantt charts are a helpful tool for
planning and tracking projects.
Kanban boards: Kanban boards are a visual way to represent the workflow of a
project. They show the tasks that need to be completed, their current status, and who
is responsible for each task. Kanban boards are a helpful tool for managing the flow of
work and preventing bottlenecks.
Work breakdown structures (WBS): WBSs are a hierarchical way to break down a
project into smaller, more manageable tasks. They are a helpful tool for planning and
estimating the cost of a project.
Critical path method (CPM): CPM is a mathematical technique for determining the
longest path through a project. The critical path is the sequence of tasks that must be
completed on time in order to complete the project on time. CPM is a helpful tool for
identifying and managing risks to the project schedule.
Issue tracking systems: Issue tracking systems are a way to track and manage the
issues that arise during a project. They typically include a way to track the status of
issues, the assigned owner of each issue, and the resolution of each issue. Issue
tracking systems are a helpful tool for ensuring that issues are addressed in a timely
manner.
2. Outline three types of documents and sources of information that are used to define the
parameters of a project.
Project charter: The project charter is a formal document that defines the project's
scope, objectives, and deliverables.
Business case: The business case is a document that justifies the need for the
project.
To avoid surprises. By identifying and planning for risks, project managers can avoid being caught
off guard by unexpected events.
To reduce the impact of risks. By planning for risks, project managers can take steps to reduce the
impact of risks if they do occur. This can help to protect the project from failure.
To improve the chances of success. By identifying and planning for risks, project managers can
improve the chances of the project being successful.
4. Explain the importance of a risk management plan in identifying and managing risks for a
project.
The reasons why a risk management plan is important in identifying and managing risks for a
project:
A risk management plan helps to ensure that risks are identified and assessed. This is the first step
in managing risks, and it is essential for ensuring that the project is successful.
A risk management plan helps to develop strategies for mitigating risks. Once risks have been
identified and assessed, the next step is to develop strategies for mitigating them.
A risk management plan helps to track risks and their impact. As the project progresses, it is
important to track the risks that have been identified and to monitor their impact.
A risk management plan helps to communicate risks to stakeholders. It is important to
communicate risks to stakeholders so that they are aware of the potential challenges and can
make informed decisions about the project.
Identify the risks. The first step is to identify the risks that could impact the project. This can be
done by brainstorming with the project team, reviewing project documentation, or using a risk
assessment tool.
Assess the risks. Once the risks have been identified, they need to be assessed. This involves
determining the likelihood and impact of each risk.
Avoid the risks. If the likelihood and impact of a risk are high, then it may be necessary to
avoid the risk altogether. This can be done by changing the project plan, using different tools
or techniques, or choosing a different approach.
Document the decisions. The decisions made about risk avoidance should be documented in
the project risk management plan. This will help to ensure that everyone is aware of the risks
that have been avoided and the reasons why they were avoided
Risk reduction: This involves taking steps to reduce the likelihood or impact of the risk. For
example, if there is a risk of a software defect, the project team could use a more rigorous
testing process.
Risk transfer: This involves transferring the risk to another party. For example, the project
team could purchase insurance to cover the risk of a natural disaster.
Risk acceptance: This involves accepting the risk and taking steps to manage it. For
example, the project team could develop a contingency plan in case the risk does occur.
Risk acceptance is a risk response strategy whereby the project team decides to acknowledge
the risk and not take any action unless the risk occurs.
8. Explain the importance of quality assurance processes and procedures to guide effective and
efficient project management.
9. Explain the importance of human resources processes and procedures to guide effective and
efficient project management.
Human resources processes and procedures help to ensure that the project team has the right
skills and knowledge. This is important because it ensures that the project is completed
successfully. Also, human resources processes and procedures help to create a positive and
productive work environment. This is important because it motivates the project team and helps
them to be more effective.
10. Explain the importance of budgetary/financial processes and procedures to guide effective and
efficient project management.
To ensure that the project stays on budget. Budgetary/financial processes and procedures
help to ensure that the project stays on budget. This is important because it ensures that the
project is completed within the allocated funds. And to track the financial performance of the
project. Budgetary/financial processes and procedures help to track the financial performance
of the project. This is important because it helps to identify any areas where costs are being
incurred unnecessarily.
Record keeping processes and procedures help to track the progress of the project. This is
important because it helps to identify any areas where the project is falling behind or where there
are potential problems. It help to document the decisions made during the project. This is important
because it helps to ensure that everyone is aware of the decisions that have been made and why
they were made.
Reporting helps to track the progress of the project by providing information on the status
of tasks, milestones, and deliverables. This information can be used to identify any areas
where the project is falling behind or where there are potential problems.
Student’s name:
Question 1
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Question 12
Assessor signature:
Assessor name:
Date: